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Home My WebLink AboutResolution - 2013-R0220 - FY2013 FTA Sec. 5307 Grant - Operating Assistance, Preventative Maintenance, ADA - 07/11/2013Resolution No. 2013-RO220 July 11, 2013 Item No. 5.13 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Executive Director of Budget of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock a FY 2013 Federal Transit Administration Section 5307 Grant to provide operating assistance, preventative maintenance, ADA paratransit and planning assistant, with the Federal Transit Administration, and all related documents. Said grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on ATTEST: Rebe ca Garza, City Secret APPROVED AS TO CONTENT: Bill HoOrton, Director Coity Development Citibus iaison rM APPROV D AS TO FORM: Chad Weaver, Assistant City Attorney vw.ccdocs.'RES.Citibus-Section 5307 Grant June 21, 2013 View Print Resolution No. 2013-R0220 DOT G3 U.S. Department of Transportation Application Page 1 of 14 FTA Federal Transit Administration Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX -90-Y014-00 Budget Number: 1 - Budget Approved Project Information: FY 13 5307 (Ops/Plan/Cap) Part 1: Recipient Information Project Number: TX -90-Y014-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: '000000000 Contact Name: Telephone: () - Facsimile: () 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $1,972,611 Cost: httnc•//ftstPamwPh ftn tint onv/TFAMwPh/Annlinatinnc/ViPwPrint/ViPwPrintRPc ncn'?(;1 IT 6/11/9013 View Print Project Number: TX -90-Y014-00 Project Description: FY 13 5307 (Ops/Plan/Cap) Recipient Type: City FTA Project Mgr: Luci Nears/Linda Kemp 817- 978-0569/0563 Recipient Contact: Chris Mandrell - 806-712- 2002 New/Amendment: New Amend Reason: Initial Application $495,787 Fed Dom Asst. #: 20507 Sec. of Statute: 5307-2A State Appl. ID: None Specified Start/End Date: Oct. 01, 2012 - Dec. 31, 2013 Recvd. By State: May. 02, 2013 EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Oct. 16, 2012 Program Page: None Specified Application Type: Electronic Yes Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 119 Randy Neugebauer Project Details Page 2 of 14 Adjustment Amt: $0 Total Eligible Cost: $1,972,611 Total FTA Amt: $1,476,824 Total State Amt: $0 Total Local Amt: $495,787 Other Federal Amt: $0 Special Cond Amt: $0 Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: None Specified Est. Oblig Date: None Specified Pre -Award Authority?: Yes Fed. Debt Authority?: No Final Budget?: No 2/10/2013 — These funds will be used to provide preventive maintenance, non -fixed route ADA Para transit, miscellaneous capital, and operating for JARC routes. The funds are from Citibus/City of Lubbock FY 2013 Section 5307 allocation. Will be applied for later- According the Operating Assistance Special Rule as part of MAP -21, City of IlttnC•//ftatPQm\7/P�\ 4n ArNt Rnv/TF AAiT\vPT\/Annlir,atinne/ViPurPrint/Vi PurPrintRPc acr\7(,T-TT A/1VIM I View Print Page 3 of 14 Lubbock/Citibus can use up to 75% of the total apportionment for Operating Assistance. The first apportionment is $1,476,824 meaning Citibus can apply for up to $1,107,618 Earmarks No information found. Security Yes — We will expend 1910 or more of the 5307 funds in this grant application for security purposes. Please list security -related projects in the project budget and surmnarize them in the non -add scope code 991. Part 3: Budget Project Budget httnc //ftatPamuiPh fta tint any/TPAXAw,-h/Annliratinnc/V1ptxiPrint/ViPurPrintRPc acnWIT TT 6/11/7()111 Quantity FTA Amount Tot. Elia. Cost SCOPE 114-20 BUS: SUPPORT EQUIP AND FACILITIES 0 $50,000.00 $62,500.00 ACTIVITY 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $50,000.00 $62,500.00 SCOPE 646-00 JARC PROJECTS 0 $168,773.00 $337,546.00 ACTIVITY 30.09.05 JOB ACCESS AND REVERSE COMMUTE OPERATING ASSISTANCE 0 $168,773.00 $337,546.00 SCOPE 442-00 METROPOLITAN PLANNING 0 $48,220.00 $60,275.00 ACTIVITY 44.22.00 GENERAL DEVELOPMENT/COMPREHENSIVE PLANNING 0 $48,220.00 $60,275.00 SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 0 $1,209,831.00 $1,512,290.00 ACTIVITY 11.7A.00 PREVENTIVE MAINTENANCE 0 $1,062,149.00 $1,327,687.00 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $147,682.00 $184,603.00 Estimated Total Eligible Cost: $1,972,611.00 httnc //ftatPamuiPh fta tint any/TPAXAw,-h/Annliratinnc/V1ptxiPrint/ViPurPrintRPc acnWIT TT 6/11/7()111 View Print Page 4 of 14 OTHER (Scopes and Activities not included in Project Budget Totals) SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Quantity FTA Amount Tot. Eliot. Cost SCOPE Previously Approved 991-00 SECURITY EXPENDITURES 0 $14,768.00 $18,460.00 ACTIVITY 481350 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $14,768.00 $18,460.00 SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Accounting Classification FPC FY SEC Previously Approved Amendment Amount Total 30.09.05 JOB ACCESS AND REVERSE COMMUTE OPERATING ASSISTANCE 0 481350 2013.25.90.91.2 00 2013 90 $0.00 $1,112,149.00 $1,112,149.00 481350 2013.25.90.91.2 02 K2013.90 $0.00 $48,220.00 $48,220.00 481350 2013.25.90.91.2 04 2013 90 1 $0.00 $168,773.00 $168,773.00 481350 2013.25.90.91.2 08 2013 90 $0.00 $147,682.00 $147,682.00 Total Previously Approved: $0.00 Total Amendment Amount: $1,476,824.00 Total from all Funding Sources: $1,476,824.00 Alternative Fuel Codes Extended Budget Descriptions 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT —11 0 $50,000.00 $62,500.00 Purchase miscellaneous support equipment for maintenance and administration facilities. This equipment will include computer replacement and miscellaneous shop equipment. 30.09.05 JOB ACCESS AND REVERSE COMMUTE OPERATING ASSISTANCE 0 $168,773.00 $337,546.00 httnc //ftataamxxirh ffn tint any/TPAAdxxiah/Annlit•atinnc/ViPxxiPrint/V1Pxx/PrintRPQ aen9(-JTT A/1,10MI View Print Page 5 of 14 IFor the 'MAINTENANCE' of Transportation services eligible under the JARC Program. As Route 25, this service began in 2001, as a crosstown route that was anchored at one end by Citibus' Downtown Transfer Plaza and at the other end by the Convergys call center, near 34th Street and West Loop 289. It was modified in 2007 and is now two routes, allowing service to an expanded area. Route 19 ('Wayland Plaza/South Plains Mall') serves the following educational facilities: - Bowie Elementary School - Dupre Elementary School - Wester Elementary School - Lubbock High School - Lubbock Christian University - Texas Tech University Significant areas of employment along Route 19 include: - Convergys - Covenant Health System (two locations) - Lubbock Christian University - South Plains Mall - Texas Tech University (Of these, Convergys, Covenant Health System, and Texas Tech University are listed by the Lubbock Economic Development Alliance as major local employers) Additionally, passengers on Route 19 have access to affordable housing, primarily near 32nd Street and Genoa and north of South Plains Mall, medical services at the two locations of Covenant Health System and the related facilities in the medical district, and the Social Security office. Route 34 ('34th Street/South Plains Mall') serves the following educational facilities: - Bean Elementary School - Stewart Elementary School - Williams Elementary School - O.L. Slaton Middle School - Hutchinson Middle School - Wilson Middle School - Byron Martin Advanced Technology Center - Coronado High School Significant areas of employment along Route 34 include: - The entire 34th Street corridor - South Plains Mall Additionally, passengers on Route 34 have access to the LIFE/Run Independent Living Center and the City/County Health Department. Service Summary Citibus proposes to use JARC funding to provide fixed route service on these two routes Monday -Saturday, on headways ranging from 30 minutes to one hour; the specific headway time will be designed to coordinate with the remainder of the system. The History In the past, planning partners for this service included the Texas Department of Human Services, Womenks Protective Services, LMPO, Women's Empowerment Program/Catholic Family Service, Inc. and the Texas Department of Transportation. All of these agencies have been involved with and supportive of Citibus' JARC program since our first program was funded; most of these agencies are currently involved in the local regional coordination efforts. Beginning in April 2005, Citibus has been the lead agency and has headed the regional transportation coordination efforts for the South Plains region. As part of the formal process of developing a regional plan, the h*fr o•//i+o*aom�s�aT� 4a Al f oo"91-UTT A/12/7(112 View Print Page 6of14 regional group identified unmet needs across the region. One significant unmet need was identified as Citibus operating assistance and the associated remediation strategy was stated as, 'Utilize JARC funds to maximum extent possible to offset loss of Federal operating assistance, while maintaining current route structure. The proposal, as outlined above, is vital in meeting the unmet need noted in the coordinated public transportation plan. The Lubbock MPO went through a competitive process and it was awarded to City of Lubbock/Citibus in February 2011. 44.22.00 GENERAL DEVELOPMENT/COMPREHENSIVE PLANNING 0 $48,220.00 1 $60,275.00 1 These funds will be used to provide various planning activities, including maintenance of eligibility, strategic planning, and fixed route planning. 11.7A.00 I PREVENTIVE MAINTENANCE 1 0 $1,062,149.00 $1,327,687.00 Preventive maintenance for fleet for FY 2013. 11.7C.00 I NON FIXED ROUTE ADA PARATRANSIT SERVICE 1 0 $147,682.00 $184,603.00 Non -fixed route ADA paratransit services. 991-00 SECURITY EXPENDITURES 1 0 $14,768.00 $18,460.00 This will be used to purchase and upgrade the fire alarm system for the administration/maintenance facility. This money will also be used to purchase digital cameras, security cameras for bus parking lot and other miscellaneous capital items used for safety and security. 11.42.20 1 ACQUIRE - MISC SUPPORT EQUIPMENT 1 0 $14,768.00 $18,460.00 This will be used to purchase and upgrade the fire alarm system for the administration/maintenance facility. This money will also be used to purchase digital cameras, security cameras for bus parking lot and other miscellaneous capital items used for safety and security. Changes since the Prior Budget No information found. Part 4. Milestones 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $50,000 $62,500 httnc-//ftntPnmwPh fin tint nnv/TFAMwPh/Annlirntinna/Vii-wPrint/Vii-wPrintRPc ncn9C:T11 6/11/9011 View Print Page 7of14 30.09.05 JOB ACCESS AND REVERSE COMMUTE OPERATING ASSISTANCE 0 $168,773 $337,546 Milestone Description Est. Comp. Date 1. Contract Award Mar. 15, 2013 2. RFP/IFB Issued May. 01, 2013 3. Contract Complete Sep. 30, 2013 30.09.05 JOB ACCESS AND REVERSE COMMUTE OPERATING ASSISTANCE 0 $168,773 $337,546 44.22.00 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $48,220 $60,275 PLANNING Milestone Description Est. Comp. Date I 1. Final Expenditure Sep. 30, 2013 44.22.00 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $48,220 $60,275 PLANNING 11.7A.00 PREVENTIVE MAINTENANCE 0 $1,062,149 $1,327,687 Milestone Description Est. Comp. Date 1. Final Expenditure Sep. 30, 2013 2. Citibus plans to complete all planning expenditures by 1/11/2013. Sep. 30, 2013 11.7A.00 PREVENTIVE MAINTENANCE 0 $1,062,149 $1,327,687 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $147,682 $184,603 Milestone Description Est. Comp. Date 1. Initial Expenditure Oct. 01, 2012 2. Final Expenditure Sep. 30, 2013 Citibus plans to complete all Preventive Maintenance expenditures by 1/11/2013. 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $147,682 $184,603 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $14,768 $18,460 Milestone Description Est. Comp. Date 1. Final Expenditure Sep. 30, 2013 Citibus plans to complete all ADA partransit service expenditures by 1/11/2013. 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $14,768 $18,460 httnc•//ftntPam,,uPh ftn rint anv/TFAMiuPh/Annlirratinnc/ViPwPrint/ViPwPrintRPc nen?fnT TT A/1'1/?()] 'A Milestone Description Est. Comp. Date 1. RFP/IFB Issued May. 01, 2013 httnc•//ftntPam,,uPh ftn rint anv/TFAMiuPh/Annlirratinnc/ViPwPrint/ViPwPrintRPc nen?fnT TT A/1'1/?()] 'A View Print 2.1 Contract Award Page 8of14 May. 15, 2013 1 3.1 Contract Complete I Sep. 30, 2013 1 Part 5. Environmental Findings 117A00 PREVENTIVE MAINTENANCE Findina No. 1 - Class II(c) 0 $1,062,149 $1,327,687 C07 - Acquisition, maintenance of vehicles / equipment Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. 117C00 NON FIXED ROUTE ADA 0 $147,682 $184,603 PARATRANSIT SERVICE Finding No. 1 - Class II(c) C04 - Planning and administrative activity Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. 442200 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $48,220 $60,275 PLANNING Finding No. 1 - Class II(c) C04 - Planning and administrative activity Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. 114220 ACQUIRE - MISC SUPPORT Q $50,000 $62,500 EQUIPMENT Finding No. 1 - Class II(c) httrn://ftateamweh.fta dot. Pnv/TF.AMweh/Annlication-;/ViewPrint/ViewPrintRes.asn?C;i JT 611119011 View Print Page 9 of 14 C07 - Acquisition, maintenance of vehicles / equipment Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. 114220 ACQUIRE - MISC SUPPORT 0 $14,768 $18,460 EQUIPMENT Finding No. 1 - Class II(c) C05 - Action promoting safety, security, accessibility Activities, including repairs, replacements, and rehabilitations, designed to promote transportation safety, security, accessibility and effective communication within or adjacent to existing right-of-way, such as: the deployment of Intelligent Transportation Systems and components; installation and improvement of safety and communications equipment, including hazard elimination and mitigation; installation of passenger amenities and traffic signals; and retrofitting existing transportation vehicles, facilities or structures, or upgrading to current standards. 300905 JOB ACCESS AND REVERSE 0 $168,773 $337,546 COMMUTE OPERATING ASSISTANCE Finding No. 1 - Class II(c) C04 - Planning and administrative activity Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Part 6: Fleet Status Fixed Route httns://ftateamweb.fta.dot.gov/TEAMweb/AnnlicationsNiewPrintIViewPrintRes.asn?CI H. 6/13/2013 Before Change After I. Active Fleet A. Peak Requirement 56 0 56 B. Spares 11 0 11 C. Total (A+B) 67 0 67 D. Spare Ratio (B/A) 19.64% 0.00% 19.64% II. Inactive Fleet httns://ftateamweb.fta.dot.gov/TEAMweb/AnnlicationsNiewPrintIViewPrintRes.asn?CI H. 6/13/2013 View Print Paratransit A. Other 0 0 0 I. B. Pending Disposal 0 0 0 Comment: C. Total (A+B) 0 0 0 III. Total (I.0 and II.C) 67 0 j67 Paratransit Part 7. FTA Comments General Review Page 10 of 14 Comment Title: Comments D Koski Before Change After I. Active Fleet May. 07, 2013 Ref Section: Unknown Comment: A. Peak Requirement 25 0 25 Recipient so I don't think that should be necessary? Let me know if there's a special B. Spares 7 0 7 C. Total (A+B) 32 0 32 and the planner should signoff on UPWP. D. Spare Ratio (B/A) 28.00% 0.00% 28.00% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+B) 1 0 0 0 III. Total (I.0 and II.C) 1321 01 32 Part 7. FTA Comments General Review Page 10 of 14 Comment Title: Comments D Koski Comment By: Donald Koski Date Created: Apr. 15, 2013 Date Updated: May. 07, 2013 Ref Section: Unknown Comment: ***Comments cleared - D. Koski - 5/7/2013''** • Shows Supplemental Agreement marked yes but Lubbock is its own Designated Recipient so I don't think that should be necessary? Let me know if there's a special circumstance I'm unaware of. • Attach STIP documentation. • There's no description of 44.21.00. Is this a planning activity? If so, it should also be identified in the MPO's UPWP and documentation thereof should be attached in TEAM, and the planner should signoff on UPWP. • Environmental Finding on PM ALI should be CE type (7) instead of type (4). Comment Title: Initial Review Comment By: Luciana S Nears Date Created: Apr. 03, 2013 Date Updated: Apr. 03, 2013 Ref Section: Unknown httns://ftateamweb.fta.dot. Lyov/TEAMweb/AnnlicationsNiewPrint/ViewPrintRes.asn?GUI... 6 13/2013 View Print Comment: Page 11 of 14 Budget ALI 11.42.20 funding ratio off. Enter start/end dates Note: The Milestone dates should be consistent with the start/end dates, and begin after the grant is awarded unless Pre -Award Authority is selected. I've added wording to Project description, Under MAP -21 JARC there is an emphasis on "Development and Maintenance"of transportation services. The routes being funded in this application were funded under JARC SAFETEA-LU program ,therefore they are eligible under MAP -21. Conditions of Award Comment Title: DOL Certification Comment By: Eldridge Onco Date Created: May. 07, 2013 Date Updated: None Specified Ref Section: Unknown Comment: This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated May 6, 2013, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. Comments to DOL Comment Title: DOL Comment By: Luciana S Nears Date Created: Apr. 03, 2013 Date Updated: None Specified Ref Section: Unknown Comment: Please review this grant for labor certification in accordance with DOL Section 5333(b) Certification. Grantee Contact: Chris Mandrell Citibus Phone 806 712-2002 Email:CMandrell@citibus.com FTA: Lynn Hayes Lynn. hayes@dot.gov Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION htti)s:Hftateamweb. fta.dot.2ov/TEAMweb/Apuli cationsNi ewPrint/Vi ewPrintRes. aso?GUI... 6/13/2013 View Print GRANT AGREEMENT (FTA G-19, October 1, 2012) Page 12 of 14 On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(19), October 1, 2012, http://www.fta.dot.gov/documents/19-Master.pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX-90-YO14-00 Grantee: CITY OF LUBBOCK Citation of Statute(s) Authorizing Project: 49 USC 5307 - Urbanized Area Formula (FY2013 and forward) Estimated Total Eligible Cost (in U.S. Dollars): $1,972,611 Maximum Total FTA Amount Awarded (in U.S. Dollars): $1,476,824 Amount of This FTA Award (in U.S. Dollars): $1,476,824 Maximum Percentage(s) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: Project Description: FY 13 5307 (Ops/Plan/Cap) The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated May 6, 2013, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. httt)s://ftateamweb. fta.dot.2ovITEAMweb/AuplicationsNiewPrint/Vi ewPrintRes. asn?GUI... 6/13/2013