HomeMy WebLinkAboutResolution - 2013-R0318 - Agreement - Parkhill, Smith, And Cooper Inc.- Engineering Services, Well Field - 09/26/2013Resolution No. 2013—RO318
September 26, 2013
Item No. 5.8
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, an Agreement for Engineering Services
at the Bailey County Well Field Expansion, by and between the City of Lubbock and
Parkhill, Smith & Cooper, Inc., and related documents. Said Agreement is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included
in the minutes of the City Council.
Passed by the City Council on September 26, 2013
GLE". OBf-RTSON, MAYOR
r:740rSM110
Rebe kca Garza, City Secret
APPROVED AS TO CONTENT:
R. Keith Smith, P.E, Director of Public Works
APPROVED AS TO FORM:
(�;4��
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Chad Weaver, Assistant City Attorney
vw:ccdocs: RES.Agrmt-PS&C, Inc.
August 27, 2013
Contract is viewable in
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AGREEMENT
FOR
ENGINEERING SERVICES
(DESIGN AND BID PHASE SERVICES)
Project #
Bailey County Well Field Expansion (Design and Bid Phase Services)
THIS AGREEMENT, between the City of Lubbock, Texas (hereinafter referred to as Owner) and
Parkhill, Smith & Cooper, Inc., with principal offices at 4222 85t8 Street, Lubbock, Texas 79423
(hereinafter referred to as Engineer):
WITNESSETH:
WHEREAS, Owner intends to add 20 new Public Water Supply Wells including all necessary piping,
roads and electrical (primary and secondary) work necessary to provide water into the existing well field
infrastructure system; and
WHEREAS, Owner requires certain professional engineering services in connection with the Project
(hereinafter referred to as the Services); and
WHEREAS, Engineer is prepared and has the ability to provide such Services;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as
follows:
ARTICLE 1 - EFFECTIVE DATE
The effective date of this Agreement shall be V i E0I The term of this contract commences
on the Effective Date and continues without interruption for a term of 12 months, as set forth in Exhibit
A-2, attached hereto and made a part of this Agreement for all purposes. If the Engineer determines that
additional time is required to complete the Services, the City Engineer, may execute an agreement to
grant up to an additional six (6) months of time so long as the amount of the consideration does not
increase. An amendment to this agreement resulting in any increase in the amount of the consideration
must be approved by the City acting through its governing body.
ARTICLE 2 - SERVICES TO BE PERFORMED BY ENGINEER
Engineer shall perform the Services described in Attachment A, Scope of Services, which is attached
hereto and incorporated by reference as part of this Agreement.
ARTICLE 3 - COMPENSATION
Owner shall pay Engineer for Services in accordance with Attachment B, Compensation, which is
attached hereto and incorporated by reference as part of this Agreement. Compensation for Design Phase
and Bid Phase Services shall not exceed $778,500.00 without authorization by City Council.
ARTICLE 4 - STANDARD OF CARE
Engineer shall exercise the same degree of care, skill and diligence in the performance of the Services as
is ordinarily provided by a professional engineer under similar circumstances at the same time and in the
same locality.
ARTICLE S - LIMITATIONS OF RESPONSIBILITY
Engineer shall not be responsible for actual means, methods, techniques, sequences, procedures or safety
precautions and programs used in connection with the Project by others. Engineer shall assist the Owner
in the administering of its contracts with any vendor or other Project participant in order to fulfill
contractual or other responsibilities to the Owner or to comply with federal, state and local laws,
ordinances, regulations, rules, codes, orders, criteria and standards.
ARTICLE 6 - OPINIONS OF COST AND SCHEDULE
Since Engineer has no control over the cost of labor, materials, equipment or services furnished by others,
or over contractors', subcontractors' or vendors' methods of determining prices, or over competitive
bidding or market conditions, Engineer's opinion of cost shall be made on the basis of qualifications and
experience as a professional engineer.
Since Engineer has no control over the resources provided by others to meet contract schedules,
Engineer's forecast schedules shall be made on the basis of qualifications and experience as a professional
engineer. Engineer cannot and does not guarantee that proposals, bids or actual Project costs will not vary
from his opinions of cost or that actual schedules will not vary from his forecast schedules.
ARTICLE 7 - LIABILITY AND INDEMNIFICATION
7.1 General. Having considered the potential liabilities that may exist during the performance of the
Services, the benefits of the Project, and the Engineer's fee for the Services, and in consideration of the
promises contained in this Agreement, Engineer agrees to provide the indemnities set forth herein.
7.2 Indemnification. Engineer shall indemnify and hold City and City's elected officials, officers,
agents, employees and independent contractors harmless, to the fullest extent permitted by law, from and
against any and all claims, demands, damages, costs, liabilities and expenses, and including reasonable
attorney's fees, as a result of, related to or arising from Engineer's negligent acts, errors, or omissions.
The indemnity provided herein shall survive the expiration or termination of this Agreement for a period
not to exceed three years.
7.3 Employee Claims. Engineer shall indemnity Owner against legal liability for damages arising out
of claims by Engineer's employees. Owner shall indemnify Engineer against legal liability for damages
arising out of claims by Owner's employees to the extent permitted by law.
7.4 Survival. Upon completion of all services, obligations and duties provided for in this Agreement,
or in the event of termination of this Agreement for any reason, the terms and conditions of this Article
shall survive.
ARTICLE 8 - INDEPENDENT CONTRACTOR
Engineer undertakes performance of the Services as an independent contractor and shall be wholly
responsible for the methods of its own performance and that of its subcontractors, agents and employees.
Owner shall have no right to supervise the methods used, but Owner shall have the right to observe such
performance. Engineer shall work closely with Owner in performing Services under this Agreement.
ARTICLE 9 - COMPLIANCE WITH LAWS
2
In performance of the Services, Engineer will comply with applicable regulatory requirements, including
federal, state and local laws, rules, regulations, orders, codes, criteria and standards. Engineer shall
possess the licenses necessary to allow Engineer to perform the Engineering Services. Engineer shall not
be responsible for procuring permits, certificates and licenses required for any construction unless such
responsibilities are specifically assigned to Engineer in Attachment A, Scope of Services.
ARTICLE 10 - INSURANCE
Prior to the time Engineer is entitled to commence any part of the Services under this Agreement,
Engineer shall procure, pay for, and maintain the following insurance written by companies licensed in
the State of Texas or meeting surplus lines requirements of Texas law and acceptable to Owner. The
insurance shall be evidenced by delivery to Owner of one (1) certificate of insurance, executed by the
insurer, listing coverage and limits, expiration date and term of policy, and certifying that the insurer is
licensed to do business in Texas or meets the surplus lines requirements of Texas law, or by delivery to
Owner of a certified copy of each policy, including all endorsements. The insurance requirements shall
remain in effect throughout the term of this Agreement.
A. General Liability:
Engineer's insurance shall contain broad form contractual liability with a combined
single limit of a minimum of $500,000 each occurrence and in the aggregate and
shall include the following:
• Bodily Injury and Property Damage
• Broad Form Contractual Liability
• Personal Injury and Advertising Injury
• Fire legal liability
• Products and complete operations.
B. Business Automobile Liability:
Engineer's insurance shall contain a combined single limit of at least $500,000 per
occurrence, and include coverage for, but not limited to, the following:
• Bodily injury and property damage
• Any and all vehicles owned, used or hired
C. Workers' Compensation and Employer's Liability Insurance
Engineer shall elect to obtain workers' compensation coverage pursuant to Section 406.002
of the Texas Labor Code. Further, Engineer shall maintain said coverage throughout the
term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor
Code to ensure that the Engineer maintains said coverage. Any termination of workers'
compensation insurance coverage by Engineer or any cancellation or non -renewal of
workers' compensation insurance coverage for the Engineer shall be a material breach of
this Agreement. The Engineer may maintain Occupational Accident and Disability
Insurance in lieu of Workers' Compensation. In either event, the policy must be endorsed to
include a waiver of subrogation in favor of the City of Lubbock.
Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease
policy limit, and $500,000 by disease each employ shall also be obtained and maintained
throughout the term of this agreement.
D. Other Insurance Requirements
Engineer's general liability and auto liability insurance policies through policy endorsement
must include wording, which states that the policy shall be primary and non-contributory
with respect to any insurance carried by City of Lubbock. The certificate of insurance
described must reflect that the above working is included in evidenced policies.
E. Professional Liability Insurance (including errors and omissions) with minimum limits of
$1,000,000 per claim.
F. Consultant shall obtain and maintain in full force and effect during the term of this
Agreement, and shall cause each approved subcontractor or subconsultant of Consultant to
obtain and maintain in full force and effect during the term of this Agreement, commercial
general liability, professional liability and automobile liability coverage with insurance
carriers admitted to do business in the state of Texas. The policies will be written on an
occurrence basis and will be subject to minimum limits described in Article 10 of this
Agreement.
Engineer shall furnish owner certificates of insurance which shall include a provision that such insurance
shall not be canceled without at least thirty (30) days written notice to Owner.
ARTICLE 11 - OWNER'S RESPONSIBILITIES
Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities, which is
attached hereto and incorporated by reference as part of this Agreement. For purposes of this Agreement,
Owner may act through its governing body or through administrative officials.
ARTICLE 12 - REUSE OF DOCUMENTS
All documents, including drawings, specifications and computer software, prepared by Engineer pursuant
to this Agreement are instruments of service in respect to this Project. They are not intended or
represented to be suitable for reuse by Owner or others on extensions of this Project or on any other
project. Any reuse without written verification or adaptation by Engineer for the specific purpose
intended will be at Owner's sole risk and without liability or legal exposure to Engineer.
ARTICLE 13 - AMENDMENT, TERMINATION AND STOP ORDERS
This Contract may be altered or amended only by mutual written consent of both parties hereto and may
be terminated by the Owner at any time by written notice to the Engineer. Upon receipt of such notice, the
Engineer shall, unless the notice directs otherwise, immediately discontinue all work in connection with
the performance of this Contract and shall proceed to cancel promptly all existing orders insofar as such
orders are chargeable to this Contract. The Engineer shall submit a statement showing in detail the work
performed under this Contract to the date of termination. The Owner shall then pay the Engineer promptly
that proportion of the prescribed fee which applies to the work actually performed under this Contract,
less all payments that have been previously made. Thereupon, copies of all completed work accomplished
under this Contract shall be delivered to the Owner.
The Owner may issue a Stop Work Order to the Engineer at any time. Upon receipt of such order, the
Engineer is to discontinue all work under this Contract and cancel all orders pursuant to the Contract,
unless the order otherwise directs. If the Owner does not issue a Restart Order within 60 days after receipt
by the Engineer of the Stop Work Order, the Engineer shall regard this Contract terminated in accordance
with the foregoing provisions.
rd
ARTICLE 14 - NONDISCLOSURE OF PROPRIETARY INFORMATION
Engineer shall consider all information provided by Owner to be proprietary unless such information is
available from public sources or determined to be public information pursuant to the Texas Public
Information Act. Engineer shall not publish or disclose proprietary information for any purpose other than
the performance of the Services without the prior written authorization of Owner or in response to legal
process.
ARTICLE 15 - NOTICE
Any notice, demand or request required by or made pursuant to this Agreement shall be deemed properly
made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the
address specified below.
To Engineer: Parkhill, Smith & Cooper, Inc.
ATTN: Zane Edwards, P.E.
4222 85"' Street
Lubbock, Texas 79423
To Owner: City of Lubbock
ATTN: Wood Franklin, P.E.
P.O. Box 2000
Lubbock, Texas 79457-0001
Nothing contained in this Article shall be construed to restrict the transmission of routine communications
between representatives of Engineer and Owner.
