HomeMy WebLinkAboutResolution - 2014-R0218 - Contract - West Texas Services - Landscape/Right-Of-Way Maintenance - 06/12/2014Resolution No. 2014—RO218
June 12, 2014
Item No. 6.3
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Contract No. 11833 for maintenance landscape and right-
of-way areas in North Overton PID, by and between the City of Lubbock and West rexas
Services d!bla Tom's Tree Place, and related documents. Said Contract is attached hereto and
incorporated in this resolution as if frilly set forth herein and shall be included in the minutes of-
the
fthe City Council.
?assed by the City Council on June 12, 2014
G` SON, MAYOR
TTCST:
Garza, City Secretary
PPROVED AS TO CONTENT:
her•} 1 li uck, 1?xecutive Director ol' Budget
ROVED AS TO FORM:
myj,, AssrtfAttorney
iwccdoc.�ItI S Comract-Iom's Free Place
V1ar21,201i
Resolution No. 2014-RO218
Contract 11833
City of Lubbock, TX
Maintenance Landscape Right of Way Areas in North Overton PID
Service Agreement
This Service Agreement (this "Agreement") is entered into as of the 12th day of June, 2014,
("Effective Date") by and between West Texas Services dba Tom's Tree Place, (the Contractor), and the
City of Lubbock (the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 14 -11833 -TS, Maintenance Landscape
Right of Way Areas in North Overton PID.
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Maintenance
Landscape Right of Way Areas in North Overton PID, upon terms and conditions maintained in this
Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City
and Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A — General Requirements
3. Exhibit B — Proposal and Price Sheet
4. Exhibit C — Insurance
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B, and C attached hereto.
Article 1 Services
1.1 Contractor agrees to perform services for the City that are specified under the General
Requirements set forth in Exhibit A. The City agrees to pay the amounts stated in Exhibit
B, to Contractor for performing services.
1.2 Contractor shall use its commercially reasonable efforts to render Services under this
Agreement in a professional and business -like manner and in accordance with the standards
and practices recognized in the industry.
1.3 Nonappropriation clause. All funds for payment by the City under this Agreement are
subject to the availability of an annual appropriation for this purpose by the City. In the
event of nonappropriation of funds by the City Council of the City of Lubbock for the
goods or services provided under the Agreement, the City will terminate the Agreement,
without termination charge or other liability, on the last day of the then -current fiscal year
or when the appropriation made for the then -current year for the goods or services covered
by this Agreement is spent, whichever event occurs first. If at any time funds are not
appropriated for the continuance of this Agreement, cancellation shall be accepted by the
contractor on thirty (30) days prior written notice, but failure to give such notice shall be of
no effect and the City shall not be obligated under this Agreement beyond the date of
termination.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an
original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within thirty (30) days of written notification
from the aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all
remedies available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized
audit representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within thirty (30) days of such audit findings, or the City, at its option,
reserves the right to deduct such amounts owing the City from any payments due
Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a
court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set
forth herein are cumulative and not exclusive, and may be exercised concurrently. To the
extent of any conflict between this provision and another provision in, or related to, this
document, this provision shall control.
IN WITNESS WHEREOF, this Agreement is executed as of the Effective Date.
CITY OF LUBBOCK, TX:
Gle obertson, Mayor
A T:
Rebec a Garza, City Secretar(--3
APPROVED AS TO CONTENT:
- 0��k
Cheryl Bock, Executive Director of Budget
APPROVED AS TO FORM:
..
Asst City Atto-
rONTR A CTCYR
VeIkA I E3
Printed Name
A,T. N wn, --; fig� ��
Exhibit A
City of Lubbock, TX
Purchasing and Contract Management
RFP 14 -11833 -TS Maintenance Landscape Right of Way Areas in North Overton PID
General Requirements
1. DEFINITIONS
1.1 Agent - An employee of the City of Lubbock, who is appointed by the City to monitor the
work and actions of the contractor.
1.2 City - The City of Lubbock, TX, municipal corporation in Lubbock County, TX.
1.3 City Council - City Council of the City of Lubbock, TX.
1.4 Contract - The contract consists of the following: Notice to Offerors; General
Requirements; Revised Price Sheet, Extra Work Price Sheet, Specifications; Plans;
Addenda; Bid; Agreement; Insurance; Encumbrance; Notice to Proceed; and Change
Orders. These form the agreement whereby the Contractor shall furnish all labor,
equipment, tools, materials, and perform all work necessary to satisfactorily accomplish
the proposed plan, sponsored by the City.
1.5 Contract Time - The number of allowable days to complete the contract.
1.6 Contractor - The individual, firm, partnership, joint venture, or corporation contracting
with the City to perform work.
1.7 Cycle - The complete service of all sites in a Group one time.
1.8 Excluded Damage — Damage caused by vandalism, pedestrians, vehicles, animals
(except insects and/or rodents), or other unusual factors. It does not include damage
caused by the Contractor's actions, lack of reasonable care, pest damage (such as insects),
diseases or plant loss due to lack of water caused by an irrigation system programming
error, irrigation system breakage or irrigation malfunction.
1.9 Existing Conditions, Examination of Site — Within fifteen (15) days from the date of
Award of Contract, the contractor shall make a thorough examination of the current
conditions at the site. As part of the examination, the contractor shall create an inventory
list of the name and quantity of each plant in each planter and confirm the existing
quantities in each planter meet or exceed those shown on any previous plant inventories.
The contractor shall make a list of all landscape items at the site that he/she believes are
broken, missing, not healthy or otherwise not in compliance with these specifications. A
copy of this list, along with an additional itemized quote for correcting each item, shall be
given to the Agent. Upon confirmation of each item, the Agent will either give the
contractor written authorization to make the correction or a written release from
responsibility for the item.
1.10 Extra Work - Work over and above that called for in the contract.
1.11 Mayor - The duly appointed official of the City of Lubbock, TX, who is empowered by
the City Charter to enter into a contract in behalf of the City.
Q Purchase\Bid DocsWP 14 -11833 -TS
1.12 Notice to Proceed - Written notice to the Contractor issued and signed by the authorized
Agent stating the date on which the Contractor should proceed with work as stated in the
contract.
1.13 Community Services Director - The individual who shall act on the City's behalf to
ensure compliance with the contract requirements, such as but not limited to, acceptance,
inspection and delivery.
1.14 Review Committee - A committee chosen by the City of Lubbock, to analyze and
recommend to City Council the best contractor(s) to perform the tasks governed by the
contract.
1.15 Specifications - The directions, provisions, and requirements pertaining to the method
and manner of performing the work or to the quality of the materials and equipment to be
furnished under the contract.
1.16 Subcontractor - Any individual, firm, partnership, or corporation licensed or otherwise
authorized by law to do business in Texas, to whom the Contractor, with written consent
of the City, sublets a part of the work.
1.17 Surety - The Corporation, partnership or individual, duly authorized and admitted to do
business in Texas and licensed by the State of Texas to issue surety bonds, who is bound
with and for the Contractor to assume legal liability for the faithful performance of the
contract.
1.18 Unit Price - Payment to the contractor based on a unit or portion of the work performed.
1.19 Work - All work, including the furnishing of staff, equipment, materials, and other
incidentals necessary for the performance of the contract. All work will be in the public
right-of-way per attached exhibit.
2. TERMS AND CONDITIONS
2.1 Work: It is the intent for the Contractor to provide for completion in every detail the
work described herein. The Contractor shall provide all labor, tools, transportation,
materials, and equipment necessary to complete the work in accordance with
specifications provided and terms of the contract. The attached "Overton Park Right
of Way Maintenance Map" indicates the completed landscaped areas and the
landscaped areas to be completed in the future. Bidders are to provide unit pricing
that will be applied to landscaped areas as they are completed and accepted for
maintenance.
2.2 Specification Change: During the term of the Contract, the City may change
maintenance frequencies, thereby increasing or decreasing maintenance frequencies. Unit
pricing will be used to determine cost adjustments. All changes shall be in writing.
2.3 Changed Condition: If the Contractor finds latent conditions which differ from those
outlined in the contract or specifications which differ from customary work, and which
the Contractor could not have discovered during the investigation of the site prior to the
bid, and in which such condition increased the expense to the Contractor, immediate
written notice shall be promptly mailed to the Community Services Director. The
Contractor shall afford the City the opportunity to inspect the same. After inspection by
the City, the Contractor shall not delay work pending a decision to be made by the City
regarding the claim. Failure of the Contractor to give prompt written notice and afford
the City the opportunity to inspect the condition, before it is disturbed, shall be deemed a
waiver by the Contractor of all claims and extra compensation arising out of the alleged
Q Purchase\Bid Das\RFP 1411833 -TS 12
condition. If the City determines that the Contractor is entitled to extra compensation by
reason of increased expense to the Contractor and caused by the condition, and finds that
the condition requires work not covered in the contract, a change order may be executed
for additional compensation which shall be agreed upon by all parties involved.
Additional time may be granted if the City deems additional time is necessary to
accomplish the job. No change order or combination of change orders shall exceed
twenty-five percent (25%) of the total contract.
