HomeMy WebLinkAboutResolution - 2013-R0203 - Contract - KW Sharp - Water Inventory Items - 06/27/2013 Resolution No. 2013--R0203.
June 27, 2013
Item No. 5.13
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Contract No. 11158-2 for water
inventory items, by and between the City of Lubbock and KW Sharp, and related
documents. Said Contract is attached hereto and incorporated in this resolution as if fully
set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on_June 27, go, ,
GLE . ROBER SON, MAYOR
ATTEST:
Reb cca Garza, City Se
t!#y
APPROVED AS TO COT,iTENT:
Pam Moon, Executive Director of Finance
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs/RES.Contract-KW Sharp
April 19,2013
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i
Resolution No. 2013-RO203
CONTRACT NO. 11158-2
CITY OF LUBBOCK,TX
CONTRACT FOR
Water Inventory Items-Annual pricing
THIS CONTRACT made and entered into this 27t" day of June, 2013, by and between the
City of Lubbock ("City"), and KW Shara, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Water Inventory Items-
Annual Pricing and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City
authorized the execution, in the name of the City of Lubbock a contract with said Contractor
covering the purchase and delivery of the said Water Inventory Items-Annual Pricing.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well
as the financial consideration hereinafter referred to, the parties hereby covenant and agree as
follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are
attached hereto and made part hereof, Contractor will deliver to the City, Water Inventory
Items-Annual Pricing and more specifically referred to as Exhibit B on the bid submitted
by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be
done the work provided for in this Contract and to complete and finish the same
according to the attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the Bid
Form and Specifications attached hereto. The contract shall be for a term of one year,
with the option of four, one year extensions, said date of term beginning upon formal
approval. The rates may be adjusted upward or downward at this time at a percentage not
to exceed the effective change in the Consumer Price Index (CPI) or Product Price Index
(PPI), whichever is most appropriate for the specific contract for the previous 12-months.
At the City's discretion, the effective change rate shall be based on either the local or
national index average rate for all items. If agreement cannot be reached, the contract is
terminated at the end of the current contract period. All stated annual quantities are
approximations of usage during the time period to be covered by pricing established by
this bid. Actual usage may be more or less. Order quantities will be determined by actual
need.
4. This contract shall remain in effect until the expiration date, performance of services
ordered, or termination of by either party with a thirty (30) day written notice. Such
written notice must state the reason for cancellation. The City of Lubbock reserves the
right to award the canceled contract to the next lowest and best bidder as it deems to be in
the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or
representative of City with regard to performance of the Services. Contractor shall not
represent that it is, or hold itself out as, an agent or representative of City. In no event
shall Contractor be authorized to enter into any agreement or undertaking for or on behalf
of City. Neither the City nor the Contractor shall assign, transfer or encumber any rights,
duties or interests accruing from this Contract without the written consent of the other.
6. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all farms of
relief in a court of competent jurisdiction. Further, the City shall not be subject to any
arbitration process prior to exercising its unrestricted right to seek judicial remedy. The
remedies set forth herein are cumulative and not exclusive, and may be exercised
concurrently. To the extent of any conflict between this provision and another provision
in, or related to, this document, this provision shall control.
7. At any tune during the tenn of the contract, or thereafter, the City, or a duly authorized
audit representative of the City or the State of Texas, at its expense and at reasonable
times, reserves the right to audit Contractor's records and books relevant to all services
provided to the City under this Contract. In the event such an audit by the City reveals
any errors or overpayments by the City, Contractor shall refiind the City the full amount
of such overpayments within thirty (30) days of such audit findings, or the City, at its
option, reserves the right to deduct such amounts owing the City from any payments due
Contractor.
8. This Contract consists of the following documents set forth herein; Invitation to Bid No.
13-11158-CP, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
clay and year first above written. Executed in triplicate.
CITY OF L CI CONTRACTOR
BY
G n . Robertson, Mayor Authorized Represeiitativ(�'
ATTEST: Print Name
R64-ca Garz , City Secret iy Address
APP OVED0ecutivne
O CONTENT: City. State, Zip Code
Pam Moon; E Finance Director
APP O • ED 9TO FORM:
7/
Assistant City Attorney
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Unless otherwise specified herein,the City may award the bid either itetn-by-item or on an all-or-none basis t'or any
item or group of items shown on the Bid Form.
"PRICE: F.O.B. Destination,Freight Pre-Paid and Allowed "Days After Receipt of Order(ARO)
Delivery must be made within 24 hours after receipt of purchase order for items listed on bid form.
The City of Lubbock is seeking a contract for Water Inventory Items with one or more contractors. In order to
assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products
desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid,
however,is an option reserved by the City,based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS-Bidder offers a prompt payment discount of 0 %,net3ocalendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form,payment terms will
be NET THIRTY DAYS.The City will pay the successful bidder within thirty days after the receipt or a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements,whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services;does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period,the supplier should sell or offer for sale to any other customer,art equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell stupe
product(s)at the lower price(s)on all deliveries made during the period in which such lower price(s)is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorised interlocal purchasing agreements
as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same
services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space
provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should
these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms,
conditions,specifications,and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal Power Agency, Lynn County,and City of Wolfforth.
YES NO �^
• If you(the bidder)checked YES,the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
Q/1'URCHASF.A31D rx3CUMEKrnvale Invenlory hems,ITO 13-11158-CP
45
i
THIS BID IS SUBMITTED BY �� � S 11 i�rl�� a;tdr0oratiun organized under
the caws of the State of S or a partnership consisting of
or an individual trading as _ _ of the City or... 1 0 414 0 C.Z�
5 AA A
Address: 'C It !"
City.. �rI�bQt.at State; fx; Zip_
,titI1VIlE Woman Black American Native American
Firm: �D
HispanicAntcrican Asian facilic Other(Specify)
American
By 11�7;111 1 Date•
Authorized ltepresewutiv -must sign by hand
Officer Name and Title: M,'FC£ L}o�C�1:,0 -rIl-
Please f'rhit
Business'Telephone Number Cid )o FAX:_Z0 (P - -71.19- q5 H
E-Mail Address: � grnsn.. Co
FOR CITY USE ONLY
Bid Form Item:Number(s)Awarded to Above Named Firmflnd►.vidual:
Dateof Award'by City. Council(for bids aver$25,000): Date P.O./Contract Issued:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITIS i UMBER,THE CLOSING DATE AND
TIME,AND YOUR COiMPANY:NAME AND ADDRESS.
Qar:acnasiJatn.laor°u�i�zr;\Pale Gwrmuiy11-1,ITS 11-1[159-CP
46