HomeMy WebLinkAboutResolution - 2013-R0334 - Contract - CTE Networking - Cabling Services - 10/10/2013i
esolution No. 2013-R0334
ctober 10, 2013
Item No. 5.19
RESOLUTION
BE if RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Contract No. 11408 for cabling services
for data, voice and fiber, by and between the City of Lubbock and CTE Networking, and
related documents. Said Contract is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on October 10. 2013
GL . RO ER fSON. MAYOR
ATTEST:
Re ec •a Garza, City Secreta
APPROVED AS TO CONTENT:
Mark Yea ood, Assistant City Manager
Chief Information Officer
APPROVVEEDD AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs/RES.Contract-CTE Networking
September 10, 2013
Resolution No. 2013—RO334
CONTRACT 11408
City of Lubbock, TX
Cabling Services for Data, Voice and Fiber
RFP 13 -11408 -DT
This Service Agreement (this "Agreement") is entered into as of the 10'h day of October 2013, ("Effective
Date") by and between CTE Networking of Lubbock, Texas (the Contractor), and the City of Lubbock (the
"City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 13 -11408 -DT Cabling Services for Data, Voice
and Fiber.
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best meets
the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Cabling Services for
Data, Voice and Fiber upon terms and conditions maintained in this Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are attached
hereto and incorporated herein by reference, listed in their order of priority in the event of inconsistent or
contradictory provisions:
1. This Agreement
2. Exhibit A — Best and Final Price Sheet
3. Exhibit B — General Requirements
4. Exhibit C — Insurance
Scope of Work
Contractor shall provide the services that are specified in Exhibit B. The Contractor shall comply with all the
applicable requirements set forth in Exhibit A, B and C attached hereto.
Article 1 Services
1.1 Contractor agrees to perform services for the City that are specified under the General
Requirements set forth in Exhibit B. The City agrees to pay the amounts stated in Exhibit A, to
Contractor for performing services.
1.2 Contractor shall use its commercially reasonable efforts to render Services under this Agreement in
a professional and business -like manner and in accordance with the standards and practices
recognized in the industry.
Nonappropriation clause. All funds for payment by the City under this Agreement are subject to
the availability of an annual appropriation for this purpose by the City. In the event of
nonappropriation of funds by the City Council of the City of Lubbock for the goods or services
provided under the Agreement, the City will terminate the Agreement, without termination charge
or other liability, on the last day of the then -current fiscal year or when the appropriation made for
the then -current year for the goods or services covered by this Agreement is spent, whichever event
occurs fust. If at any time funds are not appropriated for the continuance of this Agreement,
cancellation shall be accepted by the contractor on thirty (30) days prior written notice, but failure
to give such notice shall be of no effect and the City shall not be obligated under this Agreement
beyond the date of termination.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in accordance
with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the parties
relating to the subject matter hereof. No amendment or modification of the terms of this
Agreement shall be binding upon the parties unless reduced to writing and signed by both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not constitute
a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their respective
heirs, representatives and successors and may be assigned by Contractor or the City to any
successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or relating to
this Agreement or the breach thereof, shall be formally discussed and negotiated between the
Parties for resolution. In the event that the Parties are unable to resolve the claims, disputes, or
other matters in question within thirty (30) days of written notification from the aggrieved Party to
the other Party, the aggrieved Party shall be free to pursue all remedies available at law or in
equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves the
right to audit Contractor's records and books relevant to all services provided to the City under this
Contract. In the event such an audit by the City reveals any errors or overpayments by the City,
Contractor shall refund the City the full amount of such overpayments within thirty (30) days of
such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the
City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
IN WITNESS WHEREOF, this Agreement is executed as of the Effective Date.
