HomeMy WebLinkAboutResolution - 2014-R0179 - Contract - Parkhill Smith & Cooper Inc- North University Streetscape Improvement - 05/22/2014RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OFTI lE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock 13E and is hereby authorized and
directed to execute for and oil behalf' of the City of Lubbock a Professional Services
Contract, by and between the City of Lubbock and Parkhill, Smith & Cooper, Inc.. 161.
professional services related to the North University Strectscape Improvement Proicct.
and Ill related documents. Said Contract is attached hereto and incorporated ill this
Resolution as if fillly set forth herein and sh.11l he inCILILIC(I ill the Minutes 01'111C C OLHICil.
Executed by the City Council this 22nd clay of_ May 2014.
G . C. IZO .RTSON, MAYOR
arca,
APPROVED AS TO CONTENT:
R. Keith Smith, P.L., Director oi` Public Works
APPROVFD AS
tv Attornev
rc:ltes.Pror Srtis Agrmn1-Parkhi)1.5mith&C 00Per
5.f,.!4
PROFESSIONAL SERVICES CONTRACT
STATE OF TEXAS §
COUNTY OF LUBBOCK §
This contract (the "Contract" or "Agreement"), effective as of the 22 day of May, 2014 (the
"Effective Date"), is by and between the City of Lubbock (the "City"), a Texas home rule municipal
corporation, and Parkhill, Smith & Cooper, Inc. ("ENGINEER"), a Texas professional corporation
authorized to conduct business in Texas.
WITNESSETH
WHEREAS, the City desires to obtain professional engineering services related to the North
University Streetscape Improvement Project (the "Activities" or "Project"); and
WHEREAS, ENGINEER has a professional staff experienced and is qualified to provide
professional engineering services related to Activities, and will provide the services, as defined below,
for the price provided herein, said price stipulated by City and Engineer to be a fair and reasonable
price; and
WHEREAS, the City desires to contract with ENGINEER to provide professional engineering
services related to the Activities and Engineer desires to provide the Services related to same.
NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth
In this Contract, the City and ENGINEER hereby agree as follows:
ARTICLE I. TERM
The term of this Contract commences on the Effective Date and continues without interruption
for a term of four (4) calendar months, as set forth in Exhibit "A", attached to and made a part of this
Agreement for all purposes. If the Engineer determines that additional time Is required to complete the
Services, the City Engineer, may, but is not obligated to, in his discretion, execute an agreement to grant
up to an additional six (6) months of time so long as the amount of the consideration does not increase.
An amendment to this Agreement resulting in an increase in the amount of the consideration must be
approved by the City acting through Its governing body.
Professional Services Agreement — MAR 2014
ARTICLE 11. SERVICES AND COMPENSATION
A. Engineer shall conduct all activities and within such timeframes as set forth on Exhibit "A",
attached hereto (the "Services").
B. ENGINEER shall receive as consideration to be paid for the performance of the Services set
forth in Exhibit "A", an amount to not exceed $59,000.00, said amount based, in part, on the Basis of
Fee, as provided in Exhibit "B" and the hourly rates, as provided in Exhibit "C".
ARTICLE 111. TERMINATION
A. General. City may terminate this Contract, for any reason or convenience, upon thirty (30)
days written notice to ENGINEER. In the event this Agreement is so terminated, the City shall only pay
Engineer for services actually performed by Engineer up to the date Engineer is deemed to have
received notice of termination, as provided herein.
B. Termination and Remedies. In the event ENGINEER breaches any term and/or provision of
this Contract, the City shall be entitled to exercise any right or remedy available to it by this Contract, at
law, equity, or otherwise, including without limitation, termination of this Contract and assertion of an
action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the
concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be
cumulative.
ARTICLE IV. NON - ARBITRATION
The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative
and not exclusive, and may be exercised concurrently. To the extent of any conflict between this
provision and another provision in, or related to, this Agreement, this provision shall control.
ARTICLE V. REPRESENTATIONS AND WARRANTIES
A. Existence. ENGINEER is a corporation duly organized, validly existing, and in good standing
under the laws of the State of Texas and is qualified to carry on its business in the State of Texas.
