HomeMy WebLinkAboutResolution - 2014-R0383 - Contract - R.E. Jaes Gravel Co. - Sand, Rock, And Gravel - 11/20/2014Resolution No. 2014-R0383
Item No. 6.9
November 20, 2014
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, a Contract between the City of Lubbock
and R.E. JANES GRAVEL CO. for the purchase of sand, rock and gravel, Contract No.
12068. Said contract is attached hereto and incorporated in this Resolution as if fully set
forth herein and shall be included in the minutes of the Council.
Passed by the City Council this 20th day of December 2014.
�tr •�'• �•
ATTEST:
Reba T
a Garza, City Secretary
APPROVED AS TO CONTENT:
R. Keith Smith, P.E., Director of Public Works
Resolution No. 2014-RO383
City of Lubbock, TX
Contract for Services
Sand, Rock and Gravel
Contract 12068
THIS CONTRACT made and entered into this 20th day of November, 2014, by and between
the City of Lubbock ("City"), and R.E. Janes Gravel Co., ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Sand, Rock and Gravel and
bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City
authorized the execution, in the name of the City of Lubbock a contract with said Contractor
covering the purchase and delivery of the said Sand, Rock and Gravel.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well
as the financial consideration hereinafter referred to, the parties hereby covenant and agree as
follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are
attached hereto and made part hereof, Contractor will deliver to the City, Sand, Rock and
Gravel and more specifically referred to as items one through ten on the bid form
submitted by the Contractor.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be
done the work provided for in this Contract and to complete and finish the same
according to the attached bid form, offer, and terms and general conditions contained
herein.
3. The Contractor shall perform the work according to the procedures outlined in the bid
form and general conditions attached hereto. The contract shall be for a term of one year,
with the option of four, one year extensions, said date of term beginning upon formal
approval. The City does not guarantee any specific amount of compensation, volume,
minimum or maximum amount of services under this contract.
4. This contract shall remain in effect until the expiration date, performance of services
ordered, or termination of by either party with a thirty (30) day written notice. Such
written notice must state the reason for cancellation. The City of Lubbock reserves the
right to award the canceled contract to the next lowest and best bidder as it deems to be in
the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or
representative of City with regard to performance of the Services. Contractor shall not
represent that it is, or hold itself out as, an agent or representative of City. In no event
shall Contractor be authorized to enter into any agreement or undertaking for or on behalf
of City.
6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
7. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of
relief in a court of competent jurisdiction. Further, the City shall not be subject to any
arbitration process prior to exercising its unrestricted right to seek judicial remedy. The
remedies set forth herein are cumulative and not exclusive, and may be exercised
concurrently. To the extent of any conflict between this provision and another provision
in, or related to, this document, this provision shall control.
8. At any time during the term of the contract, or thereafter, the City, or a duly authorized
audit representative of the City or the State of Texas, at its expense and at reasonable
times, reserves the right to audit Contractor's records and books relevant to all services
provided to the City under this Contract. In the event such an audit by the City reveals
any errors or overpayments by the City, Contractor shall refund the City the full amount
of such overpayments within thirty (30) days of such audit findings, or the City, at its
option, reserves the right to deduct such amounts owing the City from any payments due
Contractor.
9. Nonappropriation: All funds for payment by the City under this contract are subject to the
availability of an annual appropriation for this purpose by the City. In the event of
nonappropriation of funds by the City Council of the City of Lubbock for the goods or
services provided under the contract, the City will terminate the contract, without
termination charge or other liability, on the last day of the then -current fiscal year or
when the appropriation made for the then -current year for the goods or services covered
by this contract is spent, whichever event occurs first. If at any time funds are not
appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on thirty (30) days prior written notice, but failure to give such notice shall be of
no effect and the City shall not be obligated under this contract beyond the date of
termination.
10. Assigning or Subletting the Contract: The Contractor shall not assign or sublet the
contract, or any portion of the contract, without written consent from the Director of
Purchasing and Contract Management. Should consent be given, the Contractor shall
insure the Subcontractor or shall provide proof on insurance from the Subcontractor that
complies with all contract Insurance requirements.
11. Indemnity/Waiver. Contractor shall indemnify, hold harmless, and defend the City of
Lubbock, its officers, employees, elected officials, agents, and representatives (herein
collectively referred to as "Indemnitees") from and against any and all liability, alleged
liability, suits, action, legal proceedings, claims, or demands incurred as a result of, or in
connection with, this Contract or the work to be performed hereunder, including cost of
suit, attorneys' fees, and all other related costs and expenses of whatever kind or
character arising directly or indirectly from any cause whatsoever in connection with or
incidental to this Contract, or the work to be performed hereunder, including such injury
or harm as may be caused in part by any neglect, act, or omission of the Indemnitees,
excepting only such injury or harm as may be caused solely by an act or omission
thereof. Notwithstanding the foregoing, the Contractor specifically agrees to so
indemnify, hold harmless, and defend the Indemnitees from and against any and all such
liability, suits, action, legal proceedings, claims, or demands that may be made or pursued
by an employee of Contractor, or of any subcontractor, or anyone acting on behalf of
Contractor in connection with or incidental to this Contract which are alleged to be
attributable to any condition of or upon the City's property, facilities, materials, or
equipment, including where such condition and resulting injury is caused in part by any
negligent act or omission of the Indemnitees, but excepting only such injury or harm as
may be caused solely by an act or omission of the Indemnitees. Contractor agrees to
waive any and all claims and suits covered by this indemnity agreement, and agrees that
any insurance carrier involved shall not be entitled to subrogation under any circumstance
against the Indemnitees.
12. The contractor shall obtain and maintain in full force and effect during the term of the
contract, commercial general liability coverage with insurance carriers admitted to do
business in the State of Texas. The insurance companies must carry a Best's Rating of
A- VII or better. The policies will be written on an occurrence basis, subject to the
following minimum limits of liability:
TYPE AMOUNT
Commercial General Liability Per Occurrence: $1,000,000
General Aggregate
Products-Comp/Op AGG
Personal & Adv. Injury
Contractual Liability
Automotive Liability Any Auto: $1,000,000
Combined Single Limit
Bodily Injury (Per Person)
Bodily Injury (Per Accident)
Property Damage
Workers Compensation Statutory Amounts: $500,000
Employers' Liability
And/or
Occupational Medical & Disability
The City of Lubbock shall be named additional insured on a primary and non
contributory basis, with a waiver of subrogation in favor of the City on all coverage's. All
copies of the Certificates of Insurance shall reference the project name or bid number for
which the insurance is being supplied.
13. This Contract consists of the following documents set forth herein; General Conditions
and Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first above written. Executed in triplicate.
CITY OF LUBBOCI
Glen C. Rob q n, a r
ATTEST:
Rebe a: Garza, City Secretary
APP Iff AS CONTENT:
K in Lav, Street Superintendent
CONTRACTOR
BY � Its . '
Authorized Representative
C-1 Ill C�l 2 C E tJ
Print Name
Address
City, State, Zip Code
11. GENERAL CONDITIONS
**** PLEASE READ CAREFULLY ****
These General Conditions apply to all bids and become a part of the terns and conditions of any bid submitted. The City shall
mean the City of Lubbock.
1Quantities: The quantities appearing in this Invitation to Bid are approximate only and the City reserves the right to increase,
decrease or delete any or all items. If the quantities of materials to be furnished are increased, such increase shall be paid for
according to the unit prices established for the item. In making its bid hereunder, the Seller expressly recognizes the rights of
the City provided herein, and further recognizes that the Seller shall have no claims against the City for anticipated profits for
the quantities called for, diminished or deleted.
2 Product Guarantee: Seller guarantees equipment or product offered will meet or exceed specifications identified in this bid
invitation. The Seller shall, upon request, replace any equipment or product proved to be defective and make any and all
adjustments necessary without any expense to the City. If at any time, the equipment or product cannot satisfactorily meet
the requirements of the specifications, the Seller shall upon written request from the City, promptly remove such equipment
or product without any further expense to the City. At the City's request, Seller will provide evidence sufficient to
demonstrate such equipment or product meets the foregoing.
3 invoices: Seller shall submit separate invoices, in duplicate, on each purchase order or purchase release after each delivery.
Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable.
Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the
freight waybill when applicable, shall be attached to the invoice. Mail to Accounts Payable, City of Lubbock, P.O. Box
2000, Lubbock, Texas 79457. Payment shall not be due unless and until the Seller shall not be in default under the terms of
the contract, and until the above instruments are submitted after delivery. CITY MAY MAKE PAYMENTS FOR
PURCHASES UNDER THIS CONTRACT USING THE CITY'S MASTERCARD PURCHASING CARD (PCARD). THE
SELLER AGREES TO ACCEPT PCARD PAYMENTS WITHOUT ANY ADDITIONS OR SURCHARGES.
4 Delivery Delay: When delivery delay can be foreseen, the Seller shall give prior notice to the Purchasing Director, who shall
have the right to extend the delivery date if reasons for delay appear acceptable. The Seller must keep the Purchasing
Director informed at all times of the status of the order.
5 Damage Assessment: Default in any manner under the contract, including, but not limited to default on promised delivery,
without acceptable reasons, or failure to meet specifications hereunder authorizes the Purchasing Director to purchase goods
elsewhere and charge any increase in cost and handling to the defaulting Seller, and/or exercise any and all rights available to
it by law, equity and/or under the terms of the contract. Every effort will be made by the Purchasing Office to locate the
goods at the same or better price as than originally contracted.
6 Late Delivery Fee: The City will also have the option to charge the vendor a fee of $50.00 per vehicle per day for late
delivery. Late fee applies when vendor has not requested and received prior written permission and approval from the
ordering entity to make delivery after the number of days established by the contract or the purchase.
7 Packaging: Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly
and permanently marked as follows: (a) Seller's name and address. (b) Consignee's name, address and purchase order or
purchase release number and the supply agreement number if applicable, (c) Container number and total number of
containers, e.g., box 1 of 4 boxes, and (d) the number of the container bearing the packing slip. Seller shall bear cost of
packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform
with requirements of common carriers and any applicable specifications. The City's count or weight shall be final and
conclusive on shipments not accompanied by packing lists.
8 Delivery Time: Deliveries will be accepted only during receiving hours: 9:00 A.M. - 3:30 P.M., Monday through Friday,
except on City holidays, at the designated location.
9 Damage: The City assumes no liability for goods delivered in damaged or unacceptable condition. The Seller must handle all
claims with carriers, and in case of damaged goods, shall ship replacement goods immediately upon notification by the City.
10 No Warranty By The City Against Infringements: As part of the contract for sale, Seller agrees to ascertain whether goods
manufactured in accordance with the specifications attached to the contract will give rise to the rightful claim of any third
person by way of infringement of the like. The City makes no warranty that the production of goods according to the
specification will not give rise to such a claim, and in no event shall The City be liable to Seller for indemnification in the
event that Seller is sued on the grounds of infringement or the like. If Seller is of the opinion that an infringement or the like
will result, he will notify the City to this effect in writing within two weeks after the signing of the contract. If the City does
not receive notice and is subsequently held liable for the infringement or the like, Seller will save The City harmless. If
Seller in good faith ascertains the production of the goods in accordance with the specifications will result in infringement or
the like, the contract shall be null and void.
Q:Pwchau/aid DocvM 15-1206&DG Sand. Rock and Gravd
22
11 Material Safety Data Sheets: Seller shall provide the City of Lubbock with current Material Safety Data Sheets (MSDS) for
each chemical defined as hazardous under the Texas Hazard Communication Act (every chemical bearing any manner of
warning label on the container) to comply with provisions of the Texas Hazard Communication Act, Title 6, Subchapter D,
Chapter 502, Texas Health and Safety Code Ann. (This Act is corollary to OSHA Standard 29 CRF 1910.1200, which is
generally known as the Right to Know Law.)
12 Shipment Under Reservation Prohibited: Seller is not authorized to ship the goods under reservation and no tender of a bill of
lading will operate as a tender of goods.
13 Title & Risk Of Loss: The title and risk of loss of the goods shall not pass to the City until the City actually receives and
takes possession of the goods at the point or points of delivery as provided herein.
14 No Replacement of Defective Tender: Every tender of delivery of goods must fully comply with all provisions of the contract
as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach of
the contract and Seller shall not have the right to substitute a conforming tender, provided, where the time for performance
has not yet expired, the Seller may reasonably notify the City of his intention to cure and may then make a conforming tender
within the Contract time but not afterward.
15 Gratuities: The City may, by written notice to the Seller, cancel the contract or purchase order without liability to Seller if it
is determined by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Seller,
or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view toward securing a
contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with
respect to the performing of such a contract. In the event the Contract is canceled by the City pursuant to this provision, the
City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by
Seller in providing such gratuities.
16 Special Tools & Test E ui ment: If the price stated on the face hereof includes the cost of any special tooling or special test
equipment fabricated or required by Seller for the purpose of filing this order, such special tooling or equipment and any
process sheets related thereto shall become the property of the City and to the extent feasible shall be identified by the Seller
as such.
17 Nan -Arbitration: The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction.
Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial
remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this provision shall control.
18 Warranty -Price: a. The price to be paid by the City shall be that contained in Seller's bid which Seller warrants to be no
higher than Seller's current prices on orders by other parties for products of the kind and specification covered by the contract
for similar quantities under similar or like conditions and methods of purchase. In the event Seller breaches this warranty, the
prices of the items shall be reduced to the Seller's current prices on orders by other, or in the alternative. The City may cancel
the contract without liability to Seller for breach or Seller's actual expenses. b. The Seller warrants that no person or selling
agency has been employed or retained to solicit or secure the contract upon an agreement or understanding for commission,
percentage brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling
agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty the City shall
have the right in addition to any other right or rights to cancel the contract without liability and to deduct from the Contract
price, or otherwise recover the full amount of such claimed commission, percentage, brokerage, or contingent fee.
19 Safety Warranter Seller warrants that the product sold to the City shall conform to the standards promulgated by the U. S.
Department of Labor under the Occupational Safety and Health Act of 1970 and/or any other governmental agency standards
or regulations. In the event the product does not conform to each OSHA or other standards, Seller shall be in default
hereunder, and the City may exercise and of the remedy provided for herein, including but not limited to return of the product
for correction or replacement at the Seller's expense. In the event Seller fails to make the appropriate correction within a
reasonable time, correction made by the City will be at the Seller's expense
20 Right_of Inspection: The City shall have the right to inspect the goods at delivery before accepting them.
21 Vendor retrieval of Vehicles: Vendor shall remove noncompliant vehicles (s) form City premises within five working days
after receiving written notification from the ordering entity. If vehicle is not removed by vendor within the five working days
time frame, the city may arrange for vehicles to be removed and secured by a local towing and storage facility. Vendor will
be responsible for payment of all related towing and storage charges. The City will not be responsible for payment of all
related towing and storage charges. The City will not be responsible for liable for damage or loss of noncompliant vechiles
with remain on City premises, or which are removed by towing company, five working days after vendor is notification.
22 Cancellation: The City shall have the right to cancel for default all or any part of the undelivered portion of this order if
Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent and/or files
bankruptcy or has bankruptcy filed against it. Such right to cancellation is in addition to and not in lieu of any other remedies
which the City may have in law, equity or hereunder.
Q:PurchawDid DoeNITa 15-12OWDG Sand. Rook aad Gravd
23
23 Termination: the City may terminate the contract or purchase order in whole, or in part. Termination hereunder shall be
effected by the delivery to the Seller of a "Notice of Termination" specifying the extent to which the contract or purchase
order is terminated and the date upon which such termination becomes effective. In the event of said termination, in whole or
in part, provided that Seller shall not be in default under the Contract, the Seller shall be entitled to payment only for goods
actually delivered, and/or services actually performed under and in compliance with the terms of the contract or purchase
order.
24 Force Maieure: Neither party shall be held responsible for losses or damages hereunder, if the fulfillment of any terms of
provisions of the contract is delayed or prevented by strike, walkouts, acts of God, or public enemy, fire, or flood.
25 Assignment -Delegation: No right or interest in the contract shall be assigned or delegation of any obligation made by Seller
without the written permission of the City. Any attempted assignment or delegation by Seller shall be wholly void and
totally ineffective for all purposes unless made in conformity with this paragraph.
26 Waiver: No claim or right arising out of a breach of the contract can be discharged in whole or in part by a waiver or
renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by
the aggrieved parry.
27 Interpretation -Parole Evidence: This writing, plus any specifications for bids and performance provided by the City in its
advertisement for bids and any other document provided by Seller as part of his bid, is intended by the parties as a final
expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement.
Whenever a term defined by the Uniform Commercial Code is used in the contract, the definition contained in the Code is to
control.
28 Applicable Law: The Contract shall be governed by the Uniform Commercial Code. Wherever the tern "Uniform
Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas
as effective and in force on the date of the contract.
29 Right To Assurance: Whenever one party to the contract in good faith has reason to question the other party's intent to
perform he may demand that the other party give written assurance of this intent to perform. In the event that a demand is
made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation
of the Contract.
30 Indemnification: Seller shall indemnify, defend, keep and save harmless the City, its agents, officials and employees, against
all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in
anywise arise or accrue against the City in consequence of the granting of the contract or which may anywise result there
from, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Seller or
its employees, or of the subcontractor or assignee or its employees, if any, and the Seller shall, at his own expense, appear,
defend and pay all charges of attorneys and all costs and other expenses arising there from or incurred in connection
therewith, and, if any judgment shall be rendered against the City in any such action, the Seller shall, at its own expenses,
satisfy discharge the same. Seller expressly understands and agrees that any bond required by the contract, or otherwise
provided by Seller, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City as
herein provided.
31 Nonappropriation: All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of
Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination
charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current
year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not
appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written
notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the
date of termination.
32 Time: It is hereby expressly agreed and understood that time is of the essence for the performance of the contract, and failure
by Seller to meet the time specifications of the contract will cause Seller to be in default of the contract.
33 Silence of Specification: The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed
description concerning any point, shall be regarded as meaning that only the best commercial products and practices are to
prevail and that only material and workmanship of the finest quality are to be used. All interpretations of the specifications in
this bid shall be made on the basis of this statement. The items furnished under this contract shall be new, unused, of the
latest product in production to commercial trade, and shall be of the highest quality as to materials used and workmanship.
Manufacturer furnishing these shall be experienced in design and construction of such items and shall be an established
supplier of the item bid.
34 Environmental Stewardship: The City of Lubbock is fully committed to environmental excellence. It is the policy of the City
to demonstrate sound environmental performance by controlling and mitigating the environmental impact of City activities,
operations, and services. This commitment extends to the procurement and contracting process. Contractors and suppliers
selected to provide services and materials to the City are required to uphold an equally high standard. To that end all
Q:PurchaWaid DocsM 15 -12068 -DG Sand. Rods and Orovd
24
contractors and suppliers hired by the City agree to maintain full compliance with any and all applicable environmental
regulations. In addition, contractors and suppliers agree to implement whatever processes and procedures necessary to reduce
and eliminate pollution and wastes and conserve natural resources while under contract with the City. To the greatest extent
possible, while still delivering the highest quality service or material, City contractors and suppliers, as well as any sub-
contractors under their supervision, will:
• minimize waste and pollution generation;
• conserve natural resources and energy;
• minimize the use of hazardous materials by choosing the least toxic - yet effective - materials and products;
• use the highest available post -consumer content materials and products;
• recycle and/or reuse as much as is possible, waste materials; and
• incorporate into project design energy efficient fixtures, appliances and mechanical equipment.
35 The City Right to Audit: At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit
Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an
audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of
such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct
such amounts owing the City from any payments due Contractor.
36 Assigning or Subletting the Contract:
The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the
Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the
Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance
requirements
Q:PordhavAid ooWFM IS- I2OWDG Siad, Ro& W cavd
25
BID FORM
Sand, Rock and Gravel
City of Lubbock, TX
ITB No. 15 -12068 -DG
In compliance with the Invitation to Bid 15 -12068 -DG, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 15 -12068 -DG is by reference incorporated in this contract. The Bid Form
must be completed in blue or black ink or by typewriter.
ITEM
QTY
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE*
BID
EXTENDED
COST
Delivery
Days
ARO**
1.
6,500
TN
"00" Backfill Gravel
C� L co
2.
500
IN
'%" Base Aggregate ('/a" Base
Course Gravel)
&D
) C�
3.
600
TN
'/t" Base Aggregate ('/." Base
Course Gravel)
4.
300
TN
1" Concrete gravel (1"
Concrete Rock)
Z-1 00
cri
CU �VV
5.
100
TN
1" Concrete Gravel (Vealmore
Exposed Aggregate)
- G
�E
6.
200
TN
Fine Sand (Brick Sand)
(7 co
3 �1^^ C,
7.
100
TN
Screenings (Crusher Fines)
I
:r,
8.
300
Thl
1 '/." Base Aggregate Flex Base
lqec
9.
11500
TN
Concrete Sand
�)
QJ
10.
1,500
TN
Flowable Backfill (2 Sack
Concrete Blend)
—� C.E
1 '� --
�
{� Ep
� ,
PLEASE
DO NOT BID RECYCLED MATERIALS
THEY WILL NOT
BE ACCEPTABLE
Total Cost (Items 1-10)
$ �5 15coo
rKma z: r.J.ts. Uestmatton, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO)
Unless otherwise specified herein, the City may award the bid either item-by4tem or on an all -or -none basis for any
item or group of items shown on the bid.
The City of Lubbock is seeking a contract for rock, sand and gravel with one or more contractors. In order to assure
adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired,
If multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an
option reserved by the City, based on the needs of the City.
Q:hud —Mld Dm= I i-I2OWDG sm4 Rock and Gmnl
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of��,� net `�Iendar days,
Discounts will not be considered in determining low bid. Uniess otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the productstservices; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time daring the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price( than provided herein, supplier agrees to notify the City and sell same
product(s) at the lower price(s) on all deliveries mAde ng the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): T it Aires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the ful bidder, and properly authorized interlocal purchasing agreements
P g
as provided for by the Interlocal Cooperation A (Chapter 791, Government Code), the right to purchase the same services,
at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal Power Agency, Lynn County, and City of Wolfforth.
YES NO X
0 If you (the bidder) checked YES, the following will apply:
Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
Warchawillid DocsM IS. 120U.DO Sad Rock end Oravel
5
THIS BID IS SUBMITTED Ba corporation organized under the laws of the State of
or a partnership consisting of
of the City of
City: :'- I ATF'. t\ 1 State: i X
Bidder acknowledges receipt of the following addenda:
Addenda No. Date
Addenda No. i Roe
ddenda No. Ivate
Addenda No. Date
M/WBE Firm: Woman Black American Native
His anic American Asian Pacific Americ Other
or individual trading as
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures,
distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is
required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of
Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and
provide all applicable current valid licenses issued by the State of Texas:
1. Name and Manufacture's License No.
2. Name and Converter's License No.
3. Name and Representative's License No.
4. Name and Franchise Dealer's License No.
General Distinguishing No. (Franchised TX dealer)
By
Authorized
Officer Name and Title: Cir 1ti`1 �-r 1,) }� �; , n;T,
Please Print
Business Telephone Number L9 C. ([% r- F),271 a — L n FAX: Bc 6 "'SZ �55 26 O
E-mail Address: ti A i k it. % Ct r e.i-- n C r 3"cr. ci S c c. `3 c' o r, -N
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over S50,000): • Date P.OJContract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
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