HomeMy WebLinkAboutResolution - 2014-R0197 - Amendment To Contract - TX DHCA - CEAP - 06/12/2014Resolution No. 2014-RO197
June 22, 2014
Item No. 6.2.2
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock. an Amendment to a Contract, by and
�etween the City of Lubbock and Texas Department of Housing and Community Affairs
for the Comprehensive Energy Assistance Program, and all related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this L2_th_day of� _ _ _ , 2014
G WRIkiTS�ON, MAYOR
ATTEST:
Reb •ca Ea—r�za,--Cityv-�-Sec`reiary
APPROVED AS 'IO CONTENT:
-2, kij -
Bill Howe n, Interi ssistant City Manager
APPROVED AS TO FORM:
/ f
Amy, 's„ s ' City Attorney
Res.CDBG-TDHC-Amend Comprehensive Energy Assist Prog.14
5.19.14
Resolution No. 2014-RO197
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 1 TO CONTRACT NUMBER 58140001789
FY 2014 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93.568)
This Amendment No. i to Comprehensive Energy Assistance Program Contract Number. 58140001789 ("First Amendment") by
and between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas
("Department"), and City of Lubbock, a political subdivision of the State of Texas ("Subrecipient"), hereinafter collectively
referred to as "Parties", is executed on the respective dates indicated to ratify, confirm and acknowledge the execution date of this
First Amendment to be April 1, 2014.
C�aL�lY10_��
WHEREAS, the Department and Subrecipient, respectively, executed that Comprehensive Energy Assistance Program Contract
Number. 58140001789 and
WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree
as follows:
SECTION 1.
Section 4. F. Department Obligationsof this Contract is hereby amended to read as follows:
"Section 4. F. Department Obligations. Notwithstanding any other provision of this Contract, the total of all payments
and other obligations incurred by Department under this Contract shall not exceed the sum of $1,107,049.00."
SECTION 2.
Exhibit B. Budgetof this Contract is hereby deleted and replaced in its entirety with the attached Exhibit B
SECTION 3.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to
govern except to the extent that said terms conflict with the terms of this First Amendment. In the event this First Amendment and
the terms of the Contract are in conflict, this First Amendment shall govern, unless it would make the Contract void by law.
SECTION 4.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract
SECTION 5.
This First Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of
which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same
counterpart.
SECTION 6.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its
authorized signature printed by the receiving machine or the electronic transmission to be its original signature.
SECTION 7.
By signing this First Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it
were set forth word for word therein.
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This First Amendment shall be binding upon the Parties hereto and their respective successors and assigns
SECTION 9.
This First Amendment shall be effective and memorializes an effective date of April 1, 2014,
WITNESS OUR HAND EFFECTIVE 411/2014
SUBREC'IPIE`r'T:
City of Lubbock
a political subdiv' ' of the St to exas
By:
Title:
Dat June 12, 2014
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By
Title: Its duly authorized officer or representative
Date
Page 2 of 4
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 1 TO CONTRACT NUMBER 58140001789
FY 2014 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93 568)
EXHIBIT B
BUDGET
City of Lubbock,
a political subdivision of the State of Teias
DEPARTMENT FINANCIAL OBLIGATIONS
S 1,107,049.00 CEAP FUNDS CURRENTLY AVAILABLE
S 1,200.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE
BUDGET CATEGORY
FUNDS
%
Administration
S 69,116.00
-
Direct Services
S 1,036,733.00
-
TOTAL CEAP BUDGET
S 1,105,849.00
-
BUDGET CATEGORY
FUNDS
%
Household Crisis
$ 476,897.00
46.00
Utility Assistance
S 476,897.00
46.00
Program Services
$82,939.00
8.00
TOTAL DIRECT SERVICES
S 1,036,733.00
100.00
Subrecipient's service area consists of the following Texas counties
LUBBOCK
General Administrative and coordination of CEAP, including costs and all indirect (overhead) cost, examples include salaries, fringe
benefits, non -training travel, equipment, supplies, audit and office space are limited to 6% of the contract expenditures, excluding
Training/Travel costs All other administrative costs, exclusive of administrative costs for Program Services, must be paid with
nonfederal funds.
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Program Services costs shall not exceed the maximum 8% of total Direct Services Expenditures. Program Services cost includes
direct administrative cost associated with providing the client direct service salaries and benefits cost for staff providing program
services, cost for supplies, equipment, travel, postage, utilities, rental of office space. All items listed above are allowable Program
Services costs when associated with providing client direct services. Other Program Services costs may include outreach activities
and expenditures on the information technology and computerization needed for tracking or monitoring required by CEAP.
Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is required
Approval of this budget does not constitute prior approval for such purchases.
Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any
budding or facility
Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Term. A second and final
budget revision must be received by the Department no later than 45 days prior to the end of the Contract Term.
Subrecipient shall provide outreach services under all components to this category. Failure to do so may result in contract
termination Subrecipient must document outreach, whether the outreach is conducted with CEAP funds or other funds.
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