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HomeMy WebLinkAboutResolution - 2014-R0038 - Contract - Stewart & Stevenson - Generator Maintenance And Repair - 02/13/2014RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock,Contract No.116891 for maintenance and repair of fixed generator services,by and between the City of Lubbock and Stewart &Stevenson,and related documents.Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on February 13,2014 ">jL&£?<^ Rebecca Garza,City Secreta APPROVED AS TO CONTENT (Al Scott Snider,Assistant City Manager Community Services APPROVED AS TO FORM: Chad Weaver,Assistant City Attorney vw:ccdocs/RES.Contract-Stewart &Stevenson January 22,2014 TSON,MAYOR ATTEST: CONTRACT 116891 CITY OF LUBBOCK, TX Maintenance and Repair of Fixed Generators Services This Service Agreement (this "Agreement") is entered into as of the 131h day of February 2014, ("Effective Date") by and between Stewart & Stevenson (the Contractor), and the City of Lubbock (the "City"). RECITALS WHEREAS, the City has issued a Request for Proposals RFP 14-11689-MA for Maintenance and Repair of Fixed Generators services, WHEREAS, the proposal submitted by the Contractor has been selected as the secondary contractor which meets the needs of the City for this service; and WHEREAS, Contractor desires to perform as an independent contractor to provide Maintenance and Repair of Fixed Generators services, upon terms and conditions maintained in this Agreement; and NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and Contractor agree as follows: City and Contractor acknowledge the Agreement consists of the following exhibits which are attached hereto and incorporated herein by reference, listed in their order of priority in the event of inconsistent or contradictory provisions: 1. This Agreement 2. Exhibit A — General Requirements 3. Exhibit B — Proposal and Best and Final Offer Scope of Work Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all the applicable requirements set forth in Exhibit B, and hereto. Article 1 Services 1.1 Contractor agrees to perform services for the City that are specified under the General Requirements set forth in Exhibit A. The City agrees to pay the amounts stated in Exhibit B, to Contractor for performing services. 1.2 Contractor shall use its commercially reasonable efforts to render Services under this Agreement in a professional and business -like manner and in accordance with the standards and practices recognized in the industry. Nonappropriation clause. All funds for payment by the City under this Agreement are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the Agreement, the City will terminate the Agreement, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this Agreement is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the contractor on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this Agreement beyond the date of termination. Article 2 Miscellaneous. 2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in accordance with the laws of said State, without reference to choice of law provisions. 2.2 This Agreement is performable in, and venue of any action related or pertaining to this Agreement shall lie in, Lubbock, Texas. 2.3 This Agreement and its Exhibits contains the entire agreement between the City and Contractor and supersedes any and all previous agreements, written or oral, between the parties relating to the subject matter hereof. No amendment or modification of the terms of this Agreement shall be binding upon the parties unless reduced to writing and signed by both parties. 2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original. 2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining provisions of this Agreement shall not be affected thereby. 2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of any parties otherwise to insist upon strict performance of any provision hereof shall not constitute a waiver of any subsequent breach or of any subsequent failure to perform. 2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, representatives and successors and may be assigned by Contractor or the City to any successor only on the written approval of the other party. 2.8 All claims, disputes, and other matters in question between the Parties arising out of or relating to this Agreement or the breach thereof, shall be formally discussed and negotiated between the Parties for resolution. In the event that the Parties are unable to resolve the claims, disputes, or other matters in question within thirty (30) days of written notification from the aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies available at law or in equity. 2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. IN WITNESS WHEREOF, this Agreement is executed as of the Effective Date. CITY OF LUBBOCK, TX: Glen Woli(ertso'n, ayor ATTEST: Rebecca Gar , City Secretary VED T rTENT-: v\ Scott Snider, Assistant City Manager APPR AS TO ORM: Chad Weaver, Assistant City Attorney CONTRACTOR: Contract 's Signature i� A14, � Stewart & Stevenson Title GENERAL REQUIREMENTS Contract Terms And Conditions Exhibit A It is understood that any resulting contract executed will contain the following Indemnification and Release language: a) Indemnification It is further agreed that the Contractor (separately and collectively the "Indemnitee") shall indemnify, hold harmless, and defend the City, its officers, agents, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or for damage to any property arising out of or in connection with the work done by the Contractor under this Contract. Such indemnity shall apply regardless of whether the claims, losses, damages, causes of action, suits, or liability arise in whole or in part from the negligence of the City, any other party indemnified hereunder, the Contractor, or any third party. b) Release The Contractor assumes full responsibility for the work to be performed hereunder and hereby releases, relinquishes, and discharges the City, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person and any loss of or damage to any property that is caused by, alleged to be caused by, arising out of, or in connection with the Contractor's work to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance and regardless of whether such injury, death, loss, or damage was caused in whole or in part by the negligence of the City, any other party released hereunder, the Contractor, or any third party. c) Non Arbitration The city reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the city shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 1.0 GENERAL 1.1 The City of Lubbock owns and operates generators of various sizes and kilowatt ratings in order to provide backup electrical power for critical equipment at a number of principal City facilities. 1.2 The intent of these specifications is to secure the services of local factory authorized service center that is actively engaged in field repair and service of generators. 1.3 All work and equipment shall be furnished as outlined within these specifications. 1.4 Vendor shall furnish their own equipment and tools to perform all manufacturer authorized service work and/or repair when warranted. 1.5 Vendor shall meet the requirements of the City of Lubbock for insurance. 1.6 Vendor shall comply with security policies in place by the City of Lubbock. 1.7 The Contract shall be for a period of one year, with an option to extend the contract for two additional one-year periods. During the period of the Contract, the Contractor shall provide all the services described in the Contract. The Contractor understands and agrees that this is a requirements Contract and that the City shall have no obligation to the Contractor if no services are required. Any quantities that are included in the proposal form and/or specifications reflect the current expectations of the City for the period of the Contract. The amount is only an estimate and the Contractor understands and agrees that the City is under no obligation to the Contractor to buy any amount of the services as a result of having provided this estimate or of having any typical or measurable requirement in the past. The Contractor further understands and agrees that the City may require services in an amount less than or in excess of the estimated annual Contract amount and that the quantity actually used, whether in excess of the estimate or less than the estimate, shall not give rise to any claim for compensation other than the total of the unit prices in the Contract for the quantity actually used. 1.8 No modification, alteration, or waiver of any condition of this specification and any amendments shall be valid unless in writing and executed by City of Lubbock and Contractor. 1.9 Contractor must comply with all laws, regulations, requirements, and guidelines applicable to a Contractor providing these services to the City of Lubbock as these laws, regulations, requirements, and guidelines currently exist and as they are amended throughout the term of this Contract. The City of Lubbock reserves the right, in its sole discretion; to unilaterally amend this Contract throughout its term to incorporate any modifications necessary for the City of Lubbock's or Contractor's compliance will all applicable State and federal laws and regulations. 1.10 Except as provided in Section 1.9 of this specification, this Contract may be amended only upon written agreement between the City of Lubbock and Contractor; however, any amendment of this Contract that conflicts with the laws of the State of Texas shall be void ab initio. 2.0 SCOPE OF WORK 2.1 These specifications will address three specific types of service work that are required for this contract. The first level of service is an inspection to be performed semi-annually, as requested by the department. The second level is a full maintenance service performed annually. The third level of service is a bi- annual load bank test that will be scheduled at the request of the city department representative. These items will be addressed in greater detail within these specifications. The generators being considered are listed on the spreadsheet, attached. 2.2 Vendor shall coordinate all service activities with the appropriate City representative. A mutually agreeable service schedule shall be developed prior to performing service work. 2.3 Vendor shall supply a field service report that includes a general inspection and maintenance checklist on condition and recommendations for correction where warranted prior to administering repair work. 3.0 PREVENTIVE MAINTENANCE INSPECTION - (PMI) 3.1 Each generator shall be inspected semi-annually, if authorized by the department. If requested, scheduling for services shall be coordinated through the appropriate City representative at least ten (10) business days prior to work being performed. 3.2 Upon completion of service, immediate repair(s) identified must employ replacement parts exactly to manufacturer specifications as prescribed by brand name generator. 3.3 When applicable, PMI service shall include but not be limited to the following: • Inspect engine oil and coolant for proper levels and condition • Inspect air filter(s) and crank case breathers • Inspect and adjust belts, as required • Inspect generator set for loose, bare, or broken wiring or connections • Inspect generator bearings, slip rings, vibration isolators • Inspect air and exhaust system including air inlet system, exhaust manifold, valves and valve rotators, and exhaust duct • Inspect operation of control panel and all associated metering devices including voltmeter, ammeter, frequency meter, circuit breaker, and starting controls • Inspect governor operation, stability and linkage • Inspect fuel tanks, fuel pumps and fuel lines for leaks or damage • Inspect engine, heaters, radiator, hoses and heat exchanger for leaks and condition • Inspect inlet screen if water is supplied from a source other than a radiator • Inspect condition of batteries (load test) electrolyte level and charge rate, and replace as needed • Start and run engine. Check engine operating temperature and all gauges for functionality and proper operation. • Inspect unit for proper frequency/speed, voltage and amperage • Submit a written report advising of any further work required • All leaks shall be noted on the report. Technician shall ensure no fluid leaks are present before departure from the job site. 4.0 FULL MAINTENANCE SERVICE — (FMS) Each generator listed in this project shall receive a Full Maintenance Service once every 12 months. All scheduling for services shall be initiated by the Vendor and coordinated through the appropriate City representative at least ten (10) business days prior to work being performed. When applicable, FMS shall include, but not be limited to, the following: • PMI • Replace engine lubricating oil and remove used oil from premises • Replace oil, fuel and coolant filters, add corrosion inhibitor as needed • Natural gas/LPG fueled engines — inspect spark plugs, spark plug wires, and rotor and cap and replace as needed • Replace air filter and crankcase breathers as needed • Adjust and replace belts as needed • Inspect generator for loose, bare, or broken wiring or connections • Inspect coolant for proper levels and condition • Inspect all hoses and belts, replace as needed. Belts shall be tightened to OEM standards. • Change block heater and thermostats, as recommended by the manufacturer • Inspect water pump • Check fuel system including fuel lines, connections, and hoses; drain any water from separator, and check fuel pressure. • Check air and exhaust system including air inlet system, exhaust manifold, valves and valve rotators, exhaust duct • Check starting system including batteries, connections, battery charger, and starting motor • Technician shall ensure no fluid leaks are present before departure, wipe clean and properly dispose of any fluids that may be spilled during FMS service • Submit a written report advising of any further work required • All leaks shall be noted on the report before departing from the job site 5.0 LOAD BANK TESTING 5.1 Each generator shall be scheduled a Load Bank Test at the request of the city department representative. This test shall be performed immediately after the FMS has been completed and shall be within the same time period. 5.2 All scheduling for Load Bank Testing work shall be initiated by the Vendor and coordinated through the appropriate City representative at least thirty calendar days prior to work being performed. Contact information for departmental generators will be given at the City's pre -award meeting. 5.3 All scheduled generators shall receive a fiill test for two (2) continuous hours. As minimum, these generators shall receive a test at intervals of approximately 25%, 50%, 75%, and 100% load. The 1250 kW generators shall each receive testing for four (4) continuous hours. As minimum, these generators shall receive a test at intervals of 25%, 50%, 75%, and 100% load, one (1) hour each interval. 5.4 During the Load Bank Test for all scheduled generators, recording shall be made in 15 minute intervals for the following parameters, as minimum: • Volts • Amps • Hertz • RPM • Hour meter reading • Oil Pressure • Temperature • Battery Voltage • kW 5.5 All recorded information shall be presented on a spreadsheet format along with the generator information, generator ID #, V# (if equipped), and date. This information shall be provided upon completion of all tests performed under this contract. Information shall be furnished to the City within thirty (30) calendar days of the final test date. 5.6 If any transformers are required to perform Load Bank Testing, it is understood that the Vendor shall provide such transformers at no additional cost to the City outside the scope of this contract. 5.7 In addition to Load Bank Testing, the following maintenance procedures shall be performed, and pricing shall be included in the Load Bank Testing: • Radiators shall be flushed and refilled with new coolant according to manufacturer recommendations to provide freeze and boil protection • Replace all hoses and belts on all listed units 6.0 PREVENTIVE MAINTENANCE SERVICE SITES 6.1 Please see the list of generators to be included in this RFP on Attachment. 6.2 Technician(s) shall remove all debris, discarded fluids and properly dispose of all used upon completion of PMI, FMS, and Load Bank Testing performed at each job site. 7.0 LOAD BANK TESTING SITES 7.1 Every two (2) years, the Vendor shall coordinate scheduling activities with the appropriate City representative in order to perform load bank testing. 7.2 All Stationary units must be serviced at their respective locations. 8.0 ADDITIONAL REPAIRS 8.1 If the technician discovers repair work is necessary for proper operation during PMI, FMS, or Load Bank Testing, the repair item(s) will be discussed with the appropriate City representative for evaluation. If authorization to repair is granted, the repair work will need to be performed by the factory trained technician. 8.2 Cost estimates shall be provided to the appropriate City representative prior to repair work performed. 8.3 The City shall maintain the right to obtain offers for all repair work if the Vendor submits a cost estimate that appears excessive. 8.4 As a part of the Proposal for this contract, each Vendor shall also guarantee that all repair parts will be priced competitively at below list price levels. 8.5 All repair work authorized by the City shall be performed in a timely manner. Vendor shall complete all repair work and shall ensure the generator unit(s) are operating properly. 8.6 Under no circumstances shall the technician remove or bypass safety devices, guards, or shields that would compromise the safety of personnel or jeopardize proper operation of the equipment when service is complete. 9.0 EMERGENCY REPAIRS 9.1 During the time this contract remains in effect, the vendor shall provide emergency repair services upon request by the City's representative. 9.2 When possible, all work shall be performed during normal business hours, Monday through Friday between 8:00 A.M and 5:00 P.M. However, situations could arise that may require immediate assistance during nights, weekends, or holidays. Vendor shall maintain a commitment to provide repair services during the entire term of this contract. Regular and overtime rates shall be clearly stated in the proposal and shall include all labor, truck, and equipment costs. Replacement items shall be quoted as the need arises. The vendor agrees that these stated charges shall apply when invoices are prepared. 10.0 VENDOR QUALIFICATIONS 10.1 Vendor must provide technician(s) that are highly skilled with repair, setup, diagnostics, and PM work associated with the generators listed herein. 10.2 Technicians shall provide their own tools and supplies at each job site. 10.3 Technicians shall perform all services in a timely manner to minimize the time in which each generator is out of service. 10.4 Technicians shall be required to remove all debris, discarded parts and material, discarded waste oil, coolant, and other fluids from each job site. Proper disposal is the responsibility of the technician. 10.5 All pricing submitted in Vendor's proposal shall include expenses that will be required during the course of this contract. Vendor shall submit total pricing for all services, materials, labor, and other expenses that can be reasonably anticipated for the services outlined in these specifications. Vendor shall not increase pricing for any of these items during the time this contract remains in effect. It is not necessary to provide this information separately but each Vendor must consider these items as a part of their Proposal. 10.6 Each Vendor submitting a Proposal for this contract must supply information regarding the experience of their company and the technicians employed by them. This information is to be submitted with the proposal submittal. Maintenance and Repair of Fixed Generators RFP 14-11689-MA Stewart & Stevenson Exhibit B Item Qty * U/NI Description Semi- Annual Annual Bi-AnnualLoad Annual Price - Annual lnspectio Full Bank Testing Inspection, Full Inspection n Maintenan only As Maintenance ce required and Load Bank Testing `t B. C D. E. F. =Ex2 G. H. L =F+G+H l 1 EA Cummins 1,000- KW - $ 440 $ 880 $ 2,396 $ 1,645 $ 4,921 Model DFHD-5774238 as specified 2 1 EA Onan/Cummins - 150 KW 275 550 503 1,107 2,160 Model DGFA-3371218 as s ecitied i I FA ! ire al -[nn vier - - r �• • »••, YYv 66u Z,S')b 1,645 4,921 Model 3412 asspecified 4 1 EA Kohler475 KW Model- 385 770 1,323 1,164 3,256 500REOZV asspecified 5 1 EA Caterpillar 120- KW Model 275 550 522 546 1,618 D125-6 asspecified 6 1 EA Generac 100 KW Model - 275 550 565 690 1,805 7703260100 asspecified 7 1 EA Caterpillar 80 KW Model 275 550 656 723 1,929 D80-6 asspecified 8 1 EA Caterpillar 90KW Model 90 275 550 656 723 1,929 938 as specified 9 1 EA Stewart & Stevens 250 KW 330 660 1,156 1,016 2,832 Model - 6V926DTA-2505B asspecified 10 1 EA Generac 350 KW Model - 385 770 1,323 1,166 3,258 7899070100 as specified 11 1 EA Stewart & Stevens 200 KW 330 660 1,156 1,016 2,832 Model - 6GDT200SD as specified 12 1 EA Generac 150 KW Model - 275 550 503 1,107 2,160 9T15068KNNN A as specified 13 1 EA Cummins 200 KW - Model 330 660 1,156 1,016 2,832 NT335GS asspecified l4 t EA Olympia 100 KW Model 275 550 565 690 1,805 PL00PL as specified 15 1 EA Caterpillar 150 AMPS 275 550 503 1,107 2,160 Model 3304 asspecified 16 l EA Kato 10 KW Model 275 550 366 660 1,576 l0FPW4 as specified 17 i EA Yamaha 60 KW Model 275 550 522 546 1,618 EF6000 asspecified 18 I EA Caterpillar400 KW Model 385 770 1,323 1,166 3,258 C15 as s ecitied l'1 1 EA Olympian 50 KW Model 275 550 522 546 1,618 8 D50P1 asspecified Maintenance and Repair of Fixed Generators RFP 14- l 1689-MA Stewart & Stevenson Exhibit B Item Qty * U/iNI Description Semi- Annual Annual Bi-AnnualLoad Annual Price - Annual Inspectio Full Bank Testing Inspection, Full Inspection n Maintenan only As Maintenance ee required and Load Bank Testing 1. B. C. D. E. F. =Ez2 G. K. L =F+G+H 20 I EA Olympian 50 KW Model 275 550 522 546 1,618 D50P1 as specified 21 1 EA Olympian 50 KW Model 275 550 522 546 1,618 D50P1 asspecified 22 1 EA Caterpillar 1250 KW Model 440 880 4,228 3,599 8,707 3512 asspecified 23 1 EA Olympian 17 KW Model 275 550 366 660 1,576 D17LHIS asspecified 24 1 EA Caterpillar 1250 KW Model 440 880 4,228 3,599 8,707 3512 asspecified 25 1 EA Caterpillar400 KW Model 385 770 1,323 1,166 3,258 -TA C15 as specified 26 Caterpillar 155 KW Model 330 660 503 1,107 2,270 SR-4 asspecified 27 1 EA Caterpillar 1250 KW Model 440 880 4,228 3,599 8,707 3512 asspecified 28 1 EA Olympian 17 KW Model 275 550 366 660 1,576 D17LHIS asspecified 29 1 EA Cummins 1750 KW Model 440 880 4,228 3,599 8,707 DQKAA-7364865 as specified 30 1 EA Caterpillar 1250 KW Model 440 880 4,228 3,599 8,707 3512 asspecified 31 1 EA Olympian 17 KW Model 275 550 366 660 1,576 D17LHIS asspecified 32 1 EA Onan 60 KW Model GGHE 275 550 522 546 1,618 5635611 as specified 33 I EA Onan 100 KW Model 275 550 565 690 1,805 100GDBL3311A as specified 34 1 EA Stewart & Stevenson 100 275 550 565 690 1,805 KW Model G415JAY-002 as specified 35 l EA Multiquip 85 KW Model 275 550 522 546 1 618 DCA-8555K asspecified 3j36 1 1DCA-8555K EA Multiquip 85 KW Model 7 275 550 522 546 1,618 ass ecified I i V 1 AL $ 11,715 $ 23,430 $ 45,907 $ 44,638 $ 113,975 Emergency Repairs Response Time Within 2 hours Labor hourly rate - 8 to 5 pm $ 110 Service call fee - 8 to 5 pm $ _ Labor hourly rate - after hours $ 165 Service call fee - after hours $ Exhibit C Maintenance and Repair of Fixed Generators CITY OF LUBBOCK, TEXAS RFP 14-11689-MA II. INSURANCE SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): TYPE AMOUNT I. Worker's Compensation Statutory and Employers Liability $1,000,000 2. Commercial General (public) Liability insurance including coverage for the following: a. Premises operations b. Independent contractors c. Products/completed operations d. Personal injury e. Advertising injury f. Contractual liability g. Medical payments 3. Comprehensive Automobile Combined single limit for bodily injury and property damage of $1,000,000 per occurrence or its equivalent. Combined single limit for Liability insurance, including bodily injury and property Coverage for loading and unloading of $500,000 per occurrence hazards, for: or its equivalent. a. Owned/leased vehicles b. Non -owned vehicles c. Hired vehicles The City of Lubbock shall be named additional insured with a waiver of subrogation in favor of the City on all coverage's. All copies of the Certificates of Insurance shall reference the RFP or proposal number for which the insurance is being supplied. ADDITIONAL POLICY ENDORSEMENTS The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. f. All copies of the Certificates of Insurance shall reference the project name or proposal number for which the insurance is being supplied. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing and Contract Management City of Lubbock 1625 13t' Street, Room 204 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability.