HomeMy WebLinkAboutResolution - 2014-R0163 - PO - Associated Supply Company Inc. - Heavy Duty Equipment - 04/24/2014RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31018905 for the purchase of Group
7 -Heavy Duty Equipment as per ITB 14 -11787 -DT, by and between the City of Lubbock and
Associated Supply Company, Inc., and related documents. Said Purchase Order is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on
April 24, 2014
GLEN��4613ERf SON, MAYOR
ATTEST:
px-�---- C --x
Rebe t
Garza, City Secreta
APPROVED AS TO CON
Scott Snider, Assistant City Manager
Community Services
APPROVED AS TO FORM:
fi
Chad Weaver, Assistant City Attorney
vwxcdocs/RES.Associated Supply-PurchaseOrd
April 9, 2014
City of
Lub4 kfilkbock PURCHASE ORDER
TEXAS
TO: ASSOCIATED SUPPLY COMPANY INC
2102 E SLATON ROAD
LUBBOCK Texas 79452
Page - 1
Date - 04/09/2014
Order Number 31018905 000 OP
Branch/Plant 3526
SHIP TO: CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:
Marta Alvarez, Di r of Purchasing & Contract Management
Ordered 04/08/2014 Freight
Requested 04/08/2014 Taken By
Delivery PER M.TREVINO/REQ 42907
Description/Supplier Item Ordered
ITB 14 -11787 -DT
Compact Track Loader with 1.000
Attachments, Spec 9112 -TR
Option 1- Trailer 1.000
Terms NET DUE ON RECEIPT
Unit Cost UM
64,000.0000 EA
D.TORRES
Extension Request Date
64,000.00 08/24/2014
10,000.0000 EA 10,000.00 08/24/2014
Total Order
74,000.00
This purchase order encumbers funds in the amount of $74,000 awarded to Associated Supply Company Inc., Lubbock,
Texas on April 24, 2014. The following is incorporated into and made part of this purchase order by reference: ITB 14-
11787 -DT bid form dated March 14, 2014 from Associated Supply Company Inc. of Lubbock, Texas.
Resolution#
CITY OF LU O K
Gle obert n, Mayor
ATTEST:
A`�),- 0-6 ee,
Rebec a Garza, City Secretary
Assactia d Svpely Cvmpc na� I„G
Bidder's Name: ASC(?
City of Lubbock, TX
Purchasing and Contract Management
BID FORM
In compliance with the Invitation to Bid 14 -11787 -DT, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for
the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions,
alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously
unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 14 -11787 -DT
is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
4
Q:Purchase/Bid Docs/14-11787-DT Group 7 —Heavy Duty Equipment
Unit
Delivery
ITEM
QTY
of
DESCRIPTION
UNIT PRICE*
EXTENDED COST
(Days)
H-)
Measure
BID
ARO**
I .
t
Each
Truck Crew Cab with 6 Yard Dump Body,
$�
S NO
Spec 606 ST
t�,
Model Year, Brand Name and Model Number:
Roll -Off Container Frame Assembly
2.
1
Each
Mounted on a Three -Axle Truck Chassis,
$ �,� 'K j
S lvp
/,/) j
Spec 808 -SW
,...
Model Year, Brand Name and Model Number:
- •
..ach Towable At Compressor, Spec
r i
.
Truck, Left Hand Drive, Single Rear Drive
4.
3
Each
Axle, Diesel -Powered, Crew Cab and
$ pub�o
NSA
Chassis, 38,000 -Pound GVWR, Spec 6700
Model Year, Brand Name and Model Number:
60,000 lb Cab and Chassis with one 12-
5.
1
Each
yard Dump Body with Hydraulic Hoist to
$ w0
S �� r
be installed upon the cab/chassis unit, Spec
C
N/A
8710.
Model Year, Brand Name and Model Number:
6.
1
Each
Compact Track Loader, 99.2 Horsepower
$ Qp
$ 74, 00 60
with Attachment, Spec 9112 -TR
o0 o
t1,000
90-0-0
tion 1 -Trailer � f a $�,(mgt 4r
Op02O/
Model Year, Brand Name and Model Number: T 10
4
Q:Purchase/Bid Docs/14-11787-DT Group 7 —Heavy Duty Equipment
Bidder's Name:—.12 d
*PRICE.: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO - After Receipt of Order
Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of _%, net calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided
herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in
which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by
the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the
period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply'?
Q:Purchase/IIid Docs/14-11787-DT Group 7 -Heavy Duty Equipment
Unit
Delivery
ITEM
QTY
of DESCRIPTION
UNIT PRICE* EXTENDED COST
(Days)
(-I-)
Measure
BID
ARO**
Lo der. Pncumatmc-Tired.Y r
n
Spec 9132
U -
r ran a and Model Number
Fach Motor tradei, Spec 9160
voo —
ti e an Model Number: A,
120 HP Telehandler with Fully Enclosed
Cab, Spec 9340 -LAP.
( 1 -
4
Mo a an odel Number: ,20► SG' L q- 7
gash
Utility Tractor, 4x2, Turbo -Charged
Diesel, Spec 9620.
'(
Model Year, Brand Name and Model Number:
a $ 74,00
TOTAL $ 0
t 13 M
*PRICE.: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO - After Receipt of Order
Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of _%, net calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided
herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in
which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by
the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the
period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply'?
Q:Purchase/IIid Docs/14-11787-DT Group 7 -Heavy Duty Equipment
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth.
YESNO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,
but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by
governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental
entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY ig�40,_d 5.4II4 Co,n:32x , Lases\ a corporation organized under the laws of the State of
_tCxAs , or a partnership consisting of
of the City of
or individual trading as
Finn: Address: 7A02. &�54- S1e.a•- 'f l
City: CL,660C _Y State: -rte. zip -,?,?Cfot-t
Bidder acknowledges receipt of the following addenda:
Addenda No. Date Addenda No. Date
Addenda No. Date Addenda No. Date
M/WBE Firm:j Woman I I Black American I I Native American
Hispanic American I I Asian Pacific Americd I Other (Snecifv)
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes,
or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex.
Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to
be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses
issued by the State of Texas:
1. Name and Manufacture's License No.
2. Name and Converter's License No.
3. Name and Representative's License No.
4. Name and Franchise Dealer's License No.
General Distinguishing No. (Franchised TX dealer)
BY Date:
Authorized Representative - 44stlg. by hand
Officer Name and Title: (1-1-vinQp _ � �� (ytip,Y,� r Zn
Please Print
Business Telephone Nwriber: I �ti� - poo _. FAX:
E-mail Address:__�m e -y ,
Q:Purchase/Bid Docs/14-11787-DT Group 7 —Heavy Duty Equipment