ARTICLE 16 - UNCONTROLLABLE FORCES
Neither Owner nor Engineer shall be considered to be in default of this Agreement if delays in or failure
of performance shall be due to uncontrollable forces the effect of which, by the exercise of reasonable
diligence, the nonperforming party could not avoid. The term "uncontrollable forces" shall mean any
event which results in the prevention or delay of performance by a party of its obligations under this
Agreement and which is beyond the control of the nonperforming party. It includes, but is not limited to,
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, construction
Contractor default or abandonment, failure on the part of the construction Contractor to otherwise pursue
construction of the project, legislative actions, Owner -directed changes to design criteria or scope services
once criteria and scope have been agreed upon, Owner -directed changes to plans after plans have been
reviewed and approved (including partial submittal progress reviews), inability to procure permits,
licenses or authorizations from any state, local or federal agency or person for any of the supplies,
materials, accesses or services required to be provided by either Owner or Engineer under this
Agreement.
Neither party shall, however, be excused from performance if nonperformance is due to uncontrollable
forces which are removable or remediable and which the nonperforming party could have, with the
exercise of reasonable diligence, removed or remedied with reasonable dispatch. The provisions of this
Article shall not be interpreted or construed to require Engineer or Owner to prevent, settle or otherwise
avoid a strike, work slowdown or other labor action. The nonperforming party shall, within a reasonable
time of being prevented or delayed from performance by an uncontrollable force, give written notice to
the other party describing the circumstances and uncontrollable force preventing continued performance
of the obligations of this Agreement.
5
ARTICLE 17 - GOVERNING LAW
This Agreement shall be governed by the laws of the State of Texas. Any suit brought to enforce any
provision of this Agreement or for construction of any provision thereof shall be brought in Lubbock
County, Texas.
ARTICLE 18 - MISCELLANEOUS
18.1 Nonwaiver. A waiver by either Owner or Engineer of any breach of this Agreement shall not be
binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a
waiver shall not affect the waiving party's rights with respect to any other or further breach.
18.2 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement, or
the occurrence of any event rendering any portion or provision of this Agreement void, shall in no way
affect the validity or enforceability of any other portion or provision of the Agreement. Any void
provision shall be deemed severed from the Agreement and the balance of the Agreement shall be
construed and enforced as if the Agreement did not contain the particular portion or provision held to be
void. The parties further agree to reform the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision.
The provisions of this Article shall not prevent the entire Agreement from being void should a provision
which is of the essence of the Agreement be determined to be void.
ARTICLE 19 - INTEGRATION AND MODIFICATION
This Agreement represents the entire and integrated agreement between the parties and supersedes all
prior negotiations, representations and agreements, either written or oral. This Agreement may be
amended only by a written instrument signed by each of the parties.
ARTICLE 20 - SUCCESSORS AND ASSIGNS
Owner and Engineer each binds itself and its directors, officers, partners, successors, executors,
administrators, assigns and legal representatives to the other party to this Agreement and to the partners,
successors, executors, administrators, assigns and legal representatives of such other party, in respect to
all covenants, agreements and obligations of this Agreement.
ARTICLE 21 - ASSIGNMENT
Neither Owner nor Engineer shall assign, sublet or transfer any rights under or interest in (including, but
without limitation, monies that may become due or monies that are due) this Agreement without the
written consent of the other, except to the extent that the effect of this limitation may be restricted by law.
Unless specifically stated to the contrary in any written consent to an assignment, no assignment will
release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained
in this paragraph shall prevent Engineer from employing such independent consultants, associates and
subcontractors as he may deem appropriate to assist him in the performance of the Services hereunder.
ARTICLE 22 - SUBCONTRACTORS
No work herein called for by the Engineers shall be subcontracted to a subcontractor who is not
acceptable to the Owner or assigned without prior written approval of the Owner. The Engineer shall
require subcontracts to conform to the applicable terms of this Contract and include provisions which
require subcontractor compliance with Owner's Rules.
ARTICLE 23 - THIRD PARTY RIGHTS
Nothing herein shall be construed to give any rights or benefits to anyone other than Owner and Engineer.
ARTICLE 24 — NON ARBITRATION
2
The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising
its unrestricted might to seek judicial remedy. The remedies set forth herein are cumulative and not
exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and
another provision in, or related to, this document, this provision shall control.
IN WITNESS WHEREOF, the parties have executed this Agreement.
GleV- kob
Mayor
APPROVP AS TO FORM:
Chad Weaver
Assistant City Attorney
I:
Edwin E. UR'"vi
Vice President
CITY OF LUBBOCK TEXAS
ATTEST:
Reb ca Garza
City S cretary
APPROVED Ag TO CONTENT:
L.W
City
PARKHILL SMITH & COOPER INC.
X:VOI A2261.12UDMINCON7RACTSWMAL"LBaikyC-1—k.-P16112.d.c
Attest: Z.,
ane Edwards, P.E.
F' Principal
7
ATTACHMENT A
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Bailey County Well Field Expansion — Design and Bid Phase
A DESCRIPTION OF SCOPE OF SERVICES
The scope of services for this project is as follows: Work will not proceed until Owner has
authorized Engineer in writing to proceed.
I. SERVICES
A. Services as defined by the tasks and man-hours in Exhibit A-1.
B. Services are to be provided according to the schedule shown in Exhibit A-2.
II. ADDITIONAL SERVICES
A. At the request of the Owner, the Engineer will provide Additional Services upon
agreement between Owner and the Engineer defining the extent of such Additional
Services and the amount and manner in which Engineer will be compensated for such
Additional Services.
B. Additional services may be authorized by a notice -to -proceed in writing from the City
Engineer and addressed to the Engineer.
A-1
EXHIBIT A-1
SERVICES
TASKING, MAN-HOURS, REIMBURSABLES, AND SUBCONTRACTORS
PARKHILL, SMITH & COOPER,
INC.
PROJECT BUDGET SHEET
LOCATION CODE:
01
PROJECT NAME:
LUBBOCK BAILEY CO WELL FIELD 2012
none
01 wo, mop us
U 1!
JOB NO.:
01-2764-12
_If 1.
wl it ius Ljo
a 1! 1 1.0 no
TASK:
RE
01 1 it 1,
81 1100k A ' Am
a 0 "W.As 2 ff-WINW.-an 0
DATE:
08/14/13
FEE TYPE:
Hourly Rate w/Max
PREPARED BY:
AZE
PRINCIPAL:
AZE
PROD. MANAGER:
KSL
OVERHEAD RATE:
PROFIT ON LABOR:
PROFIT ON REIMB:
10.00%
PROFIT ON DIRECTS:
TOTAL FEE:
$250,807
LABOR:
$42,060
LABOR:
$42,060
DIRECTS:
OVERHEAD:
SUBTOTAL:
$42,060
REIMB. CONSULTANTS:
$187,500
REIMB. EXPENSES:
$2,270
REIMB. FEE:
$208,747
DIRECT CONSULTANTS:
DIRECT EXPENSES:
TOTAL FEE:
$250,807
LABOR BUDGETS:
CODE
DESCRIPTION
HOURS
COSTS
01
Firm Principal
22
$3,476
03
Engineer
03
Engineer
248
$30,256
03
Engineer
56
$5,768
08
Engineering Technologist
14
CADD Operator
32
$2,560
18
Clerical
Page 1 of 3
FEE ESTIMATING SHEET PROJECT:
ICK BAILEY CO WELL FIEL JOB NO.: 01-2764-12 TASK:
1PRE
SALARY
CATEGORY OF PERSONNEL
RATE PER HOUR
AZE LN
KL RK JV
AC
LF
FP ENG
ENG ENG =NG TECHNC CADD OPT
CLERICAL
TASK
01 03
03 03 08
14
18
Trips
$158.00 $122.00
$122.00 $103.00 $103.00
$80.00
$73.00
TOTAL
PRELIMINARY
Obtain existing well field information
Review existing information
Verify Spacing at HPUWCD
Model existing system
Evaluate eixisting infrastructure
Determine probable well locations
Model proposed system
Evaluate proposed infrastructure needs
Evaluate design alternatives for proposed system
Prepare OPC for construction
TEST HOLES
Coordiation on rig accessibility
Coordinate test hole drilling with City and driller
8 16
8
32
Witness test hole drilling
25
200
200
Analyze test hole results
22
40 40
24
126
BUDGET SUBTOTALS: HOURS/ Trips
25
22
248 56
32
358
SALARY
$3,476
$30,256 15,768
$2,560
$42,060
Page 2 of 3
EE ESTIMATING SHEET PROJECT:
EIMBURSABLES
LUBBOCK BAILEY CO WE JOB NO.: 01-2764-12 TASK:
1PRE
REIMBURSABLE CONSULTANT COSTS
SUBTOTAL
511 STRUCTURAL CONSULTANTS
512 MECH/ELEC CONSULTANTS
513 ENV & CIVIL CONSULTANTS
514 LANDSCAPE CONSULTANTS
515 TESTING CONSULTANTS
516 SURVEYING CONSULTANTS
517 INTERIOR DESIGN CONSULTANTS
518 OTHER CONSULTANTS
Driller for Test Holes 25 test holesN]
$187.500
TOTAL REIMBURSABLE CONSULTANTS
r $1 77,500
REIMBURSABLE EXPENSES
521 TRAVEULODGING
MOTEL DAYS ®
AIR TRAVEL AIR FARE ®
PARKING DAYS 0
CAR RENTAL DAYS 0
MILEAGE 160 MILES ®
$0.485
MEN ® /MANDAY =
MEN 0 /MAN =
/DAY =
/DAY =
@ 25 TRIPS = $1,940.00
SUBTOTAL
$1,940
522 REPRODUCTIONS
BLUELINE PRINTS
SEPIA PRINTS
PRINTING:
ORIGINAL SET-UP COST
COST PER SHEET
BINDING COST
XEROX
SHTS 0
SHTS @
ORIGINALS
SETS ®
SETS ®
SHTS 0
$2.55 ® 8 SETS =
$8.51 0 SETS =
@ $0.15 /ORL _
$0.08 /SHT 0 250 SHEETS =
$2.00 /SET =
$0.08 /SHT =
SUBTOTAL
523 MODEURENDERINGS/PHOTOS
Shots 0 /Shot
524 TELEPHONE 30 Calls*
$1.00 /Call
$30
525 MEALS 25 DAYS ®
1
MEN 0 $12.00 /MANDAY
$300
526 FIELD SUPPLIES
528 POSTAGE Mailings 0
/Mailin
529 PUBLICATIONS & SUBSCRIPTIONS
530 MISC REIMBURSABLE EXP
531 FAX Pages 0
532 TEMPORARY PERSONNEL
533 DRAFTING SUPPLIES
534 OFFICE SUPPLIES
535 CADD 32 HOURS ®
/HOUR
536 FIELD EQUIP RENTAL
546 SOFTWARE
TOTAL REIMBURSABLE EXPENSES
$2,270
Page 3 of 3
PARKHILL, SMITH & COOPER, INC.
PROJECT BUDGET SHEET
LOCATION CODE:
01
PROJECT NAME:
LUBBOCK BAILEY CO WELL FIELD 2012
at am, -map so at It It;
a-- to 4'
JOB NO.:
01-2764-12
'IL_J
1k �ffl
at An. it Inman 0 . 1. In
TASK:
2DES
at must IF I IF In
DATE:
08/14/13
FEE TYPE:
Hourly Rate w/Max
PREPARED BY:
AZE
PRINCIPAL:
AZE
PROIJ. MANAGER:
KRL
OVERHEAD RATE:
PROFIT ON LABOR:
PROFIT ON REIMB:
10.00%
PROFIT ON DIRECTS:
TOTAL FEE:
$484,699
LABOR:
$410,116
LABOR:
$410,116
DIRECTS:
OVERHEAD:
SUBTOTAL:
$410,116
REIMB. CONSULTANTS:
$64,000
REIMB. EXPENSES:
$3,802
REIMB. FEE:
$74,583
DIRECT CONSULTANTS:
DIRECT EXPENSES:
TOTAL FEE:
$484,699
LABOR BUDGETS:
CODE
DESCRIPTION
HOURS
COSTS
01
Firm Principal
324
$51,192
03
Engineer
280
$34,160
03
Engineer
1,090
$132,980
03
Engineer
944
$97,232
09
Engineering Technician
140
$14,420
14
CADD Operator
852
$68,160
18
Clerical
164
$11,972
Page 1 of 3
FEE ESTIMATING SHEET PROJECT:
iCK BAILEY Co WELL FIEL JOB NO.:
01-2764-12
TASK:
2DEs
SALARY
CATEGORY OF PERSONNEL
RATE PER HOUR
AZE/TS
LN/KS
KL
RK
JV
AC
LF
FP
ENG
ENG
ENG
ENG TECHNI
CADD OPT
CLERICAL
TASK
01
03
03
03
09
14
18
Trips
$158.00
$122.00
$122.00
$103.00
$103.00
$80.00
$73.00
TOTAL
QA/QC
80
80
8
168
Project meetings
4
16
40
40
16
GENERAL
Coordinate and process survey
4
16
24
40
84
Coordinate easements and corridors
12
24
24
40
120
24
244
Overall project coordination
4
16
40
40
40
136
Landowner coordination
4
12
24
8
44
MUNICIPAL WATER WELL PACKAGE
Well design
4
16
16
80
116
Design of screen and gravel
16
20
4
40
Individual pump and motor design
4
16
16
20
16
72
Well enclosure design
2
8
8
18
Prepare technical specifications
4
16
32
16
68
Submit well design to TCEQ
4
16
8
2
30
WELL FIELD COLLECTION LINE PACKAGE
Typical piping design for at each well location
8
16
16
40
Design collection lines based on hydraulic model
4
16
64
40
124
Prepare plan and profile sheets
4
16
64
100
20
204
Prepare technical specifications collection lines
4
8
32
16
60
Design and spec air valves and blowoffs
16
32
24
72
Submit collection line plans to TCEQ
4
8
16
2
30
WELL FIELD ACCESS ROAD PACKAGE
Test available caliche sources
2
8
16
24
Overall drainage design
4
16
64
16
100
Design drainage structures
4
32
24
16
76
Prepare typical design for well pads
4
4
8
16
32
Prepare plan and profile for roads
4
20
80
120
224
Prepare technical specifications for roads
4
4
8
16
32
WELL FIELD ELECTRICAL PACKAGE (Secondary)
Survey and collect data on existing system
4
24
24
52
Coordinate motor control with pump Hp
4
12
40
56
Perform well field load calculations
4
20
80
104
Coordinate design with Primary electrical
4
24
40
40
4
112
WELL FIELD ELECTRICAL PACKAGE (Primary) SGS
Review existing system
1
4
64
16
84
Meet with COOP
1
4
4
Model proposed and future system
4
148
80
232
Routing evaluation
4
4
32
32
68
Profile evaluation
4
32
32
68
Design Data
4
24
28
Prepare specifications
4
24
24
52
Structure Design
4
40
32
76
Spot Structures
8
4
32
32
68
Plan and Profile Sheets
4
80
12
40
160
296
Structure staking
8
4
40
12
56
Management/Meetings
80
80
80
24
24
288
BUDGET SUBTOTALS: HOURS/ Trips -
36
324
280
1090
944
140
852
164
379
11
SALARY
$51,192
$34,160
$132,980
$97,232
$14,420
$68.160
$11,972
$410,116
Page 2 of 3
EE ESTIMATING SHEET PROJECT:
EIMBURSABLES
LUBBOCK BAILEY CO WE JOB NO.: 01-2764-12 TASK:
2DES
REIMBURSABLE CONSULTANT COSTS
SUBTOTAL
511 STRUCTURAL CONSULTANTS
512 MECHtELEC CONSULTANTS
513 ENV & CIVIL CONSULTANTS
514 LANDSCAPE CONSULTANTS
515 TESTING CONSULTANTS
516 SURVEYING CONSULTANTS
$64,000
517 INTERIOR DESIGN CONSULTANTS
518 OTHER CONSULTANTS
TOTAL REIMBURSABLE CONSULTANTS
$64,000
REIMBURSABLE EXPENSES
521 TRAVEULODGING
MOTEL DAYS ®
AIR TRAVEL AIR FARE 0
PARKING DAYS ®
CAR RENTAL DAYS 0
MILEAGE 160 MILES ®
$0.485
MEN 0 /MANDAY =
MEN 0 /MAN =
/DAY =
/DAY =
® 36 TRIPS" _ $2.793.60
SUBTOTAL
$2,794
522 REPRODUCTIONS
BLUELINE PRINTS 15 SHTS ®
SEPIA PRINTS SHTS 0
PRINTING:
ORIGINAL SET-UP COST 500 ORIGINALS
COST PER SHEET 15 SETS 0
BINDING COST 15 SETS @
XEROX SHTS @
$2.55 ® 15 SETS = $573.75
$8.51 0 SETS =
0 $0.15 /ORL _ $75.00
$0.08 /SHT 0 250 SHEETS = $300.00
$2.00 /SET = $30.00
$0.08 /SHT
SUBTOTAL
$979
523 MODEURENDERINGS/PHOTOS
Shots 0 /Shot
524 TELEPHONE 30 Calls a
$1.00 /Call
$30
525 MEALS DAYS ®
1
MEN @ $12.00 /MANDAY
526 FIELD SUPPLIES
528 POSTAGE Mailings 0
/Mailing
529 PUBLICATIONS & SUBSCRIPTIONS
53o MISC REIMBURSABLE EXP
531 FAX Pages 0
532 TEMPORARY PERSONNEL
533 DRAFTING SUPPLIES
534 OFFICE SUPPLIES
535 CADD 852 HOURS @
/HOUR
536 FIELD EQUIP RENTAL
546 SOFTWARE
TOTAL REIMBURSABLE EXPENSES
$3,802
"Trips are anticipated - 22 of these trips would be used by SGS for staking and located electrical
structures is necessary.
Page 3 of 3
PARKHILL, SMITH & COOPER, INC.
PROJECT BUDGET SHEET
LOCATION CODE:
01
" .1111IM11111111!
PROJECT NAME:
LUBBOCK BAILEY CO WELL FIELD 2012
1!
JOB NO.:
01-2764-12
ILA,
118001
TASK:
3BID
'a O;;;ff a. -As
nownwaso
DATE:
08/14/13
FEE TYPE:
Hourly Rate w/Max
PREPARED BY:
7—ZE
PRINCIPAL:
AZE
PROJ. MANAGER:
KSL
OVERHEAD RATE:
PROFIT ON LABOR:
PROFIT ON REIMB:
10.00%
PROFIT ON DIRECTS:
TOTAL FEE:
$42,979
LABOR:
$41,592
LABOR:
$41,592
DIRECTS:
OVERHEAD:
SUBTOTAL:
$41,592
REIMB. CONSULTANTS:
REIMB. EXPENSES:
$1,261
REIMB. FEE:
$1,387
DIRECT CONSULTANTS:
DIRECT EXPENSES:
TOTAL FEE:
$42,979
LABOR BUDGETS:
CODE
DESCRIPTION
HOURS
COSTS
01
Firm Principal
32
$5,056
03
Engineer
80
$9,760
03
Engineer
72
$8,784
03
Engineer
152
$15,656
08
Engineering Technologist
14
CADD Operator
18
Clerical
32
$2,336
Page 1 of 3
FEE ESTIMATING SHEET PROJECT:
)CK BAILEY CO WELL FIEL JOB NO.:
01-2764-12
TASK: 3BID
SALARY
CATEGORY OF PERSONNEL
RATE PER
HOUR
AZEITS
LN/KS
KL
RK JV
AC LF
FP
ENG
ENG
ENG _NG TECHNC CADD OPT CLERICAL
TASK
01
03
03
03 08
14 18
Trips
$158.00
$122.00
$122.00
$103.00 $103.00
$80.00 $73.00
TOTAL
MUNICIPAL WATER WELL PACKAGE
Coordinate bid opening with City
1
4
4
8
Assist contractors during bid phase
16
2
24
8
50
Attend the bid opening
1
4
4
8
Review bids
2
8
10
Make recommendation to the City
1
4
2
2
8
WELL FIELD COLLECTION LINE PACKAGE
Coordinate bid opening with City
1
4
4
8
Assist constractors during bid phase
16
2
24
8
50
Attend the bid opening
1
4
4
8
Review bids
2
8
10
Make recommendation to the City
1
4
2
2
8
WELL FIELD ACCESS ROAD PACKAGE
Coordinate bid opening with City
1
2
4
Assist contractors during bid phase
16
4
24
8
Attend the bid opening
1
4
4
Review bids
4
8
Make recommendation to the City
1
4
2
2
WELL FIELD ELECTRICAL PACKAGE
Coordinate bid opening with City
1
2
4
Assist contractors during bid phase
32
16
24
8
Attend bid opening
1
4
4
Review bids
4
8
Make recommendation to City
1
4
2
2
BUDGET SUBTOTALS: HOURS/ Trips -
12
32
80
72
152
32
368
SALARY
$5,056
$9,760
$8,784
$15,656
$2,336
1 $41,592
Page 2 of 3
EE ESTIMATING SHEET PROJECT:
EIMBURSABLES
LUBBOCK BAILEY CO WE JOB NO.: 01-2764-12 TASK:
3BID
REIMBURSABLE CONSULTANT COSTS
SUBTOTAL
511 STRUCTURAL CONSULTANTS
512 MECH/ELEC CONSULTANTS
513 ENV & CIVIL CONSULTANTS
514 LANDSCAPE CONSULTANTS
515 TESTING CONSULTANTS
516 SURVEYING CONSULTANTS
517 INTERIOR DESIGN CONSULTANTS
518 OTHER CONSULTANTS
Driller for Test Holes 25 test holes
TOTAL REIMBURSABLE CONSULTANTS
O
REIMBURSABLE EXPENSES
521 TRAVEULODGING
MOTEL DAYS ®
AIR TRAVEL AIR FARE 0
PARKING DAYS ®
CAR RENTAL DAYS ®
MILEAGE 160 MILES 0
$0.485
MEN 0 /MANDAY =
MEN @ /MAN =
/DAY =
/DAY =
0 12 TRIPS = $931.20
SUBTOTAL
$931
522 REPRODUCTIONS
BLUELINE PRINTS
SEPIA PRINTS
PRINTING:
ORIGINAL SET-UP COST
COST PER SHEET
BINDING COST
XEROX
SHTS 0
SHTS 0
ORIGINALS
SETS 0
SETS 0
SHTS 0
$2.55 a 8 SETS =
$8.51 0 SETS =
0 $0.15 /ORI.
$0.08 /SHT 0 250 SHEETS =
$2.00 /SET =
$0.08 /SHT =
SUBTOTAL
523 MODEURENDERINGS/PHOTOS
shots /Shot
524 TELEPHONE 30 Calls @
$1.00 /Call
$30
525 MEALS 25 DAYS @
1
MEN ® $12.00 !MANDAY
$300
526 FIELD SUPPLIES
528 POSTAGE Mailings 0
/Mailin
529 PUBLICATIONS & SUBSCRIPTIONS
530 MISC REIMBURSABLE EXP
531 FAX Pages 0
532 TEMPORARY PERSONNEL
533 DRAFTING SUPPLIES
534 OFFICE SUPPLIES
535 CADD HOURS 0
/HOUR
536 FIELD EQUIP RENTAL
546 SOFTWARE
TOTAL REIMBURSABLE EXPENSES
$1,261
Page 3 of 3
EXHIBIT A-2
SCHEDULE
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ATTACHMENT B
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Bailey County Well Field Expansion —Design and Bid Phase
COMPENSATION
BASIC AND SUPPLEMENTAL SERVICES
For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows:
A. GENERAL
The Engineer will be paid on an hourly rate basis not to exceed amounts shown in
Table B-1 and subcontract personnel services will be billed at cost. Engineer and
subcontractor reimbursable expenses will be billed at cost plus 10 percent
surcharge. Reimbursable expenses are shown in Table B-l.
2. The Engineer agrees to use its best efforts to perform services as defined herein
within the billing limits stated below.
3. It is understood and agreed that the maximum billings of each of the items listed
below are based on the start of Services being authorized not later than October 1,
2013. If start of Basic Services is not authorized by date given, it is understood
and agreed that the upper billing limit may be adjusted accordingly by a
supplement to this Agreement.
4. Monthly payments shall be made to the Engineer by the Owner based on
Engineer's statement. The statement shall be itemized to indicate the amount of
work performed and the associated reimbursable expenses and subcontract costs.
The itemized statements will include the percentage complete for each task. This
information will be used by the Owner to track the earned value of work
completed to date.
5. The uncontested amount of each statement shall be due and payable upon receipt
by the Owner. Carrying charges of 1-1/2 percent per month from the billing date
shall be due for accounts that are not paid within 60 days after the billing date.
6. The Engineer shall keep records on the basis of generally accepted accounting
practices of costs and expenses and which records shall be available for
inspection by Owner during normal business hours.
7. The Engineer shall provide adequate resources to complete the services described
herein within twelve (12) months of the date of the Owner's notice -to -proceed to
the Engineer.
B. SERVICES
1. The maximum billed for Services including personnel services and reimbursable
expenses for the Engineer is shown as follows:
PSC Sub -consultants Total
Preliminary
$ 63,300.00
$ 187,500.00
$ 250,800.00
Design Phase
$ 313,800.00
$ 170,900.00
$ 484,700.00
Bid Phase
$ 34,000.00
$ 9,000.00
$ 43,000.00
Total $ 411,100.00 $ 367,400.00 $ 778,500.00
TOTAL SERVICES NOT TO EXCEED WITHOUT AUTHORIZATION $ 778,500.00
C. ADDITIONAL SERVICES
Additional services must be authorized in writing by the Owner.
1. The maximum billed for Additional Services will be determined by mutual
consent before the Additional Services are authorized by the Owner.
2. The Engineer shall start the performance of the authorized Additional Services
within ten (10) days of the receipt of notice to proceed and will complete the
Additional Services within the time period determined by mutual consent before
the Additional Services are authorized by the Owner.
IM
TABLE B-1
PERSONNEL SERVICES RATES
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Bailey County Well Field Expansion —Design and Bid Phase
COMPENSATION RATES
Hourly fees listed herein will apply through the term of the twelve (12) month contract, and apply
until December 31, 2013. The rates may be evaluated for modification after January 1, 2014 by
multiplying the hourly fee by the Consumer Price Index increase published on or after January 1,
2014.
A. PROFESSIONAL SERVICES
Standard hourly billing rates for Parkhill, Smith and Cooper and SGS Engineering are
attached.
B. REIMBURSABLE EXPENSES
The following expenses are reimbursable:
1. Travel, subsistence and incidental costs.
2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current
mileage basis or rental cost basis for vehicles used for short periods.
3. Long distance telephone costs and project "onsite" telephone costs.
4. Reproduction of reports, drawings and specifications.
5. Postage, shipping or hand delivery charges for project -related materials.
6. Computer time charges, including program use charges.
7. Rental charges for use of equipment.
8. Cost of acquiring any other materials or services specifically for and applicable to
only this Project.
Compensation of reimbursable expenses shall be at cost plus a ten (10) percent
surcharge.
IN
Client: City of Lubbock
Project: Bailey County Well Field Expansion
Agreement Date: September 2013
Classification Hourly Rate
PROFESSIONAL LEVEL VII $187.00
Engineer VII
Architect VII
Landscape Architect VII
Interior Designer VII
PROFESSIONAL LEVEL VI $158.00
Engineer VI
Architect VI
Landscape Architect VI
Interior Designer VI
PROFESSIONAL LEVEL V $141.00
Engineer V
Architect V
Landscape Architect V
Interior Designer V
PROFESSIONAL LEVEL IV $122.00
Engineer 111, IV
Architect IV, Intern (Architect) IV
Landscape Architect IV
Interior Designer IV
Technologist IV
Resident Project Representative IV
PROFESSIONAL LEVEL 111 $103.00
Engineer I/11
Architect III, Intern (Architect) III
Landscape Architect III
Intern (Landscape Architect) III
Interior Designer III
Technologist III
Resident Project Representative III
PROFESSIONAL LEVEL II $91.00
Intern (Architect) II
Interior Designer 11, Intern (Interiors) II
Landscape Architect II
Technologist 11
Resident Project Representative II
Clerical Supervisor 11
Expenses
Parkhill, Smith & Cooper, Inc.
Hourly Rate Schedule
Current through December 31, 2013
January 1, 2013
Classification Hourly Rate
PROFESSIONAL LEVEL 1
Intern (Architect) I
Intern (Interiors) I
Intern (Landscape Architect) I
Technologist I
Resident Project Representative I
Clerical Supervisor I
SUPPORT STAFF III
Engineering Technician III, IV
CADD III, IV
Administrative Secretary III
Architect Technician III, IV
Project Assistant 1/II
SUPPORT STAFF II
Architect Technician I, II
Engineering Technician 1, II
CADD I, 11
Accounting Clerk 1, II
Administrative Secretary 1, II
Project Assistant EL
Word Processor 1, 11
Receptionist 1, 11
File Clerk I
SUPPORT STAFF I
Architectural Student EL
Engineering Student EL
Landscape Architecture Student EL
Interiors Student EL
CADD EL
Accounting Clerk EL
Word Processor EL
Receptionist EL
File Clerk EL
$83.00
$73.00
$42.00
Reimbursement for expenses, as listed below, but not limited to, incurred in connection with the services, will beat cost plus fifteen percent for
items such as:
1. Maps, photographs, postage, telephone, reproductions, printing, equipment rental, and special supplies related to the services.
2. Consultants, soils engineers, surveyors, contractors, and other outside services.
3. Rented vehicles, local public transportation and taxis, road toll fees, travel, and subsistence.
4. Special or job specific fees, insurance, permits, and licenses applicable to the work services.
5. Mileage at IRS approved rate.
Rate for professional staff for legal proceedings or as expert witnesses will be a rate one and one-half times the Hourly Rates specified above.
Excise and gross receipts taxes, if any, will be added as an expense.
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2013 through
December 31, 2013. After December 31, 2013, invoices will reflect the Schedule of Charges currently in effect.
X:\201212764.12\ADMINXCONTRACTSXWAGE-2013-wdirects.doo
sics 7%44so
ENGINEERING, LLC
2013 COOPERATIVE BILLING RATES
O1/O1/2013
BILLING CLASSIFICATION
2013 RATE
EMPLOYEE
Partner 5
138
Owens
Partner 4
128
M. Smith, Payne, L. Teal,
Bow, Neal
Partner 3
120
Partner'?
112
Partner 1
104
Senior Professional Engine 5
138
Senior Professional Engineer 4
128
Richardson Wol amott
Senior Professional Engineer 3
120
Senior Professional Engineer 2
112
Senior Professional Engineer 1
104
Associate Professional Engineer 5
120
Associate Professional Engineer 4
113
Manuel, McDonald
Associate Professional Engineer 3
106
Associate Professional Engineer 2
99
Associate Professional Engineer 1
92
Graduate Engineer 5
96
Graduate Engineer 4
90
Brown
Graduate Engineer 3
84
C. Smith
Graduate Engineer 2
78
VanDeventer, Alvarez
Graduate Engineer 1
72
Stirling, Waller, Kunze,
Ramiredd
Senior Staff 7
121
Sarkis, Gene Smith
Senior Staff 6
115
Cobb
Senior Staff 5
109
Senior Staff 4
103
Senior Staff 3
97
Senior Staff 2
91
Senior Staff 1
85
Pattison
D-0 7
i u
2013 COOPERATIVE BILLING RATES
BILLING CLASSIFICATION
2013 RATE
EMPLOYEE
Construction Services 5
82
Wilson, Gene Smith,
Reddin
Construction Services 4
78
Keesee, Sears
Construction Services 3
74
Gale Smith
Construction Services 2
70
Construction Services 1
66
Senior Technician 5
81
Shaw, Cisneros,
Giovannetti, Dudley
Senior Technician 4
77
Senior Technician 3
73
Seve , Hawkins
Senior Technician 2
69
Senior Technician 1
65
Lead Technician 5
68
Louder
Lead Technician 4
65
Lead Technician 3
62
Hernandez, Torres
Lead Technician 2
59
Benishek
Lead Technician 1
56
Associate Technician 5
59
Associate Technician 4
56
McNabb
Associate Technician 3
53
Associate Technician 2
50
Associate Technician 1
47
Whitson
Administrative Assistant 5
58
Administrative Assistant 4
55
A Teal
Administrative Assistant 3
52
Westbrook
Administrative Assistant 2
49
Dunn
Administrative Assistant 1
46
Page 3
2013 COOPERATIVE
RATE SHEET ATTACHMENT
SPECIAL CHARGES AND ADDERS
(1/l/2013 through 12/31/2013)
EXPENSES
MILEAGE
GPS SURVEY EQUIPMENT
WAX
RANGER + GPS SURVEY
$125.00 per Day
Actual Out -of -Pocket
On -Road: IRS Allowable
Off -Road: IRS Allowable plus $0.04
$75.00 Per Day
$350.00 Per Day
$250.00 Per Day
$600.00 Per Day
RELAY TEST EQUIPMENT $500.00 Per Day or
(OMICRON) $1,800.00 Per Substation Checkout
WORK ORDER INSPECTIONS $525.00 Per Day plus Expenses
NOTE: Billing of specialty charges may include a 10% administration fee.
NOTE: Specialty rates may be applicable for Forensic, Wind, and System Protection
services as determined by SGS Engineering on a project basis. These rates are available
upon request.
ATTACHMENT C
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Bailey County Well Field Expansion —Design and Bid Phase
OWNER'S RESPONSIBILITIES
The Owner will furnish, as required by the work and not at the expense of the Engineer, the
following items:
1. Access to all maps, drawings, reports, records, audits, annual reports and other data that
are available in the files of the Owner and which may be useful in the work involved
under this Contract.
2. Secure permission to enter upon public and private property when required in
performance of the Engineer's services.
3. Access to existing property, boundary, easement, right-of-way, utility surveys and
property descriptions.
4. Full disclosure regarding the Project.
5. A Project Manager fully acquainted with the Project who has authority to approve
changes in the Project within the delegated authority of the Project Manager, render
decisions promptly, and furnish information in a reasonable time frame. It is recognized
that certain changes or decisions will require City Manager and/or City Council
approval.
6. Examine all studies, reports, sketches, drawings, specifications, proposals and other
documents presented by Engineer, obtain advice of an attorney, insurance counselor
and other consultants as Owner deems appropriate for such examination, and render in
writing decisions pertaining thereto within a reasonable time so as not to delay the
services of Engineer.
7. Provide such legal accounting, independent cost estimating and insurance counseling
services as may be required for the Project and such auditing services as Owner may
require to ascertain how or for what purpose any contractor has used the monies paid to
him under the construction contract.
8. Give prompt written notice to Engineer whenever Owner observes or otherwise
becomes aware of any defect in the Project.
9. Cooperate with Engineer in securing preliminary approvals and consensus from the
governmental authorities having jurisdiction over the Project and such approvals and
consents from others as may be necessary for completion of the Project.
C-1
10. Furnish, or direct Engineer to provide, necessary Supplemental Services as stipulated in
Attachment A of this Agreement or other services as required.
11. Give prompt written notice to Engineer whenever Owner observes or otherwise
becomes aware of a hazardous environmental condition or of any other development
that affects the scope or time of performance of Engineer's services, or any defect or
nonconformance in Engineer's services or in the work of any Contractor.
12. If Owner designates a construction manager or an individual or entity other than, or in
addition to, Engineer to represent Owner at the Site, define the duties, responsibilities,
and limitations of authority of such other party and the relation thereof to the duties,
responsibilities, and authority of Engineer.
13. Bear all costs incident to compliance with the requirements of this Attachment C
C-2