Professional Services Agreement — MAR 2014
B. Corporate Power. ENGINEER has the corporate power to enter into and perform this Contract
and all other activities contemplated hereby.
C. Authorization. Execution, delivery, and performance of this Contract and the activities
contemplated hereby have been duly and validly authorized by all the requisite corporate action on the
part of ENGINEER. This Contract constitutes legal, valid, and binding obligations of the ENGINEER and is
enforceable in accordance with the terms thereof.
D. Engineer. ENGINEER maintains a professional staff and employs, as needed, other qualified
specialists experienced in providing the Services, and is familiar with all laws, rules, and regulations,
both state and federal, including, without limitation the applicable laws, regarding the Activities
contemplated hereby.
E. Performance. ENGINEER will and shall conduct all activities contemplated by this Contract in
accordance with the standard of care, skill and diligence normally provided by a professional person in
performance of similar professional engineering services, and comply with all applicable laws, rules, and
regulations, both state and federal, relating to professional engineering services, as contemplated
hereby.
F. Use of Copyrighted Material. ENGINEER warrants that any materials provided by ENGINEER
for use by City pursuant to this Contract shall not contain any proprietary material owned by any other
party that is protected under the Copyright Act or any other law, statute, rule, order, regulation,
ordinance or contractual obligation relating to the use or reproduction of materials. ENGINEER shall be
solely responsible for ensuring that any materials provided by ENGINEER pursuant to this Contract
satisfy this requirement and ENGINEER agrees to indemnify and hold City harmless from all liability or
loss caused to City or to which City Is exposed on account of ENGINEER's failure to perform this duty.
ARTICLE VI. SCOPE OF WORK
ENGINEER shall accomplish the following: Professional Engineering Services related to the
Services, as provided in Exhibit "A", "Services to be Provided by Consultant".
Professional Services Agreement — MAR 2014
ARTICLE VII. INDEPENDENT CONTRACTOR STATUS
ENGINEER and City agree that ENGINEER shall perform the duties under this Contract as an
Independent contractor and shall be considered as independent contractor under this Agreement
and/or in its activities hereunder for all purposes. ENGINEER has the sole discretion to determine the
manner in which the services are to be performed. During the performance of the Services under this
Agreement, Engineer and Engineer's employees and/or sub -consultants, will not be considered, for any
purpose, employees or agents of the City within the meaning or the application of any federal, state or
local law or regulation, including without limitation, laws, rules or regulations regarding or related to
unemployment insurance, old age benefits, workers compensation, labor, personal Injury or taxes of any
kind.
ARTICLE VIII. INSURANCE
Engineer shall procure and carry, at its sole cost and expense through the life of this Agreement,
except as otherwise provided herein, insurance protection as hereinafter specified, in form and
substance satisfactory to City, carried with an insurance company authorized to transact business In the
state of Texas, covering all aspects and risks of loss of all operations in connection with this Agreement,
including without limitation, the indemnity obligations set forth herein. Engineer shall obtain and
maintain in full force and effect during the term of this Agreement, and shall cause each approved
subcontractor or sub -consultant of Engineer to obtain and maintain in full force and effect during the
term of this Agreement, commercial general liability, professional liability and automobile liability
coverage for non -owned and hired vehicles with insurance carriers admitted to do business in the state
of Texas. The insurance companies must carry a Best's Rating of A -VII or better. Except for Professional
Liability, the policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
Commercial General Uability:
Per Occurrence Single Limit: $1,000,000
General Aggregate Limit: $2,000,000
Professional Liability:
Combined Single Limit: $1,000,000
Automobile Liability:
Combined Single Limit for any auto: $1,000,000 Per Occurrence
Professional Services Agreement — MAR 2014
Engineer shall further cause any approved subcontractor or sub -consultant to procure and carry,
during the term of this Agreement, Professional Liability coverage, as specified above for Engineer,
protecting City against losses caused by the professional negligence of the approved subcontractor or
sub -consultant. The City shall be listed as a primary and noncontributory additional insured with respect
to the Automobile Liability and Commercial General Liability and shall be granted a waiver of
subrogation under those policies. Engineer shall provide a Certificate of Insurance to the City as
evidence of coverage.
