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Home My WebLink AboutResolution - 2013-R0047 - Supplement To Amendment - Parkhill, Smith, & Cooper - LBB Improvements - 01/31/2013Resolution No. 2013—R0047 January 31, 2013 Item No. 5.30 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Supplement to Amendment No. 5 for construction phase services related to Phase 3 of the LBB Runway 08,126 and Taxiway Improvements Project, by and between the City of Lubbock and Parkhill, Smith & Cooper, and related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 31, 2013 0 • N. M A Y • ATTEST: Rebe a Garza, City Secretary APPROVED AS TO CONTENT: (Jam s Loomis, Executive Director of Aviation APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vwxcdocs RES.Amend u5 -Parkhill Smith & Cooper January 16, 2013 Resolution No. 2013—R0047 PARKHILL.SMITH&COOPER 4222 851h Street 1-ri Lubbock. Texas 79423 806 473 2200 January 8, 2013 Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 N. Martin Luther King Jr. Blvd., Unit 389 Lubbock,Texas 79403 Re: Supplement to Amendment No. 5 Construction Phase Services for LBB Runway 08/26 and Taxiway Improvements Phase 3 Dear Mr. Loomis: As previously discussed, we have prepared a Supplement to Amendment No. 5 for construction phase services related to Phase 3 of the LBB Runway 08/26 and Taxiway Improvements project. This supplemental amendment is related to additional services provided by PSC due to the Contractor overrunning the allotted contract time. As a basis for the supplemental amendment, PSC has accounted for actual Construction Administration and Resident Project Representative (RPR) services provided over and above the original Amendment 5 Task 1 maximum. Furthermore, we have included outstanding costs to complete the required project closeout report and also perform the one year walkthrough associated with the standard project warranty. Applying PSC's 2012 and 2013 Hourly Rate Schedule to the hours compiled above, and including applicable reimbursable charges, yields a total additional services amount of $33,843. This is the amount proposed in the Supplement to Amendment 5 as additional services. In order to offset the cost of additional Construction Administration and RPR services, it is our understanding that the Contractor will be assessed liquidated damages in a corresponding amount. If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. If you have any questions please call John Hamilton or me. Abilene Amarillo EI Paso Las Cruces Lubbock Midland team-psc.com Mr. James Loomis, A.A.E. Supplement to Amendment No. 5 LBB Runway 08/26 and Taxiway Improvements Phase 3 Sincerely, PARKHILL, SMITH & COOPER, INC. By _ A'�K� Mark D. Haberer, PE Firm Principal/Project Manager B ---V A^... -nn Hamilton, PE Firm Principal/Transportation Sector Dir Page 2 Accepted by: CITY OF LUBBOCK By Gle&ne 4n Mayor Attest: By Q-e—� Reb ca Garza City Secretary Approv as to Content: B kill J es W. Loomis, A.A.E. irector of Aviation Approved as Form: By Chad Weaver City Attorney IN TRIPLICATE MDH/pas Enclosures k0atallPiojecls=11011 11 WOMINICONTRACTSIFINALIcontrad amendment 5 (supplement 1-&13) doc January 8, 2013 PARKHILLSMITH&COOPER III Period Ending_[_Empio Unbilled Task 1 charges through 12/28/12 (based on 2012 hourly rates) 12/28/2012 Professional Level VI 5.50 $ 151.00 $ 830.50 12/28/2012 Professional Level IV 16.00 $ 116.00 $ 1,856.00 12/28/2012 Professional Level III 18.00 $ 98.00 $ 1,764.00 12/28/2012 Support Staff III 4.30 $ 76.00 $ 326.80 12/14/2012 Professional Level IV 12.50 $ 116.00 $ 1,450.00 12/14/2012 Professional Level III 20.50 $ 98.00 $ 2,009.00 12/14/2012 Support Staff III 5.40 $ 76.00 $ 410.40 12/14/2012 Support Staff II 3.50 $ 70.00 $ 245.00 9/21/2012 Professional Level IV 35.80 $ 116.00 $ 4,152.80 9/21/2012 Professional Level III 3.00 $ 98.00 $ 294.00 9/21/2012 Support Staff III 5.50 $ 76.00 $ 418.00 9/21/2012 Support Staff II 7.40 $ 70.00 $ 518.00 9/7/2012 1 Professional Level IV 1 10.33 $ 116.00 1 $ 1,198.28 Subtotal unbilled Task 1 charges through 12/28/12 $ 15,472.78 Task 1 charges projected for project closeout and 1yr inspection (based on 2013 hourly rates) Professional Level VI 18.00 $ 158.00 $ 2,844.00 Professional Level IV 67.00 $ 122.00 $ 8,174.00 Professional Level III 32.00 $ 103.00 $ 3,296.00 Support Staff III 47.00 $ 80.00 $ 3,760.00 Mileage Charges (assuming 35mi/trip and 5 trips) 1 175.001 $ 0.55 $ 96.25 Print Charges 1 1.00 $ 200.00 1 $ 200.00 Subtotal Task 1 charges projected for project closeout and 1 year inspection $ 18,370.25 Total Supplement to Amendment No. 5 $ 33,843:03 Client: Lubbock Preston Smith International Airport Project: LBB Runway 08/26 and Taxiway Improvements Phase 3 Agreement Date: January 8, 2013 Classification Hourly Rate PROFESSIONAL LEVEL VII $178.00 Engineer VII Architect VII Landscape Architect VII Interior Designer VII PROFESSIONAL LEVEL VI $151.00 Engineer VI Architect VI Landscape Architect VI Interior Designer VI PROFESSIONAL LEVEL V $134.00 Engineer V Architect V Landscape Architect V Interior Designer V PROFESSIONAL LEVEL IV $116.00 Engineer III, IV Architect IV, Intern (Architect) IV Landscape Architect IV Interior Designer IV Technologist IV Resident Project Representative IV PROFESSIONAL LEVEL III $98.00 Engineer 1/11 Architect III, Intern (Architect) III Landscape Architect III Intern (Landscape Architect) III Interior Designer III Technologist III Resident Project Representative III PROFESSIONAL LEVEL II $87.00 Intern (Architect) II Interior Designer II, Intern (Interiors) II Landscape Architect II Technologist II Resident Project Representative II Clerical Supervisor II Expenses Parkhill, Smith & Cooper, Inc. Hourly Rate Schedule Current through December 31, 2012 January 1, 2012 Classification Hourly Rate PROFESSIONAL LEVEL I Intern (Architect) I Intern (Interiors) I Intern (Landscape Architect) I Technologist I Resident Project Representative I Clerical Supervisor I SUPPORT STAFF III Engineering Technician III, IV CADD III, IV Administrative Secretary III Architect Technician III, IV Project Assistant 1/II SUPPORT STAFF II Architect Technician I, II Engineering Technician I, II CADD I, II Accounting Clerk I, II Administrative Secretary I, II Project Assistant EL Word Processor I, II Receptionist I, II File Clerk I SUPPORT STAFF I Architectural Student EL Engineering Student EL Landscape Architecture Student EL Interiors Student EL CADD EL Accounting Clerk EL Word Processor EL Receptionist EL File Clerk EL $79.00 $76.00 $70.00 $40.00 Reimbursement for expenses, as listed below, but not limited to, incurred in connection with the services, will be at cost plus fifteen percent for items such as: 1. Maps, photographs, postage, telephone, reproductions, printing, equipment rental, and special supplies related to the services. 2. Consultants, soils engineers, surveyors, contractors, and other outside services. 3. Rented vehicles, local public transportation and taxis, road toll fees, travel, and subsistence. 4. Special or job specific fees, insurance, permits, and licenses applicable to the work services. 5. Mileage at IRS approved rate. Rate for professional staff for legal proceedings or as expert witnesses will be a rate one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any, will be added as an expense. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2012 through December 31, 2012. After December 31, 2012, invoices will reflect the Schedule of Charges currently in effect. NDatal %Projects1201112711.11 W DMINICONTRACTS%FINAL\WAGE-2012-wdirects.doc Client: Lubbock Preston Smith International Airport Project: LBB Runway 08/26 and Taxiway Improvements Phase 3 Agreement Date: January 8, 2013 Classification Hourly Rate PROFESSIONAL LEVEL VII $187.00 Engineer VII Architect VII Landscape Architect VII Interior Designer VII PROFESSIONAL LEVEL VI $158.00 Engineer VI Architect VI Landscape Architect VI Interior Designer VI PROFESSIONAL LEVEL V $141.00 Engineer V Architect V Landscape Architect V Interior Designer V PROFESSIONAL LEVEL IV $122.00 Engineer III, IV Architect IV, Intern (Architect) IV Landscape Architect IV Interior Designer IV Technologist IV Resident Project Representative IV PROFESSIONAL LEVEL III $103.00 Engineer 1/11 Architect III, Intern (Architect) III Landscape Architect III Intern (Landscape Architect) III Interior Designer III Technologist III Resident Project Representative III PROFESSIONAL LEVEL II $91.00 Intern (Architect) II Interior Designer 11, Intern (Interiors) II Landscape Architect II Technologist II Resident Project Representative II Clerical Supervisor II Expenses Parkhill, Smith & Cooper, Inc. Hourly Rate Schedule Current through December 31, 2013 January 1, 2013 Classification Hourly Rate PROFESSIONAL LEVEL I Intern (Architect) I Intern (Interiors) I Intern (Landscape Architect) I Technologist I Resident Project Representative I Clerical Supervisor I SUPPORT STAFF III Engineering Technician III, IV CADD III, IV Administrative Secretary III Architect Technician III, IV Project Assistant 1/11 SUPPORT STAFF II Architect Technician I, II Engineering Technician I, II CADD I, II Accounting Clerk I, II Administrative Secretary I, II Project Assistant EL Word Processor I, II Receptionist I, II File Clerk I SUPPORT STAFF I Architectural Student EL Engineering Student EL Landscape Architecture Student EL Interiors Student EL CADD EL Accounting Clerk EL Word Processor EL Receptionist EL File Clerk EL $83.00 $80.00 $73.00 $42.00 Reimbursement for expenses, as listed below, but not limited to, incurred in connection with the services, will beat cost plus fifteen percent for items such as: 1. Maps, photographs, postage, telephone, reproductions, printing, equipment rental, and special supplies related to the services. 2. Consultants, soils engineers, surveyors, contractors, and other outside services. 3. Rented vehicles, local public transportation and taxis, road toll fees, travel, and subsistence. 4. Special or job specific fees, insurance, permits, and licenses applicable to the work services. 5. Mileage at IRS approved rate. Rate for professional staff for legal proceedings oras expertwitnesses will be a rate one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any, will be added as an expense. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2013 through December 31, 2013. After December 31, 2013, invoices will reflect the Schedule of Charges currently in effect. Watal lProjects1201112711.11 W DMINICONTRACTs1FINAL\WAGE-2013-wdirecis.doc