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HomeMy WebLinkAboutResolution - 2014-R0345 - MOA - Community Health Center Of Lubbock - Disaster Services - 10/09/2014RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Memorandum of Agreement (MOA) with the Community Health Center of Lubbock to provide immunizations and/or prophylaxis at mass care shelters during disasters. SMLI agreement is attached hereto and incorporated in this Resolution as if hilly set forth herein and shall be included in the minutes of the Counci I. Passed by the City Council this ATTEST: R6b cca Garza, City Se ' et APPROVED AS TO CONTENT: ! f` Mike Kemp, Fi'rj­Chiefj October 9. it ons 8.28.14-d" MEMORANDUM OF AGREEMENT Between The City of Lubbock And Community Health Center of Lubbock This Memorandum of Agreement (MOA) is entered into by and between the City of Lubbock Fire Rescue and Community Health Center of Lubbock to dispense medication to their staff and families, and their clientele as a closed point of dispensing for mass prophylaxis. I. Purpose The City of Lubbock Fire Rescue ("Department") is required, by the City of Lubbock/Lubbock County Emergency Management Plan and by grant directives, to plan and prepare for emergencies which may result from natural or man-made causes. Such emergencies may require the immunization or prophylaxis of large numbers of people in the area served by the Department. Mass prophylaxis will occur through open or closed Point of Dispensing (POD) sites. Open POD sites will serve the general population and are open to the public. Closed POD sites, are sites for specific populations, such as businesses or community organizations. Prior public health experience has shown that creating closed POD sites by delivering medication and medical supplies to corporate or community partners to be beneficial to all parties because: 1) delivery allows businesses to dispense medication to their staff and families, decreasing employee absenteeism, and their clientele; and 2) delivery decreases number of citizens to be medicated at open public PODs. No Party to this agreement shall present any claim of any nature against another Party for compensation for any loss, damage, personal injury or death occurring in consequence of the performance of the services called for in this Agreement. This does not, however, preclude the requesting party from replenishing or replacing supplies, materials or products loaned to that party by another after the disaster has been resolved. Il. Emergencies Requiring Mass Prophylaxis This agreement will go into effect only if the State Commissioner of Health or the Lubbock Health Authority declares that large scale immunizations or treatment is necessary as a control measure for an outbreak of communicable disease or if mass prophylaxis against a bioterrorism agent or other infectious disease is required. The Strategic National Stockpile (SNS) is a federal resource of critical medical assets made available to the State during a public health emergency, disaster, or catastrophic incident to augment local and state resources. The Receiving, Staging, and Storing (RSS) site carries out storage and routine movement of SNS product, including the delivery of materiel to open and closed POD sites. The operation of the RSS is a state responsibility managed at the Department of State Health Services (DSHS) Health Service Region (HSR) level. A. Responsibilities 1. Department (City of Lubbock Fire Rescue) a. The Department agrees to identify possible POD sites for closed populations and maintain a Memorandum of Agreement (MOA) with corporate and/or community partners. b. SNS materiel will be delivered to a site designated by the Recipient, with map and directions on file with the Department. The SNS medical materiel will be delivered with a manifest, handling instructions, and State of Texas treatment guidelines for the use of antibiotics and handling of controlled substances. c. The Department will provide training to the Recipient on SNS functions and overall POD management. 2. Recipient (Community Health Center of Lubbock) a. Recipient agrees that upon delivery of the SNS medical materiel, the Recipient is responsible for maintaining the physical security and integrity of the SNS medical materiel. Recipient agrees to comply with the handling instructions provided by the State of Texas, and applicable federal and State of Texas laws and regulations. Recipient further agrees to comply with State of Texas treatment guidelines for the use of antibiotics and handling of the controlled substances. b. Recipient agrees to provide SNS medical materiel free -of -charge to the Community Health Center of Lubbock clientele, staff and their immediate family members. Documentation including demographics and drug information will be provided to the Department following the event. c. The CDC retains title to all unused SNS medical materiel or portions thereof. Recipient agrees to assist Department of State Health Services (DSHS) Health Services Region 1 (HSR1) and the Department to reassemble locally all unused SNS medical materiel. Recipient agrees to be responsible for storing unused medical materiel until it is returned to the RSS. d. A complete inventory manifest of all SNS medical materiel delivered will be provided to the recipient. Recipient agrees to maintain and provide copies of, or access to, records accounting for SNS medical 2 materiel received, used, returned, or disposed of, to the DSHS HSR1 and to the Department. e. The Recipient is responsible for determining a dispensing site, developing a dispensing plan, establishing a clinic, and providing personnel needed to administer the medication, to the extent reasonably practicable under the circumstances, within 24 hours of notification by the Department. f. The Recipient will provide and maintain an after hours emergency contact to the Department. g. The Recipient is responsible for attending POD training provided by the Department or a training of similar content. h. The Recipient is responsible for maintaining an estimated number of dosages needed and providing dosage requirements to the Department at least 24 hours prior to delivery to the extent reasonably practicable under the circumstances. i. All or portions of this document are confidential under Texas Government Code Chapter 418. To the maximum extent allowed by law recipient agrees not to release this agreement outside the recipient agency without consulting the Department. 3 1II. Terns This agreement becomes effective after approval by the governing; bodies of the Recipient and Department as indicated below. It may be canceled by either party by giving thirty days notice to the other party, otherwise it rk:mains in effect for five years and may be renewed by mutual agreement expressed in writing.. This agreement executed this of , 2014. COMMUNITY HEALTH CENTER OF LUBBOCK MICHAEL SULLIVAN, CHIEF EXECUTIVE OFFICER CITY OF LUBBOCK ATTEST: . MAYOR GAR7:A, CIT� SECRETARY APPROVED AS TO CONTENT: l L� Chief Mike Kemp, tire Chief 4