The Certificate shall provide 30 days notice of cancellation. A copy of the additional insured
endorsement and waiver of subrogation attached to the policy will be included in the Certificate.
Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas
Labor Code. Further, Engineer shall maintain said coverage throughout the term of this Agreement and
shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains
said coverage. The Engineer may maintain Occupational Accident and Disability Insurance In lieu of
Worker's Compensation. In either event, the policy must be endorsed to include a waiver of subrogation
In favor of the City. If at any time during the life of the Agreement or any extension hereof, Engineer fails
to maintain the required insurance in full force and effect, Engineer shall be in breach hereof and all
work under the Agreement shall be discontinued immediately.
Notwithstanding anything contained herein to the contrary, the professional liability policy shall
be maintained at Engineer's sole cost and expense. The retroactive date shall be no later than the
commencement of the performance of this Contract and the discovery period (possibly through tail
coverage) shall be no less than 10 years after the completion of the Services provided for in this
Contract. The provisions of this Article VIII shall survive the termination or expiration of this Agreement.
ARTICLE IX. EMPLOYMENT OF AGENTSIRETAINING OF CONSULTANTS
ENGINEER may employ or retain consultants, contractors, or third parties (any of which are
referred to herein as "Sub -consultant"), to perform certain duties of ENGINEER, as set forth on Exhibit
"A", attached hereto, under this Contract, provided that City approves the retaining of Sub -consultants.
ENGINEER is at all times responsible to City to perform the Services as provided in this Agreement and
ENGINEER Is in no event relieved of any obligation under this Contract upon retainage of any approved
Sub -consultant. Any agent and/or Sub -consultant retained and/or employed by ENGINEER shall be
Professional Services Agreement — MAR 2014
required by ENGINEER to carry, for the protection and benefit of the City and ENGINEER and naming
said third parties as additional insureds, insurance as described above required to be carried by
ENGINEER in this Contract.
ENGINEER represents that such services are either under applicable value thresholds or are
otherwise exempt from notice and/or bid requirements under Texas Law.
ARTICLE X. CONFIDENTIALITY
ENGINEER shall retain all Information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without prior
written consent of the City, unless otherwise required by law.
ARTICLE XI. INDEMNITY
ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK AND ITS ELECTED
OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS,
OR LIABILITY OF ANY KIND, CHARACTER, TYPE, OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE
GENERALITY OF THE FOREGOING, ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES,
FOR INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY
ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT OF, RELATED TO OR
OCCASIONED BY, THE NEGLIGENT ACTS OF ENGINEER, ITS AGENTS, EMPLOYEES, AND/OR
SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR OMISSIONS UNDER THIS
CONTRACT AND/OR THE USE OR OCCUPATION OF CITY OWNED PROPERTY. THE INDEMNITY
OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS
AGREEMENT.
ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS
ENGINEER shall comply with all applicable federal, state and local laws, statutes, ordinances,
rules and regulations relating, in any way, manner or form, to the activities under this Contract, and any
amendments thereto.
ARTICLE XIII. NOTICE
Professional Services Agreement — MAR 2014
A. General. Whenever notice from ENGINEER to City or City to ENGINEER Is required or
permitted by this Contract and no other method of notice is provided, such notice shall be given by (1)
actual delivery of the written notice to the other party by hand (in which case such notice shall be
effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3)
by depositing the written notice In the United States mail, properly addressed to the other party at the
address provided in this article, registered or certified mall, return receipt requested, In which case such
notice shall be effective on the third business day after such notice is so deposited.
B. ENGIN EER 's Address. ENGINEER 's address and numbers for the purposes of notice are:
Parkhill, Smith & Cooper, Inc.
Attn: Kyle Jackson, P.E.
4222 W St.
Lubbock, Texas 79423
Telephone: (806) 473-2200
Facsimile: (806) 473-3500
C. City's Address. The City's address and numbers for the purposes of notice are:
City of Lubbock
Attn: Nell Welch
P.O. Box 2000
162513th Street
Lubbock, Texas 79457
Telephone: (806) 775 — 2606
Facsimile: (806) 775— ,ji"I/
D. Change of Address. Either party may change Its address or numbers for purposes of notice by
giving written notice to the other party as provided herein, referring specifically to this Contract, and
setting forth such new address or numbers. The address or numbers shall become effective on the 15th
day after such notice Is effective.
ARTICLE XIV. CITY -PROVIDED DATA
Professional Services Agreement— MAR 2014 7
City shall furnish ENGINEER non -confidential studies, reports and other available data in the
possession of the City pertinent to ENGINEER's Services, so long as City is entitled to rely on such
studies, reports and other data for the performance of ENGINEER's Services under this Contract (the
'Provided Data"). ENGINEER shall be entitled to use and rely, so long as such reliance is reasonable,
upon all such Provided Data.
ARTICLE XV. MISCELLANEOUS
A. Captions. The captions for the articles and sections in this Contract are inserted in this
Contract strictly for the parties' convenience In identifying the provisions to this Contract and shall not
be given any effect In construing this Contract.
B. Audit. ENGINEER shall provide access to its corporate books and records to the City. The City
may audit, at its expense and during normal business hours, ENGINEER's books and records with respect
to this Contract between ENGINEER and City.
C. Records. ENGINEER shall maintain records that are necessary to substantiate the services
provided by ENGINEER.
D. Assignability. ENGINEER may not assign this Contract without the prior written approval of
the City.
E. Successor and Assigns. This Contract binds and Inures to the benefit of the City and
ENGINEER, and In the case of City, its respective successors, legal representatives, and assigns, and in
the case of ENGINEER, Its permitted successors and assigns.
F. Construction and Venue.
THIS CONTRACT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. THIS CONTRACT IS PERFORMABLE IN LUBBOCK COUNTY, TEXAS. THE PARTIES HERETO
HEREBY IRREVOCABLY CONSENT TO THE SOLE AND EXCLUSIVE JURISDICTION AND VENUE OF THE
COURTS OF COMPETENT JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE
PURPOSES OF ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS CONTRACT OR THE
ACTIONS THAT ARE CONTEMPLATED HEREBY.
Professional Services Agreement — MAR 2014 8
G. Severability. If any provision of this Contract is ever held to be invalid or ineffective by any
court of competent jurisdiction with respect to any person or circumstances, the remainder of this
Contract and the application of such provision to persons and/or circumstances other than those with
respect to which it is held invalid or ineffective shall not be affected thereby.
H. Amendment. No amendment, modification, or alteration of the terms of this Contract shall
be binding unless such amendment, modification, or alteration is in writing, dated subsequent to this
Contract, and duly authorized and executed by ENGINEER and City.
I. Entire Agreement. This Contract, including Exhibits "A" through "F" attached hereto, contains
the entire Contract between the City and ENGINEER, and there are no other written or oral promises,
conditions, warranties, or representations relating to or affecting the matters contemplated herein.
J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint
enterprise, partnership or principal — agent relationship between ENGINEER and the City.
K. Documents Owned by City. Any and all documents, drawings and specifications prepared by
ENGINEER as part of the Services hereunder, shall become the property of the City when ENGINEER has
been compensated as set forth in Article II, above. The ENGINEER shall make copies of any and all work
products for its files.
L. Notice of Waiver. A waiver by either City or ENGINEER of a breach of this Agreement must be
In writing and duly authorized to be effective. In the event either party shall execute and deliver such
waiver, such waiver shall not affect the waiving party's rights with respect to any other or subsequent
breach.
M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or
benefits whatsoever to any party other than City and ENGINEER.
Professional Services Agreement — MAR 2014
EXECUTED as of the Effective Date hereof.
ATTEST:
Reh ca Garza, City Secretary
APPROVED AS TO CONTENT:
R. Keith Smith. P.E.. Director of Public Works
P.E., City Engineer
APPROVED AS TO FORM:
Richard Casner, Natural Resources &
Utilities Attorney
CITY OF LUBBOCK
G .Robe s , Mayor
Parkhill, Smith 8 0o� p�NC.
i
ay.
Name: EOu,d E•:a..,g.E.
