HomeMy WebLinkAboutResolution - 2013-R0184 - PO - Roberts Truck Center - Heavy Duty Trucks With Service Bodies - 06/13/2013Resolution N0. 2013—RO184
,June 13, 2013
;Item No. 5.19
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Purchase Order No. 31015159 for the
purchase of various heavy duty trucks with service bodies as per ITB # 13 -11289 -DT, by
and between the City of Lubbock and Roberts Truck Center, and related documents. Said
Purchase Order is attached hereto and incorporated in this resolution as if fully set forth
herein and shall be included in the minutes of the City Council.
Passed by the City Council on June 13, 2013
-.
-, �/Z
GL , C. R BE TSON, MAYOR
ATTEST:
Retie a Garza, City Secre
APPROVED AS TO CONT
Scott Snider, Assistant City Manager
Community Services
APPROVED AS TO FORM:
1'
Chad Weaver, Assistant City Attorney
vw:ccdocsrRES.Roberts Truck Center-PurchaseOrd
May 29, 2013
Page - 1
ty0nf PURCHASE ORDER Date - 06/1312013
f
lubVok Order Number 31015159 000 OP
T I % A S Branch/Plant 3526
TO:
ROBERTS TRUCK CENTER
4510 AVENUE A
PO BOX 3890
LUBBOCK Texas 79452 3890
SHIP TO:
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY
CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
Ordered 0512812013 Freight
Requested 09/27/2013 Taken By D.TORRES
Delivery PER M.TREVINO/REQ 41173 ITB 13 -11289 -DT
Description/Supplier Item Ordered Unit Cost UM ExtensionRequest Date
38,000 lb Cabfchassis, Left Hand 2.000 81,638.0000 EA 163,276.00 09/27/2013
Drive, Diesel, Spec 6700
60,000 lb Cab. Chassis with 1.000 96,599.0000 EA 96,599.00 09/2712013
12 Yard Dump Body, Spec 8710
Total Order
Terms NET 10 EOM
259,875.00
This purchase order encumbers funds in the amount of $259,875 awarded to Roberts Truck Center of Lubbock, Texas on
June 13, 2013. The following is incorporated into and made part of this purchase order by reference: ITB 13 -11289 -DT
bid form dated May 8, 2013 from Roberts Truck Center of Lubbock. Texas. Resolution# 20138084
CITY OF L Cly. 1 ATTEST:
GleyfQ.KobertsoK Mayor Rebeka Garza, City Secreta
Bidders Name: R -6,4S -1, C
City of Lubbock, Teras Ce4 —
Purchasing and Contract Management
Various Heavy Duty Trucks with Service Bodies
BID FORM
In compliance with the Invitation to Bid 13 -11289 -DT, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations
and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows
omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit
prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The
Invitation to Bid 13 -11289 -DT is by reference incorporated in this contract. The Bid Form must be completed in blue or black
ink orby typew 'ter.
ITB 13 -11239 -DT Various Heavy Duty Trucks with Service Bodies
Extended
Delivery
Item
QTY
UOM
DESCRIPTION
PRICE BID
Cost
(Days)
W-)
ARO**
1
I
EA
60,000 lb Cab -Chassis, 6x2 with 12 -Yard Dump
Body with Hydraulic Hoist to be installed upon the
$ g10,'M1
$ 7(01,511
cab/chassis unit per Spec 8710.
Model Year, Manufacturer and Model Number: Zola X,4 -&L 7 400 63A !o X4
,
Diesel -Powered, Cab and Chassis, 64,000 lb GVWR— iZo
4�°/ s� q
with Two 15.6 CY Dump Body Sidebo
Hydraulic Conveyors o e Installed
U is nit as per Spec 8712 ST.
><
Ay nr
Spec 606 ST.
Powered, Cab -Chassis, 64,000 lb, GVWR with One
8� 9p.
15.6 CY Dump Body Sideboard &
Conveyors, Spinne a to Cab and
as per Spec 8712 AM
Model Year, Manufacturer and Model Number: 2
Itj S„t�l o SFA J(A4
Axle Truck Chassis, pec
6
2
EA
Truck, Left Hand Drive, Single Rear Drive Axle,
o
I 63f 271.
Yo ' ILD
Diesel -Powered, Crew Cab and Chassis, 38,000
U��
Pound GVWR as per Spec 6700.
Model Year, Manufacturer and Model Number: 20 !d Mr►tl. '1500 AS X?F.
ITB 13 -11239 -DT Various Heavy Duty Trucks with Service Bodies
BID FORM
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO - After Receipt of Order
Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any
item or group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of _%, net calendar days.
Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful
bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later.
Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying
within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of
acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not
be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone
else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of
profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity;
and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should
sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a
lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all
deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State
of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as
provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the
prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she
will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities
decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would
apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal
Power Agency, Lynn County, and City of Wolfforth.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation.
All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental
entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's
debts. Each governmental entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY0
6" -�u�� C�{a corporation organized under the laws of the State of
—1,ex—a S , or a partnership consisting of or individual trading as
of the City of LiAob odc
Finn: IZ06 eri-S TrLX-1C C"r r -r
Address: +510 Nue A
City: L-y-66oGlc State: -rX zip -/q4 CA
Bidder acknowledges receipt of the following addenda:
Addenda No. Al Date 0, ddenda No _ Date
Addenda No. Date ., Addenda No. Date
M/WBE Firm: ( Woman I I Black American I I Native American
Hispanic American I I Asian Pacific Americ I Other (Saecifv)
ITB 13 -11289 -DT Various Heavy Duty Trucks with Service Bodies
BID FORM
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures,
distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is
required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of
Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and
provide all applicable current valid licenses issued by the State of Texas:
1. Name ?-At -, -clvr.i Ce kCand Manufacture's License No. T d 8 ZZ (o
2. Name and Converter's License No.
3. Name and Representative's License No.
4. Name and Franchise Dealer's License No.
General Distinguishing No. (Franchised TX dealer)
Officer Name and Title: AU_A�J C7tn.'ued M~a 10-0-
Please Print •1
Business Telephone Number I - So.0 - 7(03 • A Z Q% FAX: L 80(o- 744' 4111
E-mail Address: 0,11 A,,4 ash a rob e r-Jts =k,.r.t . C_0 vv-,
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $25, 000): Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME,
AND YOUR COMPANY NAME AND ADDRESS.
rrB 13 -11289 -DT Various Heavy Duty Trucks with Service Bodies