CITY OF LUBBOCK, TX:
C,IAV/
Gle obertson, Mayor
ATTEST:
Reba ca Garza, City Secretary
APPROVED ASSTO�CONTENT:
Mark\ 'ood,"Assistant City Manager/
Chief Information Officer
APPC�AS T FORM:
Chad Weaver, Assistant City Attorney
CYLYl�YY7[�CY701
Contractor's Signature
Ktym"-416MMT5
Printed Name
Title
28
Q:Pu¢hwdBid DmOtFP 13-11408-DT/Cabling Services for Fair, Voice and Fiber
City of Lubbock, TX
High Technology
RFP 13 -11408 -DT
BAFO Price Sheet
Cabling Services for Data, Voice and Fiber
Cabling Pricing
Pricing for 1 CAT 6 Data Drop 50 to 300 feet EA
Pricing for 1 CAT 6 Voice Drop 50 to 1000 feet EA.
Pricing for I CAT 6 Voice and Data Drop 50 to 300 feet EA.
Pricing for 125 pair CAT 3 500 feet terminated both ends per/ft
Fiber Pricing
Pricing for 1000 feet Single Mode Fiber 6 strand
With termination both ends and wall mount cabinet.
Pricing for 500 feet Multi Mode Fiber 6 strand
With termination both ends and wall mount cabinet.
Fiber repair and testing per strand.
Data MDF/EDF
Purchase and install one CPI 7 foot free standing data rack and
3.5 feet of ladder rack to wall.
Install 24 ports Panduit Mini -Com patch panel.
Install Panduit Vertical Cable management both sides of rack.
Install 2 Horizontal Panduit able management.
Install 2 ea I Filler Panels
Other Services
EXHIBIT A
$i§k--
$160
$300
$2.00
$1700
$2250
$45
$800
Cost per hour for repair and other related services. $62.50
Note: Prices shall include service call charge, all of overhead, including trip related
charges, mileage and materials.
Prepared by: Kevin Roberts
Title: Owner
Date: 8/22/2013
City of Lubbock, TX
High Technology
Request for Proposal
RFP 13 -11408 -DT
Cabling Services for Data, Voice and Fiber
I. INTENT
Exhibit B
1.1 The City of Lubbock is issuing this Request for Proposal (RFP) under the guidelines of a High -
Technology RFP, and the award of the contract shall be made to the responsible vendor whose
proposal is determined to be the best evaluated offer resulting from negotiation, taking into
consideration the relative importance of price, qualifications, experience, references, local support
and service, and other evaluation factors set forth in the request for proposal. Receipt of any
proposal shall under no circumstance obligate the City of Lubbock to accept the best price offering.
a) The City of Lubbock (hereinafter called "City") is seeking proposals from interested firms and
individuals, (hereinafter called "Proposer") install and maintain the voice and data cabling and fiber
installation and fiber maintenance in buildings
b) Offerors are invited to submit demonstrated competence and qualifications of their firm for
providing these services.
C) The information contained within this document is intended to provide interested firms with the
requirements and criteria that will be used to make the selection.
d) All Contractors must be Panduit Certified installers.
U. COST PROPOSAL
2.1 Prices shall include service call charge, all of the overhead, including, but not limited to, trip
related charges, mileage and materials.
2.2 The Offeror shall submit pricing on Price Sheet, Attachment A.
2.3 The contract term shall be for an initial one year period, said date of term beginning upon City
Council date of formal approval. The City and the contractor may, upon written mutual consent,
extend the contract for three additional one year periods. The rates may be adjusted upward or
downward at this time at a percentage not to exceed the effective change in the Consumer Price
Index (CPI) or Product Price Index (PPI), whichever is most appropriate for the specific contract
for the previous 12 months. At the City's discretion, the effective change rate shall be based on
either the local or national index average rate for all items. If agreement cannot be reached, the
contract is terminated at the end of the current contract period.
III. VOICE CABLE AND DATA CABLE
3.1 The installation of all premises, distribution, backbone and horizontal wiring are to comply with all
local code authority and the following EIAMA and ANSI specifications and or standards:
ANSIMA 568 Standard, Commercial Building Communications Wiring Standard EIAMA 569
Standard, and Commercial Building Standards for Telecommunications Pathways and Spaces.