2.4 Clean-up: As specified in the Maintenance Standards Specifications, all work shall be
cleaned up and waste materials removed from the site. No equipment shall be left at
maintenance sites and all material removed from the job shall be at the Contractor's
expense. If materials or waste are not removed from the site, written notification from the
Agent shall be delivered to the Contractor. The Contractor shall have forty-eight (48)
hours to remove the material in question. If the material in question is not removed in the
forty-eight (48) hour period, the City shall remove the material and the Contractor shall
be charged for the expense. Payment to the city for said expenses shall be deducted for
the Contractor's payment. If such conditions continue, the contract may be terminated
due to breach of contract.
2.5 Preservation and Restoration of Property: The Contractor is responsible for the
preservation of all City owned and adjacent property owner lands exposed which the
Contractor may come into contact with. The Contractor shall use every precaution
necessary to prevent damage to trees, shrubs, above and below ground structures, utilities
and any other form of property. Should damage occur, it is the Contractor's
responsibility to report the damage to the Community Services Director or his Agent as
soon as possible but not exceeding twenty-four (24) hours from the time damage
occurred. If damage occurs as a result of Contractor's actions, the Contractor shall be
held responsible to repair or replace the damaged property at their own expense. Time
required to repair damaged property shall be expedient and to the approval of the
Community Services Director or his Agent. If the damage is not repaired in the agreed
upon time period, the City may after forty-eight (48) hours notice from the Community
Services Director or his Agent, proceed to repair the damage. The Contractor shall be
held financially responsible for the repair work and the cost shall be deducted from the
Contractor's payment.
2.6 Equipment: The Contractor shall provide everything necessary to fulfill the
requirements of this contract. All equipment shall meet all applicable Federal, State and
Local laws and regulations. Contractor's equipment is subject to inspection and approval
of the Community Services Director or his Agent. All manufacturers' safety features must
be operational, in good repair and in proper positions during operation. All equipment
shall be professional grounds maintenance quality and in good condition throughout the
course of the contract. If the Community Services Director or his Agent deems the
equipment faulty or if the equipment is damaging the turf or other surfacing materials in
anyway, the Contractor shall remove the equipment from the premises. Contractor shall
not impede other grounds maintenance operations during the course of those maintenance
operations.
2.7 Service Boundaries: The service area may be bounded by hard surfacing materials,
sidewalks, or non -curbed turf areas. The successful bidder shall be responsible for all
areas defined by turf or hard surfacing. However, the successful bidder is not responsible
for edging of un -curbed turf. Although the mowing contractors are required to operate
mowing equipment in a manner that directs the clippings away from plant beds, the
nature of mowing equipment will at times allow some clipping debris to drop into
planting areas. Clipping debris in the beds or grass plants that become established are the
responsibility of the successful flower and shrub bed contractor and shall be removed as a
part of the ongoing maintenance of the bed areas.
Q Purchasc\Bid Docs\RFP 14 -11833 -TS 13
2.8 Termination of Contract: This contract shall remain in effect until the expiration date
for performance of services ordered. Termination of either party requires a thirty (30) day
written notice prior to any cancellation. Such written notice must state the reason for
cancellation. The City of Lubbock reserves the right to award the canceled contract to the
next highest ranking contractor.
3. CONTROL OF WORK
3.1 Authority of the Community Services Director: It is understood by all parties that the
work is to be done to the satisfaction of the Community Services Director or his
authorized agent(s). The Community Services Director shall interpret all specifications,
and shall determine the acceptability of all work. The Community Services Director shall
decide the classification, quality, and amount of all work done and shall determine the
amounts to be paid under the contract. The Community Services Director shall be the
sole administrator of claims and his decision shall be final, conclusive and binding on all
parties.
3.2 Authority of the Agent: The Community Services Director may appoint an Agent or
Agents to serve as an inspector. The Agent(s) shall be allowed to inspect all work at any
time. The Agent shall not be allowed to alter, revise, add, or delete anything from the
contract or specifications. An Agents duty shall include keeping the Community Services
Director notified as to the progress of the job and the procedures involved in completing
the job. The Agent shall call to the attention of the Community Services Director and the
Contractor any deviation of contract or specifications, but failure of the Agent or of the
Community Services Director to call to the attention of the Contractor any deviation of
the contract or specifications shall not constitute acceptance of said work. The Agent
shall have the authority to suspend any work pending a decision by the Community
Services Director.
3.3 Extra Work: Extra work being done by the Contractor without authorization through
change orders, or work which is not shown on the contract or specifications, shall be
considered as unauthorized work; and if performed shall be at the risk of the Contractor.
The Community Services Director reserves all rights to refuse payment for such work.
3.4 Unauthorized Work: All work and/or materials which do not conform to the contract
and specifications, and work done contrary to written instructions of the Agent or
Community Services Director shall be done at the expense of the Contractor. The
Contractor may be ordered to remove or remedy such work at its own expense. If
Contractor damages adjacent property, the Contractor shall remedy such property at its
own expense.
3.5 Final Inspection: Final Inspection of the site shall take place by the Community
Services Director or his appointed Agent as soon as possible after the completion of the
project. If the project is completed in cycles, the project shall be inspected after each
cycle by the Agent. The Contractor shall be allowed to be present at the examination. If
the inspection reveals any defective work, the Community Services Director or his Agent
may require the work to be remedied before final acceptance is granted. All said
remedies shall be at the expense of the Contractor.
3.6 Laws and Regulations: The Contractor and any subcontractor(s) shall at all times
comply with all local, county, state and federal laws. The Contractor and his
subcontractor shall abide by all Labor Laws observed by the State of Texas. The
Contractor shall comply with all Federal, State and Local Environmental Protection
Laws, and regulations. The Contractor shall comply with all applicable Federal, State and
local laws and regulations regarding pollution of rivers, lakes, streams and other waters.
The Contractor shall store, handle, use and dispose of chemicals, fuels, oils, greases and
other materials in a manner that prevents them from entering surface or ground waters.
Q Purchase\BidDocsIRFPIA-11833-TS 14
Upon receipt of notice of noncompliance of environmental protection provisions, the
Contractor shall take immediate corrective action at the Contractor's expense. If the
Contractor fails or refuses to immediately take corrective action, the City may issue an
order stopping all or part of the work until satisfactory corrective action has been taken.
3.6.1 Prior to any application of chemicals, the Contractor shall request, in writing,
approval from the Community Services Director or his Agent. The request shall
include the target pest and the type of chemical(s) to be used. If permission is
granted, all applications shall be performed through a Licensed Applicator,
licensed by the Texas Structural Pest Control Board. Upon completion of the
operation, the Contractor shall provide to the Community Services Director or his
Agent, a copy of the Pesticide Application Documentation that the Contractor
records pursuant to the requirements of the Structural Pest Control Board.
3.7 Advertising: Contractor shall not advertise or publish, without City's prior consent, the
fact that the City has entered into this contract, except to the extent necessary to comply
with proper request for information from an authorized representative or the Federal,
State or Local Government.
3.8 Special Events: The Contractor shall schedule work to enhance public use and restrict
conflict with scheduled events. Special event schedules will be submitted to the
Contractor by the Community Services Director or his Agent to arrange for maintenance
schedule adjustments as may be required. The Community Services Director or his Agent
will attempt to notify the contractor forty-eight hours prior to an event that requires
flower or shrub bed maintenance schedule adjustments.
3.9 Citizen Contact: The Contractor is granted the privilege of doing work on City owned
property, but does not have exclusive use of the property and must respect the activities of
patrons while doing work on City owned property. The Contractor shall take all
precautions necessary to insure that adjacent property owners are not disturbed. Should a
Contractor's worker be contacted by a citizen visiting the property they are maintaining,
proper assistance shall be given to the citizen. Should the worker not know the answer to
the citizen's question, the worker should know whom to refer the citizen to. The City
shall provide a list of City representatives and phone numbers for various City functions.
The Contractor shall provide employees with this information and insure that each crew
has this information available.
3.10 Identification and Character: Contractor's vehicles shall be marked with the
contractor's company name, on both sides and in lettering that is a minimum of two
inches tall and of an easily read typeface. In lieu of lettering, Contractors may submit
easily recognizable Company Logos for approval by the Parks Department. All
employees of the Contractor shall have a name badge for identification, either clip on or
incorporated with a uniform. This identification shall be worn at all times that the
employee is at the job site. The Contractor shall provide uniforms of a different color
than City employee uniforms. Uniforms may not be torn or ragged and shall present a
professional appearance. Additionally, the Contractor will at all times require employees
to remain fully dressed and will not allow employees to wear unbuttoned clothing while
on City property.
3.10.1 The Contractor shall prohibit the use of intoxicating substances by its drivers and
crewmembers while on duty or in the course of performing their duties under this
Contract.
3.10.2 Employees driving the Contractor's vehicles shall at all times possess and carry a
valid State of Texas Drivers License appropriate for the weight and type of
vehicle being driven. Contractors are specifically required to ensure that a Texas
Q Purchase\Bid Docs\"P 14 -11833 -TS 15
Commercial Drivers License is obtained where applicable for the type(s) of
vehicles in use.
3.10.3 The Contractor's employees, officers, agents and Subcontractors shall, at no time,
be allowed to identify themselves or in any way represent themselves as being
employees of the City of Lubbock.
3.11 Safety: The Contractor is responsible for maintaining a safety program that insures
compliance with all current requirements of the Federal Occupational Safety and Health
Act of 1970. The Contractor is responsible for safety on the project site and the City shall
take no action to interfere with the Contractor's safety program. Failure to maintain
compliance with this act shall be grounds for termination of the contract.
