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HomeMy WebLinkAboutResolution - 2014-R0085 - Agreement - Kimley-Horn And Associates Inc.- Design And Enviornmental Services - 02/27/2014 (4)Resolution No. 2014-R0085 February 27, 2014 Item No. 5.7 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock. an Agreement for Engineering Services (design phase and environmental services), by and between the City of Lubbock and Kimley-Horn and Associates, Inc., and related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on February 27 2014. 1FA'r-Ff• - BFITSOV. 1JAYOR ATTEST: Rebe ca Garza, City ecretary APPROVED AS TO CONTENT: �. LZtelj'm R. Keith Smith, P.E., Director of Public Works APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vwxcdocs RES.Agrmt-Kimley Horn 2 12.14 Resolution No. 2014-R0085 Erskine Street Reconstruction — Texas Tech Parkway/Quaker Avenue to Indiana Avenue Design and Bidding Phase Services Professional Services Agreement Kimley-Horn and Associates, Inc. ("KHA" or "the Consultant') and the City of Lubbock ("the Client") herein enter into this Professional Services Agreement for providing Environmental Documentation, Design and Bidding Phase Services for the Erskine Street Reconstruction — Texas Tech Parkway/Quaker Avenue to Indiana Avenue. The general project description, scope of services, schedule, and fee set forth are below. General Project Description (the "Project") The Project includes the reconstruction of Erskine Street from Texas Tech Parkway/Quaker Avenue to Indiana Avenue, a distance of one -mile. The street will be widened from the existing 2 -lane roadway to a 5 -lane undivided concrete roadway. The Project will include field survey, geotechnical investigation, subsurface utility engineering (SUE), easement document preparation as needed, schematic, environmental documentation, and public involvement. The Project will also include plans, specifications and estimates (PS&E) that consist of roadway design, hydrology and hydraulic design for roadway and channels, water line adjustment, traffic control planning, continuous roadway illumination, erosion control, signing and pavement markings, specifications, estimates, and bidding phase services. The Consultant will provide coordination with franchise utility companies, the Texas Department of Transportation (TxDOT), Texas Tech University (TTU), Citibus, and adjacent property owners. The environmental documentation and schematic design will be developed according to standards established by TxDOT and the Federal Highway Administration (FHWA) to meet eligibility requirements for state and federal funding. The PS&E will be designed in accordance with City of Lubbock and TxDOT design and construction standards, with anticipated letting and construction by TxDOT. Scope of Services KHA, or its subconsultants, shall perform all activities (the "Services") and within the time frames as described in "Attachment A" Scope of Services and/or as otherwise provided herein. (See attached Scope of Services (herein so called) — Attachment A, incorporated herein for all purposes) Information Provided By Client KHA shall be entitled to reasonably rely on the completeness and accuracy of all information provided by the Client. The Client shall provide all available non -confidential information in the possession of the Client requested by KHA during the Project. Schedule The Client anticipates the Environmental Documentation, Design and Bidding phases to last eighteen (18) months. KHA will provide the Services as expeditiously as practicable during the Design phase of the project. Fee and Billing KHA will provide the tasks identified in the Scope of Services (Attachment A) on a labor fee plus expense basis, not to exceed the sum of S669,800.00, which includes all reimbursable expenses. The City of Lubbock Erskine Street — Texas Tech Parkway/Quaker Avenue to Indiana Avenue Page I of 1 I Scope of Services Environmental, Design and Bidding Phase Services January 22, 2014 budgeted amount will not be exceeded without the client's prior written approval and amendment of this Agreement. The reimbursable fee breakdowns in the work plan are provided for budgeting purposes only and are not intended to represent a specific budget for each reimbursable task. KHA reserves the right to reallocate the reimbursable budget among tasks as determined necessary by KHA. Labor fees will be billed according to the attached rate schedule, which is applicable for up to two years (24 months) after the date of execution of this Agreement. Direct reimbursable expenses such as express delivery services, fees, and other direct expenses will be billed at 1.10 times cost. A percentage of labor fee (7%) will be added to each invoice to cover certain other expenses such as telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Reimbursable fees will be invoiced monthly based on the actual amount of services performed and expenses incurred. Closure In addition to the matters set forth herein, this Agreement shall include and be subject to, and only to, the terms and conditions in the attached Standard Provisions and other attachments made a part of this Agreement, which are incorporated herein by reference for all purposes. KHA, in an effort to expedite invoices and reduce paper waste, offers its clients the option to receive electronic invoices. For this project we intend to submit invoices via email in PDF format and by paper copy. (Remainder of page intentionally left blank) City of Lubbock — Erskine Street — Texas Tech Parkway/Quaker Avenue to Indiana Avenue Page 2 of 1 I Scope of Services — Environmental, Design and Bidding Phase Services January 22, 2014 Incorporation Attachments A, A-1, B and C are in hereby expressly incorporated in this Agreement for all purposes. Executed and effective this 27th day of January, 2014. KIMLEY-HORN AND ASSOCIATES, INC. By: G. Brad Tribble, P.E. Title: Senior Vice President CITY OF LUB Glen ATTEW ' Reb cca Garza, City Secretary APPROVED AS TO CONTENT: A.4` . Wood Franklin, P.E., City Engineer APPROVW AS TO FORM: / 41all� Chad Weaver, Assistant City Attorney Attachments — Standard Provisions Attachment A-1 —Additional Tenns Attachment A — Scope of Services Attachment B — Current Hourly Rate Schedule Attachment C — Workplan Budgets City of Lubbock —Erskine Street — Texas Tech Parkway/Quaker Avenue to Indiana Avenue Page 3 of 11 Scope of Services — Environmental, Design and Bidding Phase Services January 22, 2014 KIMLEY-HORN AND ASSOCIATES, INC. STANDARD PROVISIONS (1) Consultant's Scope of Services and Additional Services. The Consultant's undertaking to perform professional services extends only to the services specifically described in this Agreement. However, if requested by the Client and agreed to by the Consultant by amendment to this Agreement, the Consultant will perform additional services ("Additional Services"), and such Additional Services shall be governed by these provisions. Unless otherwise agreed to in writing, the Client shall pay the Consultant for the performance of any Additional Services in accordance with the Fee and Billing section of this Agreement. (2) Client's Responsibilities. In addition to other responsibilities described herein or imposed by law, the Client shall: (a) Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the Client's decisions, so long as such decisions do not increase the expenditures of funds hereunder or otherwise alter the terms of this Agreement. (b) Provide all information and criteria as to the Client's requirements, objectives, and expectations for the project including all numerical criteria that are to be met and all standards of development, design, or construction. (c) Provide to the Consultant all previous non -confidential studies, plans, or other documents pertaining to the project in its actual possession, so long as Client shall be allowed to rely on such material, as such material shall relate to the Project, and all new data reasonably necessary in the Consultant's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, upon all of which the Consultant may rely if such reliance shall be reasonable. (d) Arrange for access to the site and other private or public property as required for the Consultant to provide its services. (e) Review all documents or oral reports presented by the Consultant and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the Consultant, so long as such decisions do not increase the expenditures of funds hereunder or otherwise alter the terms of this Agreement. (f) Furnish approvals and permits from governmental authorities having jurisdiction over the project and approvals and consents from other parties as may be necessary for completion of the Consultant's services. (g) Give prompt written notice to the Consultant whenever the Client becomes aware of any development that affects the scope and timing of the Consultant's services or any defect or noncompliance in any aspect of the project. (h) Bear all costs incident to the responsibilities of the Client, unless provided otherwise herein. (2A) The City Council of Client herein delegates the authority to act as the Client's representative under this Agreement to the City Engineer of Client, or his/her designee. (3) Period of Services. Unless otherwise stated herein, the Consultant will begin work timely after receipt of a properly executed copy of this Agreement. This Agreement is made in anticipation of conditions permitting continuous and orderly progress through completion of the services. Times for performance shall be extended as necessary for delays or suspensions due to circumstances that the Consultant does not control. If such delay or suspension extends for more than six months (cumulatively), Consultant's compensation shall be renegotiated. (4) Method of Payment. Compensation shall be paid to the Consultant in accordance with the following provisions: (a) Invoices will be submitted periodically, via regular mail or email, for services performed and expenses incurred, if allowed by this Agreement. Payment of each invoice will be due within 30 days of receipt. Interest will be added to accounts at the rate as provided by the Texas Government Code. If the Client fails to make any payment due the Consultant under this or any other agreement within 30 days after the Consultant's transmittal of its invoice, the Consultant may, after giving notice to the Client, suspend services until all amounts due are paid in full. City of Lubbock — Erskine Street — Texas Tech Parkway/Quaker Avenue to Indiana Avenue Page 4 of 1 1 Scope of Services — Environmental, Design and Bidding Phase Services January 22, 2014 (b) The Client agrees that the payment to the Consultant is not subject to any contingency or condition, except as provided in this Agreement. The Consultant may negotiate payment of any check tendered by the Client, even if the words "in full satisfaction" or words intended to have similar effect appear on the check without such negotiation being an accord and satisfaction of any disputed debt and without prejudicing any right of the Consultant to collect additional amounts from the Client. (5) Use of Documents. All documents, including but not limited to drawings, specifications, reports, and data or programs stored electronically, prepared by the Consultant are related exclusively to the services described in this Agreement, and may be used only if the Client has satisfied all of its obligations under this Agreement. They are not intended or represented to be suitable for use, partial use or reuse by the Client or others on extensions of this project or on any other project. Any modifications made by the Client to any of the Consultant's documents, or any use, partial use or reuse of the documents without written authorization or adaptation by the Consultant will be at the Client's sole risk and without liability to the Consultant, and the Client shall indemnify, defend and hold the Consultant harmless from all claims, damages, losses and expenses, including but not limited to attorneys' fees, resulting therefrom. The Consultant's electronic files and source code developed in the development of application code remain the property of the Consultant and shall be provided to the Client only if expressly provided for in this Agreement. Any electronic files not containing an electronic seal are provided only for the convenience of the Client, and use of them is at the Client's sole risk. In the case of any defects in the electronic files or any discrepancies between them and the hardcopy of the documents prepared by the Consultant, the hardcopy shall govern. Because data stored in electronic media format can deteriorate or be modified without the Consultant's authorization, the Client has 60 days to perform acceptance tests, after which it shall be deemed to have accepted the data. (6) Opinions of Cost. Because the Consultant does not control the cost of labor, materials, equipment or services furnished by others, methods of determining prices, or competitive bidding or market conditions, any opinions rendered as to costs, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of its experience and represent its judgment as an experienced and qualified professional, familiar with the industry. The Consultant cannot and does not guarantee that proposals, bids or actual costs will not vary from its opinions of cost. If the Client wishes greater assurance as to the amount of any cost, it shall employ an independent cost estimator. Consultant's services required to bring costs within any limitation established by the Client will be paid for as Additional Services. (7) Termination. The obligation to provide further services under this Agreement may be terminated by either party upon seven days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, or upon thirty days' written notice for the convenience of the terminating party. If any change occurs in the ownership of the Client, the Consultant shall have the right to immediately terminate this Agreement. In the event of any termination, the Consultant shall be paid for all services rendered and expenses incurred to the effective date of termination, and other reasonable expenses incurred by the Consultant as a result of such termination. If the Consultant's compensation is a fixed fee, the amount payable for services will be a proportional amount of the total fee based on the ratio of the amount of the services performed, as reasonably determined by the Consultant, to the total amount of services which were to have been performed. (8) Insurance. The Consultant carries Workers' Compensation insurance, professional liability insurance, and general liability insurance as set forth in Attachment A-1. (9) Standard of Care. The standard of care applicable to Consultant's services will be the degree of care and skill ordinarily exercised by consultants performing the same or similar services in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by the Consultant's undertaking herein or its performance of services, and it is agreed that the Consultant is not a fiduciary with respect to the Client. (10) LIMITATION OF DAMAGES. Under no circumstances shall the Consultant be liable for extra costs or other consequences due to changed conditions, or for costs related to the failure of contractors to perform work in accordance with the plans and specifications. City of Lubbock Erskine Street - Texas Tech Parkway/Quaker Avenue to Indiana Avenue Page 5 of I 1 Scope of Services — Environmental, Design and Bidding Phase Services January 22, 2014 (11) Mutual Waiver of Consequential Damages. In no event shall either party be liable to the other for any consequential, incidental, punitive, or indirect damages including but not limited to loss of income or loss of profits. (12) Certifications. The Consultant shall not be required to execute certifications or third -party reliance letters that are inaccurate, that relate to facts of which the Consultant does not have actual knowledge, or that would cause the Consultant to violate applicable rules of professional responsibility. (13) [Intentionally omitted] (14) Hazardous Substances and Conditions. In no event shall Consultant be a custodian, transporter, handler, arranger, contractor, or remediator with respect to hazardous substances and conditions. Consultant's services will be limited to professional analysis, recommendations, and reporting, including, when agreed to, plans and specifications for isolation, removal, or remediation. The Consultant shall notify the Client of hazardous substances or conditions not contemplated in the scope of services of which the Consultant actually becomes aware. Upon such notice by the Consultant, the Consultant may stop affected portions of its services until the hazardous substance or condition is eliminated. (15) Construction Phase Services. (a) [Intentionally omitted] (b) The Consultant shall have no responsibility for any contractor's means, methods, techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices, nor shall Consultant have any authority or responsibility to stop or direct the work of any contractor. The Consultant's visits will be for the purpose of endeavoring to provide the Client a greater degree of confidence that the completed work of its contractors will generally conform to the construction documents prepared by the Consultant. Consultant neither guarantees the performance of contractors, nor assumes responsibility for any contractor's failure to perform its work in accordance with the contract documents. (c) The Consultant is not responsible for any duties assigned to the design professional in the construction contract that are not expressly provided for in this Agreement. The Client agrees that each contract with any contractor shall state that the contractor shall be solely responsible for job site safety and for its means and methods; that the contractor shall indemnify the Client and the Consultant for all claims and liability arising out of job site accidents; and that the Client and the Consultant shall be made additional insureds under the contractor's general liability insurance policy. (d) The Consultant is not responsible for the design of the design professional and does not assume the role or duties of the construction documents' Engineer of Record, including but not limited to performing quality control, design review, or peer review of the construction contract documents. The Consultant's services will be limited to the role of Resident Project Representative and the Engineer of Record for any changes to the construction contract documents during the construction phase. (16) No Third -Party Beneficiaries; Assignment and Subcontracting. This Agreement gives no rights or benefits to anyone other than the Client and the Consultant, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole benefit of the Client and the Consultant. The Client shall not assign or transfer any rights under or interest in this Agreement, or any claim arising out of the performance of services by Consultant, without the written consent of the Consultant. The Consultant reserves the right to augment its staff with subconsultants as it deems appropriate due to project logistics, schedules, or market conditions. If the Consultant exercises this right, the Consultant will maintain the agreed-upon billing rates for services identified in the contract, regardless of whether the services are provided by in-house employees, contract employees, or independent subconsultants. (17) Confidentiality. The Client consents to the use and dissemination by the Consultant of photographs of the project and to the use by the Consultant of facts, data and information obtained by the Consultant in the performance of its services. If, however, any facts, data or information are specifically identified in writing by the Client as confidential, the Consultant shall use reasonable care to maintain the confidentiality of that material. City of Lubbock — Erskine Street —'texas Tech Parkway/Quaker Avenue to Indiana Avenue Page 6 of I 1 Scope of Services — Environmental, Design and Bidding Phase Services January 22, 2014 (18) Miscellaneous Provisions. This Agreement is performable in Lubbock County, Texas and is to be governed by the law of the State of Texas. Venue for any action under or related to this Agreement shall exclusively lie in courts of competent jurisdiction in Lubbock County, Texas. This Agreement contains the entire and fully integrated agreement between the parties and supersedes all prior and contemporaneous negotiations, representations, agreements or understandings, whether written or oral. Except as provided in Section 1, this Agreement can be supplemented or amended only by a written document executed by both parties. Provided, however, that any conflicting or additional terms on any purchase order issued by the Client shall be void and are hereby expressly rejected by the Consultant. Any provision in this Agreement that is unenforceable shall be ineffective to the extent of such unenforceability without invalidating the remaining provisions. The non -enforcement of any provision by either party shall not constitute a waiver of that provision nor shall it affect the enforceability of that provision or of the remainder of this Agreement. City of Lubbock — Erskine Street — Texas Tech Parkway/Quaker Avenue to Indiana Avenue Page 7 of I I Scope of Services — Environmental, Design and Bidding Phase Services January 22, 2014 ATTACHMENT A-1 ADDITIONAL TERMS Independent Contractor. It is understood and agreed that Consultant is to perform the Services in a sound and professional manner and exercising the degree of care, skill and diligence in the performance of the Services as is exercised by a professional Consultant under similar circumstances and Consultant hereby warrants to the Client that the Services shall be so performed. Further, Consultant is and shall be considered at all times an independent contractor under this Agreement and/or in its service, hereunder. During the performance of the Services under this Agreement, Consultant and Consultant's employees will not be considered, for any purpose, employees or agents of the Client within the meaning or the application of any federal, state or local law or regulation, including without limitation, laws, rules or regulations regarding or related to unemployment insurance, old age benefits, workers compensation, labor, personal injury or taxes of any kind. Events of Default/Remedies a. Client's Defaults/Consultant's Remedies. In the event the Client shall default in the performance of any term or provision of this Agreement for any reason other than failure by Consultant to perform hereunder, Consultant may, if said default shall be continuing after five (5) days notice of such default is deemed received by the Client, exercise any right or remedy available to it by law, contract, equity or otherwise. b. Consultant's Defaults/Client's Remedies. In the event Consultant shall default in the performance of any term or provision of this Agreement for any reason other than failure by the Client to perform hereunder, the Client may, if said default shall be continuing after five (5) days notice of such default is deemed received by Consultant, exercise any right or remedy available to it by law, contract, equity or otherwise, including without limitation, specific performance and/or the right to terminate this Agreement without additional notice. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. Insurance/Indemnity Consultant shall procure and carry, at its sole cost and expense through the life of this Agreement, insurance protection as hereinafter specified, in form and substance satisfactory to Client, carried with an insurance City of Lubbock Erskine Street Teras Tech Parkway/Quaker Avenue to Indiana Avenue Page 8 of I 1 Scope of Services Environmental, Design and Bidding Phase Services January 22, 2014 company authorized to transact business in the state of Texas, covering all aspects and risks of loss of all operations in connection with this Agreement, including where obtainable, the indemnity obligations set forth herein. Consultant shall obtain and maintain in full force and effect during the term of this Agreement, and shall cause each approved subcontractor or subconsultant of Consultant to obtain and maintain in full force and effect during the term of this Agreement, commercial general liability, professional liability and automobile liability coverage with insurance carriers admitted to do business in the state of Texas. The insurance companies must carry a Best's Rating of A -VII or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: Commercial General Liability: Combined Single Limit: Professional Liability: Combined Single Limit: Automobile Liability: Combined Single Limit for any auto: $1,000,000 $1,000,000 $500,000 Per Occurrence The Client shall be listed as a primary additional insured with respect to the Automobile Liability and Commercial General Liability and shall be granted a waiver of subrogation under those policies. Consultant shall provide a Certificate of Insurance to the Client as evidence of coverage. The Certificate shall provide 30 days notice of cancellation. A copy of the additional insured endorsement and waiver of subrogation attached to the policy will be included in the Certificate. Consultant shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Consultant shall maintain said coverage throughout the term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Consultant maintains said coverage. The Consultant may maintain Occupational Accident and Disability Insurance in lieu of Worker's Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the City of Lubbock. City of Lubbock — Erskine Street - Texas Tech Parkway/Quaker Avenue to Indiana Avenue Page 9 of I 1 Scope of Services — Environmental, Design and Bidding Phase Services January 22, 2014 If at any time during the life of the Agreement or any extension hereof, Consultant fails to maintain the required insurance in full force and effect, Consultant shall be in breach hereof and all work under the Agreement shall be discontinued immediately. For all matters related to its professional services, Consultant shall indemnify and hold Client and Client's elected officials, officers, agents, and employees harmless, to the fullest extent permitted by law, from and against any and all claims, demands, damages, costs, liabilities and expenses, and including reasonable attorney's fees, to the extent arising out of negligent acts, errors, and omissions of Consultant, its agents, servants, or employees. For all other matters, Consultant shall indemnify and hold Client and Client's elected officials, officers, agents, employees, and independent contractors harmless, to the fullest extent permitted by law, from and against any and all claims, demands, damages, costs, liabilities and expenses, and including reasonable attorney's fees as a result of, related to or arising from Consultant's use or occupation of Client owned lands, and/or any matter related to Consultant's activities, performances, operations or omissions under this Agreement, except as may otherwise be limited by this Agreement. The indemnity provided herein shall survive the expiration or termination of this Agreement. 4. Compliance with Law. Consultant shall comply with all applicable laws, statutes, regulations, ordinances, rules and any other legal requirement related to, in any way, manner or form, the performance of the Services contemplated herein. 5. Notice. Any notice required by this Agreement shall be deemed to be properly served, if (i) provided in person or by telephonic facsimile; or (ii) deposited in the United States mail by certified letter, return receipt requested, addressed to the recipient at recipient's address shown below, subject to the right of either party to designate a different address by notice given in the manner just described. Notice shall be deemed to be received when delivered if provided in person or by telephonic facsimile or, if deposited in the United States mail, as set forth above, three (3) days after depositing such notice in the United States mail, as set forth above. For Client: Wood Franklin, P.E., City Engineer P.O. Box 2000 Lubbock, Texas 79457 Facsimile: (806) 775-3074 City of Lubbock — Erskine Street — Texas Tech Parkway Quaker Avenue to Indiana Avenue Page 10 of 1 I Scope of Services — Environmental, Design and Bidding Phase Services January 22, 2014 W/ copy to: Keith Smith, P.E., Chief Operating Officer P.O. Box 2000 Lubbock, Texas 79457 Facsimile: (806) 775-3074 For Consultant: G. Brad Tribble, P.E., Senior Vice President Kimley-Horn and Associates, Inc. 2201 W. Royal Lane, Suite 275 Irving, TX 75063-3206 Facsimile: (214) 420-5680 6. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint enterprise, partnership or principal — agent relationship between Consultant and the Client. 7. Authority. Consultant represents and warrants to Client that it has taken all actions necessary to authorize the party executing this Agreement to bind, in all respects, Consultant to all terms and provisions of this Agreement, and that such person possesses authority to execute this Agreement and bind Consultant hereto. 8. Non -arbitration. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. City of Lubbock — Erskine Street — Texas Tech Parkway/Quaker Avenue to Indiana Avenue Page 1 1 of I 1 Scope of Services — Environmental, Design and Bidding Phase Services January 22, 2014 Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Scope of Services City of Lubbock Attachment A Project Understanding The Project involves the reconstruction of Erskine Street between Quaker Avenue/Texas Tech Parkway and Indiana Avenue. The roadway will be widened from the existing 2 lanes to 5 lanes, for a distance of approximately one -mile. The Project will include field survey, geotechnical investigation, subsurface utility engineering (SUE), easement document preparation as needed, schematic, environmental documentation, and public involvement. The Project will also include plans, specifications and estimates (PS&E) that consist of roadway design, hydrology and hydraulic design for roadway and channels, water line adjustment, traffic control planning, continuous roadway illumination, erosion control, signing and pavement markings, specifications, estimates, and bidding phase services. The Consultant will provide coordination with franchise utility companies, the Texas Department of Transportation (TxDOT), Texas Tech University (TTU), Citibus, and adjacent property owners. The environmental documentation and schematic design will be developed according to standards established by TxDOT and the Federal Highway Administration (FHWA) to meet eligibility requirements for state and federal funding. The PS&E will be designed in accordance with City of Lubbock and TxDOT design and construction standards, with anticipated letting and construction by TxDOT. 1. Environmental Documentation 1.1 Anticipated Document Type and General Scope Requirements Since the project scope anticipates the acquisition of less than five (5) acres of ROW per mile of roadway and no commercial or residential displacements, this scope of services is based upon the intended goal of pursuing and receiving an Environmental Assessment developed to TxDOT/FHWA standards. For this project, the Consultant shall: 1.1.1 Provide services in accordance with the State's latest practices, criteria, specifications, policies, procedures and Standards of Uniformity (SOU). Documents shall be sufficient to satisfy the current SOUs available from the State as of the Notice to Proceed date of this contract. Any TxDOT/FHWA modifications to the SOU's subsequent to the Notice to Proceed may require a request for Additional Services to address the new SOU's. 1.1.2 Incorporate environmental data into identification of alternatives. 1.1.3 Notify the City and State of its schedule, in advance, for field activities. 1.1.4 When specified, seek right of entry from public or private land owners to perform environmental services. Right of entry permission shall be written and signed by the land owner. Develop letters or other materials for seeking right of entry. Letters or other materials seeking right of entry shall not be distributed without prior approval of the City. Letters or other materials seeking right of entry shall contain explicit reference to the kinds of activities for which right of entry is requested and an indication of the impacts (if any) that will result from performance of environmental services. 1.1.5 Notify the City and State as soon as practical, by phone and in writing, if performance of environmental services discloses the presence or likely presence of significant impacts (in accord with 40 Code of Federal Regulations (CFR) 1500-1508). Inform the City and the State of the basis for concluding that there are significant impacts and the basis for concluding that the impacts may require mitigation. 1.1.6 Notify the City and the State as soon as practical, by phone and in writing, if performance of environmental services results in identification of impacts or a level of controversy that may elevate the Transportation Activity's status from an environmental assessment, and the State will reassess the appropriate level of documentation. 1.2 Environmental Documentation Requirements 1.2.1 Each environmental service provided by the Consultant shall have a deliverable. Deliverables shall summarize the methods used for the environmental services, and shall summarize the results achieved. The summary of results shall be sufficiently detailed to City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 1 of 16 Engineering Scope of Services January 7, 2014 provide satisfactory basis for thorough review by the City, State, FHWA, and (where applicable) agencies with regulatory oversight. Deliverables shall meet regulatory requirements for legal sufficiency. 1.2.2 Quality Assurance/Quality Control Review - For each deliverable, the Consultant shall perform quality assurance/quality control (QA/QC) reviews of environmental documents and on other supporting environmental documentation to determine whether documents conform with: • Current SOUs published by the State's Environmental Affairs Division (ENV) and in effect as of the date of receipt of the documents or documentation to be reviewed; • Current state and federal laws, regulations, policies, guidance, and agreements between the State and other state or federal agencies; and FHWA/American Association of State Highway and Transportation Officials (AASHTO) guidelines contained in "Improving the Quality of Environmental Documents, A Report of the Joint AASHTO/American Council of Engineering Companies (ACEC) Committee in Cooperation with the Federal Highway Administration" (May 2006) for readability, and use of evidence and data in documents to support conclusions. • Upon request by the City or the State, the Consultant shall provide documentation that the QA/QC reviews were performed by qualified staff. 1.2.3 Deliverables shall contain data acquired during the environmental service. Deliverables shall be written to be understood by the public and must be in accordance with the State's On -Line Environmental Manual (August 2004), current Standards of Uniformity (SOU), current guidelines, policies and procedures. 1.2.4 Electronic versions of each deliverable must be written in software which is compatible to the State and must be provided in a changeable format for future use by the State. The Consultant shall supplement hard copy deliverables with electronic copies in searchable Adobe AcrobatTM (.pdf) format, unless another format is specified. Each deliverable shall be a single, searchable .pdf file that mirrors the layout and appearance of the physical deliverable. The Consultant shall deliver the electronic files on CD -R or CD -RW media in Microsoft Windows format. 1.2.5 Submission of Deliverables: • Deliverables shall consist of reports of environmental services performed in addition to an Environmental Assessment (EA) document, when applicable. • The deliverables shall go through an internal quality review before being sent to the City and the State. • Deliverables must comply with applicable state and federal environmental laws, regulations and procedures. 1.2.6 The Consultant will address review comments provided by the City, State, FHWA, and other agencies, and shall revise the deliverable: • to include any State commitments, findings, agreements, or determinations (e.g., wetlands, endangered species consultation, Section 106, Section 4(f)) required for the Transportation Activity as specified by the State; • to incorporate the results of public involvement and agency coordination; • to reflect mitigation measures resulting from comments received or changes in the Transportation Activity; • include with the revised document a comment response form (matrix) in the format provided by the State. 