Loading...
HomeMy WebLinkAboutResolution - 2013-R0032 - Contract - KW Sharp Inc.- Compound Water Meters - 01/31/2013Resolution N0. 2013-R0032 January 31, 2013 Item No. 5.7.B RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 11161 for Compound Water Meters annual pricing, by and between the City of Lubbock and K.W. Sharp, Inc., and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 31, 2013 ATTEST: Rebe ca Garza. City Secretary APPROVED AS TO CONTENT: AA rAt4 0 , , �(' , I arsha Reed, P.E., Chief Operating fficer APPROVED AS TO FORM: `had Weaver, Assistant City Attorney vw:ccdocs RES.Contract-K. W. Sharp, Inc. January 16, 2013 Resolution No. 2103—R0032 CONTRACT NO. 11161 CITY OF LUBBOCK-, TX CONTRACT FOR Multi Jet and Compound Water Meters Annual Pricing THIS CONTRACT made and entered into this 31st day of January, 2013, by and between the City of Lubbock ("City"), and KW Sharp, Inc. ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Multi Jet and Compound Water Meters Annual Pricing and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Multi Jet and Compound Water Meters Annual Pricing. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Multi Jet and Compound Water Meters Annual Pricing and more specifically referred to as Items 5 — 7 on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. 3. The Contractor shall perform the work according to the procedures outlined in the Bid Form and Specifications attached hereto. The contract shall be for a term of one (1) year, with the option of two (2), one (1) year extensions, said date of term beginning upon formal approval. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. 4. This contract shall remain in effect until the expiration date, performance of services ordered, or termination of by either party with a thirty (30) day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 7. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 9. This Contract consists of the following documents set forth herein; Invitation to Bid No. 13- 11129 -DG, Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF L Glen C/./Robertson, Mayor ATTEST: Reb ca Garza, City Secretary APPROVED AS TO C NTENT-)% /, a ,, : Marsha Reed, PK, Chief Operating Officer APP D TO FORM: Assistant City Attorney CONTRACTOR BY 12 1.14, Authorized Representative t: c. LJ 0i Print Name Li ori r9 -u Address City, State, Zip Code 1T13 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing SPECIFICATIONS GENERAL INFORMATION FOR BIDDERS COLD WATER METERS 5/8 x 3/4" through 2" MULTIJET TYPE The American Water Work Association standard C708-11 adopted in whole by the City of Lubbock Water Utilities Department, except where noted in the specifications for 5/8X3/4 inch through 2 inch Multi -Jet meters. At the time a vendor submits the bid; they shall provide an affidavit of compliance for each type or brand of meter bid. The affidavit of compliance from the manufacturer shall state that the proposed meter(s) meet the technical requirements of AWWA Standard C708-11 and the requirements of this document. 3. The vendor shall submit with the bid: A. Current price list for replacement parts. B. The manufacturer's warranty C. Bid should include pricing for meter repair parts or repair kits. 4. Proposed meter descriptions submitted by vendors prior to award (as per paragraph 2) will be reviewed by the Director of Water Utilities, Metering and Customer Service Supervisor, Meter Repair Foreman and the Purchasing Manager to determine if the meter meets the requirement of the specifications. Any meter not previously evaluated through shop and field tests for one year by the City of Lubbock shall be refected. 5. Any meter that does not meet the requirements of AWWA C708-11 standard and the City of Lubbock's supplementary requirements in this document shall be rejected. 6. All meters submitted for shop or field test prior to the bid award shall be free of charge to the City of Lubbock and becomes the property of the City of Lubbock. 7. Basis for Rejection Meters not complying with all requirements of AWWA C708-11 and the City of Lubbock specifications shall be rejected. Rejected meters: If the award is given to a vendor whose meters meets specification at the time of the award and fail to remain in specification throughout the contract, then, the manufacturer shall replace all meters rejected for failure to comply with these specifications. Workmanship and materials: The manufacturer shall replace, without charge, those parts in which defects have developed within five years of shipment. This shall be done on the return of the defective parts to the manufacturer or on proof of a defect; however, this warranty shall not apply if the meter has been modified with replacement parts not made by the manufacturer of the meter. The manufacturer / supplier shall bear all cost for returned meters. ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing CITY OF LUBBOCK SPECIFICATIONS COLD -WATER METERS 5/8 X 3/4 INCH through 2 INCH MULTI -JET METERS SECTION 1: GENERAL Sec. 1.1 Scope AS STATED IN AWWA STANDARD C708-11 Sec. 1.2 Purpose AS STATED IN AWWA STANDARD C708-11 Sec. 1.3 Application SEE GENERAL INFORMATION FOR BIDDERS SECTION 2: REFERENCES AS STATED IN AWWA C708-11 AND ACCORDING TO THE SPECIFICATION REQUIREMENTS FOR THE METER AS SPECIFIED BY THE CITY OF LUBBOCK. SECTION 3: DEFINITIONS As Stated in AWWA Standard C708-11 SECTION 4: MATERIALS As Stated in AWWA C708-11 And According To The Specification Requirements For The Meter As Specified By The City Of Lubbock. All materials shall meet or exceed the NSF 61 Rule 4.1 Materials: As Stated in AWWA Standard C708-11 4.1.1 General: As Stated in AWWA Standard C708-11 4.1.1.1 Materials: As Stated In AWWA C708-11 4.1.2 Main Casing: Main casing shall be made of either a copper alloy containing not less than 75 percent copper as listed in UNS C84400, UNS C83600, UNS C89520 or a similar copper alloy as listed in ASTM 8584; or an austenitic stainless steel as listed in ASTM A351. (Second Paragraph) AS STATED IN AWWA STANDARD C708-11 4.1.3 Register Box Ring and Lid: Register box ring and lid shall be made of a copper alloy containing not less than 57percent copper such as UNS C85700 or UNS C86200; or a similar copper alloy, as listed in ASTM 8584, or UNS C85800, as listed in ASTM B176; or a suitable engineering plastic, such as polycarbonate (PC) per ASTM D3935, polystyrene per ASTM D 4549, acetal per ASTM D4181, or nylon (N) per ASTM D4066. Materials used in construction of register box rings and lids shall have sufficient dimensional stability to retain operating clearances at working temperatures of up to 105 F (40C) and shall not permanently warp or deform when exposed to temperatures of up to 150 F (66C) for 1 hr. ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing 4.1.4 Measuring Cages or Chambers: AS STATED IN AWWA STANDARD C708-11 4.1.5 Measuring Rotors: AS STATED IN AWWA STANDARD C708-11 4.1.6 Rotor Spindles AS STATED IN AWWA STANDARD C708-11 4.1.7 Register Gear Trains Frames, gears, and pinions of intermediate gear trains exposed to water shall be made of a copper alloy containing not less than 85 percent copper, or of other suitable on corrosive metals, or of a suitable engineering plastic. 4.1.8 External -Case Closure Fasteners AS STATED IN AWWA STANDARD C708-11 4.1.9 Coupling Tailpieces and Nuts Non applicable. 4.1.10 Companion Flanges: Non applicable. 4.1.11 Covers, Top or Bottom: AS STATED IN AWWA STANDARD C708-11 4.1.11.1 Breakable (frost protection) Non applicable 4.1.11.2 Non Applicable SECTION 4.2: GENERAL DESIGN 4.2.1 Size Meters 5/8X3/4 thru 2" inch shall be the threaded screw end type. As Shown Table 1 of AWWA STANDARD C708-11 4.2.2 Capacity AS SHOWN IN TABLE 1, AWWA STANDARD C708-11 (U.S. GALLONS) 4.2.3 Length AS SHOWN IN TABLE 2, AWWA STANDARD C708-11 ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing 4.2.4 Pressure Requirement AS STATED IN AWWA STANDARD C708-11 4.2.5 Plastic meter pressure casing, cover, and bottom design. AS STATED IN AWWA STANDARD C708-11 4.2.5.1 Yield strength AS STATED IN AWWA STANDARD C708-11 4.2.5.2 Burst pressure AS STATED IN AWWA STANDARD C708-11 4.2.6 Frost -protection Devices: Non applicable 4.2.7 Accessibility: AS STATED IN AWWA STANDARD C708-11 4.2.8 Registration Accuracy: AS STATED IN AWWA STANDARD C708-11 4.2.8.1 Normal Flow Limits: AS STATED IN AWWA STANDARD C708-11 4.2.8.2 Minimum Flow Rates: AS STATED IN AWWA STANDARD C708-11 4.2.9 Calibration Adjustment: AS STATED IN AWWA STANDARD C708-11 SECTION 4.3: DETAILED DESIGN 4.3.1 Main Case AS STATED IN AWWA STANDARD C708-11 4.3.2 External -Case Fasteners and Seals: AS STATED IN AWWA STANDARD C708-11 4.3.3 Connections Main case connections for 11/2 -in and 2 -in meters shall be the threaded screw end type on both ends. ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing 4.3.3.1 Casing Spuds: AS STATED IN AWWA STANDARD C708-11 4.3.3.2 Casing Spuds For Larger Meters: AS STATED INAWWA STANDARD C708-11 4.3.3.3 Casing Flanges: Non -Applicable 4.3.4 Meter Coupling: (Tail -Pieces) Not required in this specification. 4.3.5 Companion Flanges: Not Applicable 4.3.6. Register: Registers shall be straight reading and shall read in US gallons. 4.3.6.1 Register Type: All register shall be of the dry type 4.3.6.1.1 Permanently Sealed Register: The register shall be of the permanently sealed type. 4.3.6.1.2 Not Applicable 4.3.6.2 Number wheel Numerals: The numeral on the number wheels of straight reading registers should not be less than 5/32 in height and should be readable at a 450 angle from the vertical. 4.3.6.3 : Maximum and Minimum Indications AS STATED IN AWWA STANDARD C708-11 4.3.6.4 Test hands: AS STATED IN AWWA STANDARD C708-11 4.3.6.5 4.3.6.5 through 4.3.6.6 AS STATED /NAWWA STANDARD C708-11 4.3.7 Register Boxes: The serial number provided by the City of Lubbock will be imprinted on the meter lid and meter body. The name of the manufacturer shall be permanently marked on the lid of the register box. AS STATED IN AWWA STANDARD C708-11 ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing 4.3.8 AS STATED IN AWWA STANDARD C 705-11 4.3.9 Measuring Chambers or Cages: AS STATED IN AWWA STANDARD C708-11 4.3.10 Strainers: AS STATED IN AWWA STANDARD C708-11 4.3.11 Tamper -Resistant Features: AS STATED IN AWWA STANDARD C705-11 SECTION S: VERIFICATION 5.1 Meters not complying with all requirements of AWWA C708-11 and the City of Lubbock specifications shall be rejected. See also General Information for Bidders. Rejected meters: If the award is given to a vendor whose meters meets specification at the time of the award and fail to remain in specification throughout the contract, then, the manufacturer shall replace all meters rejected for failure to comply with these specifications. Workmanship and materials: The manufacturer shall replace, without charge, those parts in which defects have developed within five years of shipment. This shall be done on the return of the defective parts to the manufacturer or on proof of a defect; however, this warranty shall not apply if the meter has been modified with replacement parts not made by the manufacturer of the meter. The manufacturer/supplier shall bear all cost for returned meters. SECTION 6: DELIVERY 6.1 Markings: The meter size and direction of flow through the meter shall be marked on the permanently on the outer case. The serial number provided by the City of Lubbock shall be permanently marked on the outer case. (Also see 4.3.7 of this specification) 6.2 Packaging and Shipping The total number of meters ordered must be delivered within 45 days of the notification of authorization to purchase or receipt of the Purchase order. 6.3 Affidavit of Compliance: ITIS 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing CITY OF LUBBOCK WATER UTILITIES DIVISION GENERAL INFORMATION FOR BIDDERS COLD -WATER METERS 3" THROUGH 6" FISCAL YEAR 2012 - 2013 1. The American Water Work Association standard C702-10 adopted in whole by the City of Lubbock Water Utilities Department, except where noted in the specifications for 3" through 6" Meters. The specification is for dual body compound meters or approved equal. Approved equal shall meet or exceed the minimum and maximum flow range of the dual body compound. 2. At the time a vendor submits the bid, they shall provide an affidavit of compliance for each type or brand of meter bid. The affidavit of compliance from the manufacturer shall state that the proposed meter(s) meet the technical requirements of AWWA Standard C702-10 and the requirements of this document. 3. The vendor shall submit with the bid: A. Current price list for replacement parts. B. The manufacturer's warranty C. Bid should include pricing for meter repair parts or repair kits. D. All meters shall be bid with all accessories that will make the meter a complete unit and function as specified allowing the meters to be tested in whole or in part. 4. Proposed meter descriptions submitted by vendors prior to award (as per paragraph 2) will be reviewed by the Director of Water Utilities, Metering and Customer Service Supervisor, Meter Repair Foreman and the Purchasing Manager to determine if the meter meets the requirement of the specifications. Any meter not previously evaluated through shop and field tests for one year by the City of Lubbock shall be reiected. 5. Any meter that does not meet the requirements of AWWA C702-10 standard and the City of Lubbock's supplementary requirements in this document shall be rejected. 6. All meters submitted for shop or field test prior to the bid award shall be free of charge to the City of Lubbock and becomes the property of the City of Lubbock. 7. Basis for Rejection Meters not complying with all requirements of AWWA C702-10 and the City of Lubbock specifications shall be rejected. See also General Information for Bidders. 8. Rejected meters: If the award is given to a vendor whose meters meets specification at the time of the award and fail to remain in specification throughout the contract, then, the manufacturer shall replace all meters rejected for failure to comply with these specifications. 9. Workmanship and materials: The manufacturer shall replace, without charge, those parts in which defects have developed within two years of shipment. This shall be done on the return of the defective parts to the manufacturer or on proof of a defect; however, this warranty shall not apply if the meter has been modified with replacement parts not made by the manufacturer of the meter. The manufacturer/supplier shall bear all cost for returned meters. ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing CITY OF LUBBOCK SPECIFICATIONS COLD -WATER METERS - 3" through 6" SECTION 1: GENERAL Sec. 1.1 Scope AS STATED IN AWWA STANDARD C702-10 Sec. 1.2 Purpose AS STATED IN AWWA STANDARD C702-10 Sec. 1.3 Application SEE GENERAL INFORMATION FOR BIDDERS SECTION 2: REFERENCES AS STATED IN AWWA C702-10 AND ACCORDING TO THE SPECIFICATION REQUIREMENTS FOR THE METER AS SPECIFIED BY THE CITY OF LUBBOCK. SECTION 3: DEFINITIONS As Stated in AWWA Standard C702-10 SECTION 4: Requirements As Stated in AWWA C702-10 And According To The Specification Requirements For The Meter As Specified By The City Of Lubbock. 4.1 Materials 4.1.1 As Stated In AWWA C702-10 4.1.1.1 As Stated In AWWA C702-10 4.1.2 Meter And Strainer Main Casing: As Stated in AWWA Standard C702-10 4.1.2.1 Strainer screen: AS STATED IN AWWA STANDARD C702-10 4.1.3 Register -Box Rings and Covers: Register -box rings and covers shall be made shall be made of a cast -copper alloy containing not less than 75 percent copper; forged or die-cast copper alloy containing not less than 57 percent copper such as UNS C85800 or a similar copper alloy as listed in ASTM b176; or suitable engineering plastic. (Second Paragraph) AS STATED IN AWWA STANDARD C702-10 4.1.4 Measuring Cages or Chambers: AS STATED IN AWWA STANDARD C702-10 ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing 4.1.5 Measuring Turbines and Discs AS STATED IN AWWA STANDARD C702-10 4.1.6 Disc and Turbine Spindles AS STATED IN AWWA STANDARD C702-10 4.1.7 Intermediate Gear Trains Frames, gears, and pinions of intermediate gear trains exposed to water shall be made of a copper alloy containing not less than 85 percent copper, or of other suitable on corrosive metals, or of a suitable engineering plastic. 4.1.8 External Fasteners (Casing Bolts, Studs, Nuts, Screws, and Washers) AS STATED IN AWWA STANDARD C702-10 4.1.9 Companion Flanges Not -Applicable 4.1.10 Automatic Valves The valve weights shall be of a copper alloy containing not less than 75 percent copper. The valve and supplemental hinge pins or spindles shall be of a copper alloy containing not less than 75 percent copper, or of stainless steel, or of monel; and all valve and supplemental weight -hinge bearings shall be bushed with hard rubber, or with bronze, or with other suitable bushing material. If the meter has a spring-loaded automatic valve, the valve design shall meet all applicable elements of the above standard requirements. SECTION 4.2: GENERAL DESIGN 4.2.1 Size As shown Table 1 of AWWA STANDARD C702-10 4.2.2 Capacity AS SHOWN IN TABLE 1.1, AWWA STANDARD C702-10 (U.S. GALLONS) 4.2.3 Length AS SHOWN IN TABLE 2, AWWA STANDARD C702-10 4.2.4 Pressure Requirement AS STATED IN AWWA STANDARD C702-10 4.2.5 Interior Parts AS STATED IN AWWA STANDARD C702-10 4.2.6 Registration Accuracy AS STATED IN AWWA C702-10 CCB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing 4.2.6.1 Normal Flow Rate: AS SHOWN IN TABLE 1 OF AWWA STANDARD C702-10 TO MEASURE IN U.S. GALLONS 4.2.6.2 Span of Change -Over flow Rate AS SHOWN IN AWWA STANDARD 702-10 TO MEASURE IN U.S. GALLONS. 4.2.6.3 Minimum Test Flow Rate AS SHOWN IN AWWA STANDARD C702-10 TO MEASURE IN U.S. GALLONS SECTION 4.3: DETAILED DESIGN 4.3.1 Main Case AS STATED IN AWWA STANDARD C702-10 4.3.2 External Case Screws, Bolts, Nuts, and Washers AS STATED IN AWWA STANDARD C702-10 4.3.3 Main Case Connections AS STATED IN AWWA STANDARD C702-10 4.3.3.1 2 -in. Meters N/A 4.3.3.2 AS STATED IN AWWA STANDARD C702-10 4.3.4 Companion Flanges N/A 4.3.5 TAPPED BOSSES N/A 4.3.6 Registers Registers shall be straight reading subject to the limitations in this section and shall read in US gallons (gal). Except for those instances when test conditions require the use of a different register, the register shall be the same register that was on the meter when it was tested for accuracy. The City of Lubbock require meters to be capable of being equipped with a remote register that is of the pulse -generator, 4-20 milli -amp, interrogator or radio signal generation type to allow for future meter reading conversion. 4.3.6.1 Register Odometers: AS STATED IN AWWA STANDARD C702-10 4.3.6.2 Mechanical Display -Type Register: AS STATED IN AWWA STANDARD C702-10.(4.3.6.2 Thru 4.3.6.2.3) 4.3.6.3 Electronic Display Type Register:* ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing AS STATED IN AWWA STANDARD C702-10 (4.3.6.3 Through 4.3.6.3.2) (MEASURING IN U.S. GALLONS) 4.6.3.4 Coordinator Registers: N/A 4.3.7 Register Boxes The lid shall be recessed and shall overlap the register box to protect the lens. The lens shall be held securely in place. When the intermediate gear train is located in the register compartment, the register compartment shall be sealed. The City of Lubbock require meters to be capable of being equipped with a remote register that is of the pulse -generating, 4-20 milli - amp or radio signal generation type to allow future meter reading conversion. 4.3.8 Intermediate Gear Trains AS STATED IN AWWA STANDARD C702-10 4.3.9 Measuring Chambers or Cages AS STATED IN AWWA STANDARD C702-10 4.3.9.1 Bypass Chamber: AS STATED IN AWWA STANDARD C702-10 4.3.10 Measuring Turbines: AS STATED IN AWWA STANDARD C702-10 4.3.11 Magnetic Couplings AS STATED IN AWWA STANDARD C702-10 4.3.12 Automatic Valves AS STATED IN AWWA STANDARD C702-10 4.3.13 Bypass Meter The bypass meter shall be that of a Multi -Jet meter and shall be the threaded screw end type on both ends. 4.3.14 Strainers Meters shall be provided with strainers if required by the manufacture. Strainers shall be rigid, easily removable, without disturbing the connections to the pipeline, and have an effective straining area at least double that of the meter case inlets. 4.3.15 Tamper -Resistant Seals AS STATED IN AWWA STANDARD C702-10 SECTION S: VERIFICATION 5.1 Meters not complying with all requirements of AWWA C702-10 and the City of Lubbock specifications shall be rejected. See also General Information for Bidders. ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing Rejected meters: If the award is given to a vendor whose meters meets specification at the time of the award and fail to remain in specification throughout the contract, then, the manufacturer shall replace all meters rejected for failure to comply with these specifications. Workmanship and materials: The manufacturer shall replace, without charge, those parts in which defects have developed within two years of shipment. This shall be done on the return of the defective parts to the manufacturer or on proof of a defect; however, this warranty shall not apply if the meter has been modified with replacement parts not made by the manufacturer of the meter. The manufacturer/supplier shall bear all cost for returned meter SECTION 6: DELIVERY 6.1 Markings: As stated in AWWA Standard C702-10 6.1.1 REGISTER BOXES The serial number of the meter, provided by the City of Lubbock, shall be imprinted on the lid and meter body. The city of Lubbock will require all meter at the time of the bid opening to be certified as having the ability to be equipped digital and remote read-outs, utilizing at minimum switch closures. Meters that do not have this capability at the time of the bid opening shall be rejected. 6.2 Packaging and Shipping The total number of meters ordered must be delivered within 45 days of the notification of authorization to purchase or receipt of the Purchase order. It z ,Q/ 17e' /_ /� 6,,d ITB 13 -11129 -DG Multi -Jet and Compound Water Meters- Annual Pricing BID FORM Multi Jet and Compound Water Meters- Annual Pricing City of Lubbock, Texas ITB No. 13 -11129 -DG In compliance with the InNitation to Bid 13-f 1129 -DG, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 13 -11129 -DG is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item-by—item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a Annual Pricing contract for Multi ,let and Compound NVater deters with one or more contractors. In order to assure adequate coNerage, the ( it) mai make multiple a�Nards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the CitN. A decision to make o multiple award of this Bid, however, is an option reserved by the City, hosed on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 4 %, net 30calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whiche%er event occurs later. Discounts for payment in less than ten days will not be considered. QTY ITEM DESCRIPTION (More UTI UNIT EXTENDED DELIVERY (Please see specifications) or COST* COST DAY Less ARO** I' 5/8" x 3/4" inch Multi Jet Meters, 2,000 EA $ $ ' /y �d with standard register, per spec A [/(� , y9 ,? 80, Ob - s I Inch Multi Jet Meters, with standard register, spec A 1,000 EA $ 9D�G $ per 3 1.5 Inch Multi Jet Meters, with standard register, per spec A 50 EA $ / t 4 2 Inch Multi Jet Meters, with standard register, per spec A 50 EA $ 3y$ s $ /7 ,2, So I MANUFACTURER !v10DEL 5 r £'eA EA 5. 3 Inch O3b3 —6f — Do9 10 DC7-,9✓t Mzrc2 6 4lnch o3el -E/ —,Do� C .t v L t .� '0 EA $ 17 ? q. �l l $ / 7'7 9 y , . l 7. G Inch 03cS"- ,l; / — ooy Oc7A✓t /nc1r� 3 EA $a9 MANUFACTURER /MODEL $ ' Overall Total *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item-by—item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a Annual Pricing contract for Multi ,let and Compound NVater deters with one or more contractors. In order to assure adequate coNerage, the ( it) mai make multiple a�Nards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the CitN. A decision to make o multiple award of this Bid, however, is an option reserved by the City, hosed on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 4 %, net 30calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whiche%er event occurs later. Discounts for payment in less than ten days will not be considered. payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days atter the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO Il**— • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY k. LJ, S �v ,4kP a corporation organized under the laws of the State of 7,—.,oc,4 S , or a partnership consisting of or individual trading as of the City of "LAL e Bt u Firm: Address: L( o o �j ✓� c ✓-� City: to o -k State: T . Zip -2-21,0 Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date M/WBE Finn: 5ol. Woman I I Black American Native American Hispanic American I I Asian Pacific Americ Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. General Distinguishing No. (Franchised TX dealer) Bye//,[SGL. G.)a AuthorL-ed Representative - must hand Officer Name and Title: %%%��/fL Lj 0R>j,� Please Print �M Business Telephone Number 7 /,? — i S oo FAX: %f(9 -9S/ E-mail Address: Al,;�rr_ SB FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/ Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS.