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HomeMy WebLinkAboutResolution - 2014-R0248 - PO - Stuart C. Irby Co.- Current Automatic Reclosers - 07/24/2014RESOLUTION BE TT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 22103024 for the purchase of 15KV 630 AMP continuous current automatic reclosers as per ITB 14-11927, by and between the City of Lubbock and Stuart C. Irby Co, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on July 24, 2014 " A / GLL OBERTSON, MAYOR ATTEST: l�Ga,,., Secreta APPROVED AS TO CONTENT: R - L), Li R. Keith Smith, F.E., Director of Public Works APPROVED AS TO FORM: City Attorney Wwxcdocs/RES.Stuart C. Irby Co-PurchascCrd July 8, 2014 ..J "".� City of \URCHASE ORDER RLubbo&k' TEXAS STUART C. IRBY CO. TO: 815 S STATE ST P O BOX 1819 JACKSON Mississippi 39215-1819 Paoc - 1 Date - 07/08/2014 Order Number 22103024 000 OP BranchdPlant 6347 CITY OF LUBBOCK SHIP TO: WATER TREATMENT PLANT 6001 NO RTI I GUAVA A V I: LUBBOCK Texas 79403 INVOICE TO: CITY OF LUBBOCK ,%CCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: til arta Ate t7itxc raf Purchasing &: Contract Management Ordered 07/24/2014 Freight Requested 09/08/2014 Taken By Delivery PER MCDOLE C REQ 43164 Description/Supplier Item 1:5KV 630 AMP Continuous Current Automatic Iteclosers Terms NET 30 Ordered 5.000 — ITB 14 -11927 -DG Unit Cost um 19,800.2500 EA Extension 99,001.25 Total Order D GAMBOA 99,001.25 Request Date 09/08/2014 This purchase order encumbers funds in the amount of $99,001.25 awarded to Stuart C. Irby, of Lubbock, TX, on July 24, 2014. The following is incorporated into and made part of this purchase order by reference: ITB 14 -11927 - OG dated June 19, 2014 from Stuart C. Irby, of Lubbock, TX, Resolution # CITY OF LUBBOCK Glen C R ertson, Mayor FT -1-1111111=111 Re ecca Garza, City Secretary Bid Form 15KV 630 AMP Continuous Current Automatic Vacuum Reclosers CIty of Lubbock, Texas ITB 14 -11927 -DG In compliance with the Invitation to Bid 14 -11927 -DG, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 14 -11927 -DG is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF MEASURE DESCRIPTION UNIT PRICE$ BID EXTENDED COST Delivery AROs• 1. 5 EA 15 KV 630 Amp Continuous $ l qp 0 O" a� 0 l Qq _l poi, Al 42 Current 15KV 630 AMP t 1 Continuous Current Automatic Vacuum Reclosers per specifications or approved equal. Total Cost $ 4 O ©i , **SEE ATTACHED COOPER QUOTE #REV: BEDS400173 (ADDED ITEM 40 630 AMPS)" *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt of Order (ARO) Price to include delivery to: City of Lubbock CIO Sudan Pump Station 2380 E. HWY 84 Muleshoe, Tit. 79347 Unless otherwise specified herein, the City may award the bid either Item-by—item or on an all -or -none basis for any Item or group of Items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 0%, net 30 calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO X If you (the bidder) checked YES, the following will apply: Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID 1S SUBMITTED BY Stuart C. Irby Co. a corporation organized under the laws of the State of Mississippi_ , or a partnership consisting of or individual trading as of the City of Firm: Stuart C Irby Co Address: 7125 Belton St City: Fort Worth _State: TX Zip 76118 Bidder acknowledges receipt of the following addenda: Addenda No. Addenda No. Addenda No. Addenda No. _ Date Date Date Date M/WBE Firm: Woman B1ackAmerican Native American Hispanic American Asian Pacific American Other (Specify) By Date: i Author ed Representativ - ust sign bby hand Offi Name and Title: a c V—. M A Please Print 11usinwTdgbneM=4r 817.2840868 FAX 817-284-7743 E-mail Address: seefeldttla irby corn FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $50, 000): Date P.OJContract Issued: RETURN COMPLETED & SIGNED BID FORM ALUNU WITH U11 Y UP Lunuuc:n SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 5 Purchasing and Contract Management Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Texas Local Government Code §271.9051, in purchasing under this title any real property, personal property that is not affixed to real property, or services, if a municipality receives one or more competitive sealed bids from a bidder whose principal place of business is in the municipality and whose bid is within five percent of the lowest bid price received by the municipality from a bidder who is not a resident of the municipality, the municipality may enter into a contract for