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HomeMy WebLinkAboutResolution - 2014-R0403 - Contract - Coffman Associates Inc.- On-Call Planning Services - 12/04/2014Resolution No. 2014-R0403 Item No. 6.11 December 4, 2014 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to cute for and on behalf of the City of Lubbock, Contract No. 10190 for on-call aning services for Lubbock Preston Smith International Airport, by and between the y of Lubbock and Coffman Associates, Inc., of Lee's Summit, Missouri, and related uments. Said Contract is attached hereto and incorporated in this resolution as if fully forth herein and shall be included in the minutes of the City Council. by the CityCouncil on December 4. 7014 GLE . R061fkkTSON., MAYOR TTEST: Garza, City Secretary AS TO CONTENT: Kelly Campbell, Ekecutive Director of Aviation APPROVED AS TO FORM:: 44 _ v First Assistant City Attorney RES.Contract—Lubbock Airpon-Coffman Associated, Inc 11.19.14 Resolution No. 2014-RO403 AIRPORT PLANNING SERVICES CONTRACT This Agreement, made in Lubbock, Texas, and entered into as of this 4th day of December , 2014 by and between: CITY OF LUBBOCK 5401 North MLK Boulevard Unit 389 Lubbock, Texas 79403 AND: COFFMAN ASSOCIATES, INC. 237 N.W. BLUE PARKWAY, SUITE 100 LEE'S SUMMIT, MISSOURI 64063 hereinafter referred to as the SPONSOR hereinafter referred to as the CONSULTANT FOR THE PURPOSE of providing the following planning services: AIRPORT ALP UPDATE AND hereinafter referred to NARRATIVE REPORT for as the PROJECT LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT DO HEREBY, mutually agree as follows: ARTICLE 1- CONSULTANT'S SERVICES AND RESPONSIBILITIES 1.1 Employment of the Consultant. The SPONSOR hereby agrees to engage the Consultant who in turn agrees to perform the technical and professional services necessary to produce the Project. Mr. Michael W. Dmyterko will represent the Consultant as Project Manager in the performance of this Agreement. No one else will be assigned to act in these capacities without the SPONSOR's prior written approval. The Project Manager shall be responsible for directing and coordinating all the activities of the consultant necessary to complete the Scope of Services. 1.2 Scope of Services. The Consultant shall do, perform and carry out in a satisfactory and proper manner, as determined by the SPONSOR, the services generally outlined below and specifically indicated in Exhibit A - Scope of Services, attached and incorporated by reference hereto. 1.3 Notice to Proceed. The official Notice to Proceed will be issued in writing by the SPONSOR. 1.4 Time of Performance. The services of the Consultant shall be undertaken and completed in a timely fashion. The project schedule is outlined on Exhibit C. 1.5 Responsibility of the Consultant. The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all services furnished by the Consultant C-1 under this Agreement. The Consultant shall, without additional compensation, correct or revise any errors or omissions in any documents prepared in association with this Project. ARTICLE 2 - COMPENSATION AND METHOD OF PAYMENT 2.1 Compensation. It is expressly understood and agreed that the total compensation to be paid to the Consultant shall be a firm fixed price amount of One Hundred Eighteen Thousand Seven Hundred Forty Dollars ($118,740.00) for services specified in Exhibit A - Scope of Services (to also include all Sub -consultant services). Such sum shall constitute full and complete compensation for the Consultant's services, as identified in Exhibit B - Cost Summary, attached and incorporated by reference hereto. 2.2 Method of Payment. The SPONSOR shall pay to the Consultant not more than the fixed price amount set out in Article 2.1 above. Payments shall be at monthly intervals subject to receipt of requisitions for payments from the Consultant specifying that it has performed the work and is entitled to the amount requisitioned under the terms of this Agreement. 2.3 SPONSOR Responsibilities for Compensation. The SPONSOR agrees to pay the Consultant's invoices net upon receipt. At no time will payment of requisitions exceed thirty (30) days from the date of the invoice without written notification to the Consultant. It is expressly understood that the payment process outlined above builds in provisions for the Consultant to carry Project costs for no more than sixty (60) days to minimize interest overheads and provide more planning man-hours for each Project dollar. It is also expressly understood that the SPONSOR has the right to withhold payment of any invoice if he feels that the Consultant has not performed the requisitioned work in a satisfactory manner. If the SPONSOR does decide to withhold payments to the Consultant for any reason, he must provide written notification and an explanation to the Consultant within ten (10) days from receipt of the invoice. 2.4 Consultant Responsibilities for Compensation. The Consultant shall prepare monthly invoices which clearly indicate the progress to date and the amount of compensation due by virtue of that progress. All requisitions for payment shall be for work completed unless otherwise agreed to by the SPONSOR. ARTICLE 3 - CHANGES TO THE SCOPE OF SERVICES The SPONSOR may, at any time, and by written order, make changes in the services to be performed under this Agreement. If such changes cause an increase or decrease in the Consultant's cost or time required for performance of any services under this contract, an equitable adjustment shall be made and the contract shall be modified in writing accordingly. Any claim of the Consultant for adjustment under this clause must be submitted in writing within ten (10) days from the date or receipt by the Consultant of the notification of change. No services for which an additional cost for fee will be charged by the Consultant shall be furnished without the prior written authorization by the SPONSOR. ARTICLE 4 - TERMINATION OF THE AGREEMENT - 49 CFR PART 18 The SPONSOR may, by written notice, terminate this contract in whole or in part at any time, either for the SPONSOR's convenience or because of failure to fulfill the contract obligations. Upon receipt of such notice, services shall be immediately discontinued (unless the notice C-2 directs otherwise) and all materials as may have been accumulated in performing this contract, whether completed or in progress, delivered to the SPONSOR. If the termination is for the convenience of the SPONSOR, an equitable adjustment in the contract price shall be made, but no amount shall be allowed for anticipated profit on unperformed services. If the termination is due to failure to fulfill the Consultant's obligations, the SPONSOR may take over the work and prosecute the same to completion by contract or otherwise. In such case, the Consultant shall be liable to the SPONSOR for any additional cost occasioned to the SPONSOR thereby. If, after notice of termination for failure to fulfill contract obligations, it is determined that the Consultant had not so failed, the termination shall be deemed to have been effected for the convenience of the SPONSOR. In such event, adjustment in the contract price shall be made as provided in paragraph 2 of this clause. The rights and remedies of the SPONSOR provided in this clause are in addition to any other rights and remedies provided by law or under this contract. ARTICLES - ASSURANCES 5.1 Compliance with Regulations. The Consultant shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, DOT) Title 49, Code of the Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference as a part of this contract. 5.2 Nondiscrimination. The Consultant, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of Subconsultants, including procurements of materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 5.3 Solicitations for Subcontractors Including Procurement of Materials and Equipment. In all solicitations either by competitive bidding or negotiation made by the Consultant for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant of the Consultant's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 5.4 Sanctions for Noncompliance. In the event of the Consultant's noncompliance with the nondiscrimination provisions of this contract, the SPONSOR shall impose such contract sanctions as it may determine to be appropriate, including, but not limited to: (a) withholding of payments to the Consultant under the contract until the Consultant complies and/or (b) cancellation, termination, or suspension of the contract, in whole or in part. 5.5 Information and Reports. The Consultant shall provide all information and reports required by the Regulations and directives issued pursuant thereto and shall permit access to C-3 its books, records, accounts, other sources of information, and its facilities as may be determined by the SPONSOR to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of the Consultant is in the exclusive possession of another who fails or refuses to furnish this information, the Consultant shall so certify to the SPONSOR, as appropriate, and shall set forth what efforts it has made to obtain the information. 5.6 Breach of Contract Terms Sanctions - 49 CFR PART 18 Any violation or breach of the terms of this contract on the part of the contractor or subcontractor may result in the suspension or termination of this contract or such other action which may be necessary to enforce the rights of the parties of this agreement. 5.7 Suspension and Debarment - 49 CFR Part 29 The Consultant certifies, by submission of this proposal or acceptance of this contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. It further agrees that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the Consultant or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation/proposal. 5.8 DBE Required Statements - 49 CFR PART 26 Consultant Responsibilities - The Consultant shall agree to the below stated Department of Transportation policy and disadvantaged business enterprises obligation and further agrees to insert the following clauses in any subcontract. Contract Assurance - The Consultant or Subconsultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the Consultant to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the SPONSOR deems appropriate. Prompt Payment - The Consultant agrees to pay each Subconsultant under this contract for satisfactory performance of its contract no later than ten (10) days from the receipt of each payment the Consultant receives from the SPONSOR. The Consultant agrees further to return retainage payments to each Subconsultant within ten (10) days after the Subconsultant's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the SPONSOR. This clause applies to both DBE and non -DBE Subconsultants. 5.9 Inspection of Records. - 49 CFR PART 18 The Consultant shall maintain an acceptable cost accounting system. The SPONSOR, the FAA, and the Comptroller General of the United States shall have access to any books, documents, paper, and records of the Consultant which are directly pertinent to the specific contract for the purposes of making an audit, examination, excerpts, and transcriptions. The Consultant shall maintain all required records for three (3) years after the SPONSOR makes final payment and all other pending matters are closed. Such records shall include hard copy as well as computer readable data. The Consultant shall require all of its payees including, but not limited to, Subconsultants, insurance agents or material suppliers to comply with the provisions of this C-4 clause by including the requirements hereof in a written agreement between the Consultant and payee. 5.10 Ownership of Documents and Other Data. The Consultant agrees that all Designs, Drawings, Specifications, notes, and any other work developed in the performance of this Agreement shall be and remain the sole property of the SPONSOR and may be used on any other work without additional compensation to the Consultant. With respect thereto, the Consultant agrees not to assert any rights and not to establish any claim under the design patent or copyright laws. Any reuse of such documents without written verification or adaptation by Consultant for the specific purpose intended will be at the SPONSOR's sole risk and without liability or legal exposure to Consultant. The Consultant, for the period of three (3) years after completion of the project, agrees to furnish and provide access to all retained materials on the request of the SPONSOR. Unless otherwise provided in the Agreement, the Consultant shall have the right to retain copies of all such materials beyond such period. 5.11 Airport and Airway Improvement Act of 1982, Section 520 - Civil Rights Provisions. The Consultant assures that it will comply with pertinent statutes, Executive orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded from participating in any activity conducted as part of the project. This provision binds the Consultants from the bid solicitation period through the completion of the contract. 5.12 Rlahts to Inventions - 49 CFR Part 29 All rights to inventions and materials generated under this contract are subject to regulations issued by the FAA and the SPONSOR. Information regarding these rights is available from the FAA and the SPONSOR. 5.13 Restrictions Of Federal Public Works Protects. - 49 CFR PART 30 The Consultant or Subconsultant, by submission of an offer and/or execution of a contract, certifies that it: 1. is not owned or controlled by one or more citizens or nationals of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); 2. has not knowingly entered into any contract or subcontract for this project with a contractor that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list; 3. has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a contractor or subcontractor who is unable to certify to the above. If the Consultant knowingly procures or subcontracts for the supply of any product or service of a foreign country on the said list for use on the project, the SPONSOR may direct the cancellation of the contract at no cost to the Government. Further, the Consultant agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in each contract and in all lower tier subcontracts. The Consultant may rely upon the certification of a prospective subcontractor unless it has knowledge that the certification is erroneous. C-5 The Consultant shall provide immediate written notice to the SPONSOR if the Consultant learns that its certification, or that of a Subconsultant, was erroneous when submitted or has become erroneous by reason of changed circumstances. This certification is a material representation of fact upon which reliance was placed when making the award. If it is later determined that the Consultant or a Subconsultant knowingly rendered an erroneous certification, the SPONSOR may direct the cancellation of the contract or subcontract for default at no cost to the Government. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. This certification concerns a matter within the jurisdictions of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001. 5.14 Incorporation of Provisions. The Consultant shall include the provisions of the above paragraphs 1 through 13 in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The Consultant shall take such action with respect to any subcontract or procurement as the SPONSOR or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Consultant may request the SPONSOR to enter into such litigation to protect the interests of the SPONSOR and, in addition, the Consultant may request the United States to enter into such litigation to protect the interests of the United States. ARTICLE 6 - SUSPENSION OF WORK The SPONSOR may order the Consultant, in writing, to suspend all or any part of the work for such period of time as he may determine to be appropriate for the convenience of the SPONSOR. If the performance of all or any part of the work is, for any unreasonable period of time, suspended or delayed by an act of the SPONSOR in the administration of this contract, or by its failure to act within the time specified in this contract (or if no time is specified, within a reasonable time), an adjustment shall be made for any increase in cost of performance of this contract necessarily caused by such unreasonable suspension or delay, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension or delay to the extent (1) that performance would have been suspended or delayed by any other cause, including the fault or negligence of the Consultant or (2) for which an equitable adjustment is provided for or excluded under any other provision of this contract. ARTICLE 7 - INSURANCE Unless otherwise specified, the SPONSOR shall be shown as an additional insured on all applicable insurance policies except professional liability and worker's compensation. All general and automobile liability insurance shall be written on an occurrence basis unless C-6 otherwise agreed to in writing by the SPONSOR. The SPONSOR shall be given written thirty (30) days notice of any insurance polity cancellation. 1. Professional Liability: The Consultant shall maintain, throughout the duration of this Agreement, Professional Liability Insurance in an amount not less than one million dollars ($1,000,000), per claim and annual aggregate, and shall provide the SPONSOR with certification attached to this Agreement. 2. Commercial General Liability Each Occurrence $1,000,000 General Aggregate $2,000,000 The policy must also include personal injury; products/completed operations; contractual liability and independent contractors. 3. Worker's Compensation: The Consultant shall retain Worker's Compensation Insurance in the statutory amounts. 4. Employer's Liability: Bodily Injury by Accident $1,000,000 (each accident) Bodily Injury by Disease $1,000,000 (policy limit) Bodily Injury by Disease $1,000,000 (each employee) S. Automobile Insurance: The Consultant shall maintain a policy in the minimum amounts as required for general liability to protect against claims for bodily injury and/or property damage arising out of the ownership or use of any owned, hired and/or non - owned vehicle. 6. Subconsultant's Insurance: If a part of this Agreement is to be sublet, the Consultant shall either: a) Cover all subconsultants in its insurance policies; or b) Require each subconsultant not so covered to secure insurance which will protect against all applicable hazards or risks of loss in the amount so designated. 7.1 Indemnity Consultant agrees to hold harmless and indemnify the SPONSOR from any and all claims of liability resulting from Consultant's performance of this contract. Consultant agrees to maintain comprehensive general liability insurance in an amount not less than one million dollars ($1,000,000.00) including the SPONSOR as an additional insured. The Consultant shall indemnify and hold harmless the SPONSOR as to any and all damages, claims, or losses, including attorney's fees, arising out of the negligent acts or omissions of its subconsultants. ARTICLES - COMPOSITION OF CONSULTANT If the Consultant is comprised of more than one legal entity, each such entity shall be jointly and severally liable. C-7 ARTICLE 9 - INTERESTS AND BENEFITS 9.1 Interest of Consultant. The Consultant covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. The Consultant further covenants that, in the performance of this Contract, no person having any such interest shall be employed. 9.2 Interest of Members of SPONSOR and Others. No officer, member or employee of the SPONSOR and no member of its governing body, who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the services to be performed under this Contract, shall participate in any decision relating to the contract which affects his personal interest or have any personal or pecuniary interest, direct or indirect, in the Contract or the proceeds thereof. 9.3 lobbyina and Influencing Federal Employees - 49 CFR Part 20 No Federal appropriated funds shall be paid, by or on behalf of the Consultant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant and the amendment or modification of any Federal grant. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal grant, the contractor shall complete and submit Standard Form -LLL, "Disclosure of lobby Activities," in accordance with its instructions. ARTICLE 10 - ASSIGNABILITY The Consultant shall not assign any interest in this contract, and shall not transfer any interest in the same without the prior written consent of the SPONSOR thereto: provided, however, that claims for money due or to become due to the Consultant from the SPONSOR under this contract may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the SPONSOR. NON ARBITRATION The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. IN WITNESS WHEREOF, the SPONSOR and the Consultant have executed this AGREEMENT. EXECUTED this 4th day of December —2014. FOR THE SPONSOR: FOR THE CONSULTANT: CITY OF LUBBOCK COFFMAN ASSOCIATES, INC. BY: GLEN .ROBERTSON, MAYOR ATTEST: Reb a Garza, City Secretar 0 lce APPROVED AS TO CONTENT: I , 5 1 Kelly Campbell, Executive Director of Aviation APPROVED AS TO FORM: 64� Mitchell Satterwhite, First Assistant City Attorney BY: , 4� STEVEN G. BENSON, Chief Executive Officer ATTEST: Michael W. Dmyterko, Acipal EXHIBIT A SCOPE OF SERVICES For a Airport Layout Plan (ALP) Narrative Report for LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT LUBBOCK, TEXAS INTRODUCTION Lubbock Preston Smith International Airport (LBB) ALP Narrative Report Study Scope of Services is being prepared to establish the goals of the project and framework from which all parties to the project may participate. The objective of the study is to provide the airport sponsor with proper guidance for improving the layout of the taxiway system at LBB. This study will utilize FAA criteria and planning efforts to determine an optimum taxiway system to improve airfield efficiency and safety. Coordination between the Sponsor, the Federal Aviation Administration (FAA), and other parties with an interest in the airport will be essential to bringing together all facts and data relevant to the project and to developing an updated development plan. Specific objectives of the study Scope of Services will be: • Analyze existing airfield pavements to determine compliance with FAA's revised geometrical standards included in Advisory Circular (AC)150/5300-13A; • Alternative taxiway layouts to include new taxiways, modifications to existing taxiways, and/or removal of some existing taxiways; • Examine landside areas for potential improvements to increase revenue opportunities or improve efficiencies. The analysis will be a global exercise which will include the commercial passenger complex; • Following collaboration with the airport sponsor, FAA, and airport users, provide an updated Airport Layout Plan Drawing set which included recommended airport improvements. • Based on earlier recommendations, prepare airport development priorities and five-year capital improvement program. ELEMENT 1- AIRPORT ANALYSIS AND ALTERNATIVES Task 1.1- Review and Validate Extant FAA Aviation Forecasts Description: There will be no new forecasting prepared for this study process; however, forecast data will be required to perform some of the analysis. The FAA Terminal Area Forecast (TAF) will be examined and utilized for this study. It will be examined to determine applicability and reasonability first. If any of the TAF figures are deemed not applicable or unreasonable, the forecasts will be modified as necessary by Coffman Associates. Task 1.2 - Airfield System Operational Analysis Description: Perform an analysis of the current airfield operational system at Lubbock Preston Smith International Airport with regard to safety and functional efficiency. FAA safety and design standards for the airport's critical aircraft will be considered. All historical FAA, RSAT, or other (previous planning exercises) recommendation will be considered as well. The goal of the analysis will be to determine if any existing airfield layout or geometry is inefficient and/or does not meet current FAA design standard. Task 1.3 - Airfield System Alternatives Analysis Description: Formulate a series of alternatives for the airfield system based upon the operational analysis in Task 1.1. The alternatives will address options to improve safety and efficiency. The alternatives will be evaluated with regard to safety, optimization, functional efficiency, logistical (phased) development, and development cost. The alternatives may be submitted for the purposes of a Safety Management System (SMS) process that could include input from the FAA, LBB, ATCT, airlines and other stakeholders. This process could result in the development of a FAA Risk Management Decision Document if required to be coordinated through an SMS process. Task 1.4 - Airfield System Recommendations Description: Based upon the results of the alternative analysis, coordination activities, issues, comment and direction from the airport staff, prepare and refine a preferred airfield system improvement concept. This process will involve the development of conceptual airfield plan, and a refinement of development costs, and a priority schedule for development. Task 1.5 - Landside Facility Recommendations Description: An analysis of landside facilities will be made to determine if existing facilities are sufficient to meet demand. The analysis will be global in approach and will offer generalize recommendations if any are necessary. Airline terminal, air cargo, and general aviation facilities will be examined. ELEMENT 2 - UPDATE ALP DRAWING SET The purpose of this study element is to develop a new set of Airport Layout Plans and Drawings for Lubbock Preston Smith International Airport. All plans are prepared in a format that is readily acceptable to the FAA and can be utilized by airport officials in carrying out implementation. All plans will be produced utilizing the most current version of AutoCAD software. The AutoCAD drawings will be a deliverable item to LBB at the completion of this project. Seven hard copy blackline prints (22" x 34") of the ALP set and one CD-ROM with a PDF of the ALP set will be provided to the FAA for airspace review. Additional copies of the ALP set will be provided as necessary for Sponsor and FAA review. The ALP will be completed according to the FAA Southwest Region ALP checklist. The checklist will be frlled out accordingly and submitted along with the ALP drawings for FAA review as a quality control measure. Task 2.1- Airport Layout Drawing Description: Following the Recommended Airport Master Plan Concept developed in previous tasks and FAA's checklist (for items applicable to this project) an Airport Layout Drawing (ALD) for the airport will be prepared utilizing AutoCAD software. The existing airport layout plan will be updated to reflect changed physical features, wind data, runway and taxiway data, and airport data. Guidelines for the preparation of an airport layout plan as defined by the FAA Southwest Region Checklist for Master Plan and Airport Layout Plan will be followed. The ALD will follow guidance in FAA AC 150/5300-13A, Airport Design, and AC 150/5070-613, Airport Master Plans, Change 1, Appendix D. Task 2.2 - Update Part 77, Approach Zone Profiles, and Inner Approach Surface Drawings Description: Update the Part 77, Inner Approach Zone Profiles, and Inner Approach Surface Drawings in accordance with FAA AC 150/5300-13A Airport Design, and AC 150/5070-613, Airport Master Plans, Change 1, Appendix D. Updated obstruction information will be derived from best available data supplied by the FAA and Sponsor, and supplemented with U.S. Geological Survey (U.S.G.S.) base maps which will be super- imposed on the airspace drawing. Blackline prints (22" x 34") will be provided as necessary for Sponsor and FAA review. It should be noted that no new approach obstruction survey work will be obtained under Element 3. Task 2.3 - Update Terminal Area Drawing(s) Description: Update the terminal area drawings for the airport reflecting recent development and recommended development. Proposed development will follow analysis of existing property to determine suitability for usage. The task will include up to three (3) alternative layouts presented to airport staff in determining the recommended landside layout. Analysis in this task will aid in determining airport land use guidelines in Task 2.5. The landside facility drawing will be updated in accordance with FAA AC 150/5300-13A, Airport Design, and AC 150/5070-6B, Airport Master Plans, Change 1, Appendix D. Blackline prints (22" x 34") will be provided as necessary for Sponsor and FAA review. Task 2.4 - Prepare Airport Land Use Plan Description: The Airport Land Use Plan will be prepared in accordance with FAA AC 150/5300-13A, Airport Design, and AC 150/5070-613, Airport Master Plans, Change 1, Appendix D. The on- and off -airport land uses will be depicted by general use categories. Blackline prints (22" x 34") will be provided as necessary for Sponsor and FAA review. This element will include updating the existing and ultimate airport noise exposure contours. Since no new forecasting will be completed via this effort, FAA TAF forecast information will be utilized for the development of ultimate noise contours. ELEMENT 3 - CAPITAL IMPROVEMENT PROGRAM The purpose of this element is to outline a 10 year capital improvement program (CIP) to be usable in formulating the Airport CIP, or ACIP, for the FAA. The CIP will incorporate local priorities as well as those projects identified through this planning process. Task 3.1- Prepare Airport Development Priorities and Cost Estimates Description: Prepare the airport development priorities and cost estimates (in current dollars) for the selected planning concept for Lubbock Preston Smith International Airport, thereby ensuring that logical prioritization of improvements are given proper consideration in the development of the capital improvement program. Items that are eligible for funding under the Airport Improvement Program will be identified in accordance with FAA Order 5100.39A, Airport Improvement Program (AIP) Handbook. Task 3.2 - Prepare Capital Improvement Program (CIP) Description: Develop a recommended 10 -year airport capital improvement program. ELEMENT 4 - FINAL REPORTS AND MEETINGS Task 4.1- Coordination Meetings Description: The planning process will require on-site meetings at periodic points in the study. This task will include two (2) meetings that could take place at LBB and/or in the FAA Southwest Region offices in Forth Worth, Texas. One meeting will be undertaken with the sponsor to outline alternatives and the second will be for the FAA and/or sponsor for final recommendations and approval. Task 4.2 — Final Reports Description: A draft final report will be submitted to the Airport Sponsor and FAA (if requested). This report will include information completed in Elements 1 through 3. Ten (10) copies of the draft final report will be submitted so as to allow the airport sponsor to review and offer final comments/recommendations. Once the draft airport narrative report has been approved, a final report will be submitted to the airport sponsor. Ten (10) copies of the Final Report will be provided, in addition to ten (10) digital copies of the entire plan (text and graphics) in a PDF format. The airport layout plan drawing will be provided in AutoCad (.dwg) file format. EXHIBIT B PROJECT COST SUMMARY AIRPORT LAYOUT PLAN UPDATE NARRATIVE REPORT LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT November -14 Version Principal ELEMENTrfASK 57,800 AIRPORTr ALTERNATIVES PERSON DAYS Senior Planner Planner Et,320 $7,000 Technical $840 COSTS COFFMAN LABOR EXPENSES SUB TASK/ELEMENT TOTAL 1. 1Review and Validate FAA Forecasts 0 1 1 2 54.000 $0 $0 $4,000 1.2 Airfield System Operational Analysis 1 1 5 4 $11 480 $0 $0 $11.480 1.3 Airfield System Alternative Analysis 01 11 31 2 $6.000 $0 $0 $6,000 1.4 Airfield System Recommendations 1 01 11 31 21 56.000 $0 $0 $6,000 1.5 Landside Facility Recommendations 1 01 21 31 2 $7.320 $0 $0 $7,320 SUBTOTAL-ELEMENTI I t 6F-- 15 12 $34.800 50 $0 $34,800 ELEMENT 2 - UPDATE AIRPORT LAYOUT PLAN DRAWINGS 2.1 U date Air La out Dmwin ALD 0 3 2 10 $14,360 $0 $0 $14,360 2.2 U date F.A.R. Part 77 Drawin and IA SD' ' 0 1 1 10 $10 720 $0 $0 $10,720 2.3 Update Terminal Area Drawings 0 1 2 8 $10,040 $0 $0 $10,040 2.4 U date Land Use Ma 0 1 3 4 $7,680 $0 $0 $7,680 SUBTOTAL-ELEMENT2 0 6 al 32 $42,800 $0 $0 $42,800 IMPROVEMENTELEMENT 3 - CAPITAL PROGRAM 4.1 Pre are Proiect Priorities and Cost Estimates 0 2 t 2 $5,320 $0 $4,500 $9,820 4.2 Pre are CIP 11 21 11 4 $8,5001 Sol $0 $8,800 SUBTOTAL- ELEMENT 3 t 41 21 6 $14,1201 $0 $4,5001 $18,620 REPORTSELEMENT 4 - FINAL PRO . 4.1 Coordination Meelin s 2 4 1 0 0 $8,520 $3,600 80 $12,120 4.2 Dm0 and Final Reports I 1 21 11 4 $8,8001 $1,600 $0 $10,400 SUBTOTAL-ELEMENT4 5 311 4 $17,3201 $5,200 $0 $22,520 TOTAL COSTS 1 71 191 261 54 $109,0401 $5,2001 $4500 $118740 ' Element will utilize best available data provided by Sponsor and FAA; No new survey of approach areas will be conducted in this task r Element will not conform to FAA AIC 16, 17, and/or 1S; No new survey data is scoped for collection EXHIBIT C PROJECT SCHEDULE AIRPORT LAYOUT PLAN UPDATE NARRATIVE REPORT LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT ELEMENT MONTHS Notice to Proceed Initiation Airport Analysis and Alternatives 1 2 3 4 5 6 7 8 9 10 11 12 Update Airport Layout Plans Capital Improvement Program Final Review/Documentation PAC Meetings ♦ Icity Council Approval