4. INDEMNITY INSURANCE
4.1 Contractor shall indemnify, hold harmless, and defend the City of Lubbock, its officers
and employees from and against any and all liability or alleged liability without fault and
liability by virtue of the obligations that the City of Lubbock assumes toward its
indemnity(s) in so far as applicable to this Contract or the work to be performed
hereunder and including cost of suit, attorneys' fees, and all other related costs and
expenses of whatever kind or character arising directly or indirectly from any cause
whatsoever in connection with or incidental to this Contract or the work to be performed
hereunder, including such injury or harm as may be caused in part by any neglect, act, or
omission of the City, its officers and employees, excepting only such injury or harm as
may be caused solely by an act or omission of the City, its officers and employees.
Notwithstanding the foregoing, the Contractor specifically agrees to so indemnify, hold
harmless, and defend the City from and against any and all such liability, suits, action,
legal proceedings, claims, or demands that may be made or pursued by an employee of
Contractor, or of any subcontractor, or materials man, or anyone acting on behalf of
contractor in connection with or incidental to this Contract which are alleged to be
attributable to any condition of or upon the City's property facilities, materials, or
equipment, including where such condition and resulting injury or harm is caused in part
by any negligent act or omission of City, its officers and employee, but excepting only
such injury or harm as may caused solely by an act or omission of City, its officers and
employees. Contractor agrees to waive any and all claims and suits covered by this
indemnity agreement and agrees that any insurance carrier involved shall not be entitled
to subrogation under any circumstance against City, its officers and employees.
4.2 The Contractor shall secure and maintain insurance for the duration of the contract. Proof
of the Contractor's liability insurance shall be provided prior to receipt of a signed
contract. The following insurance is required.
4.2.1 Workman's Compensation Insurance covering all employees whether employed
by the Contractor or any Subcontractor on the job of at least $500,000 aggregate
to include all endorsements.
Commercial General Liability Insurance at minimum combined single limits of
$500,000 per occurrence to include Products-Comp/OP AGG, Personal and Adv.
Injury, Contractual Liability and to include all endorsements.
Commercial Automobile Liability Insurance at minimum combined single limits
of $500,000 per occurrence for any auto to include all endorsements.
4.3 All policies or certificates shall also contain the following endorsements:
Q Purchasek id docAJUP 14 -11833 -TS 16
4.3.1 Name insured wording which includes the Contractor, Subcontractors, and the
City of Lubbock with respect to general liability and automobile liability.
4.3.2 All liability policies shall contain cross liability and severability of interest
clauses.
4.3.3 A waiver of subrogation in favor of the City of Lubbock for all types of insurance
coverage's.
4.3.4 The policy shall be endorsed to require the insured to immediately notify the City
of Lubbock of any changes in the insurance coverage.
4.4 All insurance shall be purchased from an insurance company that meets the following
requirements.
4.4.1 A Best financial grading of A:VII or better
4.4.2 Licensed and admitted to do business in the State of Texas and is a subscriber to
the Texas Guaranty Fund.
4.5 All insurance must be written on forms filed with and approved by the Texas State Board
of Insurance. Certificates of insurance shall be prepared and executed by the insurance
company or its authorized agent and shall contain provisions representing and warranting
the following:
4.5.1 The company is licensed and admitted to do business in the State of Texas.
4.5.2 The company's forms have been approved by the Texas State Board of Insurance.
4.5.3 Sets forth all endorsements as required above.
4.6 The City of Lubbock shall receive at least sixty (60) calendar days notice prior to
cancellation or termination of insurance.
4.7 The Contractor shall understand and agree that they are an independent contractor and
that they are not an employee of the City, and that the City will not provide Worker's
Compensation, health or accident insurance, general liability insurance, or any other form
of insurance coverage of any kind which would cover the Contractor or their employees,
if any, in and under the terms of the Bid.
5. CONTRACT TERM
5.1 The term of the contract shall be for one year with four additional one year terms, unless
terminated or extended in accordance with the provisions of this contract.
6. PROSECUTION AND PROGRESS OF WORK
6.1 Notice to Proceed: Notice to proceed shall be mailed to the Contractor by certified letter.
The Contractor shall have ten (10) working days from the day he receives the letter to
actively proceed with the work.
6.2 Contract Time: All work is schedule driven; therefore, the Contractor's work force and
equipment needs shall vary throughout the contract's time period. The normal work
schedule shall fall within the time frame of Monday through Friday 6:00 a.m. to 6:00 p.m.
6.3 Weekends, Holidays and Nights: Work on weekends, holidays, and nights shall be at
the discretion of the Contractor. Should the Contractor find it necessary to work during
Q Purchas"id Docs\RFP 14 -11833 -TS 17
this time, notice of his intention to do so shall be given to the Community Services
Director or his Agent at least seventy-two (72) hours prior to doing so. The City reserves
the right to deny such work that interferes with heavy park usage or special events.
6.4 Weather: Weather will affect the progress of grounds maintenance at times and
contractor shall recognize this and have a plan of action and/or resources available to
proceed in an expedient manner. Should weather conditions alter schedules, the
Contractor shall notify the Agent at the beginning of the next workday. It is the
Contractor's responsibility to provide quality workmanship. If weather conditions
prevent such quality, the Contractor shall suspend work and resume work as soon as
weather allows. If the Agent or Community Services Director finds that weather
conditions are inappropriate for maintaining high quality work, they may notify the
Contractor and suspend work. The suspension of work by the Agent or Community
Services Director shall not in any way allow the Contractor to find grounds for
adjustments in contract time or provide for extra compensation.
6.5 Character of Work: All workers, supervisors, managers, and subcontractor(s) employed
by the Contractor shall be competent and careful workers skilled in their respective
trades. The Community Services Director or his Agent may remove from the work site
any person employed by the Contractor who does not represent the City in a professional
manner or does not follow the instructions given to him. If any person misconducts their
self, is incompetent, or negligent in the performance of their duties, they may be removed
from the work site and shall not return until the Contractor receives written consent from
the City's Representative. Should the Contractor continue to employ such individual to
continue work under this contract, the City reserves the right to withhold payment and/or
nullify the contract.
6.6 Assigning or Subletting the Contract: The Contractor shall not assign or sublet the
contract, or any portion of the contract, without written consent from the Director of
Purchasing and Contract Management. Should consent be given, the Contractor shall
insure the Subcontractor or shall provide proof on insurance from the Subcontractor that
complies with all contract insurance requirements.
6.7 Payment: The Contractor shall receive compensation for services provided for in the
contract on a monthly basis. Upon the end of each month during the period from April
through October of each year during the contract period; the contractor shall submit an
invoice for the "seasonal" monthly rate; and upon the end of each month during the
period from November through March, the contractor shall submit an invoice for the "off-
season" monthly rate according to the price sheet submitted by Contractor during the
bidding process. The monthly invoices shall be itemized by tract. Any Extra Work
authorized and completed during the month shall be shown on the same monthly invoice
and identified as "Extra Work." Extra Work billing should designate hourly labor cost,
parts/materials costs and a description of the work performed.
7. EVALUATION CRITERIA
The following criteria will be used to evaluate and rank submittals:
7.1 Key Personnel and Staff: The offeror's ability to provide quality supervisors and crew
members with proven skills commiserate with these specifications. Also the offeror is to
ensure that in offering such services and staffing that it will in no way over -extend the
firm, thereby adversely affecting the quality and timing of services rendered on this
project. (25%)
7.2 Responsiveness: The degree to which the offeror has responded to the purpose, scope,
and requested submittals, but not limited to, services to be provided as detailed under
Q Purchase\Bid Docs\RFP 14 -11833 -TS 18
scope of work, flexibility of offeror to meet the City of Lubbock needs and conformance
in all aspects of this RFP. (15%)
7.3 Responsibility: The offeror who has the capability, in all respects, to perform fully the
contract requirements and the moral and business integrity and reliability that will assure
good faith performance as required by these specifications. (15%)
7.4 Experience and Qualifications: The offeror's experience in providing best management
practices for landscape maintenance services that are similar in size and scope as this
project. (15%)
7.5 Equipment Status: The offeror's ability to provide quality and efficient equipment that is
maintained at a high level of readiness, and in case of failure, is able to provide an
equivalent substitution or replace the impaired piece(s) in a timely manner. (10%)
7.6 Originality: Offeror shall not be merely limited to items as shown in scope of work, but
rather encouraged to recommend other services, products, methods, etc. as he/she feels
would enhance the overall quality of the maintenance project both with respect to
effectiveness and efficiency. (10%)
7.7 Cost: Offeror's pricing for each tract of the project as outlined. (10%)
8 PROPOSAL FORMAT
8.1 Proposals should provide a straightforward, concise description of the Offeror's
capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness,
clarity of content, and conveyance of the information requested by the City.
8.2 The proposal should be bound in a single volume where practical. All documentation
submitted with the proposal should be bound in that single volume.
8.3 If the proposal includes any comment over and above the specific information requested
in the RFP, it is to be included as a separate appendix to the proposal.
8.4 The proposal must be organized into the following response item sections and submitted
in an indexed binder.
8.5 Cover letter addressed to the Honorable Mayor and City Council that states the Offeror's
understanding of the services to be provided. Include any additional information believed
necessary that is not requested elsewhere in the RFP.
8.6 A description of the methodology to be used to complete the project to include, but not be
limited to, how recommendations will be formulated and commitment of adequate
appropriate resources to the project.
8.7 Offeror's specific expertise in areas pertinent to the project to include a listing and brief
description of similar projects completed (with the dates of completion) or in progress
and a list of references by name, address, and telephone number for each project listed.
This list of projects in progress shall include the phase of work that each project is
currently in (i.e. design, bid, construction), and the estimated completion date.
Q Purchase\Bid Docs\RFP 14 -11933 -TS 19
8.8 A brochure of past work, with emphasis on comparable projects.
8.9 List of principal(s) of the Proposer and amount of time that principal(s) will be involved
in the project.
8.10 List of other professionals to be used, if applicable, with a record of experience in
projects of this nature. Identification of principal(s) and percentage of time the
principal(s) will be involved in the project.
8.11 The organizational structure of the employees who will be assigned to this project along
with resumes of those individuals. If a joint venture is expected, then provide the
organizational structure of the sub -contractor and resumes of those persons who will be
involved in the project.
8.12 The Proposer must assure the City that he/she will to the best of his/her knowledge,
information and belief, be cognizant of, comply with, and enforce, where applicable and
to the extent required, all applicable federal or state statutes and local ordinances
including, but not limited to the Davis -Bacon Federal minimum wage requirements.
8.13 Describe the Offeror's methodology for handling errors and omissions.
8.14 Disclosure of any obligations posing a potential conflict of interest, including service on
City boards and/or commissions and any current contracts with the City of Lubbock This
would apply to the Proposer as well as consultants subcontracted by the Proposer.
8.15 Any material which the proponent wishes to submit and which is not specifically
requested in the above categories.
8.16 Offerors are strongly encouraged to explore and implement methods for the utilization of
local resources, and to outline how they would address outreach issues in their proposal.
It is also the desire of the City that the City of Lubbock program serve, as much as
practicable, to stimulate growth in all sectors of the local business community. Describe
how your firm would facilitate this process, and provide any relevant information about
similar efforts on previous projects.
Q Purchase0d DocsWP 1411833 -TS 20
City of Lubbock, TX
Purchasing and Contract Management
RFP 14 -11833 -TS Maintenance Landscape Right of Way in North Overton PID
Specifications
Seasonal Color Program Standards
1.1 General: Successful contractor shall have ten (10) days from receipt of the Notice to
Proceed to commence contract maintenance activities
1.1.1 The areas to be serviced at each location include all of the area within the bed.
The perimeter of the planting bed will be defined by the rim of raised planters,
concrete curbing, sidewalks, or edged turf areas.
1.1.2 Contractor shall be responsible for the purchase and planting of all flowers in the
identified beds. Flowers shall be planted on 6 inch centers in the row and 6 inches
between rows. A triangular pattern shall be used to stagger the plants in alternate
rows.
1.1.3 Anticipated planting dates are April 26th - May 21st, and September 6th - 17th.
Actual planting dates shall be determined by existing environmental conditions.
The Contractor may propose planting schemes with flower varieties of their
choosing or from the following flower varieties; Marigold, Periwinkle, Petunia,
Nicotiana, Statice, Nasturtium, Purple Fountain Grass, Verbena, Dusty Miller,
Begonia, Impatiens, Pansy, Ornamental Cabbage, Flowering Bulbs, Ornamental
Kale, & Dianthus. The variety(s) of flowers selected for each bed area shall be
coordinated with and approved by the Community Services Director or his Agent.
1.1.4 Contractor shall provide a planting schedule to the Parks Department within
fifteen days of Award of Contract and will notify the Community Services
Director or his Agent of any changes in the schedule prior to the schedule change.
1.2 Maintenance: Maintenance routines shall be determined by environmental conditions
and weed growth.
1.2.1 Preparation and Planting: Plant material from the previous season shall be
removed and the bed area shall be tilled to a depth of 8 to 10 inches prior to
planting. Fully rooted plants with a minimum pot size of 4 inches shall be used.
They shall be removed from their container and planted at the same depth in the
freshly tilled soil. The soil around the new plants shall be firmed and immediately
irrigated.
1.2.2 Watering: It shall be the contractor's responsibility to insure sufficient moisture
is present to promote healthy vigorous and fully leafed plants that remain in full
bloom throughout their growing season.
1.2.3 Cultivation: The minimum frequency is once weekly for the removal of weeds,
spent blooms, and litter.
1.2.4 Mulching: Soils in raised planting bed and beds on Glenna Goodacre Boulevard
areas shall be kept covered with organic, shredded, composted mulch. A
minimum of a two (2) inch layer of mulch is be kept up at all times. All other beds
at ground level will be maintained with trail mix. A minimum of a two (2) inch
Q Purchaw\Bid Docs\RFP 1411833 -TS 21
layer of trail mix is to be kept up at all times. At no time may the trail mix be
greater than 1/2 inch below the top of the concrete.
1.2.5 Fertilization: Contractor shall be responsible for applying sufficient fertilizer to
promote vigorous plants that remain in full bloom. For summer annuals, the
contractor shall apply 100 percent sulfur coated 10-15-10 granular fertilizer at the
rate of 1 pound of actual N per 1,000 square feet after planting and twice more
during the growing season. For fall plantings, the contractor shall apply a 100
percent sulfur coated 10-15-10 granular fertilizer at the rate of 1 pound of actual N
per 1,000 square feet after planting and once more at the first of spring.
Contractor shall insure that fertilizer residue is removed from foliage and blooms
and shall apply sufficient water to incorporate the fertilizer into the soil.
1.2.6 Pesticide Application: Contractor shall be responsible for insuring that plant
health and appearance is maintained by applying corrective insecticides,
fungicides or other pesticides as required to control pest populations. The
successful bidder may also apply pre or post emergent herbicides as required to
control noxious weed growth. The pesticide to be used shall be discussed with the
Community Services Director or his agent and not applied until approved for use
until receipt of written approval. At all times the individual applying the pesticide
shall be licensed by the Structural Pest Control Board for the specific category
involved. The applicator shall also be required to follow manufacturer's
recommendations for product usage and all applicable State and Federal Laws
concerning pesticide applications, rinsate disposal, and container disposal.
1.3 Shrubs and Ground Cover Plantings: Shrubs and/or Ground Cover plantings
contained within beds containing annual plantings are the responsibility of the successful
annual flower program contractor. Maintenance of these plantings shall be performed in
accordance with the Planting Bed Maintenance.
1.4 Litter Control: Remove all litter as needed to keep beds free of debris.
1.5 Debris Removal: Contractor shall be responsible for the disposal of all debris removed
from beds and shall not place the debris in the curbside receptacles or dumpsters.
2. Planting Bed Maintenance Standards
2.1 General: Successful contractor shall have ten (10) days from receipt of the Notice to
Proceed to commence contract maintenance activities.
2.1.1 The areas to be serviced at each location include all of the area within the bed.
The perimeter of the planting bed will be defined by the rim of raised planters,
concrete curbing, sidewalks, or edged turf areas.
2.1.2 Contractor shall provide a maintenance schedule to the Parks Department within
fifteen days of Award of Contract and will notify the Community Services
Director or his Agent of any changes in the schedule prior to the schedule change.
2.2 Maintenance
2.2.1 Pruning:
A: Coniferous evergreen shrubs shall be pruned once per growing season as
required to keep them within the planting area and as required to remove
damaged or diseased branches.
B: Broadleaf evergreen shrubs shall be pruned once per month to maintain an
Q PurchaseTid Dacs%FP 14 -11833 -TS 22
even but free form shape that complements the natural shape and growth patterns
of the plant. Unless otherwise specified, plants shall not be pruned into ball or
box shapes.
C: Deciduous shrubs shall be pruned as required to keep them within the planting
area, to remove damaged or diseased branches, and to promote uniform growth
patterns. Unless otherwise specified, they shall not be pruned into ball or box
shapes.
D: Ground cover plantings such as Vinca Major shall be trimmed in the March to
remove dead stems and foliage.
E: Ground cover plantings of prostrate junipers or creeping vines shall be pruned
as required to keep them within the bed area, to remove dead, diseased or
damaged branches, or to control their vertical ascent.
2.2.2 Watering: It shall be the contractor's responsibility to insure sufficient moisture
is present to promote healthy vigorous plant growth.
2.2.3 Cultivation: The minimum frequency is once weekly for the removal of weeds
and litter. All plant material will be maintained behind the upper curb line and
inside the planter areas.
2.2.4 Mulching: Soils in raised planting bed and beds on Glenna Goodacre Boulevard
areas shall be kept covered with organic, shredded, composted mulch. A
minimum of a two inch layer of mulch is to be kept up at all times. All other beds
at ground level will be maintained with trail mix. A minimum of a two inch layer
of trail mix is to be kept up at all times. At no time may the trail mix be greater
than 1/2 inch below the top of the concrete.
2.2.5 Fertilization: Contractor shall be responsible for applying sufficient fertilizer to
promote vigorous plant health. At a minimum, the contractor shall apply a 100
percent sulfur coated 16-4-8 w 2% iron granular fertilizer at a rate of 1 pound of
actual N per 1,000 square feet in May and July. Contractor shall insure that
fertilizer residue is removed from foliage and shall apply sufficient water to
incorporate the fertilizer into the soil. Contractor must maintain a healthy,
vigorous, green turf.
