HomeMy WebLinkAboutResolution - 2013-R0434 - PO - Scoggin-Dickey Chevrolet Buick - Police Trucks - 12/12/2013RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock,Purchase Order No.31017517 for the
purchase of Group 2-Police Trucks as per ITB 14-11622-DT,by and between the City of
Lubbock and Scoggin-Dickey Chevrolet Buick,and related documents.Said Purchase
Order is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
Passed by the City Council on December 12,2013 .
ATTEST:
raJ)J>Zj£^L.
Rebecca Garza,City Secret
APPROVED AS TO CONSENT
fSftflfifSvn.
Scott Snider,Assistant City Manager
Community Services
APPROVED AS TO FORM:
Chad Weaver,Assistant City Attorney
vwxcdocs/RES.Scoggin Dickey Chevy-PurchaseOrd
November 20,2013
GLEN^ROBERTSON,MAYOR
City of
F L'ubbockPURCHASE ORDER
TEXAS
TO: SCOGGIN-DICKEY CHEVY-BUICK
5901 SPUR 327
PO BOX 64910
LUBBOCK Texas 79464 4910
Page - 1
Date - 11/21/2013
Order Number 31017517 000 OP
Branch/Plant 3526
SHIP TO: CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:
Marta Alvarez, Director R Purchasing & Contract Management
Ordered 11/20/2013 Freight
Requested 11/20/2013 Taken By D.TORRES
Delivery M.TREVINO/REQ 42618 ITB 14-11622-DT
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
1/2 Ton Pick -Up, Crew Cab 9.000 26,785.0000 EA 241,065.00 02/28/2014
Short Bed 4x2, Spec 1525-PD
Option: Retractable Bed Cover 9.000 1,625.0000 EA 14,625.00 02/28/2014
1/2 Ton Pick -Up, Crew Cab 1.000 31,985.0000 EA 31,985.00 03/28/2014
Short Bed 4x2, Spec 1525-PTR
Option: Roll-N-Lock Bed Cover 1.000 1,195.0000 EA 1,195.00 03/28/2014
Total Order
Terms NET DUE ON RECEIPT
288,870.00
This purchase order encumbers funds in the amount of $288,870 awarded to Scoggin-Dickey Chevrolet Buick, Inc. of
Lubbock, Texas on December 5, 2013. The following is incorporated into and made part of this purchase order by reference:
ITB 14-11622-DT bid form dated November 13, 2013 from Scoggin-Dickey Chevrolet Buick, Inc. of Lubbock, Texas.
Resolution#
CITY OF LUBB K
Glen C. R on, ayor
ATTEST:
Reb cca Garza, City Secreta
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERMS AND CONDITIONS
CITY OF LUBBOCK, TEXAS
Seller and Buyer agree as follows:
1. SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good
commercial practice. Each shipping container shall be clearly and permanently marked as
follows (a) Seller's name and address, (b) Consignee's name, address and purchase order or
purchase release number and the supply agreement number if applicable, (c) Container number
and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container
bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods
shall be suitably packed to secure lowest transportation costs and to conform with requirements
of common carriers and any applicable specifications. Buyer's count or weight shall be final
and conclusive on shipments not accompanied by packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the
goods under reservation and no tender of a bill of lading will operate as a tender of goods.
3. TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Buyer
until Buyer actually receives and takes possession of the goods at the point or points of
delivery.
4. NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of delivery of goods must
fully comply with all provisions of this contract as to time of delivery, quality and the like. If a
tender is made which does not fully conform, this shall constitute a breach and Seller shall not
have the right to substitute a conforming tender, provided, where the time for performance has
not yet expired, the Seller may reasonably notify Buyer of his intention to cure and may then
make a conforming tender within the contract time but not afterward.
5. INVOICES & PAYMENTS. a. Seller shall submit separate invoices, in duplicate, one each
purchase order or purchase release after each delivery. Invoices shall indicate the purchase
order or purchase release number and the supply agreement number if applicable. Invoices
shall be itemized and transportation charges, if any, shall be listed separately. A copy of the
bill of lading, and the freight waybill when applicable, should be attached to the invoice. Mail
To: Accounts Payable, City of Lubbock, P. O. Box 2000, Lubbock, Texas 79457. Payment
shall not be due until the above instruments are submitted after delivery.
6. GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without
liability to Seller if it is determined by Buyer that gratuities, in the form of entertainment, gifts
or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to
any officer or employee of the City of Lubbock with a view to securing a contract or securing
favorable treatment with respect to the awarding or amending, or the making of any
determinations with respect to the performing of such a contract. In the event this contract is
canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other
rights and remedies, to recover or withhold the amount of the cost incurred by Seller in
providing such gratuities.
7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the fare hereof includes the
cost of any special tooling or special test equipment fabricated or required by Seller for the
purpose of filling this order, such special tooling equipment and any process sheets related
thereto shall become the property of the Buyer and to the extent feasible shall be identified by
the Seller as such.
8. WARRANTY -PRICE.
a. The price to be paid by the Buyer shall be that contained in Seller's bid which Seller
warrants to be no higher than Seller's current process on orders by others for products of the
kind and specification covered by this agreement for similar quantities under similar of like
conditions and methods of purchase. In the event Seller breaches this warranty, the prices of
the items shall be reduced to the Seller's current prices on orders by others, or in the
alternative. Buyer may cancel this contract without liability to Seller for breach or Seller's
actual expense. b. The Seller warrants that no person or selling agency has been employed or
retained to solicit or secure this contract upon an agreement or understanding for commission,
percentage, brokerage, or contingent fee excepting bona fide employees of bona fide
established commercial or selling agencies maintained by the Seller for the purpose of securing
business. For breach of viciation of this warranty the Buyer shall have the right in addition to
any other right of rights to cancel this contract without liability and to deduct from the contract
price, or otherwise recover without liability and to deduct from the contract price, or otherwise
recover the full amount of such commission, percentage, brokerage or contingent fee.
9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any
attempt to do so shall render this contract voidable at the option of the Buyer. Seller warrants
that the goods furnished will conform to the specification, drawings, and descriptions listed in
the bid invitation, and to the sample(s) famished by the Seller, if any. In the event of a conflict
or between the specifications, drawings, and descriptions, the specifications shall govern.
Notwithstanding any provisions contained in the contractual agreement, the Seller represents
and warrants fault -free performance and fault -free result in the processing date and date related
data (including, but not limited to calculating, comparing and sequencing) of all hardware,
software and firmware products delivered and services provided under this Contract,
individually or in combination, as the case may be from the effective date of this Contract.
The obligations contained herein apply to products and services provided by the Seller, its sub -
Seller or any third party involved in the creation or development of the products and services to
be delivered to the City of Lubbock under this Contract. Failure to comply with any of the
obligations contained herein, may result in the City of Lubbock availing itself of any of its
rights under the law and under this Contract including, but not limited to, its right pertaining to
termination or default. The warranties contained herein are separate and discrete from any
other warranties specified in this Contract, and are not subject to any disclaimer of warranty,
implied or expressed, or limitation of the Seller's liability which may be specified in this
Contract, its appendices, its schedules, its annexes or any docmnent incorporated in this
Contract by reference.
10. SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to
the standards promulgated by the U. S. Department of Labor under the Occupational Safety and
Health Act of 1970. in the event the product does not conform to OSHA standards, Buyer may
return the product for correction or replacement at the Sellers expense. In the event Seller
fails to make the appropriate correction within a reasonable time, correction made by Buyer
will be at the Seller's expense.
11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for
sale Seller agrees to ascertain whether goods manufactured in accordance with the
specifications attached to this agreement will give rise to the rightful claim of any third person
by way of infringement of the like. Buyer makes no warranty that the production of goods
according to the specification will not give rise to such a claim, and in no event shall Buyer be
liable to Seller for indemnification in the event that Seller is sued on the grounds of
infringement of the like. If Seller is of the opinion that an infringement or the like will result,
he will notify the Buyer to this effect in writing within two weeks after the signing of this
agreement. If Buyer does not receive notice and is subsequently held liable for the
infringement or the like, Seller will save Buyer harmless. If Seller in good faith ascertains the
production of the goods in accordance with the specifications will result in infringement or the
like, the contract shall be null and void.
12. RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before
accepting them.
13. CANCELLATION. Buyer shall have the right to cancel for default all or any part of the
undelivered portion of this order if Seller breaches any of the terms hereof including warranties
of Seller or if the Seller becomes insolvent or commits acts of bankruptcy. Such right of
cancellation is in addition to and not in lieu of any other remedies which Buyer may have in
law or equity.
14. TERMINATION. The performance of work under this order may be terminated in whole, or in
part by the Buyer in accordance with this provision. Termination of work hereunder shall be
effected by the delivery of the Seller of a "Notice of Termination" specifying the extent to
which performance of work under the order is terminated and the date upon which such
termination becomes effective. Such right or termination is in addition to and not in lieu of the
rights of Buyer set forth in Clause 13, herein.
15, FORCE MAJEURE. Neither party shall be held responsible for losses, resulting if the
fulfillment of any terms of provisions of this contract is delayed or prevented by any cause not
within the control of the party whose performance is interfered with, and which by the exercise
of reasonable diligence said party is unable to prevent.
16. ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or
delegation of any obligation made by Seller without the written permission of the Buyer. Any
attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all
purpose unless made in conformity with this paragraph.
17. WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole
or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is
supported by consideration and is in writing signed by the aggrieved party.
18. INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications for bids and
performance provided by Buyer in its advertisement for bids, and any other documents
provided by Seller as part of his bid, is intended by the parties as a final expression of their
agreement and intended also as a complete and exclusive statement of the terms of their
agreement. Whenever a term defined by the Uniform Commercial Code is used in this
agreement, the definition contained in the Code is to control.
19. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code.
Where ever the term "Uniform Commercial Code" is used, it shall be construed as meaning the
Uniform Commercial Code as adopted in the State of Texas as effective and in force on the
date of this agreement.
20. RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to
question the other parry's intent to perform he may demand that the other party give written
assurance of his intent to perform. In the event that a demand is made and no assurance is
given within five (5) days, the demanding party may treat this failure as an anticipatory
repudiation of the contract.
21, INDEMNIFICATION. Seller shall indemnify, keep and save harmless the Buyer, its agents,
officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits,
liabilities, judgments, costs and expenses, which may in anywise accrue against the Buyer in
consequence of the granting of this Contract or which may anywise result therefrom, whether
or not it shall be alleged or determined that the act was caused through negligence or omission
of the Seller or its employees, or of the subSeller or assignee or its employees, if any, and the
Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all costs
and other expenses arising therefrom of incurred in connection therewith, and, if any judgment
shall be rendered against the Buyer in any such action, the Seller shall, at its own expenses,
satisfy and discharge the same Seller expressly understands and agrees that any bond required
by this contract, or otherwise provided by Seller, shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the Buyer as herein provided.
22. TIME. It is hereby expressly agreed and understood that time is of the essence for the
performance of this contract, and failure by contract to meet the time specifications of this
agreement will cause Seller to be in default of this agreement.
23. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered
into pursuant to this request, minority and women business enterprises will be afforded equal
opportunities to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, sex or natural origin in consideration for an award.
24. NON -ARBITRATION. The City reserves the right to exercise any right or remedy to it by law,
contract, equity, or otherwise, including without limitation, the right to seek any and all forms
of relief in a court of competent jurisdiction. Further, the City shall not be subject to any
arbitration process prior to exercising its unrestricted right to seek judicial remedy. The
remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently.
To the extent of any conflict between this provision and another provision in, or related to, this
document, this provision shall control.
25. RIGHT TO AUDIT. At any time during the term of the contract, or thereafter, the City, or a
duly authorized audit representative of the City or the State of Texas, at its expense and at
reasonable times, reserves the right to audit Contractor's records and books relevant to all
services provided to the City under this Contract. in the event such an audit by the City reveals
any errors or overpayments by the City, Contractor shall refund the City the full amount of
such overpayments within thirty (30) days of such audit findings, or the City, at its option,
reserves the right to deduct such amounts owing the City from any payments due Contractor.
111=00XIM1a
Bidder's Name: `7CdC-rC�tl�( -tLtiC
City of Lubbock, TX
Purchasing and Contract Management
Group 2 — Police and Fire Trucks
BID FORM
In compliance with the Invitation to Bid 14-11622-DT, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the - material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for
the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions,
alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit.prices'are obviously
unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 14-1`1622-DT
is by reference 'incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter:
Unit
Delivery
ITEM
QTY
of
DESCRIPTION
UNIT PRICE*
EXTENDEq:.,,..
, _ (Days)..
(+/-)
Measure
BID
COSTlt�**
....
'/4 Ton Pick -Up, Extended Cab, Short
1.
3
Each
Bed, 4x2 per specification 1534-PD.
Model Year, Brand Name and Model Number:
is 2.
9
Each
/Z Ton Pick -Up, Crew Cab, Short Bed,
4x2
per specification 1525-PD.
