HomeMy WebLinkAboutResolution - 2013-R0400 - Contract - US HUD - ESG - 11/21/2013RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a Contract, by and between the City of
Lubbock Community Development Department and the U. S. Department of Housing
and Urban Development (HUD), from the Emergency Solutions Grant (ESG), and all
related documents. Said Contract is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council this November 21 , 2013.
Kar n Gibson, Ma 'or Pro Tem
ATTEST:
Rebe ca Garza, City Secretary
APPROVED AS TO CONTENT:
Bill H rton, CD Directo tibus Liaison
APPROVED AS TO FORM:
gs/CDBG-Agrmnt Housing & Urban -HUD, Emergency Solutions Grant.res
4.24.13
Funding Approval/Agreement
Emergeaicy Solutions Grants Program
Subtitle B of Title IV of the McKinney-Vento Homeless
Assistance Act, 42 U.S.C. 11371 et seq.
1. Recipient Name and Address
City of Lubbock
P. O. Box 2000
Lubbock, TX 79457-2000
2. Grant number: E -13 -MC -48-0007
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
3. Tax Identification Number
756000590
4. DUNS Number
058213893
5. Fiscal Year (yyyy)
2013
6. Previous Obligation (Enter "o" for initial Fiscal Year allocation)
S
7. Current Transaction (+ or
$145,636
8. Revised Obligation
6
9. Date of Start of Recipient's
10. Date HUD Received Recipient's
11. Date On Which Recipient May Begin
Program Year (mm/dd/yyyy)
Consolidated Plan Submission (mmlddlyyyy)
Incurring Costs (the later of the dates listed in 9
10-01-2013
and 10) (mmldd/yyyy)
10-01-2013
12. Type of Agreement (check applicable box)
13. Special Conditions (check applicable box)
® Initial Agreement (Purpose #1 — Initial Fiscal Year allocation)
® Not applicable ❑ Attached
® Amendment (Purpose #2 — Deobligation of funds)
❑ Amendment (Purpose 43 — Obligation of additional funds)
This Agreement between the U.S. Department of Housing and Urban Development (HUD) and the Recipient is made pursuant to the
authority of Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.). The Recipient's
Consolidated Plan submissions (including the Recipient's approved annual Action Plan and any amendments completed in accordance
with 24 CFR Part 91), the Emergency Solutions Grants Program regulations at 24 GFR Part 576 (as now in effect and as may be
amended from time to time), and this Agreement, including any special conditions attached to this Agreement, constitute part of this
Agreement. Subject to the terms and conditions of this Agreement, HUD will make the funds for the specified Fiscal Year available to the
Recipient upon execution of this Agreement by the Recipient and HUD, and the funds may be used to pay costs incurred on or after the
date specified in Box 11 above. All funds for the specified Fiscal Year that HUD provides by reallocation are covered by this Agreement
upon execution of an amendment by HUD, without the Recipient's execution of the amendment or other consent. The Recipient agrees to
assume all of the responsibilities with respect to environmental review, decision making, and action required under the HUD regulations at
24 CFR Part 58. The Recipient shall also comply with the universal identifier and registration requirements at 2 CFR Part 25, Appendix A
to Part 25—Award Term, except that the internet site is now located at www.sam ov instead of www.ccr.00v.
14. For the U.S. Department of HUD (Name and Title of Authorized Official)
Shirley J. Henley, Director of Community Planning and Development
17. For the Recipient (Name and Title of Authorized Off iciall
Karen Gibson, Mayor Fro Tem
Funding Iniormation (HUD Accounting Use Only):
PAS Code:
Appropriation:
Allotment:
Program Code:
Region:
Office:
lit -1
16. Date
(Date of Obligation)
1W 2 2A13
19. Date
f /
Instructions for Completing the Agreement for the Emergency Solutions Grants (ESG) ProgramGeneral
Instructions: This Agreement is used for one of three purposes: (1) to make the initial obligation of ESG funds for a
fiscal year and establish the terms under which the obligation is made; (2) to amend an existing Agreement to
deobligate an amount of previously obligated ESG funds after a reduction by HUD; (3) to amend an existing
Agreement to obligate additional ESG funds for the same fiscal year after a reallocation of funds.
1. Recipient Name and Address. Enter the name of the state, territory or unit of general purpose local
government, the name of the organizational unit or instrumentality designated to act on behalf of the government
with respect to ESG, and the address of the organizational unit or instrumentality (or government, if no unit or
instrumentality is designated).
Example (Organizational unit):
City of ABC
ABC Department of Homeless Services
Address of ABC Department of Homeless Services
Example (Instrumentality):
State of XYC
XYZ Housing Finance Agency
Address of XYZ Housing Finance Agency
For HUD to recognize an instrumentality as the state or territory for ESG: The state/territory must submit
the following to the field office: (1) The governor's written designation of the instrumentality to act on behalf of the
state/territory with respect to the Emergency Solutions Grants program; and (2) Certification by the governor of
the state/territory that the instrumentality meets each of the following criteria or evidence that otherwise shows
the entity qualifies as an instrumentality of the state/territory under its state/territory law: (a) The entity is used for
a governmental purpose and performs a governmental function; (b) The entity performs its function on behalf of
the state/territory; (c) The state/territory has the authority to appoint members of the governing body of the entity
OR the control and supervision of the entity is vested in the state/territory government; (d) State/territory statutory
authority is needed to create and/or use the entity; and (e) No part of the net earnings inures to the benefit of any
private shareholder, member or individual.
For HUD to recognize an instrumentality as the metropolitan city or urban county for ESG: The
metropolitan city/urban county must submit the following to the field office: (1) The chief executive's written
designation of the instrumentality to act on behalf of the metropolitan city/the urban county with respect to the
Emergency Solutions Grants program; (2) Certification by the chief executive of the metropolitan city or urban
county that the instrumentality is established pursuant to legislation to act on behalf of the metropolitan city/the
county with regard to homeless assistance activities, but is not a public housing authority/agency; and (3)
Certification by the metropolitan city or urban county (chief executive or authorized attorney for the metropolitan
city or urban county) that the instrumentality meets each of the following criteria or evidence that otherwise
shows the entity qualifies as an instrumentality of the metropolitan city/the county under its state or local law: (a)
The entity is used for a governmental purpose and performs a governmental function; (b) The entity performs its
function on behalf of the metropolitan city/the county; (c) The metropolitan city/the county has the authority to
appoint members of the governing body of the entity OR the control and supervision of the entity is vested in the
metropolitan city/the county; (d) State or local statutory authority is needed to create and/or use the entity; and
(e) No part of the net earnings inures to the benefit of any private shareholder, member or individual.
2. Grant number. Enter the recipient's grant number.
3. Tax Identification Number. Enter the 9 -digit Tax ID Number (TIN) for the entity whose address is in Box 1.
4. DUNS Number. Enter the Dun and Bradstreet Data Universal Numbering System (DUNS) number for the entity
whose address is in Box 1.
5. Fiscal Year. Indicate the fiscal year (yyyy) source of funds for this transaction. Only funds from this fiscal year
are to be included in this transaction. (A separate form must be completed for each fiscal year's funds.)
6. Previous Obligation. Enter the total amount of funds that have been previously obligated for this recipient for
this fiscal year source of funds. If this Agreement is for the recipient's initial allocation for the fiscal year (purpose
#1), the amount will be "0." If this Agreement is for deobligating funds (purpose #2) or obligating additional
funds for the fiscal year (purpose #3), enter the amount from Box 8 of the most recent Agreement used for ESG
funds for the fiscal year identified in Box 5.
-7. Current Transaction. Enter the total amount of funds for this transaction. Indicate a deobligation either by
placing parentheses around the amount deobligated or a minus sign before the amount de -obligated.
8. Revised Obligation. Enter the total amount of funds available to the recipient after this transaction. Box 6
plus/minus Box 7.
9. Date of Start of Recipient's Program Year. Enter the date (mm/dd/yyyy) on which the Recipient's Program
Year begins. If this Agreement is being used for deobligating funds (purpose # 2) or obligating additional funds
for the fiscal year (purpose # 3), this date must match Box 9 of the initial Agreement used for ESG funds for the
fiscal year identified in Box 5.
10. Date HUD Received Recipient's Consolidated Plan Submission. Enter the date (mm/dd/yyyy) on which HUD
received the recipient's consolidated plan submission corresponding to the funds involved in this transaction, as
described below.
For purpose #1– Initial Fiscal Year allocation: Enter the date HUD received the recipient's annual action
plan.
For purpose #2 – Deobligation of funds: Enter the date in Box 10 of the most recent Agreement used for ESG
funds for the fiscal year identified in Box 5.
For purpose #3 – Obligation of additional funds: Enter the date HUD received the recipient's substantial
amendment for those funds.
11. Date On Which Recipient May Begin Incurring Costs. Enter the date (mm/dd/yyyy) that is the later of the date
in Box 9 and the date in Box 10.
12. Type of Agreement. Check Initial Agreement (Purpose #1—Initial Fiscal Year allocation), Amendment (Purpose
#2 – Deobligation), or Amendment (Purpose #3 – Obligating additional funds), as applicable.
13. Special Conditions. Check the appropriate box and, if applicable, attach the special conditions that are part of
the Agreement.
14. Name and Title of HUD Official. Enter the name and title of the HUD official who is authorized to sign the
Agreement on behalf of HUD. This is usually the Field Office CPD Director.
15. Signature of HUD Official. The HUD Official signs the Agreement here.
16. Date. Enter the date (mm/dd/yyyy) on which the HUD Official signs the Agreement. This is the date of obligation.
17. Name and Title of Authorized Official for the Recipient. Enter the name and title of the official authorized to
sign on behalf of the recipient. This item is not required if this Agreement is being used for obligating additional
funds for the fiscal year after a reallocation by HUD (purpose #3).
18. Signature of Authorized Official for the Recipient. The authorized official for the recipient signs the
Agreement here. This item is not required if this Agreement is being used for obligating additional funds for the
fiscal year after a reallocation of funds (purpose #3).
19. Date. Enter the date (mm/dd/yyyy) on which the authorized official for the recipient signs the Agreement. This
item is not required if this Agreement is being used for obligating additional funds for the fiscal year after a
reallocation of funds (purpose #3)