2.2.6 Pesticide Application: Contractor shall be responsible for insuring that plant
health and appearance is maintained by applying corrective insecticides,
fungicides or other pesticides as required to control pest populations. The
successful bidder may also apply pre or post emergent herbicides as required to
control noxious weed growth. Contractor is responsible for maintaining a weed -
free turf. The pesticide to be used shall be discussed with the Community Services
Director or his agent and not applied until approved for use until receipt of written
approval. At all times the individual applying the pesticide shall be licensed by
the Structural Pest Control Board, or any other applicable agency, for the specific
category involved. The applicator shall also be required to follow manufacturer's
recommendations for product usage and all applicable State and Federal Laws
concerning pesticide applications, rinsate disposal, and container disposal.
Contractor will provide label and MSDS for any chemical used prior to
application.
2.3 Litter Control: Contractor shall insure that all litter is removed from beds weekly.
2.4 Debris Removal: Contractor shall be responsible for the disposal of all debris removed
from beds and shall not place the debris in curbside receptacles or dumpsters.
Q Purchase\Bid Docs\RFP 14 -11833 -TS 23
3. Turf and Hardscape Maintenance Standards
3.1 General: Successful contractor shall have ten days from receipt of the Notice to Proceed
to commence contract maintenance activities. The decision to end the maintenance season
shall be made by the Community Services Director or his Agent. The Contractor shall be
notified of the City's decision by letter.
3.1.1 The areas to be serviced for each site include all turf areas. Contractor is
responsible for safe and careful operation of mowing equipment around plant
material and structures to prevent damage and to prevent clippings from
contaminating shrub or color beds. Contractor shall maintain weed -free turf areas.
3.1.2 Contractor shall provide a maintenance schedule to the Parks Department within
fifteen (15) days from the date of Award of Contract and will notify the
Community Services Director or his Agent of any changes in the schedule prior to
the schedule change.
3.2 Mowing: Mowing commencement and conclusion shall be at the discretion of the
Agent(s) or Community Services Director. Mowing frequency shall be determined by
turf growth and occur up to once per calendar week, evenly spaced. Mowing costs are to
be determined at a rate of twenty-nine (29) cycles per calendar year. Any cycles more
that twenty-nine (29) shall be billed as Extra Work. Turf shall be cut at a height of one
inch; unless otherwise directed by the Community Services Director or his agent,
clippings shall be bagged or recycled and all hardscapes shall be cleaned after each
service. Mowing equipment shall be a reel mower or rotary/recycler. Mowing height
shall be raised at the discretion of the Agent or Community Services Director and last
through the remainder of the season. All equipment must be of appropriate size for each
site and approved by the Community Services Director or his Agent.
3.3 Edging: All sidewalks and curbs shall be edged to a depth of one inch and shall be
performed concurrently with mowing operations. String trimmers or curb dressers may
not be used for edging. Chemical edging is not permitted.
3.4 Trimming: All string trimming must be done to achieve a height uniform with the
mowing height. Trimming must be performed around trees, plant beds, buildings, signs,
fences, and any other plants or structures. All hard surfaces, sidewalks, streets, parking
areas and street medians must be kept free of grass, weeds and debris. This task must be
completed the same day the mowing is performed. It is the contractors responsibility to
protect all trees and shrubs for string trimmer damage.
3.5 Litter Control & Debris Removal: All Litter and other types of debris such as motor
vehicle parts, rocks, gravel, and dirt, shall be removed by the contractor. Litter and debris
removal shall be performed concurrently with other maintenance operations.
3.6 Hardscape Maintenance: Hard surfaced medians and right of ways shall be swept as
well as street curb areas. Hardscape maintenance cycles will be the same as mowing
cycles. Any cycles more than twenty-nine (29) cycles per year shall be billed as
additional work.
0 Purchase\Bid Docs\RfP 1411833 -TS 24
3.7 Disposal: Contractor shall be responsible for the disposal of litter and debris from the
areas maintained. Disposal shall be accomplished by delivery to the City of Lubbock
Landfill or by placement in dumpsters belonging to the Contractor. No litter or debris
shall be disposed of in residential dumpsters, curbside trash receptacles, or those
belonging to commercial businesses.
4. Tree Maintenance Standards
4.1 Trees shall be maintained in a healthy, vigorous growing condition, free from disease and
large concentrations of pests.
4.2 Prune trees only to remove dead, diseased, broken, dangerous, or crossing branches, and
as required below. Pruning of this type is a minor, non -reimbursable, cost to be included
as part of the regular maintenance.
4.3 Prune trees only in appropriate months as determined by an arborist. Prune in accordance
with generally accepted standards for proper pruning.
4.4 Discard all tree trimmings off-site using a legal method.
4.5 Any tree found to be dead or missing shall be replaced with plant material of identical
species at the landscape maintenance contractor's expense, unless the loss was due to
excluded damage. If the loss resulted from excluded damage, replacement will be paid for
as extra work. Submit a quote for replacement within two weeks of the loss.
Replacement trees shall equal in size to the originally installed tree at the time it was
planted at the site.
4.6 Replacement trees shall be approved for size and appearance by the owner's authorized
representative prior to planting.
4.7 The cutting blades on pruning shears, clippers, blades, saws, etc. shall be sterilized after
pruning each tree to minimize the possibility of spreading disease. When pruning trees
known or suspected to be diseased, cutting blades shall be sterilized after each cut.
Sterilize blades by dipping them in a solution of 1 part bleach and 9 parts water or heavily
spray them with a disinfectant spray, such as Lysol. After dipping or spraying, wait 20
seconds before using again.
4.8 Mulching: Soils in raised planting bed and beds on Glenna Goodacre Boulevard areas
shall be kept covered with organic, shredded, composted mulch. A minimum of a two
inch layer of mulch is to be kept up at all times. All other beds at ground level will be
maintained with trail mix. A minimum of a two inch layer of trail mix is to be kept up at
all times. At no time may the trail mix be greater than 1/2 inch below the top of the
concrete.
Q PurchaseWid DocsWP 1411833 -TS 25
5. Irrigation Maintenance Standards
5.1 Water Application & Scheduling:
5.1.1 Contractor must employ on a regular basis a full-time certified irrigation
specialist. Irrigation sub -contractors are not allowed under the terms of this
contract.
5.1.2 Hand water as needed to supplement natural rainfall and maintain plantings in a
healthy, stress -free condition. It is the contractor's responsibility to make sure that
plants receive adequate water regardless of weather conditions.
5.1.3 It is the responsibility of the contractor to conserve water and assure that all
watering rules and regulations are followed. Any penalties, fines, or citations for
watering ordinance violations shall be paid by the contractor.
5.1.4 Irrigation shall be made by the use of the permanent irrigation systems. Hand
water as needed to supplement the permanent system. Failure of the irrigation
system to provide full and proper coverage shall not relieve the landscape
maintenance contractor of the responsibility to provide adequate irrigation. It is
the contractor's responsibility to make sure that the irrigation system is maintained
and operates properly.
5.1.5 The contractor is responsible for the complete operation and maintenance of the
irrigation systems, except as noted below. The contractor shall examine the
irrigation system for damage or malfunction weekly and shall report damage or
malfunction to the owner's authorized representative in writing. If the contractor
fails to report the broken or malfunctioning irrigation system components within
two weeks of the breakage or malfunction, the contractor shall be responsible for
all damages resulting from the broken irrigation system component.
5.1.6 Adjust watering times each week. Do not overwater plantings. Use multiple -start
times and short run times to prevent run-off. Drip systems should be left on for
sufficient time to allow for saturation of the root zone. Shorter runs with drip
irrigation do not provide sufficient water penetration for healthy root
development. Avoid multiple -start times with drip systems if possible. Do not
allow run-off from any irrigation.
5.1.7 When breakdowns or malfunctions exist, the contractor shall hand water, if
necessary, to maintain all plant material in a healthy condition. If the irrigation
repairs are major and will be billed as additional work (see items that qualify for
extra work as outlined below), the labor costs for hand watering may also be
submitted for payment as noted in the General Requirements section of these
specifications. Do not wait for approval to begin hand watering if it is required to
save the plantings.
Q: Purchsse\Bid D«s\RFP 14 -11877 -TS 26
5.2 Irrigation System Scheduled Maintenance
5.2.1 Each valve zone shall be observed for signs of damage on a weekly basis during
the irrigation season.
5.2.2 The landscape maintenance contractor shall maintain the irrigation system,
including cleaning of filter screens as needed, and flushing pipes, as part of this
contract.
5.2.3 Drip irrigation systems need periodic flushing to remove sediment. When flushing
is necessary, it shall be performed as part of this contract. Drip systems shall be
flushed at least once a year. Open ends of drip lines and run for at least 15 minutes
at full flow to flush. It may be necessary to install flush outlets in order to flush
the drip system.
5.2.4 Run-off of water from irrigation systems into or onto streets, sidewalks, stairs, or
gutters is not permitted. The contractor shall immediately shut down the irrigation
system and make adjustments, repairs, or replacements as soon as possible to
correct the source of the run-off.
5.3 Irrigation System Repair
5.3.1 The landscape maintenance contractor shall replace or repair, at the landscape
maintenance contractor's expense, any irrigation components damaged, unless due
to excluded damage. Repair shall be made within two weeks of the day the
damage occurred. If the damage was due to excluded damage, the irrigation
repairs will be paid for as extra work. The contractor shall make notification of
needed repairs within two weeks of the day the damage occurred. Regardless of
the cause of damage, the contractor shall take immediate action to prevent further
damage by shutting off the damaged part of the irrigation system and commencing
with hand watering as needed. As soon as possible after receiving written
authorization to proceed, the contractor shall make repairs. The following items
are considered to be minor repairs: damaged or clogged sprinkler nozzles,
adjustment of sprinkler patterns or arcs, adjustment of sprinkler position (ie; raise,
lower, or straighten sprinkler head), replacement of clogged, broken, or missing
barbed -style drip emitters, replacement or repositioning of drip distribution tubing
smaller than 1/2 inch or 15 mm diameter. These minor repair items shall be
corrected by contractor at contractor's expense.
5.3.2 Any replacement of irrigation system components shall be made with materials of
the same manufacturer and model as the original equipment. Substitutions of
materials other than original equipment will be approved only when the original
equipment has been discontinued and is no longer available for purchase at any
location. The substituted equipment must be completely compatible with the
original and must be approved in advance by the owner's authorized
representative.
5.3.3 All repairs to the system shall be identical to the original installation, unless
approved otherwise in advance by the owner's authorized representative. If a
Q: Purchese\Bid Docs\RFP 14 -11813 -TS 27
change to the installation will result in lower future maintenance costs, less
frequent breakage, or an increase in public safety, request authorization to make
the change from the owner's authorized representative.
5.3.4 The contractor shall check the entire irrigation system weekly for items such as
dry spots and missing or malfuctioning irrigation components. Check for leaking
valves, water running across sidewalks, water standing in puddles, or any other
condition which hampers the correct operation of the system or the public safety.
The contractor shall carefully observe plant materials for signs of wilting,
indicating a lack of water. Plants which die due to irrigation failure will be
considered to have died due to the contractor's negligence and shall be replaced at
the contractor's expense.
5.3.5 Plastic sprinkler nozzles with bad patterns shall be replaced with new nozzles of
the same gallonage and arc as part of the regular maintenance of the sprinkler
system. Do not attempt to clean plastic nozzles by sticking knife blades or wire
into the openings. The plastic will be scratched and the pattern will be ruined.
Brass nozzles may be carefully cleaned if needed.
5.3.6 Irrigation Systems: The contractor shall inspect and test all components and zones
in the irrigation system monthly and shall reset zone times according to seasonal
evapotranspiration changes. Minor adjustments and repairs such as head -emitter
cleaning or replacement, filter cleaning, small leaks, and minor timer adjustments
shall be made by the contractor. Once a year, the contractor will recalibrate each
zone following Cooperative Extension Service recommendations. During weekly
maintenance, the contractor will note and report to client any symptoms of
inadequate or excessive irrigation, draining problems, etc.
5.3.7 Repairs of irrigation system beyond the above scope will be charged to the client
at an hourly rate per person plus parts. Contractor shall bill the City for parts
according to the current Manufacturers List Price or a discount thereof. The
contractor will notify the City of the nature of the problem before repairs are
made.
6. Curbside Receptacle Maintenance
6.0.1 The Contractor will be responsible for emptying all curbside litter receptacles.
The Contractor will provide trash receptacle liners to be placed in each receptacle
after removal of litter and debris. Contractor shall be responsible for the disposal
of litter and debris. Disposal shall be accomplished by delivery to the City of
Lubbock Landfill or by placement in dumpsters belonging to the Contractor. No
litter or debris shall be disposed of in residential dumpsters, curbside trash
receptacles or those belonging to Commercial Businesses.
6.0.2 The Contractor will empty curbside litter receptacles on Mondays and Thursdays
of each week. Agent could request additional frequencies for curbside receptacle
maintenance. Additional maintenance beyond the Monday/Thursday schedule
shall be deemed as Extra Work.
Q Purchese\Bid Docs\RFP 14 -11833 -TS 28
7. One -Time Planting Bed Modification
7.0.1 The Contractor will replace existing plant materials with "trail mix" or other
ground cover material as specified by the Agent.
Q: Purchase\Bid Docs\RFP 1411833 -TS 29
Exhibit B
Price Sheet West Texas Services, Inc
Offeror's Name dba Tom's Tree Place
1. TRACT 1 A - Starbuck's Hardscape and Landscape Sheet No: LM -1
Irrigation Sheet No: LM -2
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 67.48
$ 48.67
Tree
$ 24.49
$ 17.67
Turf
NA
NA
Irrigation
34.78
25.08
Plant Bed
184.85
133.32
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
51.90
37.43
TOTAL ITEM #l: Seasonal $/MO( 363.51 ) Off Season $/MO( 262.16 )
2. TRACT 2A- Chili's Hardscape and Landscape Sheet No.: LM -3
Irrigation Sheet No.: LM -4
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 91.99
$ 66.34
Tree
$ 33.91
$ 24.46
Turf
NA
NA
Irrigation
69.56
50.16
Plant Bed
202.37
145.95
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
51.90
34.33
TOTAL ITEM #2: Seasonal $/MO( 449.72 ) Off Season $/MO( 324.3-5- 321.34 )
3. TRACT 213 -The Centre Hardscape and Landscape Sheet Nos.: LM -5 AND LM -6
1"iontinn Choat Nnc • I M-7 AND I.M-R
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$101.10
$ 72.92
Tree
$62.18
$ 44.84
Turf
NA
NA
Irrigation
139.11
100.33
Plant Bed
320.40
231.08
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
I NA
Receptacle
90.83
1 65.50
TOTAL ITEM #3: Seasonal $/MO( 713.61 ) Off Season $/MO( 514.67 )
4. TRACT 2C - City Bank Hardscape and Landscape Sheet No.: LM -9
lrrinntinn Choat Mn - I.M-1n
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 67.48
$48.67
Tree
.$24.49
$ 17.67
Turf
NA
NA
Irrigation
34.78
Plant Bed
184.85
133.32
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
51.90
37.43
TOTAL ITEM #4: Seasonal $/MO( 363.51 ) Off Season $/MO( 262.16 )
Q Flwd mVhd [ba RFP 14-11833-rs 31
5. TRACT 4 -University Pointe Hardscape and Landscape Sheet Nos: LM -1 1, LM -12, LM -13, LM -14
Irrigation Sheet Nos: LM -15. LM -16. LM -17, LM -18
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 160.90
$ 116.04
Tree
$114,93
$ 82.89
Turf
NA
NA
Irrigation
104.33
75.25
Plant Bed
395.98
285.58
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
116.78
84.22
TOTAL ITEM #5: Seasonal $/MO( 892.92 ) Off Season $/MOS 643.98 )
6. TRACT 8 - University Fountains Hardscape and Landscape Sheet Nos.: LM -19, LM -20, LM -21
Irrigation Sheet Nos.: LM -22. LM -23. LM -24
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 100.44
$33.05
Tree
$ 32.03
$23.10
Turf
NA
NA
Irrigation
69.56
50.16
Plant Bed
154.77
111.62
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
103.80
74.86
TOTAL ITEM #6: Seasonal $/MO( 460.60 ) Off Season $/MO( 337TH 292.79 )
7. TRACT I I - Main Street Condominiums - South Hardscape and Landscape Sheet No.: LM -25
1"iantinn fiheet Nn - I.M-26
Description
Seasonal
Off Season Description
Seasonal
Off Season
Hardsca e
$ 45.83
$ 33.05 Tree
$ 32.03
$ 23.10
Turf
NA
NA Irrigation
173.89
125.41
Plant Bed
45.50
32.81 Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA Receptacle
1 25.95
18.72
TOTAL ITEM #7: Seasonal $/MOS 323.20 ) Off Season $/MO ( 233.10 )
8. TRACT GGB Median Blocks 1-4 (University Ave to Avenue U)
Hardscape and Landscape Sheet Nos.: LM -27, LM -28, LM -29, LM -30
Irrinatinn ChPet Nne • I .M-17 I .M-11 I .M -'t4 IM -15
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 239.30
$ 172.58
Tree
$324.07
$ 233.73
Turf
NA
NA
Irrigation
521.66
367.23
Plant Bed
5402.99
3896.70
Litter Pick-up & Disposal
NA
NA
Seasonal Color
599.45
1 432.33
Receptacle
1 220.58
1 159.08
TOTAL ITEM #8: Seasonal $/MO ( 7.308.05 ) Off Season $/MO( 5;-2ii}firs 5261.65 )