S
! i VtP,i,:r
,..
ia;• ra
Option: Retractable Bed Cover $1,625 $14,625 = ,rb
Model Year, Brand Name and Model Number:
2014 Chevrolet CC15543 1500 Crew Cab "
3.
1
Each
'/2 Ton Pick -Up, Crew Cab, Short Bed,
4x2 per specification 1525-PTR.
S 3
Option: Roll-N-Lock Bed Cover $1,195 $1,195 — 33'..
Model Year; Brand Name and Model Number:
2014 Chevrolet CC15543 1500 Crew Cab
;._.:
'/< Ton Cab and Chassis, Extended Cab,
- -
4.
1
Each
4x4 to have a utility body installed per
$
s ecification 1540-4-Fire.
Model Year, Brand Name and Model Number:
Service body to be installed on a'/, ton
- - -
5.
1
Each
pick-up, bed delete, extended cab, 4x4,
$ K`0�
J
9,400GVWRper spec NV-1540-4-Fire.
Model Year, Branca Name and Model Number:
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **AK(Y'_ After, Recoipt of
Order
' Unless otherwise specified herein the City may award the bid either item-b —item or on an all -or -no P Y Y y bd basis Tor
any item or group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net calendar i days.
Unless otherwise indicated on the Bid Form, payment terns will be NET THIRTY DAYS. Thti City will pay the
4
Q:Pui-chase/Bid Does/ I 4-11622-DT Group 2 -Police and Pire Trucks
.successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event
occurs later, Discounts for prompt payment requiring payment by the City within a stipulated n'uliiber'Of days'bvill be
interpreted as applying within the stipulated number
of days after the date of receipt by the City of a correct invoice or after the date of acceptance that rndets
contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered"'
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/serv.ices of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity .:of similar contract
`.products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify th . City.and sell
same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
t.NTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized • 'interloctik purchas�inl
agreements as provided for by the lnterlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the
S4.me services, at the prices quoted, for the period of this contract. Each bidder shall indicate on; the, or..ili; in. the
spice provided below if he/she will honor Political Subdivision orders in addition to orders frond' the..City'ofr_Viirb,ock:
Sh-ould these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms,
conditions, specifications, and pricing would apply?
Outer governmental entities that might have interests in this contract are Frenship Tndepertticnt'Sthoo'1 t astr t t;
LiilSboc[c Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Ind'.elien�tl-ett §"chooi
bistrict, South Plains Association of Governments, City of Texarkana, Texas Tech Lnivcrsity, -West Texas
Municipal Power Agency, Lynn County, and City of Wolfforth.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a::r.,e�s ttt!�.f, this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly fo that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsib.le.for.another
governmental entity's debts. Each governmental entity will order their own materials/service;4s e,eded.;
't HIS BID iS SUBMITTED BY Df2✓aild itx.t'1 C1WIZU1 ,IAA t Ili C • a corporation organized under the' lfaws of flie State .of'
fbY* or a partnership consisting of or m4ividuttl , its. jjig as
------ _ of the City of L-k iii�vCz.
Firfn: 5(b6 9-bU q C_7 _b0, Vw&ICR, (kit Address: 00, spye 3�1
State: TeX Lip 7f4z
Bidder acknowledges receipt of the following addenda: a ..
Addenda No. � Date a(ti� t3 Addenda No. Date _
Addenda No. Dated Addenda No. _ Date
M/WiiE Firm:
Woman
Black American
Native American `
Hispanic American
Asian Pacific Americ•
Other (Specify)
;i
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that rnant4facrbures„�h,irt>�utet;�
or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles i�; r6quired.,tinder thei ex.
Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation•. In, order for a. bid to
b''e!in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable:cutx,e'ntmili.alic .es
issiied by the State of Texas:
1.._. Name and Manufacture's License No.
Z' .tame and Converter's License No.
3, ..Name and Representative's License No,
a 5
9:Purchase/Bid Docs/14-11622-DT Group 2 -- Police and Fire Trucks
.4. Name and Franchise Dealer's License No.
General Distinguishing No. —71 Z4 (Franchised TX dealer)
By Date: �10t%. 2-0
Awhorized Representative - St sip by hand
�"flc'erNameand Title. AdlTj
Please Print
Business Telephone Number: 6U(o' 7f" `ate FAX:
E-mail Address: AA, Ai c Ley . c d
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.'
c
Q?Purchase/Bid Doc!04-1 1 G22-DT Group 2 - Police and Fire Trucks