construction services in an amount of less than $100,000 or a contract for other purchases in an amount of less than S500,000 with: (1) the lowest bidder, (2) the bidder whose principal place of business is in the municipality if the governing body of the municipality determines, in writing, that the local bidder offers the municipality the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality. This section does not prohibit a municipality from rejecting all bids. This section does not apply to the purchase of telecommunications services or information services, as those terms are defined by 47 U.S.C. Section 153. In order to receive consideration, bidders must submit this affidavit to: Marta Alvarez, Director of PurchasingAnd Contract Management City of Lubbock 1625 13P Street, Room 204 Lubbock, TX 79401 Complete all areas below. Incomplete aJjldavlts may be rejected Local Business Name: Stuart C Irby Co Local Address (must be within the City limits): 918 Fast 500 St. Lubbock. TX 79404 Address of the company's principal place of business within the United States: . How many residents of the City of Lubbock are employed at the above business location? 2 2. Year your business was established in the City of Lubbock: 2013 3. For transactions that require sales tax, provide the following Reseller information: Reseller Permit Number. 1-64-0179020-5 Company Name and Address (as it appears on permit): Stuart C. Irby Co. 815 South President St. Jackson, MS 39201 4. Does your business have more than one office in the State of Texas? X_Yes No If Yes, identify tike office location considered as the point -of sale credit for sales tax purposes: 918 East 50 St. Lubbock, TX 79404 S. Was the local business required to pay business and/or real property tax for the most recent tax year?—Yes X No If Yes. did the local business pay any of this tax to the City of Lubbock? Yes No Under penalty of perjury, the undersigned states that the foregoing statements are we and correct. It is further acknowledged that any person, fimr, corporation or tity intentionally submitting false information to the City in an anempt to qualify for eligibility shall be pmhibited from bidding o y of acts and services for a period of one( I) year. Authorized Signature: Date: Printed Name and T' c: "�`City of 4rL-b�b. TEXAS CITY OF LUBBOCK WATER UTILITIES MINIMUM SPECIFICATION 21 15 KV 630 AMP Continuous Current Automatic Vacuum Recloser 1.0 GENERAL The City of Lubbock owns and operates a water well field in Lamb and Bailey counties that serves to provide a potable water source for the citizens of Lubbock, Tx. The electrical infrastructure is wholly owned and operated by the City. Primary distribution voltage originates from a XCEL Energy operated substation and is terminated at a delivery point for the City. The City then splits the distribution point into five circuits. The five existing oil contact reclosers have surpassed the expected service life and are currently scheduled for replacement. The intent of these specifications is to describe the requirements for five NOVA15, 15 KV electronically controlled, automatic three phase solid dielectric, pole mounted vacuum interrupting power circuit reclosers, as manufactured by Cooper Power Systems or approved equal. These reclosers will distribute electrical power throughout the well field. Each automatic circuit recloser (ACR) and automatic controller will be installed by an electrical utility contractor, with whom the City has entered into a contract for electrical power distribution services. The vendor shall coordinate delivery of the reclosers with the Owner's Representative. All equipment shall be furnished as outlined within these specifications. No additional purchases shall be required to make the units operational as specified. After successful installation by the contractor is complete, the AVR provider will provide technical service to perform factory approved start-up services. 2.0 CURRENCY OF MODELS The reclosers and controllers shall be new and current production models. Discontinued models and models about to be discontinued are not acceptable. All products shall be factory assembled and fully tested after production is complete. Test results shall be submitted to the City's representatives prior to delivery of the reclosers and controllers. 3.0 PRODUCT INFORMATION The vendor shall submit three copies of detailed and illustrated descriptions, schematics, and drawings for each product quoted at bid closing. One copy shall be for the City's buyer and two shall be furnished to the department responsible for bid evaluation. All items shall be submitted to allow the City's representatives to evaluate each bid. Any bid submitted without these items will be rejected without further consideration. 4.0 PRODUCT DEMONSTRATION 22 The City of Lubbock reserves the right to receive a demonstration of the product to verify that all specified criteria can be met. The City of Lubbock also reserves the right to reject any or all bids and accept the bid deemed most advantageous to the City of Lubbock. 5.0 BID COMPLIANCE The vendor shall comply with all specification requirements. Any exception to the specification or part of a specification shall be cited and explained fully in the bid. Otherwise, it is understood that all requirements will be met exactly as specified. Quotations on items that do not meet the minimum specifications for this recloser will not be considered. 6.0 APPLICATION 6.1 There are five oil contact reclosers (OCR's) installed throughout the well field. Each OCR distributes 7200/12470Y three phase voltage through the well field and is stepped down to three phase 480 volt corner ground Delta system for each of the water wells. This configuration will remain unchanged. All existing OCR's are equipped with manual only operation. These units are designed to trip under fault conditions and must be manually reset after the fault conditions are cleared. 6.1. l OCR #1001 Existing Nameplate Data: Maximum HP is 1,000 Ground Fault Trip Coil Opening Sequence Shunt Lockout Solenoid Automatic Recloser Type R Serial Number 6510 Impulse Withstand 110 KV Max. Des Volt 15.5 KV 12.0-13.2 Closing Nominal Volt KV Operating Range +/-15% Series Trip Coil Data Cont. Current 100 Amp Min. Trip Current 200 Amp Nom. Volt 4.8 8.32 14.4 KV Current 6000 5000 4000 Amp Opening Sequence 2 curve A 6.1.2 OCR #1002 Existing Nameplate Data: Maximum HP Is 850 Ground Fault Trip Coil 2.3 Amp Coil Opening Sequence 2122 Opening Sequence Shunt Lockout 60 Shunt Lockout Solenoid 230v .12 amp cycles Automatic Recloser Type RX Type R 2229 Serial Number 5372 Max. Des Volt Impulse Withstand 110 KV Closing Nominal Max. Des Volt 15.5 KV 14.4 KV Operating Range 12.0-13.2 Series Trip Coil Data Closing Nominal Volt KV Cont. Current 280 amps Operating Range +1-15% 560 amps Series Trip Coil Data 4.8 8.32 14.4 KV Current Cont. Current 280 amp Min. Trip Current 560 amp 2 curve A B Nom. Volt 4.8 8.32 14.4 KV Current 6000 5000 4000 Amp 2 curve Opening Sequence 2 curve A B 6.1.3 OCR #1003 Existing Nameplate Data: Maximum HP is 600 Ground Fault Trip Coil Opening Sequence Shunt Lockout Solenoid Automatic Recloser Type RX Serial Number 2229 Impulse Withstand 110 KV Max. Des Volt 15.5 KV Closing Nominal Volt 14.4 KV Operating Range +1-15% Series Trip Coil Data Cont. Current 280 amps Min. Trip Current 560 amps Nom. Volt 4.8 8.32 14.4 KV Current 6000 5000 4000 Amp 2 curve Opening Sequence 2 curve A B vacuum interrupters, electronic control and pole mounting frame and hanger. 7.2 The dielectric shall be a hydrophobic cycloaliphatic -epoxy polymer to provide solid encapsulation/insulation and maintenance free, environmentally safe operation. Insulation shall be highly resistant to ozone, oxygen, moisture, contamination and ultra -violet light. 7.3 The recloser shall have three interrupter modules with embedded CT for each phase. The contacts shall make and break simultaneously. 7.4 Operating mechanism shall provide three-phase tripping and three-phase lockout No single phase trips will be used for these applications. 7.5 The terminal connector shall be eye bolt type for 1/0 up to 500 kCM size cable. 7.6 Recloser mechanism shall be provided with auxiliary -powered interface with a voltage source of 120 VAC, to be fully operational with Form 4D NOVA Control, as manufactured by Cooper Power Systems. 7.7 The recloser shall be able to withstand external flashover without damage and allow re -energizing after external flashover without cleaning. 7.8 A manual hook stick operating lever handle with position indicator shall be provided for manual operation. 7.9 ACR's shall be equipped with individual phase position indicators that are highly visible from the ground. 7.10 Ratings: Recloser furnished under this specification shall have the following ratings, as minimum: Maximum Voltage (kV) 15.5 Basic Impulse level (kV) 110 Continuous Current (Amps) 630 Short Circuit Current (kA) 12.5Sym. Making Current (KA), Peak 32 Asym. Mech/Elect operations (w/o maintenance) 10,000 7.11 Each ACR shall be equipped with the following accessories: 120 VAC auxiliary power with 120 VAC compartment heater. A separate 2 wire cable shall be supplied between the ACR and controller Internal voltage sensing device and a 30' voltage sensing cable. 30'14 pin control cable. All cables shall be weatherproof and sunlight resistant. ■ Pole mounting hanger to be bolted directly to the recloser frame and provided with stainless steel hardware. ■ Lightning arrestors with mounting brackets on source and load sides for each phase Lifting provisions for the enclosure 8 Electronic Recloser Controls 8.1 A Form 4D electronic controller manufactured by Cooper Power Systems shall be supplied with each recloser. 8.2 A stainless steel weatherproof enclosure with a lockable exterior swing open door with quarter turn latching mechanism shall be provided with the Form 4D controller. An interior swing open door shall be provided to mount the electronic controller package. A wood pole mounting bracket shall be included with all necessary hardware. The enclosure shall have a cutout to access all cabling connections 8.3 Vendor shall supply a pole mounted transformer for each recloser to provide 120 VAC control power to the controller. Primary voltage will be 7200/12470Y. Pole mounting brackets for the transformers shall also be included. 8.4 A fused 120 VAC 3 -wire polarized GFCI convenience outlet shall be included with the controller. 8.5 Provisions shall be made to allow for future installation of a SD -9 data radio, as manufactured by GE Microwave Data Systems. 8.6 A discrete interface board option shall be included with each controller. It shall provide eight configurable input control contacts and eight configurable output status contacts. 8.7 A minimum 13 amp -hour battery shall be installed in the enclosure. 8.8 The controller display shall be defaulted to the English language. 8.9 Shall be equipped with provisions for a future RJ45 ethernet data communications port. The controllers shall be equipped with RS -232 communications port and Modbus RTU communication protocol. RS -232 may be installed either on the front access panel or behind the access panel. 8.10 The controller shall provide the following line protection functions, as minimum: 5. Calendar clock 6. Duty cycle monitor 7. Operations counter 8.14 The controller shall be capable of the following SCADA functions from customer supplied RTU: 1. Trip/Lockout 2. Close 3. Non-reclosing (SCADA control of reclosing cutoff shall conform to the requirements of the most current edition of the National Electric Safety Code) 4. Ground trip block 5. Alternate minimum trip 8.15 The controller shall provide the following contact indication for City's SCADA: 1. Recloser open/close status 2. Non-reclosing status 3. Ground trip block status 4. Alternate minimum trip status 5. Supervisory control switch position status 6. Control lockout status 7. Phase fault target status 8. Control malfunction status 9. Input power status 8.16 The controller shall provide the following power metering measurements by means of the LCD readout on the controller and the RS -232 full time SCADA port: I . Instantaneous phase and neutral currents 2. Demand phase and neutral currents 3. Instantaneous phase -to -phase and phase -to -ground voltages 4. Instantaneous single phase and 3 phase Watts 5. Demand single phase and 3 phase Watts 6. Instantaneous single phase and 3 phase VARS 7. Demand single phase and 3 phase VARS 8.17 Microprocessor Control Programming 1. Recloser settings shall be accomplished by use of onboard manual keypad entry and by a City owned personal computer. Provide an RS- 232 communications port to allow PC access for downloading data or settings and uploading of setting data. Each Form 4D recloser controller shall be provided with the most current version of 2. 3. configuration software (five total software packages) and provided to the owner's representative upon delivery of the recloser and controller packages. Provide City enabled/disabled RTS/CTS control for direct connection to a data radio provided by the City. The microprocessor controller relay shall be equipped with a security system that allows the user to limit access to programming and operating parameters to unauthorized persons by establishing varying levels of password protection.