Q NrchmeftdDo&Rt P 1 ]Ie33-Is 32
9. TRACT A - University Trails Hardscape and Landscape Sheet Nos.: LM -37, LM -38, LM -39, LM -40.
LM -41, LM -42 Irrigation Sheet Nos.: LM -43, LM -44, LM -45, LM -46, LM -47, LM48
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 230.26
$ 166.06
Tree
$ 99.86
$ 72.02
Turf
NA
NA
Irri ation
208.67
150.49
Plant Bed
314.69
226.96
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
129.75
93.58
TOTAL ITEM #9: Seasonal $/MO ( 983.22 ) Off Season $/MO ( 709.11 )
10. TRACT Avenue X and Mac Davis Lane Rotary
Hardscape and Landscape Sheet No: LM -49
Description
A Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape,
$30.54
$ 22.03
Tree
$ 9.42
$ 6.79
Turf
NA
NA
Irrigation
104.33
75.25
Plant Bed
669.54
482.88
Litter Pick-up & Disposal
NA
NA
Seasonal Color
775.05
558.97
Receptacle
NA
NA
TOTAL ITEM #10: Seasonal $/MO ( 1588.89 ) Off Season $/MO ( 1145.93 )
11. TRACT 14 - Wal-Mart
Hardscape and Landscape Sheet Nos.: LM -51, LM -52, LM -53, LM -54, LM -55
1-;. +;. Chnnt Alec • I XA_SA, 1 NA -1;7 i M_iR 1 M_59 I .M_A,0
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 135.05
$ 97.40
Tree
$ 165.80
$ 119.58
Turf
NA
NA
Irrigation
69.56
50.16
Plant Bed
594.16
428.51
Litter Pick-up & Disposal
NA
NA
Seasonal Color
I NA
NA
Receptacle
1 77.85
1 56.15
TOTAL ITEM 411: Seasonal $/MO ( 1042.42 ) Off Season $/MO ( 751.80 )
12. TRACT 113- 1 - Raising Cain's I lardscape and Landscape Sheet No.: LM -61
Irrigation Sheet No.: LM -62
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 46.02
$ 33.19
Tree
$ 20.73
$ 14.95
Turf
NA
NA
Irrigation
69.56
50.16
Plant Bed
97.09
70.02
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
1 25.95
1 18.72
TOTAL ITEM # 12: Seasonal $/MO ( 259.34 ) Off Season $/MO( 187.04 )
Q Pwchdse\B,dDmc RFP 14.11m-rs 33
13. TRACT I B-3 - Dion's Hardscape and Landscape Sheet No.: LM -63
Irrinntinn Sheet No.: LM -64
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 43.93
$ 31.69
Tree
$ 20.73
$ 14.95
Turf
NA
NA
Irrigation
34.78
25.08
Plant Bed
81.86
59.04
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
25.95
18.72
TOTAL ITEM 413: Seasonal $/MO ( 207.25 ) Off Season $/MOS 149.47 )
14. TRACT 3A1 AND 3131- Village at Overton Park Apartment Complex
Hardscape and Landscape Sheet Nos.: LM -65, LM -66, LM -67, LM -68
ewe-. 10- . 1 &.4 40 1 AA -7!1 I NA -71 1 M_77
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 216.14
$155.89
Tree
$ 64.06
$ 46.20
Turf
NA
NA
Irrigation
208.67
150.49
Plant Bed
446.33
321.97
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
1 155.70
112.29
TOTAL ITEM # 14: Seasonal $/MO ( 1091.00 ) Off Season $/MO ( 786.84 )
15. BLOCK 133 - Ave X and Marsha Sharp Frwy Hardscape and Landscape Sheet No.: LM -73
Tr ;i t;n Qhaat Nn • I M_7d
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 63.19
$ 45.57
Tree
$ 24.49
$ 16.67
Turf
NA
NA
Irrigation
NA
NA
Plant Bed
116.13
83.75
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
51.90
1 37.43
TOTAL ITEM #15: Seasonal $/MOS 255.71 ) Off Season $/MOj F84:421 183.42 )
16. TRACTAvenue X Median Hardscape and Landscape Sheet Nos.: LM -75, LM -76
Irrigation Sheet Nos.: LM -77. LM -78
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 39.25
$ 28.31
Tree
$ 33.91
$ 24.46
Turf
302.04
217.83
Irrigation
313.00
225.74
Plant Bed
114.8o
82.79
Litter Pick-up & Disposal
NA
NA
Seasonal Color
605.50
436.70
1 Receptacle
NA
NA
TO rAL ITEM #16: Seasonal $/MO ( 1408.50 ) Off Season $/MO ( 1015.83 )
Q PurchmWid Docs RFP 14 -11877 -I'S 34
17. TRACT 7 and 9 - Overton Hotel Hardscape and Landscape Sheet Nos.: LM -79, LM -80, LM -81
Irrigation Sheet Nos.: LM -82, LM -83, LM -84
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$123.91
$ 89.37
Tree
$1 19
$ 9.51
Turf
NA
NA
Irrigation
173.89
125.41
Plant Bed
133.26
96.11
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
64.88
46.79
TOTAL ITEM # 17: Seasonal $/MO ( 509.12 ) Off Season $/MO( 367.19 )
18. TRACT 5A - The Suites Hardscape and Landscape Sheet Nos.: LM -85, LM -86, LM -87
Cheer TO- . I AA -4Q r AA-RO I M_on
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$107.02
$ 77.18
Tree
$ 54.64
$ 50.16
Turf
NA
NA
Irrigation
69.56
50.16
Plant Bed
284.44
179.18
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
51.90
37.43
TOTAL ITEM #18: Seasonal $/MO ( 53+- 567.56 ) Off Season $/MO ( 38336 394.11 )
19. TRACT Single Family Block 4 - North Side of Glenna Goodacre Boulevard between Ave. U and Ave. V
Hardscape and Landscape Sheet Nos.: LM -91, LM -92, LM -93, LM -94
t :,-.,F:-- cl,eo• Al- . I WA -IAA I AA-In7 1 M_1nR 1 M-100
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 56.34
$ 40.64
Tree
$ 85.84
$ 61.90
Turf
284.50
186.40
Irrigation
186.40
134.44
Plant Bed
NA
NA
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
I NA
I NA
TOTAL ITEM #19: Seasonal $/MO ( 613.09 ) Off Season $/MO( 442A-7 423.38 )
20. TRACT Single Family Block 3 - South Side of GGB and North Side of 9th St. between Ave. U and Ave. V
Hardscape and Landscape Sheet Nos.: LM -95, LM -96, LM -97, LM -98
civet AI- • I AA -I In I AA -1 11 I M-117 I M-1 11
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 81.53
$ 58.80
Tree
$ 113.05
$ 81.53
Turf
432.63
312.02
Irrigation
278.22
200.66
Plant Bed
NA
NA
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
NA
NA
TOTAL ITEM #20: Seasonal $/MO ( 905.43 ) Off Season $/MO ( 653.01 )
U Purchvelyid Mu KIT 13-11837-T5 35
21. TRACT Single Family Block 2 - South Side of 9'h St. and North Side of 10'h St. between Ave. U and Ave. V
Hardscape and Landscape Sheet Nos.: LM -99, LM -100, LM -101, LM -102
or...... 1.1- . 1 %A 1 1 A 1 KA -1 l c 1 NA -1 I A I M-1 17
TOTAL ITEM #21: Seasonal $/MO( 976.77 ) Off Season $/MO( 704.46 )
22. TRACT Single Block 1 - South Side of 10'h St. between Ave. U and Ave. V
Hardscape and Landscape Sheet Nos.: LM -103, LM -104, LM -105
r....:�...:,...
01,, 1.1,.- . 1 AA_114 I AA_110 1 NA -1 )n
Description
... .....,..Description Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 89.05
$ 64.22
Tree
$ 113.05
$ 81.53
Turf
496.46
358.05
Irrigation
278.22
200.66
Plant Bed
NA
NA
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
I NA
I NA
TOTAL ITEM #21: Seasonal $/MO( 976.77 ) Off Season $/MO( 704.46 )
22. TRACT Single Block 1 - South Side of 10'h St. between Ave. U and Ave. V
Hardscape and Landscape Sheet Nos.: LM -103, LM -104, LM -105
r....:�...:,...
01,, 1.1,.- . 1 AA_114 I AA_110 1 NA -1 )n
Description
Seasonal -
V Off Season
Description
Seasonal
Off Season
Hardscape
$ 46.12
$ 33.27
Tree
$ 58.41
$ 42.12
Turf
248.43
179.25
Irrigation
173.89
125.41
Plant Bed
NA
NA
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
NA
NA
TOTAL ITEM #22: Seasonal $/MO ( 526.95 ) Off Season $/MO ( 380.05 )
23. TRACT GGB Median Blocks 5-7(Avenue U to S Landscaped, Avenue R to S not landscaped)
Hardscape and Landscape Sheet Nos.: LM -121, LM -122, LM -123
cl,eor 1.1.,E . I AA -11A 1 AA_115 I AA -1 10;
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca e
$ 105.48
$ 76.08
Tree
$ 162.04
$ 116.86
Turf
1133.40
817.42
Irrigation
347.78
250.82
Plant Bed
NA
NA
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
77.85
56.15
TOTAL ITEM #23: Seasonal $/MO ( 1826.54 ) Off Season $/MO ( 1317.32 )
24. TRACT 31 -Cottages Hardscape and Landscape Sheet Nos.: LM -127, LM -128, LM -129, LM -130
Chaor X1- • i AA -121 I M-1 V) I M-122 1 -M-114
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 84.83
$ 61.18
Tree
$105.51
$ 76.10
Turf
582.09
419.81
Irrigation
139.11
100.33
Plant Bed
NA
NA
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
NA
NA
TO rAL ITEM #24: Seasonal $/MO ( 911.55 ) Off Season $/MO ( 657.42 )
Q Purchase tied Docs KHP 14-11813 1 S 36
25. TRACT 30 -Cottages Hardscape and Landscape Sheet Nos.: LM -135, LM -136, LM -137, LM -138
Irrigation Sheet Nos.: LM -139, LM -140, LM -141, LM -142
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 90.49
$ 65.26
Tree
$ 103.63
$ 74.74
Turf
498.47
359.50
Irrigation
69.56
50.16
Plant Bed
NA
NA
Litter Pick -tip & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
NA
NA
TOTAL ITEM #25: Seasonal $/MO7( 62.15
Off Season $/MO ( 549.66 )
26. TRACT 29 -Cottages
Hardscape and Landscape Sheet Nos.: LM -143, LM -144, LM -145, LM -146, LM -147, LM -148, LM -149
wI- . 114A ICA r XA ICI t AA 1 c') i NA -1 41 1 NA -1 ;A 1 AA -1 SS i M-1 SA
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 156,98
$ 113.21
Tree
$ 160.5
$ 115.5
Turf
855.67
617.12
Irrigation
278.22
200.66
Plant Bed
NA
NA
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
NA
NA
TOTAL ITEM #26: Seasonal $/MO( 1451.01 ) Off Season $/MO ( 1046.49
27. TRACT 28 -Cottages Hardscape and Landscape Sheet Nos.: LM -157, I.M-158, LM -159
et -t Alec • 1 AA -1 /n I M-161 1 M-1 (,7
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 74.75
$ 53.91
Tree
$ 96.09
$ 69.30
Turf
447.71
322.90
Irrigation
104.33
75.25
Plant Bed
NA
NA
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
NA
NA
TOTAL ITEM #27: Seasonal $/MO ( 722.88 ) Off Season $/MO( 521.36 )
28. TRACT 12 - Main Street Condominiums - North
Hardscape and Landscape Sheet Nos.: LM -163, LM -164, LM -165
1'. -:,,ter:.,.. ¢boor Xf- • t AA -144 i M_ 1 A,7 1 M_ 1 AR
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 61.89
$ 44.64
Tree
$ 35.80
$ 25.82
Turf
235.52
169.86
Irrigation
69.56
50.16
Plant Bed
NA
NA
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
I NA
Receptacle
38.93
28.07
TOTAL ITEM #28: Seasonal $/MO ( 441.70 ) Off Season $/MO ( 318.56 )
Q P-bivie Bid DoaW P 14.11833 -TS 37
29. TRACT 18 - Shopping Center Southwest corner of 7'h Street and Ave. R
Hardscape and Landscape Sheet Nos.: LM -169, LM -170
Description
Seasonal v
V Off Season
Description
Seasonal
Off Season
Hardsca e
$ 43.51
$ 31.38
Tree
$ 32.03
$ 23.10
Turf
NA
NA
Irrigation
69.56
50.16
Plant Bed
191.80
138.40
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
NA
NA
TOTAL ITEM 929: Seasonal $/MO ( 336.90 ) Off Season $/MOS 243.04 )
n . i-- , r I 17..:11 Af.. LL,al-- 1 on 4-nnp nr Irriantinn CMPPt
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca e
$ 13.16
$ 9.49
Tree
$ 3.77
$ 2.72
Turf
NA
NA
Irrigation
34.78
25.08
Plant Bed
19.05
13.74
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
1 12.97
1 9.36
TOTAL ITEM #30: Seasonal $/MO ( 83.73 ) Off Season $/MO ( 60.39 )
r•_IA__ nL: f. LJ -A.., f .,.,.ice Ana QhPatUne • TRACT 1CiA
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca e
$ 20.52
$ 14.80
Tree
$ 5.65
$ 4.08
Turf
NA
NA
Irrigation
69.55
50.16
Plant Bed
34.28
24.72
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
25.95
1 18.71
TOTAL ITEM #31: Seasonal $/MO ( 155.95 ) Off Season $/MO ( 112.47 )
')n •rn A r -r t Q_7 -_ t (:rn -, Qtnra 14nrr1crana and i .anrlcrane Sheet Nns.' i.2-1- 1.2.3_ L2?
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca e
$ 58.64
$ 42.29
Tree
$ 39.56
$ 28.53
Turf
NA
NA
Irri ation
69.55
50.16
Plant Bed
167.41
120.74
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
I Receptacle
38.92
28.07
TOTAL ITEM #32: Seasonal $/MO( 374.08 ) Off Season $/MO ( 269.79 )
oPwdm-c dWcsKtrir.1ix»-Ts 38
33. TRACT I C-2 - Whataburger No Landscape, Hardscape, or Irrigation Sheet
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$11.29
$ 8.09
Tree
$ 3.77
$ 2.72
Turf
NA
NA
Irrigation
34.78
25.08
Plant Bed
19.05
13.74
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
25.95
18.71
TOTAL ITEM 933: Seasonal $/MO ( 94.84 ) Off Season $/MOS 68.34 )
34. TRACT 1 C -3B - Potbelly Hardscape and Landscape Sheet No.: TRACT 1 C3
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 17.44
$ 12.58
Tree
$ 7.54
$ 5.43
Turf
NA
NA
Irri ation
34.78
25.08
Plant Bed
48.76
35.16
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
38.92
28.07
TOTAL ITEM #34: Seasonal $/MO ( 147.44 ) Off Season $/MO ( 106.32 )
35. TRACT 6 - UClub Townhomes Hardscape and Landscape Sheet No.: ACC LUBBOCK - TRACT 6
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$ 107.95
$ 77.68
Tree
$ 67.82
$ 48.91
Turf
230.43
166.19
Irrigation
243.44
175.57
Plant Bed
354.25
255.49
Litter Pick-up & Disposal
NA
NA
Seasonal Color
NA
NA
Receptacle
51.90
37.43
TOTAL ITEM #35: Seasonal $/MO ( 1055.79 ) Off Season $/MO( 761.27 )
FXTR A wnR K (Hili IR IN)
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape*
$25/MAN HR
$ 25/MAN HR
Tree
$451MAN HR
$45/MAN HR
Turf *
25/MAN HR
25/MAN HR
Irrigation
25/MAN HR
251MAN HR
Plant Bed
251MAN HR
25/MAN HR
Litter Pick-up & Disposal
3
35/MAN HR
Seasonal Color
25/MAN HR
25/MAN HR
I Receptacle
55/MAN HR
55/MAN HR
*Please provide cost per cycle (not nour►y)
IRRIGATION - MATERIALS
Discount from Manufacturer's List Price 10 %
Q Purchd 411d D.M\RFP 14-11877-15 39
City of Lubbock, TX
RFP 14 -11833 -TS
Maintenance Landscape Right of Way Areas in North Overton PID
Extra Work Pricing Sheet
1. Seasonal Color Program Standards as per Section 1:
Hourly Labor Cost for Extra Work $ 25/MAN HR
2. Planting Bed Maintenance Standards as per Section 2:
Hourly Labor Cost for Extra Work $ 25/MAN HR
3. Turf and Hardscape Maintenance Standards as per Section 3 (based upon 29 cycles per
year)
Per Cycle Cost for Extra Work Hardscape $ 1050.00 Turf $ 2100.00
4. Litter Control and Debris Removal as per Section 1.4, 1.5, 2.3, 2.4, and 3.5:
Hourly Labor Cost for Extra Work $ 35/MAN HR
5. Tree Maintenance Standards as per Section 4:
Cost Per Tree $ 19.98
Hourly Labor Cost for Extra Work $ 45/MAN HR
6. Irrigation Maintenance Standards as per Section 5:
Hourly Labor Cost for Extra Work $ 55/MAN HR
Materials Cost, Percent Discount From Manufacturers List Price 10 %
7. Curbside Receptacle Maintenance as per Section 6:
Cost Per Receptacle for Extra Work $ 800.00
8. One -Time Planting Bed Modification as per Section 7:
Cost Per Square Foot $ 1.00
Total One -Time Cost $ N/A
Q Pwchn Rid M. RFP 14 11W -7S 40
Exhibit C
City of Lubbock, TX
RFP 14 -11833 -TS
III. Insurance
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE
NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE
SHALL HAVE BEEN DELIVERED TO THE CITY.
INSURANCE COVERAGE REQUIRED
SECTION B. The City reserves the right to review the insurance requirements of this section during the
effective period of the contract and to require adjustment of insurance coverages and their limits when
deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the
claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration
of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
TYPE
1. Worker's Compensation
AMOUNT
Statutory
2. Commercial General Liability insurance including coverage for the following:
a. General Aggregate
b. Products-Comp/OP AGG
c. Personal & Adv. Injury
d. Contractual Liability
3. Automobile Liability
Any Auto
Combined single limit for
bodily injury and property
damage of $500,000 per
occurrence or its equivalent.
Combined single limit for
bodily injury and property
of $500,000 per occurrence
or its equivalent.
The City of Lubbock shall be named a primary additional insured with a waiver of subrogation
in favor of the City on all coverage's. All copies of the Certificates of Insurance shall reference the
RFP or proposal number for which the insurance is being supplied.
ADDITIONAL POLICY ENDORSEMENTS
The City shall be entitled, upon request, and without expense, to receive copies of the policies and all
endorsements thereto and may make any reasonable request for deletion, revision, or modification of
Q Purchase'ZId Uou REP 14116)]-7S 41
particular policy terms, conditions, limitations, or exclusions (except where policy provisions are
established by law or regulation binding upon either of the parties hereto or the underwriter of any of
such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to
accomplish such changes in policy coverages, and shall pay the cost thereof.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the
following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to the
extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care
together with the indemnification provision, shall be underwritten by contractual liability
coverage sufficient to include such obligations within applicable policies.
NO'T'ICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices
not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing and Contract Management
City of Lubbock
1625 13`h Street, Room 204
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by
the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents
as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by
the insurance company exonerate the Contractor from liability.
Q: Purchase0d Docs%FP 14.11871 -TS 42