ANSVICEA S-83-596-1988, Standard for Fiber Optic Premises Distribution Cable ANSI/TIA-C.2
Category 6. All premises wiring required to complete installation of the services requested in this
RFP will be the responsibility of the Contractor. Premises wiring are defined as intra and inter
building data and voice wiring necessary for the project. This includes fiber patches and data patch
connections. All Voice patch and cross connects will be done by City Communications Staff.
3.2 Manufacturers Material Specification sheets are required for all installation materials used in this
bid of all materials are chosen for cable products. This material is to be attached as Attachment "C"
to the balance of the response.
3.3 All cabling must be designed for the purpose as outlined in article 800 of the NEC code.
Contractor is to determine the proper use of either PVC or Teflon conductor insulation depending
on the air handling requirements of the building or as applicable wiring and building codes require.
All voice and data wiring must be band striped with the color of the mating insulated conductor of
the assemble pair. Telephone industry standard 10 basic color codes are to be used. Conductors will
be twisted into pairs and assembled into a cylindrical core. Cables having more than 25 pairs will
be coded into industry standard 25 pair color groups being bound with a unique color binder.
3.4 All wiring and termination materials employed in the installation of this system must fully comply
with all applicable requirements under FCC Part 68 subpart J and be recognized or listed by a
national recognized testing laboratory (NRTL).
3.5 All new wiring in common areas or office environments must be enclosed in metal raceway (i.e.,
wire mold) when locations are not provided or served via already provided in wall voice & data
conduit and electrical boxes
IV. FIBER OPTIC CABLE
4.1 Fiber cable to be supplied is to be multimode 62.51125 micron. Single mode at 8.31125. Accepted
manufacturers for this product is: Corning, AT&T, 3M, Berktec.
4.2 All fiber optic cables and connection to be designed and manufactured to all applicable
ANSUEUVTIA specifications.
4.3 End connections for fiber cable must be LC or otherwise ordered by the City.
V. VOICE, DATA and FIBER TERMINATION'S
5.1 Voice termination's are to be made on standard single RJ -45 jacks with a minimum of 50 micro
inches of gold surface plating on the contact wires and plugs, The City currently employs Panduit
Pan -Net Mini -Com jacks. Colors are white or electrical ivory.
5.2 Data termination's are to be made on standard single Category 6e RJ -45 8 position jack with a with
gold surface plating on the contact wires and plugs. The City currently employs Panduit Pan -Net
Mini -Com jacks. With Blue as the first jack in the plate followed by Black, Green and Yellow.
Wiring standard for Category 6e wiring termination is T568B.
5.3 Data modular jack housings are be to Electrical Ivory in color, flush mount and is to located on the
same face plate as the voice terniination whenever possible.
5.4 Equipment room MDF and IDF terminations for voice applications are to be made on standard 66
M1-50 or 110 type termination blocks and associated mounting brackets and hardware specifically
designed for the purpose. The use and or combination of cable trays, backboards, wall frames, and
stand-alone frames are expected to be utilized improvising a logical and proper layout to equipment
spaces and IDF locations.
5.5 Data MDF and IDF will be terminated on Panduit Mini -Com Modular Patch Panel Kits.
5.6 All fiber terminations will be in a Panduit Fiber Box according to the City Standards.
VI. INSTALLATION
6.1 The Contractor will coordinate with the City any interruption to existing telephoneldata
communications. Any interruptions are to be minimized and be performed after-hours, on weekends
or holidays.
6.2 Regarding installation activity that is potentially disruptive (i.e. drilling, running cable, mounting
frames, raceway, etc.) to administrative activity, the Contractors will notify the Communication
Department manager of potential disturbance prior to beginning work.
6.3 Contractors are to supply their own tools and equipment, especially brooms, dustpans, ladders,
vacuum's etc.
6.4 Contractor will be required to clean work areas at the end of each shift or workday.
6.5 Installation equipment, materials, and product will ONLY be allowed to be kept in specified areas.
Hallways, office areas lobbies etc. are not suitable for storage and the City will NOT be held liable
for missing or stolen equipment.
6.6 Wiring to all outlets to run above the ceiling shall be fastened to the building structure at eight (8)
foot intervals through the combined use of, but not limited to, J hooks, beam clamps, D -rings, and
hangers. At no time are voice or data drops/homeruns to be directly secured to the building
structure above ceiling without the use of cable supports. Cabling above ceiling shall be sectioned
off, and routed back to intermediate or master wiring closets. All wiring shall run continuously
from the outlet to the wiring closet without breaks or splices. Cable supports shall be employed
every eight (8) feet. Cable supports (J Hooks etc.) shall be sized 50% larger than needed to allow
for future growth. No cable shall be placed on Ceiling Grid or attached to Ceiling Grid stays.
6.7 In areas where ceiling tiles are removed for cable pulling, or ceiling tiles are damaged as a result of
cable pulling, the Contractor shall replace tiles with like tiles.
6.8. All boxes, equipment and cable shall be finely secured in place. Boxes, jacks and blocks shall be
plumb and square. Consideration will be given for overall aesthetic factors. Sample installation
diagrams and layouts are to be followed at all times. Deviations due to design and or
Building structural considerations must be cleared with Communication Department.
6.9 Any new or replacement premises wiring shall be clearly labeled. The Contractor and City will
work to design a structured method of designating all cabling involved with the project.
6.10 The Contractor will observe all applicable departmental safety and security regulations established.
6.11 The Contractor is responsible for repair of damage to the building due to carelessness of their
workmen, and exercise reasonable care to avoid any damage to property. The Contractor must
report to the City any damage to the building that may exist or may occur during the occupancy of
the quarters.
6.12 The Contractor must run all jumpers and wiring, including line jumpers connected to lightning or
surge protectors, as may be required to properly interconnect the system parts to each other and to
the common carrier network(s).
6.13 The Contractor must promptly correct all defects for which the Contractor is responsible.
6.14 Upon completion of the work, the Contractor must remove his tools, equipment and all rubbish and
debris from the premises and must leave the premises clean and neat.
6.15 The Contractor will obtain the City's Communications Department permission before cutting into
or through any part of the building structure such as beams, girders, concrete, or tile floors,
partitions and ceilings. The Contractor shall restore any girders, beams, floors, partitions, ceilings,
fire partitions and walls to their original condition.
6.16 The Contractor will coordinate all work with the City's Communications Department.
6.17 Cable pulling tension shall not exceed 110N (251bf) for UTP horizontal four pair cables.
6.18 Optical fiber connecting hardware shall be installed to provide well -organized installation and
cable management and always in accordance with manufacturer's guidelines.
6.19 Core boring set up is to be handled in such a way as to minimize interference with daily operations
and with minimal impact to the work environment.
6.20 A temporary structure/enclosure is to be erected to contain all indoor core -boring locations.
Cleanup of debris related to boring is the responsibility of the contractor. Work area is being
cleaned and returned to an as found condition. This will include but not be limited to water control
and abatement, floor washing, vacuuming, carpet cleaning, furniture dusting, furniture cleaning and
furniture washing by a professional cleaning service as needed.
6.21 Fiber optic cable service loops are to be provided at all fiber termination points. Wiring closet
loops are to be a minimum of 15ft. End termination or main termination point loop is to be a
minimum of 30ft.
6.22 Category 6e and Category 3 horizontal cabling shall have a minimum two (10) foot service loop
for each cable above ceiling. Service loop is to be neatly dressed and secured.
6.23 Category 6e patch panel terminations are to maintain cable jacket according to Panduit installation
standards.
6.24 All indoor/outdoor splices and distribution must be enclosed in an enclosure designed for the
purpose and able to provide maximum protection to splices and protection from environmental
effects.
6.25 All splices must be impervious to environmental effects and mechanical shock.
6.26 Splice trays must protect all fiber splices.
6.27 All inside distribution and outside plant fiber cabling must be strain relieved to hinder the
possibility of breakage and connection failure.
6.28 The use of inner duct is mandatory in ALL situations were fiber is being installed unless
hardened Fiber cable is being used. Buried or aerial fiber optic cable must be approved and
designed to specific standards intended for aerial or buried application. In general, all fiber must
run in inner duct to its termination point (fiber patch panel).