Title: Principal
Professional Services Agreement —MAR 2014 10
EXHIBIT A
SERVICES TO BE PROVIDED BY CONSULTANT FOR
North University Streetscape Improvements
University Avenue from 3RD Street to US HWY 84
In Lubbock, Texas
The work to be performed under this contract by Parkhill, Smith & Cooper, Inc. (PSC), hereinafter referred to
as CONSULTANT, will consist of the following services for the City of Lubbock, Texas (hereinafter referred
to as the CLIENT):
SUMMARY OF SERVICES
Preliminary engineering and schematic design; public involvement (as needed); individual discussion with
property owners (as needed); construction drawings, specifications and final opinion of probable cost (OPC);
and coordination with Texas Department of Licensing and CLIENT, for the design of streetscape
improvements along the project corridor.
PROJECT DESCRIPTION
The Project Corridor is defined as the area along University Avenue, within the Public Right -of -Way and
between 3rd Street and US -Highway 84, in Lubbock, Texas.
GENERAL PROJECT OVERVIEW
The existing section of University Avenue, within the project corridor, has inconsistent sidewalk patterns,
much of which is damaged, inadequate, does not comply with ADA requirements, and is aesthetically
displeasing. CLIENT wishes to improve the streetscape by implementing a decorative-pattemed sidewalk,
and other possible streetscape improvements to bring the facilities within compliance and enhance the
corridor.
DESIGN PHASE SERVICES
CONSULTANT shall designate a Project Manager (PM), licensed to practice engineering in the State of
Texas, to be responsible for the overall project development, deliverable construction documents, and
successful prosecution of the contract bidding and award process.
CONSULTANT shall Identify design altematives and constraints and produce a preliminary -level schematic
with which to conduct a project kick-off meeting with the CITY. During this meeting additional potential
alternatives and constraints will be explored. Also to be established will be a preliminary plan for project
development, including but not limited to the following: design criteria, stakeholders, stakeholder meetings
and public involvement strategy; scheduling of deliverables; construction budgets and funding mechanisms;
invoicing; and any special considerations.
CONSULTANT'S Project Manager will be responsible for project oversight and the daily management of this
Project. Frequent and appropriate communications will be maintained between CONSULTANT, CLIENT,
and other interested parties to expedite completion of the Project. This will involve routine correspondence
through emails and phone calls as well as informal meetings involving stakeholders such as CLIENT,
adjacent landowners and developers, and other firms working for CLIENT. For all meetings, CONSULTANT
shall prepare a written agenda as well as meeting minutes for distribution.
If directed by CLIENT to conduct a public meeting, CONSULTANT shall schedule the venue and time, publish
advance notices, and prepare all technical exhibits to be displayed for public meetings at the direction of
CLIENT. CONSULTANT shall present and/or provide technical documentation for public and City Council
meetings as directed by CLIENT. CONSULTANT, if directed by CLIENT, will be the principal contact for
public/private inquiries regarding the project. CONSULTANT shall provide assistance when called upon by
supplying CLIENT with the necessary data to support the public information program.
CONSULTANT shall conduct project site visits as necessary to photograph, document or visualize existing
features and proposed improvements, gather additional or recent field data, meet stakeholders, and provide
other services as directed by CLIENT. CLIENT has previously authorized and acquired a survey of the area
and will provide survey to CONSULTANT.
SUE INVESTIGATION IS NOT INCLUDED IN THIS SCOPE
RIGHT-OF-WAY COORDINATION AND ACQUISITION IS NOT INCLUDED IN THIS SCOPE
UTILITY DESIGN AND RELOCATION IS NOT INCLUDED IN THIS SCOPE
CONSTRUCTION DOCUMENTS
The designs, drawings, details, and notes comprising the construction documents for the North University
Streetscape project shall be developed in accordance with the latest requirements, standards, manuals, and
policies of the City of Lubbock and Texas Department of Licensing and Regulation, as they pertain to the
Americans with Disabilities Act, or other disability regulations, rules, ordinances, and policies. Where
applicable, reference shall be made to additional publications as necessary. Bid items and specifications
shall originate from the City of Lubbock's library of standards and TxDOTs 2004 Standard Specifications for
Construction and Maintenance of Highways, Streets, and Bridges, or a combination of the two, as directed
by CLIENT.
Construction Drawings: Construction drawings will be developed to demonstrate compliance with
applicable regulations as well as layouts, special information, and quantities of items to be constructed.
Drawings will include details for decorative sidewalk; sidewalk and ADA ramp improvements; and
upgradable options for private development (e.g. future park benches, irrigation, and vegetation).
CONSULTANT will develop plans with the Input of CLIENT to best satisfy CLIENTs needs. Construction
drawings will provide adequate dimensioning, callouts, and notes to adequately allow the Contractor to
construct the improvements according to the plans.
Specifications: Specifications for construction bid items and reference items will be specially developed
and/or compiled using the City and/or TxDOT databases. They shall provide comprehensive description of
construction materials, construction methods, method of measurement, and method of payment.
Cost Estimates: The estimates of construction costs will be based on the plans at each milestone
submittal. Preliminary estimates of quantities of major construction items will be determined and current
unit prices applied to these quantities, escalated to allow for inflation during the development schedule, to
determine the estimates of probable construction cost. For reference, the conceptual Opinion of Probable
Cost that was provided for planning purposes is attached as Exhibit "F".
Erosion Control Plan: Erosion control standard details will be included in the plans to establish a minimum
requirement for the Contractor to demonstrate compliance with applicable statutes, regulations, rules,
ordinances and policies pertaining to water quality and stormwater regulations. An In-depth Erosion Control
Plan WILL NOT be developed for this project.
DRAINAGE ANALYSIS AND DESIGN IS NOT A PART OF THIS SCOPE
Signing Layout sheets: An inventory of existing signs and details to replace with like signs (per the desire
of CLIENT) will be included in the plans. A sign layout plan indicating new, or relocation of signs WILL
NOT be included in the construction drawings.
PAVEMENT MARKING DESIGN IS NOT A PART OF THIS SCOPE
TRAFFIC SIGNAL DESIGN IS NOT A PART OF THIS SCOPE
Illumination sheets: An illumination plan will be provided with decorative light poles utilizing existing
conduit and power sources. CONSULTANT will work with CLIENT to select a decorative pole and fixture
that satisfies the desires of CLIENT.
Landscaping Design: At the direction of CLIENT, CONSULTANT will provide a landscaping plan, which
utilizes "water smart" plants and can be implemented into the construction drawings or used as a master
plan for future improvements.
Irrigation Design: At the direction of CLIENT, CONSULTANT will provide an irrigation plan to establish
`water smart" plants described above. The irrigation plan, if developed, can be implemented into the
construction drawings or used as a master plan for future improvements.
Traffic Control Plan Layouts: Traffic control standard details will be included in the plans to establish a
minimum requirement for the Contractor to demonstrate compliance with the Manual on Uniform Traffic
Control Devices and other applicable regulations. An in depth Traffic Control Plan WILL NOT be developed
for this project.
Estimate of Construction Time: A construction timeline schedule will be prepared at the end of the design
contract in Microsoft Project format for use by CLIENT, and incorporated in the bid documents to establish
a schedule for Liquidated Damages.
Conceptual Plan: A conceptual plan for the Project is attached as Exhibits "E" and "F".
Bid Phase Services
CONSULTANT'S Project Manager will assign Task Leaders to be responsible for project oversight and the
daily management of this Project. Frequent and appropriate communications will be maintained between
CONSULTANT and CLIENT during the advertisement and award of the Project. CONSULTANT will assist
the CITY with bidding and make recommendations towards the awarding of the Project.
Deliverables
1) Design File submittal
a) CONSULTANT shall provide to CLIENT all design files and applicable calculations.
2) Electronic Graphics Submittal
a) CONSULTANT shall provide to CLIENT an electronic deliverable (CD-ROM) of all design documents
for this project.
3) Design Schedule
a) Upon receiving Notice To Proceed, CONSULTANT will attend kick-off meeting with CLIENT to
establish a preliminary design schedule for the various submittals.
4) Submittals and Review Meetings
a) Plans will be submitted for review (in schematic form) once they have been completed to a 30% level,
and in accordance with the schedule established at the kick-off meeting.
b) Plans will again be submitted (in plan -set form) once they've been completed to a 95% level, and in
accordance with the schedule established at the kick-off meeting, or as adjusted in the 30% Review
Meeting.
c) Upon final review by CLIENT, and in accordance with the schedule established at the kick-off meeting,
or as adjusted in the 95% Review Meeting, CONSULTANT will submit Final Bid Documents as
described below. CONSULTANT will attend the 30% and 95% submittal review meetings. One (1)
copy of the 30% schematic and four (4) copies of the 95% plans and specifications will be submitted to
CLIENT. Comments and revisions requested at the review meetings shall be incorporated Into the
plans for the next submittal and filed with CONSULTANTS QC/QA Program files.
5) Final Bid Documents (1000/6)
a) CONSULTANT shall provide one set of full size 22"x 34" Mylar originals of the construction plans with
a licensed professional engineers seal on each sheet, and 4 sets of half size prints of the plans.
CONSULTANT will also provide 4 sets of prints of the project bidding documents, signed and sealed
by a licensed professional engineer.
b) CONSULTANT will provide an electronic version, in PDF format, of the plans and bidding documents.
PARKHILL, SMITH & COOPER, INC.
EXHIBIT B: BASIS OF FEE (SUMMARY)
LOCATION CODE:
Ol
PROJECT NAME:
North University Syeetscapc Imp
�
JOB NO.:
Pending
TASK:
IDSN
DATE:
03/27/14
FEE TYPE:
Hourly Rate w/Max
PREPARED BY:
Jackson
PRINCIPAL:
Hamilton
PROJ. MANAGER:
Jackson
OVERHEAD RATE:
0,00%
PROFIT ON LABOR:
0.00%
PROFIT ON REIMB:
10.00%
PROFIT ON DIRECTS:
0.00%
TOTAL FEE:
$58,779
LABOR:
$57,354
LABOR:
557354
DIRECTS:
$0
OVERHEAD:
$0
SUBTOTAL:
$57,354
REIMB. CONSULTANTS:
$0
REM. EXPENSES:
$1,296
REIMS. FEE:
$1,425
DIRECT CONSULTANTS:
$0
DIRECT EXPENSES:
$0
TOTAL FEE:
$58,779
LABOR BUDGETS:
CODE
DESCRIPTION
HOURS
COSTS
01
Finn Principal
4
$744
03
Engineer
67
$11,189
23
Landscape Architect
157
$19,939
07
Engineer -in -Training
16
$1,840
24
Landscape Intern
222
$19,314
14
CADD Operator
28
$2,352
18
Clerical
26
$1,976
Page 1 of 1
EXHIBIT C: HOURLY RATE SCHEDULE
Parkhill, Smith & Cooper, Inc.
Current through End of Contract
Classification Hourly Rate
PROFESSIONAL LEVEL VII
Mechanical & Electrical
Civil & Structural
Architect, Landscape & Interior
PROFESSIONAL LEVEL VI
Mechanical & Electrical
Civil & Structural
Architect, Landscape & Interior
PROFESSIONAL LEVEL V
Mechanical & Electrical
Civil & Structural
Architect, Landscape & Interior
January 1, 2014
Classification Hourly Rate
PROFESSIONAL LEVEL II
$210.00 Mechanical & Electrical
$205.00 Civil & Structural
$194.00 Architect, Landscape & Interior
Technologist
Resident Project Representative
Administrative
$193.00
$186.00
$164.00
$171.00
$167.00
$152.00
PROFESSIONAL LEVEL IV
Mechanical & Electrical $140.00
Civil & Structural $137.00
Architect, Landscape & Interior $127.00
Resident Project Representative $127.00
Technologist $123.00
PROFESSIONAL LEVEL III
Mechanical & Electrical $118.00
Civil & Structural $115.00
Architect, Landscape & Interior $107.00
Resident Project Representative $107.00
Technologist $107.00
Expenses
PROFESSIONAL LEVEL I
Intern
Technologist
Resident Project Representative
Administrative
SUPPORT STAFF III
Technician
CADD
Project Assistant
Administrative
SUPPORT STAFF II
Technician
CADD
Administrative Secretary
Project Assistant EL
Administrative
SUPPORT STAFF I
Student EL
CADD EL
Administrative EL
$99.00
$98.00
$95.00
$95.00
$95.00
$95.00
$87.00
$84.00
$76.00
$44.00
Reimbursement for expenses, as listed below, but not limited to, Incurred in connection with the services, will beat cost plus fifteen percentfar
Items such as:
1. Maps, photographs, postage, telephone, reproductions, printing, equipment rental, and special supplies related to the services.
2. Consultants, soils engineers, surveyors, contractors, and other outside services.
3. Rented vehicles, local public transportation and taxis, road toll fees, travel, and subsistence.
4. Special or job specific fees, Insurance, permits, and licenses applicable to the work services.
5. Mileage at IRS approved rate.
Rate for professional staff for legal proceedings or as expert witnesses will be a rate one and one-half times the Hourly Rates specified above.
Excise and gross receipts taxes, If any, will be added as an expense.
The foregoing Schedule of Charges Is Incorporated Into the agreement for the services provided, effective January 1, 2014 through
December 31, 2014. After December 31, 2014, invoices will reflect the Schedule of Charges currently In effect
MPENDINe PROJECT NUMBERW WNW* SVeeMMw ImprovementsWiftb[t C - WAGE-20144MI-WOple Rates doe
Exhibit D:
Original Conceptual Plan
(October 2012)
�CORNELL ST
0
A4
_ As BAYLOR ST/
CONCEPTUAL PLAN
Baylor St. to Cornell St.
GR
TH
ROWIBOOYSIKIP
MEGLGCK CENTER
EXISTINGPARKING I
AUBURN STREET
Exhibit E:
Original Conceptual Plan
(October 2012)
CONCEPTUAL PLAN
UNIVERSITY & AUBURN ST
qplubl ock
mu
UAVALUS
JUNIOR
HIGH /
PROPOSED Mau
TREE
PROPOSED CONCRETE
SIDEWALK
PROPOSED DECCRATNE
PAMNO SIOEW"
PROPOSED BENCHES
&T NRECEPTACT£S
PROPOSED ACCESSIBLE
RAMP
II EXISTING SIDEWALK
AUBURN STREET
EXISTING SIGEWMK
FASTING PARIGNG
NORTHIq
®
Exhibit F:
Original Opinion of Probable Cost based on Conceptual Plan
(For planning purposes only)
In PARKHILLSMITH&COOPER
Opinion of Probable Cost -10/31112
City of Lubbock -North University Sidewalk Enhancements
Lubbock,Texas
PSC Job Number: 03.8786.12
REM DESCRIPTION I QUANTITY I UNIT I UNIT COSTS I EXTENDED COSTS
Infrastructure
1.0
Demolition- (Sidewalks, Llghtpoles, Curb/GuOer, etc)
1
LS
$165,000.00
$165,000.00
Irrigation Conduit (Future Use)
8200
LF
$5.50
$45,100.00
Electilwl Service
1
LS
$105,000.00
$105,000.00
El ectrical(Decorative Street Lights)
35
EA
$5,500.00
$192,500.00
Sltework
$1,535,914.64
New Concrete Sidewalk
32000
SF
$5.00
$160,000.00
New Decorative Concrete Sidewalk (Pavers or Stamped)
26000
SF
$10.00
$260,000.00
New Curb/GuBer
5400
LF
$22.00
$118,800.00
Now B Decorative Bench
25
LS
$2,500.00
$62.500.00
New Trash Receptacle
25
LS
$900.00
$22,500.00
New Accessible Curb Ramps
43
LS
$2,500.00
$107,500.00
LANDSCAPING
Planting (Trees, Induces use grates (Future use))
130
FA
$700.00
$91,000.00
Irrigation (Future Use)
1
LS
$25,000.00
$25,000.00
SUBTOTALS 1 $1,354,900.00
Area Multipliers
1.0
$1,354,900.00
Tax
$1,354,900.00
General Contractor Overhead
9%
$121941.00
$1,476,841.00
General Contractor ProfD
4.0%
$59073.64
$1,535,914.64
Bond
$1,535,914.64
Conlin ane
10%
$153,591.46
GRANO TOTAL
$t 889 508.10