1.3 Technical Reports: 1.3.1 Definition of technical report for environmental services: a report detailing resource - specific studies identified during the process of gathering data to prepare an environmental document. 1.3.2 Technical reports shall be produced before an environmental document (EA) is prepared in order to identify issues early in the process. The State will determine which reports will be necessary for any given project. Technical reports must be provided to the State with City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 2 of 16 Engineering Scope of Services January 7, 2014 sufficient detail and clarity to support environmental determination(s). The environmental document shall reference the technical reports. 1.3.3 Environmental technical reports shall include appropriate National Environmental Policy Act (NEPA) or federal regulatory language in addition to the purpose and methodology used in delivering the service. Technical reports will include sufficient information to determine the significance of impacts. Technical reports are listed below: • Water/Biology Tech Memo - Water Quality - Wetlands (USACE permitting not included in scope) - Endangered Species (presence/absence surveys not included in scope) - Vegetation and Habitat Survey - Jurisdictional Waters Determination • Cultural Resources Project Coordination Reauests - Historic (historic resources survey not included in scope) Archeology (archeological survey not included in scope) • Human Environment - Air Quality (assumption that no modeling is required) - Noise - Socioeconomics/Relocations if needed - Public Involvement—prepare environmental constraints map for and attend public meeting and public hearing; prepare public involvement summary and response draft document • Other Hazardous Materials Impact Studies—initial site assessment 1.3.4 Deliverables: • Draft Technical Reports • Final Technical Reports 1.4 Public Involvement 1.4.1 A Public Involvement Plan will be developed and submitted to the City for review and approval. The Public Involvement Plan will meet state and federal requirements. 1.4.2 Public Meeting • Schedule and attend one (1) meeting with the City and State for the purpose of planning and scheduling a Public Meeting. • Consultant will coordinate and reserve the meeting location which will be held at a public facility within close proximity to the project site, preferably a local school. • Consultant will prepare an official meeting notice according to state and federal requirements. Once the notice is approved by the State, the City of Lubbock will be responsible for publishing the notice in the "Legal Notices" section of the "Lubbock Avalanche Journal" and the "West Texas Hispanic News" twice prior to the meeting (30 -days and 10 -days prior to the meeting). • Consultant will coordinate and prepare a mailing list for the Public Meeting. Mailing list will include City and State staff members, elected officials, TTU staff members, LISD, Citibus, and the public. The public mailing list will be developed using the City of Lubbock's GIS database. • Consultant will print and mail notices to addresses within the project area at least two weeks prior to the public meeting. • Consultant will prepare and display meeting exhibits, sign -in sheets, handouts, and a Power Point presentation. Displays, handouts, and the PowerPoint presentation will be provided to City and State prior to meeting for review and comment. • Consultant will make a technical presentation and will assist the City in facilitating the Question and Answer segment of the public meeting. City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 3 of 16 Engineering Scope of Services January 7, 2014 Consultant will take notes of questions and comments made by the public for use in documenting the meeting, and for use in addressing public concerns. A verbatim transcript will not be taken of the public meeting. Consultant will prepare a Public Meeting Summary Report and submit this report to TxDOT for review and approval. 1.4.3 Public Hearing • Consultant will coordinate with City and State in determining whether to afford the opportunity for a Public Hearing, or to proceed directly to a Public Hearing. • Schedule and attend one (1) meeting with the City and State for the purpose of planning and scheduling a Public Hearing. • Consultant will coordinate and reserve the Hearing location which will be held at a public facility within close proximity to the project site, preferably a local school. • Consultant will prepare an official hearing notice according to state and federal requirements. Once the notice is approved by the State, the City of Lubbock will be responsible for publishing the notice in the "Legal Notices" section of the "Lubbock Avalanche Journal" and the "West Texas Hispanic News" twice prior to the meeting (30 -days and 10 -days prior to the meeting). • Using the mailing list developed for use during the Public Meeting, the Consultant will update the list and mail notices to announce the Public Hearing. • Consultant will print and mail notices to addresses within the project area at least two weeks prior to the Public Hearing. • Consultant will develop and display Public Hearing exhibits, and will provide sign in sheets, handouts, and a Power Point presentation. Displays, handouts, and PowerPoint presentation will be provided to City and State prior to meeting for review and comment. • Consultant will make a technical presentation at the Public Hearing and will assist the City and State in facilitating the public comment period. • Consultant will coordinate the Court Reporter to attend and take a verbatim transcript of the Public Hearing. • Public Hearing will be documented and public comments addressed in the environmental documentation. • Consultant will prepare a Public Hearing Summary Report and submit this report to TxDOT for review and approval. 1.5 Environmental Assessment (EA) Content and Format. 1.5.1 The EA shall meet the requirements of 23 CFR 771.117, and Texas Administrative Code (TAC), Title 43, Part 1, Chapter 2. The EA content shall be in sufficient detail to meet regulatory requirements for legal sufficiency. 1.5.2 The format shall follow the format specified in the SOUs. 1.5.3 The EA shall be a concise document and shall incorporate by reference the detailed environmental studies. 1.5.4 Exhibits to be included in reports or EA shall not exceed 11" by 17," and shall be in color. Text pages shall be 8.5" by 11". Exhibits and text shall be neat and reproducible via photocopying without loss of legibility. The EA document shall be reproduced on plain white paper unless otherwise approved in advance in writing by the State. 1.5.5 Submit to the City and State the number of copies specified of the EA. The review and final copies of the EA shall be delivered to the City and State on computer disk or via e- mail in a searchable PDF format compatible with the State's software. The Consultant shall consult with the City and State to identify electronic formats acceptable to each. The Consultant understands the State reserves the unlimited right to revise the electronic copy of the EA. The Consultant understands the City and the State reserves the unlimited right to produce paper copies of the EA. The following contents are to be provided in the EA: • A cover sheet which includes the project and project limits, CSJ numbers, county, date (month/year), "Federal Highway Administration and Texas City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 4 of 16 Engineering Scope of Services January 7, 2014 Department of Transportation," "Table of Contents and Appendices," and the title: "Environmental Assessment" • A detailed statement of need and purpose • A detailed discussion of the scope of the Transportation Activity (Existing and Proposed Facility, Right of Way, Utilities and Transportation Improvement Program date) • The EA shall summarize any social, economic, environmental impacts, appropriate mitigation measures, commitments, and incorporate known and foreseeable public and agency concerns • Public Involvement • A conclusion with justification that the Transportation Activity qualifies as an EA • A project location map and typical cross-section • Correspondence with regulatory agencies • Pages of any approved applicable transportation plans to demonstrate project consistency with the plans. Transportation plans include: metropolitan planning organization (MPO) long-range metropolitan transportation plan (LRTP or MTP) and Transportation Improvement Program (TIP) or State Transportation Improvement Program (STIP) for areas not within an MPO jurisdiction 1.5.6 Deliverables: • Electronic copy of Preliminary Draft EA for district review • Eight (8) copies of Draft EA for State review (Prime - 1, City - 2, State - 5) • Eight (8) copies of Draft EA for FHWA review (Prime - 1, City - 2, State - 5) • Eight (8) copies of Final EA (Prime - 1, City - 2, State - 5) • Electronic copy to be provided for each deliverable (PDF and Word) 2. Geotechnical 2.1. Subsurface Exploration 2.1.1 Roadway • Two (2) cores will be taken on Erskine Street to determine the existing typical pavement section. One core will be taken near Memphis Avenue and the other core will be taken east of Knoxville Avenue. See attached proposed plan of borings for locations. • Soil samples obtained from three (3) test borings will be identified according to test boring number and depth, and a representative portion of each sample will be sealed in a plastic bag to protect against moisture loss. See attached proposed plan of borings for locations. • Atterburg limits will be performed to determine the engineering properties of the soil. 2.2. Laboratory Services Samples will be transported to the Consultant's laboratory where they will be examined and visually classified by a Geotechnical Engineer using the AASHTO and Unified Soil Classification System (USCS) in general accordance with ASTM D 2488. To aid in classification of the soils and determination of their selected engineering characteristics, a testing program will be conducted on selected samples in general accordance with the following standards: Laboratory Test Test Standard Moisture Content ASTM D 2216 Atterberg Limits ASTM D 4318 Percent Passing No. 200 Sieve ASTM D 1140 California Bearing Ratio (CBR) ASTM D 1883 2.3. Engineering Services Laboratory test results will be used to classify the soils according to the AASHTO and Unified Soil Classification System. Consultant will perform CBR's on selected samples to aid in the determination of the modulus of subgrade reaction or k -value used in rigid pavement design. Consultant will analyze the results of the field exploration to provide Prime Consultant with pavement structure recommendations along with construction guidelines. City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 5 of 16 Engineering Scope of Services January 7, 2014 Franchise Utility Coordination 3.1. Preliminary Design Coordination: 3.1.1 At project start up, send project notice to all Franchise Utilities via registered certified mail to provide project limits and schedule for construction. 3.1.2 Data Collection and Research • Create database of existing franchise utility representatives, including representative contact information (email, mailing address, phone, etc.) • Prepare exhibit that indicates franchise utility locations based upon SUE • Coordination with Surveyor regarding topographic information to be collected on utility locations • Coordinate possible utility conflicts with roadway design team 3.1.3 Franchise Conflicts Evaluation • Coordinate possible conflicts due to vertical alignment of roadway with SUE for Level "A" data acquisition • Prepare exhibit indicating franchise utility information based upon vertical information obtained from the Level "A" SUE surrey • Coordinate utility relocation assignments and schedule 3.1.4 Schedule, prepare for, attend and document one (1) Franchise Utility Coordination Meeting at 30% submittal. Meeting will address known potential conflicts and any future plans to extend franchise utility lines prior to roadway construction 3.2. Final Design Coordination: 3.2.1 Submit one set of final design plans and the project schedule to each affected franchise utility for their review and comment 3.2.2 Coordinate with the franchise utilities if any relocations are required. After initial contact with conflicting utilities, conduct weekly phone calls and up to ten (10) one-on-one meetings with representatives of conflicting franchise utilities. 3.2.3 Schedule, prepare for, attend and document one (1) Franchise Utility Coordination Meeting at the 95% submittal. Meeting will address known potential conflicts that remain prior to construction and the franchisees schedule for relocating prior to construction. 3.2.4 Schedule, prepare for, attend and document one (1) Pre -Construction Meeting with all franchised utility companies prior to the start of construction. 3.2.5 Perform up to five (5) periodic Site Visits to observe construction and general compliance with the franchise utility relocation assignments. 4. Preliminary Design (Schematic) 4.1 Project Management 4.1.1 Develop project communication plan • Conduct progress meetings to monitor the development of the project. During this phase of the project, conduct up to: - Two (2) meetings with the City regarding project status and coordination issues. The first meeting will be a preliminary design concept conference (DCC) - Two (2) meetings with TOOT, one of which will be at the DCC with the City. The other will be a meeting at TxDOT offices. - Two (2) meetings with TTU Maintenance and/or Facilities & Planning staff members. - Prepare meeting agendas and distribute minutes • Coordinate with subconsultants (environmental, survey, and SUE) • Prepare and e-mail monthly progress reports to the project team (City and KHA Staff). Note: during periods of consultant inactivity because of submittal reviews, etc., the reports may be temporarily suspended 4.1.2 Develop project production plan • Develop work plan (identify tasks and subtasks) Develop roles and assignments Develop schedule and interim milestones City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 6 of 16 Engineering Scope of Services January 7, 2014 • Develop Quality Assurance Plan and Quality Control Plan • Develop Schedule for milestone QA/QC review • Prepare Design Summary Report (DSR) and update throughout schematic design 4.1.3 Project Administration • Prepare project correspondence, and invoicing documents. 4.2 Data Collection (City to provide hard copy and electronic format if available) 4.2.1 Roadway Data • Electronic design files from TxDOT for the Quaker Avenue and Texas Tech Parkway intersection. 4.2.2 Drainage Data • Existing storm drainage facilities / record drawings • Existing hydraulic models (if available) 4.2.3 Utility Data - Public Utilities - Coordination with SUE subconsultant and collection of the following: • Existing (relocated) water line locations / record drawings • Water master plan requirements • Existing storm sewer line locations / record drawings • Storm sewer master plan requirements • City utility relocation requirements (if applicable) 4.2.4 Utility Data - Franchise Utilities • The scope of this project will include Quality Level "A" and "B" Subsurface Utility Engineering (SUE) Investigation. The Consultant shall obtain information on existing utilities from utility owners and shall identify and evaluate known existing and proposed public and private utilities. The Consultant shall identify potential conflicts and attempt to minimize the potential adverse utility impacts in the preparation of the schematic design. The Consultant shall prepare a base map depicting the utility locations. • Utility investigations, both subsurface and above ground, will be prepared in accordance with ASCE C-1 38-02 and according to the Utility Quality Levels as described below: Utility Quality Levels are defined in cumulative order (least to greatest) as follows: Quality Level D - Existing Records: Utilities are plotted from review of available existing records. Level D is included in this scope of work. Quality Level C - Surface Visible Feature Surrey: Quality level "D" information from existing records is correlated with surveyed surface - visible features. Includes Quality Level D information. If there are variances in the designated work area of Level D, a new schematic or plan layout shall be necessary to identify the limits of the proposed project and the limits of the work area required for the work authorization; including highway stations, limits within existing or proposed right of way, additional areas outside the proposed right of way, and distances or areas to be included along existing intersecting roadways. Level C is included in this scope of work. Quality Level B - Designate: Two-dimensional horizontal mapping. This information is obtained through the application and interpretation of appropriate non-destructive surface geophysical methods. Utility indications are referenced to established survey control. Incorporates quality levels C and D information to produce Quality Level B. If there are variances in the designated work area of Level D, a new schematic or plan layout shall be necessary to identify the limits of the proposed project and the limits of the work area required for the work authorization; including highway stations, limits within existing City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 7 of 16 Engineering Scope of Services January 7, 2014 or proposed right of way, additional areas outside the proposed right of way, and distances or areas to be included along existing intersecting roadways. Level B is included in this scope of work_ Quality Level A - Locate (Test Hole): Three-dimensional mapping and other characterization data. This information is obtained through exposing utility facilities through test holes and measuring and recording (to appropriate survey control) utility/environment data. Incorporates quality levels B, C and D information to produce Quality Level A. Level A is included in this scope of work. The Consultant will perform Level A at up to six (6) locations within the project site. Locations will be coordinated with City of Lubbock. • The Consultant shall compile "As Built" information from plans, plats and other location data as provided by the utility owners. A color -coded composite utility facility plan with utility owner names, quality levels and line sizes shall be prepared and delivered. It is understood by the Consultant that the line sizes of designated utility facilities detailed on the deliverable are from the best available records and that an actual line size is normally determined from a test hole vacuum excavation. A note must be placed on the designate deliverable only that states "lines sizes are from best available records". Above ground appurtenance locations collected as part of the topographic survey will be included in the deliverable to the City. This information shall be provided in the latest version of Micro Station or Geopak used by the City or the State. • Deliverables: The electronic file will be delivered on CD or DVD. A hard copy will be signed, sealed, and dated by the Consultant. If requested, the QL"B" SUE information will be over laid on the design plans. 4.2.5 Survey Data - Consultant will use the existing boundary survey and existing topographic data within the limits of this project to prepare the preliminary schematic and preliminary roadway design. The Consultant will tie to available control established for the Northwest Lubbock Drainage Project. • Data Collection and Property Research - None required. Consultant will use existing data. • Design Survey (This survey is limited to the collection of information that is not already contained on the topographical survey for the Northwest Drainage Project) The limits of the survey along Erskine Street will extend from the Quaker Avenue/Texas Tech Parkway intersection to 100 -feet east of the Indiana Avenue intersection. The survey will include the proposed right-of-way width. Where subdivisions and structures are encountered adjacent to Erskine Street, data will be collected 20 -feet beyond the ROW. The following areas shall also be surveyed: ♦ Limits of newly constructed QE 2 Intersection to 200' west of Texas Tech Parkway ♦ Major Cross Street - a distance of 200 -feet north and south of the Erskine Street centerline at Indiana Avenue. ♦ Minor Cross Streets - a distance of 200 -feet north and south of the Erskine Street centerline at the following streets: Memphis Avenue and Knoxville Avenue. ♦ Finished floor elevations of existing structures adjacent to the right-of-way City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 8 of 16 Engineedng Scope of Services January 7, 2014 ♦ Drainage channel on Texas Tech property from Quaker Avenue/Texas Tech Parkway to the outfall at Playa Lake 052. Establish control monuments (up to three (3)) with aluminum caps set in concrete with static GPS based on approval from City of Lubbock. Monuments will be set outside the limits of construction. Establish a vertical control for monuments using digital level and City of Lubbock control on NAVD 88/NAD 83. Perform a field survey to identify and locate existing topographic elements within the roadway corridor (that are not already contained within the Northwest Drainage Project survey), including, but not limited to the following: ♦ Property comer monumentation - when surveying previously platted subdivisions adjoining the right-of- way, the surveyor may locate monumentation on the exterior boundary of the plat to sufficiently establish the right-of-way lines without locating all interior lot corners. ♦ Existing pavement, curbs, sidewalks, barrier free ramps, etc. ♦ Roadway and lane striping (Quaker Avenue/Texas Tech Parkway and Indiana Avenue) ♦ Driveways (including material) ♦ Parking lots within 50 -ft of proposed ROW, including parking stall configuration ♦ Alleys (including material) ♦ Existing culvert sizes and invert elevations ♦ Existing driveways and swales ♦ Utility manholes, vaults, water valves, water meters, telephone poles, power poles, utility markers, water well features, other public utilities, and franchise utilities ♦ Traffic signal poles, cabinets, and other signal equipment ♦ Signs (excluding temporary signs) ♦ Trees, including species and caliper ♦ Buildings and permanent structures ♦ Retaining walls ♦ Fence/Wall limits and material types (excluding temporary fences) ♦ Other applicable physical features that could impact design After the Northwest Drainage Project construction has been completed, Consultant will collect cross-sections throughout project limits at 200 -foot intervals along Erskine Street, at cross streets, centerline of driveways, grade breaks, and at additional locations as required to determine the new ground contour Prepare cross-section field notes Prepare a final topographic drawing in digital format (including contours and breaklines) showing the features located in the field as well as right-of-way strip map information, an ASCII coordinate file of the points located in the field, and a hard copy of the coordinates and feature descriptions Locate and stake -out Geotechnical bore holes 4.2.6 Existing Right of Way Data • Provide ROW Base Map City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 9 of 16 Engineering Scope of Services January 7, 2014 A ROW Base Map is already available. The right of way base map will be incorporated into the schematic document, and will include the following information: ♦ Parcels and easements with current volume and page ♦ Current owner ♦ Parcel number ♦ Any existing platted easements or easements filed by separate instrument including easements provided by utility companies ♦ Corners of adjacent parcels tied to the section line ♦ Relate ROW to Roadway center line if Section Line differs 4.2.7 Proposed ROW/Easements • Prepare necessary drainage easements and/or ROW (plats and legal descriptions) 4.2.8 Traffic • TxDOT approved traffic counts Obtain current year and 20 -year projected ADT volumes from TxDOT TP&P (if available) • Recent 24-hour directional machine counts • Recent peak hour intersection turning movement counts at the following intersections: - Quaker Avenue/Texas Tech Parkway - Memphis Avenue - Knoxville Avenue - Indiana Avenue 4.2.9 Project site visits (up to six (6) trips) to evaluate field site conditions during development of the schematic 4.3 Roadway 4.3.1 Prepare Schematic roadway design for the ultimate Type T-1 Thoroughfare (5 -lane arterial) Prepare typical sections Existing and Proposed Depict subgrade and pavement (use existing City/TxDOT pavement design) Prepare preliminary plan and profile (roll plot format). Items to be included: Plan View ♦ Control data ♦ Existing / proposed right-of-way ♦ Existing topography ♦ Existing pavement ♦ Proposed centerline alignment and horizontal curve data ♦ Proposed face of curb ♦ Proposed medians(if applicable) ♦ Proposed transition pavement tie-ins to existing pavement ♦ Proposed storm sewer and culvert alignments and sizes ♦ Existing/Proposed traffic signal poles ♦ Existing trees to remain (if possible) ♦ Existing trees to be removed ♦ Existing driveway locations ♦ Proposed commercial driveways (proposed residential driveways will be included in the final design) ♦ Existing culvert and/or storm drain locations City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 10 of 16 Engineering Scope of Services January 7, 2014 ♦ Existing water line locations ♦ Existing sanitary sewer line locations ♦ Existing franchise utility locations (relying upon information provided by franchise utilities and the data collected as part of the SUE) Profile View ♦ Existing Ground Profile ♦ Proposed vertical alignment at proposed center line ♦ Proposed vertical alignment at gutter flow line ♦ Proposed cross drainage culverts (none anticipated) ♦ Superelevation Data • Prepare Design Cross Sections on 11" x 17" sheets 4.4 Drainage 4.4.1 Compile the hydrological and hydraulic data 4.4.2 Develop the project drainage area map • Determine conveyance paths, channel slopes, time of concentration, and runoff coefficients as required to calculate design -year flows. • Subdivide the overall drainage areas into sub -areas and calculate the discharge at each discharge location. (Storm Sewer is not anticipated for this project and is not included in this scope) 4.4.3 Develop ICPR Existing and Proposed H&H Model and analyze results 4.4.4 Develop Proposed Roadway Profile to accommodate drainage needs 4.4.5 Analyze drainage improvements required to accommodate the new roadway 4.4.6 Evaluate the need for offsite drainage improvements • Preliminary design of offsite drainage improvements, such as improvements to the existing drainage channel that drains across Texas Tech property to Playa Lake 052, in order to improve Stormwater conveyance out of the intersection at Quaker Avenue/Texas Tech Parkway. • Identify the need for and preliminary size of any necessary drainage easements to accommodate the proposed offsite drainage improvements. 4.4.7 Deliverables: • Draft Technical Memo for Hydraulic Analysis • Final Technical Memo for Hydraulic Analysis 4.5 Utilities 4.5.1 Public and Franchise Utilities • Graphically designate on the schematic the location of existing utilities based upon information provided by the City and SUE survey information. • Identify public utility conflicts with proposed roadway 4.5.2 Public Utilities Design • Establish the location of existing public utilities based upon information provided by the City and field survey information • Evaluate alternatives for avoiding conflicts with 20 -inch diameter Texas Tech "Effluent" water line 4.6 Traffic 4.6.1 Indicate existing and proposed traffic volumes on the schematic document. 4.6.2 Traffic Signals - Traffic signal design is not included in this scope. It is anticipated that the City of Lubbock Traffic Engineering Department will make needed adjustments to the existing traffic signals at Quaker Avenue/Texas Tech Parkway and Indiana Avenue. 4.6.3 Traffic Control Plan — A traffic control plan will be developed to provide access to adjacent properties during construction. 4.7 Design Exceptions and Waivers 4.7.1 We do not anticipate the need for any design exception or waivers. If any are required, we will provide them as Additional Services if authorized by the City of Lubbock. 4.8 Construction Cost Projection (Or Opinion of Probable Cost) 4.8.1 Perform quantity takeoff and develop construction cost projection City of Lubbock — Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 11 of 16 Engineering Scope of Services January 7, 2014 4.8.2 Evaluate both municipal and TxDOT bid tabulations for current trends in unit prices 4.9 QA/QC milestone review for all deliverables in the Preliminary Design Phase 4.10 Schematic Deliverables (roll plot) - The final (100% complete) schematic will be finished to a level of detail that is equivalent to a 30% complete PS&E plan set - but in roll plot format. 4.10.1 Submit six (6) paper roll plots and 6 PDF copies of the schematic to the City and TxDOT for review and comment at 30% schematic completion 4.10.2 Address City comments from 30% review and resubmit six (6) paper and PDF copies at 95% schematic completion 4.10.3 Address City comments from 95% submittal and resubmit five (5) paper and PDF copies of the City -approved schematic to the TxDOT Lubbock District for review and comment 4.10.4 Conduct schematic design review meeting with TxDOT Lubbock District to solicit review comments and discuss approach to addressing comments 4.10.5 Address TxDOT comments and submit ten (10) paper and PDF copies of the TxDOT District Office approved schematic to TxDOT Design Division for review and comment. 4.10.6 Address Division comments and re -submit schematic for approval, if necessary. 4.10.7 City Submittal shall include the following: • Preliminary roadway alignment (plan and profile) • Preliminary hydraulic report • Preliminary design cross sections • Preliminary opinion of probable construction cost 4.10.8 TxDOT Submittal shall include the following: • Schematic Roll Plot document • Design cross sections • Preliminary opinion of probable construction cost • Updated Design Summary Report • Form 1002, Page 3 Upon approval of the preliminary schematic (Which is considered to be 30% PS&E), we will commence with Final Design tasks as outlined in Section 5. 5. Final Design 5.1. Final Design Project Management 5.1.1 Progress and Review Meetings: • Schedule, prepare for, attend, and document Progress Meetings and Review Meetings to monitor the development of the project. - Progress Meetings (up to two (2) Progress Meetings in Lubbock) - Review Meeting (one (1) Review Meeting at 95% PS&E Submittal) 5.1.2 Site Visits - Attend up to five (5) site visits during the final design phase to take photos, field measurements, and a plans -in -hand walk-through 5.1.3 Coordinate with subconsultants (geotechnical, survey, SUE, drainage) 5.1.4 Prepare and e-mail monthly progress reports to the project team (City, subconsultants (as necessary), and Consultant Staff) 5.1.5 QA/QC • Consultant will perform an internal review prior to all submittals (95% and 100%) in accordance with quality assurance standards established for this project. QA/QC comments will be collected from each internal reviewer, documented, and comments addressed prior to each plan submittal to the City • City review comments will be documented and addressed after each review meeting. Consultant will create a "Comment Log" in spreadsheet format, documenting the comment and the action taken to resolve the comment. 5.1.6 Project Administration • Prepare project correspondence and invoicing documents 5.2. Roadway 5.2.1 Start with approved schematic City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 12 of 16 Engineering Scope of Services January 7, 2014 5.2.2 Prepare plan / profile sheets (22"x34" plan sheets at a scale of 1"=50' horizontal, and 1"=2' vertical for record drawings). The final bid documents will be 11"x17" plan sheets at a scale of 1"=100' horizontal, and 1"=4' vertical • Include the following items in addition to those included in the preliminary design submittal: - Proposed easement locations (if any) - Proposed sidewalk locations - Proposed residential and commercial driveways - Horizontal Alignment Data - Traffic Control Phasing layouts - Pavement marking layouts - Erosion control plans - Barrier free ramps - Demolition plan - Intersection layouts - Small sign summary - Standard design details - TxDOT standards 5.2.3 Analyze all driveways within the project and develop driveway profiles as needed. Typically driveways will be defined vertically by spot elevations. 5.2.4 For side street reconstruction more than 100 -ft beyond the main street right-of-way, prepare a plan / profile of the side street improvements. Otherwise, the side street improvements will be defined vertically by spot elevations. 5.2.5 Develop design cross-sections • Develop on 50 -ft station intervals and at driveway centerlines • Show pavement and subgrade, right-of-way limits, side slopes, pavement cross slopes, curbs, and sidewalks • Cross-sections will not be provided in the bid documents but will be made available to prospective bidders 5.2.6 Prepare roadway details to clarify intent of design 5.2.7 Compile applicable City standard details. Modify standard details as needed. 5.2.8 Pavement Markers and Marking Plans • Prepare pavement markers and marking layouts in accordance with City design standards and the Texas Manual of Uniform Traffic Control Devices (TMUTCD) • Prepare details to clarify intent of design • Compile applicable City standard details. Modify standard details as needed. • Signing layout and design will not be provided • List the signs on the TxDOT standard summary sheets together with totals for each mount type. 5.3. Drainage 5.3.1 Plan Production • Provide Drainage Area Map complete with time of concentration routes, curve numbers calculated as per the Drainage Criteria Manual (DCM) for each drainage area, drainage area denoted in acres, and all necessary points of interest labeled • Provide hydrologic and hydraulic data sheets showing all of the necessary calculations and assumptions • Provide a drainage easement/channel grading plan for each drainage easement/channel proposed • Provide erosion control plans, details, and SWPPP • Provide depth of flow indications within ROW and any corresponding finished floor elevations 5.3.2 Technical Specifications • Provide technical specifications for erosion control methods and any off-site earthwork 5.4. Utilities - Public 5.4.1 Water City of Lubbock — Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 13 of 16 Engineering Scope of Services January 7, 2014 • Adjustments to existing water valve boxes, etc. will be specified in the plans • Prepare final plan of preferred alternative for addressing the 20 -inch diameter Texas Tech "Effluent" water line, as approved by the City's review of the 30% design submittal. • Observe utility relocations by Franchisees in the field in coordination with the plans 5.4.2 Prepare utility details to clarify intent of design 5.4.3 Compile applicable City standard details. Modify standard details as needed. 5.5. Traffic 5.5.1 Traffic Signals • No signal work is included in this scope. All signal adjustments and timing will be provided by the City of Lubbock's Traffic Engineering Department. 5.6. Traffic Control Plans 5.6.1 Develop construction sequence plan showing: • Travel lanes and construction area for each phase of construction • Temporary signing and striping, barricades, and other channelization devices • Narrative of the sequence of work • Public utilities construction phasing • Adjacent property access during construction • Pedestrian routing during construction • Citibus routing during construction 5.6.2 Develop typical cross sections showing lane widths, edge conditions, channelization and proposed construction area 5.6.3 Develop typical intersection staging plans for similar intersections. Develop custom intersection staging layouts for special conditions. 5.6.4 Develop typical driveway staging plans for similar driveways. Develop custom driveway staging layouts for special conditions. 5.6.5 Prepare traffic control details to clarify intent of design 5.6.6 Compile applicable City standard details. Modify standard details as needed. 5.7. Illumination 5.7.1 Design of pavement illumination systems to provide lighting levels in accordance with applicable local codes and IESNA recommended practices. 5.7.2 Prepare a photometric layout from Quaker Avenue/Texas Tech Parkway to Indiana Avenue along Erskine Street and perform one iteration of the photometric layout based on the City's review. 5.7.3 Prepare illumination construction plans as needed for inclusion in the civil construction documents. The illumination plans will include light pole location data, foundation details, conduit routing, conductor sizing, and electrical service locations. 5.7.4 Provide supporting calculations 5.7.5 Provide technical specifications for the light poles and fixtures. 5.7.6 Coordinate with local electric service providers for electrical service locations 5.7.7 Schedule and conduct one (1) meeting with the local electric service provider(s) along with the City to discuss design of the illumination system. 5.8. Final design submittal (95%) 5.8.1 Submit five (5) 11"x17" paper copies to the City for review and comment 5.8.2 Submittal shall include the following: • Final design plans • Contract documents including the following: - City of Lubbock standard construction contract forms - Notice to bidders - Special instructions to bidders - Bid form - Standard construction contract - Performance bond - Payment bond - Maintenance bond City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 14 of 16 Engineering Scope of Services January 7, 2014 - Certificate of insurance General conditions Special provisions Technical specifications • Opinion of probable construction cost • Provide a completed application for the City to submit to the Texas Department of Licensing and Regulation (along with one of the plan sets) for review in accordance with to the Elimination of Architectural Barriers Act. The application fees will be paid directly by the City. 5.9. Incorporate the 95% submittal review comments 5.10. Prepare the final opinion of probable construction cost 5.11. Final design submittal (100%) 5.11.1 Submit seven (7) half-size sets of plans and specifications to the City 5.11.2 Submit the final opinion of probable construction cost 5.11.3 Prepare a construction duration estimate using anticipated production rates applicable to the local area 5.11.4 Prepare general notes and specification data. Identify and prepare special specifications and/or special provisions applicable to the project. 5.11.5 Submit a letter of notification to the City stating completion of the design of the project 5.12. Public Outreach Newsletter Consultant will prepare one (1) informational newsletter for distribution prior to construction bidding. Newsletter is intended for apartment tenants, adjacent residents, and Texas Tech maintenance facility workers. 5.12.1 City will prepare mailing list for general public (all addresses located within the boundaries of Erskine Street on the south, Loop 289 on the west and north, and Indiana Avenue on the east, using GIS database. One letter will be sent to each apartment office. Individual tenants will not be sent letters). 5.12.2 Consultant will prepare mailing list for city staff, TxDOT staff, elected officials, TTU Staff, Lubbock ISD, Citibus, and key stakeholders. 5.12.3 City will mail the Newsletter 5.12.4 Consultant will prepare a draft and final copy of the Newsletter, which will contain existing and proposed typical sections, graphics depicting project limits and phasing, construction schedule, and other details to explain the nature of the proposed construction activities. 5.13. Post Bid Submittal 5.13.1 Submit seven (7) half-size (11"x17") sets of plans after the project's bid opening upon incorporating any related addenda information. 5.13.2 Submit two (2) full-size (22"x34") sets of plans after the project's bid opening upon incorporating any related addenda information. 5.13.3 Submit one (1) PDF electronic copy of the plan set and specifications, including addenda, on DVD after the project's bid opening. 6. Bidding Phase 6.1. All necessary bid documents will be provided to prospective bidders by the City's 3rd -party bidding service 6.2. Attend one (1) Pre-bid Meeting in Lubbock with prospective bidders 6.3. Prepare and submit addenda to City to issue as appropriate to interpret, clarify, or expand the bidding documents 6.4. Attend one (1) Bid Opening in Lubbock 6.5. Tabulate the bids received and evaluate the compliance of the bids received with the bid documents 6.6. Prepare a written summary of this tabulation and evaluation together with a letter addressing the award of the construction contract City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 15 of 16 Engineering Scope of Services January 7, 2014 7. Additional Services Services not specifically identified in the Scope of Services above shall be considered additional and shall be performed on an individual basis upon authorization by the City. Such services shall include, but are not limited to, the following: 7.1. Construction staking 7.2. Pavement design 7.3. Design of any offsite drainage improvements beyond the improvements identified in the scope 7.4. Existing water or sanitary sewer relocations not identified in the scope 7.5. Landscape design 7.6. Irrigation design 7.7. Construction Contract Administration 7.8. Design of structural retaining walls 7.9. Preparation for and attendance at public meetings beyond what was identified in the scope 7.10. Furnish additional copies of review documents and/or bid documents in excess of the number of the same identified above 7.11. Assist the City as an expert witness in litigation in connection with the project or in hearings before approving and regulatory agencies 7.12. Redesign to reflect project scope changes requested by the City, required to address changed conditions or change in direction previously approved by the City, mandated by changing governmental laws, or necessitated by the City's acceptance of substitutions proposed by the contractor - End of Scope of Services - City of Lubbock - Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue Page 16 of 16 Engineering Scope of Services January 7, 2014 f M F1Kimley-Horn 11111kh- and Associates, Inc. Attachment B - Hourly Rate Schedule January 7, 2014 Class. Category Description LUBBOCK 61 Professional 80.00 B2 Professional 85.00 B3 Professional 95.00 B4 Professional 115.00 B5 Senior Professional - Accounting 135.00 D7 Senior Technical Support 130.00 D8 Senior Technical Support 145.00 N3 Support Staff 70.00 N4 Support Staff 80.00 N5 Support Staff 85.00 N6 Support Staff - Clerical/Administrative 90.00 P Professional - Analyst (Graduate Engr./Planner) 95.00 P1 Professional - Analyst (EIT/Planner 1) 100.00 P2 Professional - Analyst (EIT/Planner 11) 105.00 P3 Professional - Analyst (EIT/Planner III) 110.00 P4 Professional - PE 130.00' P5 Senior Professional - Senior PE/Project Mngr. 1 150.00 P6 Senior Professional - Senior PE/Project Mngr. 11 180.00 P7 Senior Professional - Senior PE/Project Mngr. 111 200.00 P8 Principal 215.00 T1 Technical Support - Engineering Intern 65.00 X5 Professional - Non-degreed Professional 95.00 X7 Professional - Non-degreed Professional 130.00 The rates listed above are applicable for up to 24 months after the date of execuation of this Agreement for Erskine Street - Texas Tech Parkway/Quaker Avenue to Indiana Avenue. K•\LUB_Design\Marketing\Erskine TTU to Indiana\Negotiations\Agreement\Final Documents\Erskine_KHA Attachment B_Hourly Rates_1-07- onl n v1-- P.— 1 of 1 C=F1 Kimley-Horn M and Associates. Inc. Project Workplan Budget Budget Summary Date: Jan 7, 2014 Client: Project: KHA No. PM: BudgetTask No. City of Lubbock Erskine - TT Pkwy to Indiana Kerry Miller Task Name Hours I Labor 00 Expenses Task 888 Allocation Subtotal 1 2 3 4 Environmental Document Geotechnical Franchise Utility Coord. Prel. Design (Schematic) 222 11 98 775 $ $ $ $ 34,700 1,800 15,200 106,200 $ _ $ 700 2,100 $ $ $ $ 2,50_0 200 1,100 7,500 $ $ $ $ 37,900_ 2,000 16,300 115,800 5 Final Design 1,235 $ 163,300 $ 3,300 $ 11_,500 $ 178,-100- 6 Bidding Phase 461$ 7,600 $ 400 $ 600 $ 8,600 TOTALS: I Subconsultant Summary Task No. Task Name 2,387 $ 328,800 1 $ 6,5001 Cost $ 23,400 Multiplier $ 358,700 Subtotal 710 720 _ 730 740 Cox McLain Environmental Consulting, Inc. (Task 1) CMT Engineering (Task 2) Hugo Reed & Associates, Inc. (Tasks 1, 2, 3, 4, 5 & 6) The Rios Group (Task 4) $ $ $ $ 60,705 6,546 176,850 38,500 1.10 1.10 1.10 1.10 1.10 $ $ $ $ 66,800 7,300 194,600 42,400 TOTALS: $ 282,601 $ 311,160- �Project Budget Labor: $ 328,800 Expenses: $ 341,000 TOTAL: $ 669,800 Page 1 of 9 (`.\� �.......\L.,.... mill.,.\rl.,. 1L .,1C...l,i.,., 0.,,:...,.1 AH.,,,{,..,., n 4 n7 nnA A „1..... ... . ..-, .,,... ,....... 0000 000o r ti Lo 0 M N M U to O CD CD cc I- V' M o � O O (X) I Q Y o a ami a Eml �M,� F CCU T. w m � O C 3 ' L) W Y r v Z d 1N Q C U a Y a N N C c. x w S O CD N N I- V' M V (X) co N N- N a M }r N N r V V M r r CD N a Cl 00 r O M 0 co N N c0 N N N N O OM � ,Z I N r CV N 1 m v co v to a "t ri a a N Co N V V a O O N r r 0 N CO r N CD O CO N V r N N N a 1 V CD i CD CC7 m CL I- O m N e F- O N m e U U) g� m 9 o c L N c U (Uo E c L yC3 c E U E _ _ �i 3 E c 1L cli c ami Lcc w a3i E LL N cc ° o C5 .� a w a.. � � .6 0 aZi C m p o ON`1 n -o 1p 5 q n y r o m N o •a c akin m c da aE� t yIQ. c E IZ a,l a� c.gt0 , v gL�w a`�i �' v m c E_ m y a'� Q a,IU _ 3 v m v c y m U _ 3 p C m a c m e o m>> t $ a a� .o c n c z N a� c U n• c f a aci c. 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Project: Erskine Street form Quaker Avenue/Texas Tech Parkway to Indiana Avenue Location: Lubbock, Texas Date: 11/25/13 Geotechnical Investigation Fee Qty Estimate Geotech Borings Per Foot $ 13.50 30 $ 405.00 Drill Rig Mobilization $ 1,000.00 1 $ 1,000.00 Drill Crew Per Diem $ 250.00 1 $ 250.00 Cut Asphalt Core $ 100.00 2 $ 200.00 Patch Core $ 30.00 2 $ 60.00 Laboratory_ Tests Soils Atterbur Limits $ 65.00 9 $ 585.00 Classification of soils (inc washed grad) $ 70.00 9 $ 630.00 Moisture content $ 10.00 12 $ 120.00 Modified Proctor/Tex 114-E $ 200.00 2 $ 400.00 Design CBR $ 750.00 2 $ 1,500.00 Technician / Engineering Technician Hourly (2 hour min) $ 49.00 4 $ 196.00 E.I.T. Hourly $ 85.00 10 $ 850.00 Project Engineer $ 175.00 2 $ 350.00 Total $ 6,546.00 H Z CW L 2 Q Q U) W U W C7 Z W W Z_ a Z W a Z a Z O V5 w e C O O N O a O QI O O (0 O m N O r O co O O r O Cl) O Ln O O �a 'y O Vy M _ O N fA m a9 CI _ N 6a O O _ 1n 69 In V9 Mr- w to M w N7 v/ p M fA (fl E9 60 63 ~ X W (0 N N N 10 (0 N.0 O V N C O w O O 0 F0 2 O N ao N' O U O � a3 � U 0 0 o v r v Z3 vi m U e» to C> O O N N N m Z y U •E=gym o n 0 `m 0 0 0 o U � In r m Of O N N S N ah N N N N V N � � o U W a a (n 0 0 C 0 O E LLI o o in a ,, 6 `D O O N N N N OD t N 10 N N F m mN O lm� 'o c n � in w d m c C - O N N ? 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A = aa)i C A A U CL (n U A m 3 c o Y 0 O N 7 _c E H mm C y O i p v v X o N m m U a c a y O c o E o m c 5 N v • v c o o v E E C o 0 D y a C o_ ❑ o }9 v v k 7 f0 `0 V J j C o (0 00. 7 m v an 3 d c U E m n n J c t 3 y tami m c y m m 0° m pip 0 apm O o� y< y Z m a m m w 2 C =� m 0 0 0 ¢ = W O 7 � La a m m o. o m d R fD z o .m E U y z o oo 'u z Qp o m O H O rn 'o d v a x O -' 2 V fp V C m a CL O7 C W N❑ y y o W Ul y c c y p 12❑ m C 7 .� d 7 9= O G L c ca Lr) G t iL U (7 a m 3 m' x 0 3 0 <E - °a `m < m `m `m Oa Z ao my v v p ti $ 2 LL 2 d W a a Z m¢ •m N N Q d o d W a P m a y a a a y r F U z 2 Irl"m Q a0 N a0 vi a0 1(i a0 of Q1. m 01 1(1 01 1p m 0 im 0 v7 <+ti 1[1 10 fD ID h r-:1` r THE RIOS GROUP December 2, 2013 Mr. Kerry Miller, P.E. Kimley-Horn and Associates, Inc 7021 Kewanee Avenue Suite 8-101 Lubbock, TX 79424 RE: Subsurface Utility Engineering for Erskine Street from 'Texas 'Tech Parkway to Indiana Avenue Lubbock, TX Dear Mr. Miller: The Rios Group, Inc. (TRG) is pleased to submit a cost proposal for Subsurface Utility Engineering (SUE) required for the above referenced project. This proposal is based on our telephone conversations and information provided via email to TRG. Introduction TRG will perform the SUE work required for this project in general accordance with the recommended practices and procedures described in ASCE Publication Cl/ASCE 38-02 (Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data). As described in the mentioned ASCE publication, four levels have been established to describe the quality of utility location and attribute information used on plans. The four quality levels are as follows: o Quality Level D (QL"D") — Information derived from existing records. o Quality Level C (QL"C") - QL"D" information supplemented with information obtained by surveying visible above -ground utility features (i.e. valves, hydrants, meters, manhole covers, etc.). o Quality Level B (QL"B") — Two-dimensional (x, y) information obtained through the application and interpretation of non-destructive surface geophysical methods. Also known as "designating" this quality level provides the horizontal position of subsurface utilities within approximately one foot. c Quality Level A (QL"A") — Also known as "locating", this quality level provides precise three dimensional (x, y, z) information at critical locations by exposing specific utilities. Non-destructive vacuum excavation equipment is used to expose the utilities at specific points which are then tied down by survey. It is the responsibility of the SUE provider to perform due -diligence with regard to records research (QL "D") and acquisition of available utility records. The due -diligence provided for this project will consist of contacting the applicable "one call" agency, visually inspecting the work area for evidence of utilities; and reviewing the available utility record information. Utilities that are not identified through these efforts will be here forth referred to as "unknown" utilities. TRG personnel will scan the defined work area using electronic prospecting equipment to search for "unknown" utilities. However, TRG is not responsible for designating and locating these "unknown" utilities. � - Jack N?well Blvd S, Sute 200 Fort Worth, TX 76118 1 Phone 817.345 700 1 Fax 817.345 7505 SUBSURFACE UTILITY ENGINEERING I UTILITY COORDINATION I PUBLIC RELATIONS Mr. Kerry Miller, P.E. December 2, 2013 Page 2 of 3 Scone of Work Based on information provided by Kimley-Horn and Associates (KHA), TRG has developed a preliminary scope for the SUE work required for this project. The scope of work may be modified, with KHA's concurrence, during the performance of the SUE fieldwork if warranted by actual field findings. The scope of work includes the following: a QL "D" SUE o QL `B" SUE along Erskine Street between Texas Tech Parkway and Indiana Avenue (Approximately 5,000 LF ROW to ROW excluding the intersections). The utilities anticipated along Erskine for this stretch of roadway include, but are not limited to telephone, water, and gas. Other utilities within the ROW include sanitary sewer, electric, fiber, and cable. The total estimated length of QL `B" is 17,000 LF. o QL "A" SUE — Six test holes. TRG will collect electronic depths to help in determining test hole locations e Survey for all SUE work Designating Procedures Prior to beginning field designating activities, TRG's field manager will review the project scope of work and available utility records. Once these initial reviews are complete, the field manager and technicians will begin designating the approximate horizontal position of known subsurface utilities within the specified project limits. A suite of geophysical equipment (electromagnetic induction, magnetic) will be used to designate metallic/conductive utilities (e.g. steel pipe, electrical cable, telephone cable). Non-metallic/non-conductive utilities will be designated using other proven methods, such as rodding, and probing. Where access is available, a sonde will be inserted into the utility line (e.g. PVC gravity sewer pipe) to provide a medium for signal transmission, which can then be designated using geophysical equipment. In instances where access is not available, (e.g. pressurized PVC water line), TRG personnel will attempt to designate the utility by probing. TRG personnel will utilize vacuum excavation equipment outfitted with a high-pressure water lance to conduct probing. Probing will typically be conducted at 100 -foot intervals; however, the probing interval may vary depending on the specific alignment of the utility. When using probing methods to designate, TRG will vacuum excavate test holes periodically to provide positive visual verification that the correct utility is being probed. Due to obvious inefficiencies, probing will not be attempted in paved areas. TRG's field manager will produce detailed sketches depicting each utility as well as relevant surface features such as roadways, buildings, manholes, fire hydrants, utility pedestals, valves, meters, etc. Each utility will be labeled with a unique ID code. Locating Procedures TRG will utilize its utility designating marks and specific information provided by KHA to lay out the test hole locations. TRG will attempt to place the test holes outside of paved areas wherever possible. However, some test holes may need to be placed in paved areas that may require traffic control measures to be implemented. TRG will establish routine/ordinary traffic control whenever required as part of our standard pricing. If non -routine traffic control measures are required, these services will be considered extra and will be invoiced at cost. TRG will utilize non-destructive vacuum excavation equipment to excavate the test hole at the required location. Once the utilities are located, TRG will record the type, size, material, depth to top and general running direction. The test hole will be assigned a unique ID number and will be marked with rebar/cap, nail/disk, or chiseled X, as appropriate. Test -hole excavations will be backfilled with appropriate material and the original surface will be restored. The backfill will be compacted in lifts by mechanical means to minimize settlement. Deliverables Mr. Kerry Miller, P.E. December 2, 2013 Page 3 of 3 TRG will produce a SUE file depicting the type and horizontal location of the designated utilities and test holes. KHA will provide TRG survey control and a base map/topographic file in electronic format for use in preparing the SUE file. TRG will utilize its standard SUE line styles and symbology. A test hole summary sheet will also be provided. Schedule TRG can commence work within two weeks of receiving a notice to proceed (NTP). It is estimated that SUE QL"B" field work can be completed within 7 work days. Once the location of the QL "A" test holes have been determined, the QL "A" field work must be preceded by a One Call ticket and a mandatory 48-hour clearance period. Also, for test holes within the pavement, a city permit may be required. Once the permit and clearance period have been obtained, the QL "A" test holes are estimated to be completed within 4 work days. The final deliverable can be completed within 10 work days from receiving the survey data. Estimated Fees Itemized Fee Breakdown: Job Administration (QL "D") QL "B" SUE Survey QL "A" test holes (See table) Traffic Control (if needed) Test Hole Depth $1,500 $1.25/LF (17,000 LF) $21,250 $1,750/Day (3 days) $5,250 In Pavement Using $7,500 $1,500/Day (2 days) $3,000 Total $38,500 Test Hole Depth Unit Price In Pavement Using Assumed Outside Assumed Coring Machine Quantity Pavement Estimated Cost Quantity 0-4 ft. $1,050.00 0 S850.00 0 - 4-8 ft. $1,350,00 3 $1,150.00 3 $7,500.00 8-12 ft. $1,650.00 0 $1,450.00 0 - 12-18 ft. $2,500.00 0 $2,300.00 0 - TOTALS 3 3 $7,500.00 TRG estimates to complete the work described within for Thirty -Eight Thousand Five Hundred Dollars and 00/100 ($38,500.00). The test holes will be invoiced per the actual number and depth completed based on the table above. The QL `B" SUE will be invoiced for actual linear foot of designated utility and the traffic control only if it is needed. We look forward to working with you on this project. If you have any questions or require additional information, please contact me at 817-320-3969. Sincerely, The Rios Group Inc. Z Va"'d; -- J ssica L. Amdrews Project Manager ® CERTIFICATE OF LIABILITY INSURANCE DATE [MM/DDfYYYY 9/19/2013 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Greyling Insurance Brokerage 450 Northridge Parkway Suite 102 Atlanta GA 30350 CONTACT Jerry Noyola PHONE (77O) 552-4225 FAX Not: (866)550-4082 no RIE :jerry.noyola@greyling.com INSURERS AFFORDING COVERAGE NAIC # INSURERANational Union Fire Ins. Co. 19445 A INSURED Kimley-Horn and Associates, Inc. P.O. Box 33068 Ralei h NC 27636 INSURERB:Commerce & Industry Insurance 19410 A INSURERCNew Hampshire Insurance CompanV 23841 A INSURER D:Lexin ton Insurance Company 19437 A INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:13-14 (Kimley Melanie) REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE A D BR POLICY NUMBER POLICY EFF MMIDD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE RENTED PREMI ET Ea occurrence) $ 500,000 A CLAIMS -MADE OCCUR GL 9645227 /1/2013 /1/2014 MED EXP (Any one person) $ 25,000 PERSONAL &ADV INJURY $ 1,000,000 X Contractual Liability GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 $ POLICY FX PRO- X LOC AUTOMOBILE LIABILITY (CEO, acccidentSINGLE LIMIT 1,000,000 BODILY INJURY (Per person) $ A X ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED 4982985 4/1/2013 /1/2014 AUTOS AUTOS PROPERTY DAMAGE $ Peraccident X X NON -OWNED HIRED AUTOS AUTOS X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 B EXCESS LIAB CLAIMS -MADE DED I X I RETENTION$ 10,00C $ BE 016395110 /1/2013 /1/2014 C WORKERS COMPENSATION X WC STATU FE AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE NIA E.L. EACH ACCIDENT $ 11000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 OFFICER/MEMBEREXCLUDED? (Mandatory In NH) C 018112556 /1/2013 /1/2014 E.L. DISEASE - POLICY LIMIT $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below D Professional Liability 016017332 12/1/2012 /1/2014 Per Claim $2,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: RFQ 13 -11504 -TF - Design & Engineering of Erskine Street from Quaker Ave./Texas Tech Pkwy. to Indiana Ave. The City of Lubbock, its officers, employees & elected representatives are named as Additional Insureds on the above referenced liability policies with the exception of workers compensation & professional liability where required by written contract. The above referenced liability policies with the exception of professional liability are primary & non-contributory where required by written contract. Waiver of Subrogation is applicable where required by written contract & allowed by law. Should any of the above described policies be cancelled by the issuing insurer before the expiration date :h-111 a: LOJ 4 9J a:1 City of Lubbock City Engineer P.O. BOX 2000 Lubbock, TX 79457 ACORD 25 (2010/05) INSn95 /gninnsi m SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE David Collings/JERRY ©1988-2010 ACORD CORPORATION. All rights reserved. Tho arnon n— =net Inn^ o►o r ief—A m—tra of Arnpn COMMENTS/REMARKS thereof, we will endeavor to provide 30 days' written notice (except 10 days for nonpayment of premium) to the Certificate Holder named below. OFRF.MARK COPYRIGHT 2000, AMS SERVICES INC. ' City of Lubbock, TX Purchasing and Contract Management Insurance Requirement Affidavit To Be Completed by Offeror And Attached to Submittal I, the undersigned Offeror, certify that the insurance requirements contained in this proposal document have been reviewed by me with the below identified Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all of the requirements defined in this proposal. If this time requirement is not met, the City has the right to reject the Offeror's proposal and award the contract to another Proposer. Offeror (Signature) Offeror (Print) Company Name (Print or Type) Company Address Greyling Insurance Brokerage/Matias Ormaza Name of Agent/Broker (Print or Type) 450 Northridge Pkwy. Suite 102 Atlanta, GA 30350 Address of Agent/Broker City. State, Zip: 770-552-4225 866-550-4082 Phone Number Fax Number matias.ormaza@greyling.com Email Address The City of Lubbock shall be named a primary additional insured with a waiver of subrogation in favor of the City on all coverages. All copies of the Certificates of Insurance shall reference the RFQ or proposal number for which the insurance is being supplied. If you have any questions concerning these requirements, please contact the Purchasing and Contract Management Department for the City of Lubbock at (806) 775-2572. The Proposer must complete, sign and return as part of their submittal response. RFQ 13 -11504 -TF Engineering Services for Design and Engineering of Erskine Street from Quaker Avenue/Texas Tech Parkway to Indiana Avenue q:purchase/biddocs/RFQ13-11504-TF Page 16of37