6.29 Installation work will involve performing installation duties in an operational, production data
center. The utmost care is to be exercised in the installation of requested services. At no time will
installation work be permitted without notification of Communications Department.
6.30 City may elect also to implement other changes of its own accord. Should the City elect to make its
own changes, City shall assume responsibility for the operation integrity of the structured wiring as
it is directly affected by such changes by City. Upon request, the Contractor shall research all
reported physical installation & performance problems or errors and correct them to the City's
satisfaction. If the problem or error resulted from design changes made by City, the charge for
correction shall be computed using the rates for standard T&M charges as requested in this bid.
6.31 All asbestos clearance must be attained by Contractor before drilling or cutting of any
materials in City buildings.
VII. TESTING AND ACCEPTANCE
GENERAL
7.1.1 Inspection of the installed systems shall be made by the staff of Communications
Department. If items from the bid have been omitted or need changing as per requirements
stated herein, they shall be noted in a deviation list. This deviation list will be given to
the Contractor who is expected to complete all items within the time specified by
Communications Department prior to any payment being due there under, the system must
be delivered, installed and accepted by Communications Department, as stated herein.
7.1.2 Installation of structured horizontal wiring, cable riser, voice and data drops, raceway,
terminations, fiber riser, fiber distribution, coring, and peripheral equipment must be
completed.
7.1.3 The City will make inspection as it deems necessary when notified by the Contractor that
the services requested, or any part thereof, is ready for acceptance.
7.1.4 After cutover of any portion of the system, the Contractor shall conduct acceptance tests
outlined in this section for fiber and copper cabling.
7.1.5 Performance and quality tests shall be conducted as specified in this section.
7.1.6 Successful testing by the Contractor with written report of results to Communications
Department manager of all performance and quality incorporating the full range of testing
specified.
7.1.7 Implementation of any and all deviation list items which may result from inspections by the
Communications Department manager must be completed.
7.1.8 Written certification signed by an authorized representative of the Contractor indicating the
satisfactory completion of the above outlined items.
7.1.9 Acceptance of the services requested shall be granted after all equipment has passed the
tests required in the RFP, and has been in operation thirty (30) consecutive days without a
major failure. The event of a major failure, the City reserves the right to extend the
acceptance date until a time the installation complies with the thirty (30) day major fault
free requirement.
7.1.10 Following verification by Communications Department that the installation conforms to all
the requirements stated herein, and that the system is 100% operational, a letter of
acceptance will be issued to the Contractor.
7.1.11 Final payment is contingent on signed acceptance of services from the City.
7.2 VOICE GRADE WIRE TESTING
The following tests shall be run on all voice grade runs:
The tests shall be run from end to end between all termination points. Station jack to IDF,
riser to main equipment room etc.
1) Continuity. (all pairs)
2) Wire Map. (test must include open pairs, shorts, and crossed pairs)
7.3 CATEGORY 6e WIRE TESTING
The following tests shall be run on all installed Category 6e data runs:
Testing shall be end to end, patch panel to jack including patch cables. (Total run length not to
exceed 316ft. With patch cables 328ft).
a.
Wire Map
b.
Length
C.
Insertion Loss
d.
NEXT Loss
e.
PS NEXT Loss
f.
ACR -F Loss
g.
PS ACR -F Loss
h.
Return Loss
i.
Propagation Delay
j.
Delay Skew
Test results shall be presented in an Excel spreadsheet, version 5.0 or greater, and detailing cable
port location (building, closet etc.) and all requested test data for the run.
7.4 SINGLE MODE AND MULTI MODE FIBER TESTING
The following tests shall be run on all installed fiber stands:
Testing is to be end to end with all terminations and splices involved for each strand tested OTDR,
Both directions. Test results shall be presented in an Excel spreadsheet, version 5.0 or greater,
detailing cable detailing cable port, location (building, closet etc.) length and attenuation in dB.
Additionally, each test is to include a graphical representation of the test, measurement results, and
cable information and set up parameters. The following standards will be used:
ANSUTIA/EIA-455-59A, Measurement of Fiber Point Discontinuities Using an OTDR.
ANSUTIA/EIA-455-60A, Measurement of Fiber or Cable Length Using an OTDR.
ANSUTIA/EIA-455-61 A, Measurement of Fiber or Cable Attenuation Using an OTDR.
ANSI/TIA/EIA-526-7, Optical Power Loss Measurements of Installed Singlemode Fiber Cable
Plant. ANSUTIA/EIA-526-14-A, Optical Power Loss Measurements of Installed Multimode Fiber
Cable Plant.
VIII. EVALUATION CRITERIA
The following criteria will be used to evaluate and rank submittals:
a) Experience — The offeror's experience in providing the services as requested in the
specifications. (15%)
b) Responsibility — The offeror who has the capability, in all respects, to perform fully the
contract requirements and the moral and business integrity and reliability that will assure
good faith performance as required by these specifications. (20%)
c) Capability and Skill — Offeror's capability, flexibility and skill to perform the services
stated in the specifications. (10%)
d) Responsiveness — The degree to which the offeror has responded to the purpose and scope
of specifications. (10%)
e) Record of performance based on previous work with the City and/or other client
references. (10%)
f) Cost (35%)
IX. PROPOSAL FORMAT
a) Proposals should provide a straightforward, concise description of the Offeror's
capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness,
clarity of content, and conveyance of the information requested by the City.
b) The proposal should be bound in a single volume where practical. All documentation
submitted with the proposal should be bound in that single volume. No spiral binding.
C) If the proposal includes any comment over and above the specific information requested in
the RFP, it is to be included as a separate appendix to the proposal.
d) The proposal must be organized into the following response item sections and submitted in
an indexed binder.
TAB A Qualifications and Experience
1. Briefly introduce your company, providing a summary of the administration,
organization. Provide a detailed description of your experience.
TAB B Price Sheet
1. Use the provided price proposal sheet. Attachment A.
TAB C References
1. Provide three references. Please include the name of the agency, contact name,
telephone, fax and email address. Performance should include goods or services,
similar to those in this proposal, within the last twenty-four (24) months.
Exhibit C
CITY OF LUBBOCK, TEXAS
RFP 13 -11408 -DT
Cabling Services for Data, Voice and Fiber
II. INSURANCE
SECTION A. Prior to the approval of this contract by the City, the Contractor shall famish a completed Insurance Certificate
to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and
termination provisions shown thereon, and which shall famish and contain all required information referenced or indicated
thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
INSURANCE COVERAGE REQUIRED
SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the
contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based
upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City,
the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at
Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City,
in the following type(s) and amount(s):
TYPE AMOUNT
1. Worker's Compensation Statutory
Or
Employers Liability
2. Commercial General (public) Liability insurance including coverage for the following:
a. General Aggregate
b. Products/completed operations
c. Personal injury
d. Advertising injury
e. Contractual liability
3. Comprehensive Automobile
Liability insurance, including
Any Auto
Combined single limit for
bodily injury and property
damage of $1,000,000 per
occurrence or its equivalent.
Combined single limit for
bodily injury and property
of $1,000,000 per occurrence
The City of Lubbock shall be named additional insured on Auto/General Liability on a primary and non-contributory
basis. with a waiver of subrogation in favor of the City on all coverage's, and Include products of completed operations.
All copies of the Certificates of Insurance shall reference the RFP or proposal number for which the insurance is being supplied.
ADDITIONAL POLICY ENDORSEMENTS
The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and
may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or
exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the
underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to
accomplish such changes in policy coverages, and shall pay the cost thereof.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance
will contain and state, in writing, on the certificate or its attachment, the following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the
interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected
representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by
the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the
indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations
within applicable policies.
f. All copies of the Certificates of Insurance shall reference the project name or proposal number for which the insurance
is being supplied.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days
prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing and Contract Management
City of Lubbock
1625 13`s Street, Room 204
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not
relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither
shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability