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HomeMy WebLinkAboutResolution - 2013-R0120 - Analysis Of Library Services And Needs - Libraries Board - 04/11/2013Resolution No. 2013-RO120 (April 11, 2013 tem No. 6.8 RESOLUTION WHEREAS, the City of Lubbock, Texas presently maintains the Mahon Library in addition to three branch libraries to serve the needs of Lubbock residents; and WHEREAS, the growth of the City of Lubbock, population shifts of its residents, as well as advances in technology and other factors create challenges for meeting the ,needs of the public for library services; and WHEREAS, recognizing the need to remain vigilant and proactive in determining library needs in the Lubbock community, and further understanding the value of citizen input into that determination, the City Council of the City of Lubbock desires to task the 'City of Lubbock Libraries Board to deliberate, identify, and communicate to the City Council a comprehensive analysis of library needs in the City of Lubbock, as well as recommendations for delivering library services in response thereto, including an analysis and recommendations concerning the current Goedeke Library Branch lease. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: Section 1. That the City Council of the City of Lubbock hereby requests that the City of Lubbock Libraries Board study and report back to the City Council of the City of Lubbock as soon as practicable, but in no case later than twelve (12) months of the date of the passage hereof, a thorough analysis of library services and needs within the City of Lubbock community, giving particular attention to the items set forth in Exhibit "A" attached hereto and incorporated herein for all purposes, and further make detailed recommendations concerning the provision of library services by the City of Lubbock. Section 2. That in the course of its study and analysis pursuant hereto, the City of Lubbock Libraries Board shall seek the input of the general public by any means appropriate; provided, however, that there shall be at least one (1) public meeting of the Board, at which public input shall be invited. Section 3. That no later than forty-five (45) days from the passage hereof, the Libraries Board shall make recommendations to the City Council with respect to the current lease in connection with the Goedeke Library, including but not limited to the renewal, renegotiation, or termination thereof. Section 4. That the City Manager shall cooperate and provide necessary assistance and resources to the Libraries Board as it addresses the charges set forth herein. Passed by the City Council this 11th day of April , 2013. t.� 41 GL . ROBERTSON, MAYOR ATTEST: V�� �� l A 1 Reh cca Garza, City Se ret �I li_ EXHIBIT "A" The Libraries Board report and recommendations should assist the City of Lubbock to respond appropriately and effectively to societal change, technological and telecommunications developments, emerging role expectations, aging facilities, and other transformations with respect to the City's Library System, while also maintaining and improving services. The report should include recommendations for industry standards and related professionally -developed benchmarks for public library service levels and facilities (e.g. number of square feet, items, computers, seating per capita, etc.), and should make recommendations for achieving those standards. The City Council expects the completed report and recommendations to emerge from a process which applies creative and appropriate architectural principles and interdisciplinary planning methodologies. It must incorporate up-to-date demographics and other relevant data for the City's geographic region and reflect trends in the state and/or nation. This planning process will result in a final recommendation pertaining to the types and levels of future services to be provided by the Lubbock Public Library system. These recommendations will be used as a guide by the Lubbock City Council and city management. The suggested tasks for the Libraries Board may include the following: A. Analyze existing conditions. The library system as a whole should be analyzed taking into consideration current usage patterns, geographic areas, population centers which include neighborhood projections and analysis, the analysis of existing library facilities, and barriers to access and any other relevant information that would help determine whether new facilities will be needed. B. Prepare a 10 -year and 20 -year needs assessment. Conduct a detailed needs assessment for the Lubbock Public Library system which includes, but is not limited to, its services, collections, technical functions, usage patterns, and facilities. Develop a 10 -year and 20 -year vision and system -wide plan of services and utilize these in the facilities master plan. C. Study suitability of adapting current facilities. Conduct a physical evaluation of the Library's buildings and leased space. Lubbock Public Library current space and projected space needs should be compared to comparable libraries and "industry standards" for space. Recommendations should be developed in relation to trends in the state and/or nation. Each existing facility should be examined to determine whether it could or should be expanded and/or renovated, how much square footage could/should be added, and the cost of improvements. Provide industry standards and related professionally -developed benchmarks for public library service levels and facilities. Provide comparison information that depicts Lubbock Public Library's position related to benchmark service levels. D. Identify potential sites (and site criteria) for new facilities. An identification of potential sites should be made. Consideration should be given to feasibility of expanding or renovating at the existing sites or relocating to another location, population served, staff and public space needs, parking, pedestrian and vehicular traffic patterns, adjacency to complementary services, present and future technology needs, etc. Describe potential future individual facilities projects for the service areas which fulfill the 10 - year and 20 -year vision and plan of service; this includes, but is not necessarily limited to, conceptualizations; services, staffing, and functional descriptions; priority ranking; cost estimates; and financing strategies. Incorporate up-to-date demographic information and other related data (e.g., transportation patterns, general plans, long range strategic plan, school development, population, and diversity trends). E. Prepare marketing materials and guidelines. Prepare presentation guidelines to assist City Council and library staff in communicating with stakeholders about the draft recommendations. The recommendations may include charts and/or drawings that would graphically illustrate the new buildings and any renovations, and may consist of space standards, conceptual site and floor plans, vignette sketches, color perspectives and comparative graphs and charts or other illustrative material. Provide copies of the recommendations in print and copy -ready PDF format, including charts and/or drawings which would graphically illustrate the key elements of the plan. F. Prepare project timelines. Present the completed recommendations to the City Council for consideration. Proposed Timelines: A suggested timeline of potential/proposed building projects including expansion/renovations to existing facilities should be listed in priority order. The most critical projects should be identified in conjunction with available funding. A realistic year -by -year action plan should be developed for all projects given varying levels of available funding.