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Home My WebLink AboutResolution - 2014-R0161 - PO - Scoggin Dickey Chevrolet Buick - Vans And Suvs - 04/24/2014RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31018899 for the purchase of Group 6 -Cutaway Van and SUVs as per ITB 14 -11758 -DT, by and between the City of Lubbock and Scoggin Dickey Chevrolet Buick, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 24, 2014 G C. R611ERTSON, MAYOR ATTEST: Reb 4ca Garza, City Secret ry —) APPROVED AS TO C Scott Snider, Assistant City Manager Community Services APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Scoggin Dickey-PurchaseOrd April 9, 2014 4 160 F401.- "I City of Uibr)om PURCHASE ORDER TEXXAAS SCOGGIN-DICKEY CHEVY-BUICK TO: 5901 SPUR 327 PO BOX 64910 LUBBOCK Texas 79464 4910 Page - i Date - 04/08/2014 Order Number 31018899 000 OP Branch/Plant 3526 CITY OF LUBBOCK SHIP TO: FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79403 INVOICE'ro: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: VOL Purchasing on rac anagemen r erekreight Requested 04/08/2014 Taken By D.TORRES Delivery PER M.TREVINO/REQ 43199 ITB 14 -11758 -DT Description/Supplier Item Ordered Unit Cost UM Extension Request Date Cutaway Van, Solid Bulkhead 1.000 42,168.0000 EA 42,168.00 10/24/2014 Spec 1426 Mid -Size Sport Utility Vehicle 1.000 25,490.0000 EA 25,490.00 07/24/2014 4x4, Spec 1610 Sport Utility Special Service 1.000 31,205.0000 EA 31,205.00 10/24/2014 4x4, Spec 307-F Total Order Terms NET DUE ON RECEIPT 98,863.00 This purchase order encumbers funds in the amount of $98,863 awarded to Scoggin-Dickey Chevrolet of Lubbock, Texas on April 24, 2014. The following is incorporated into and made part of this purchase order by reference: ITB 14 -11758 -DT bid form dated February 20, 2014 from Scoggin—Dickey Chevrolet Buick of Lubbock, Texas.- Resolution# CITY OF LU Glen obertson, Mayor AT EST: Reb cca Garza., City _§'ecretak'_ SCOGclR-DIEKEr CHEVROLEUBUlwt Bidder's Name: 5901 SPUR 327 LUBBOCK TX. 19424,. City of Lubbock, TX Purchasing and Contract Management BID FORM In compliance with the Invitation to Bid 14-11758-D'r, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to [id 14-11758-D'I' is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO – After Receipt of Order Unless otherwise specified herein, the City may award the bid either item-by–item or on an all -or -none basis for any item or group of items shown on the bid, PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, netucalendar .,'days, Unless; f otherwisc'indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the sueccssf@[ bidder within' thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later- Discounts:for-promp4 payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the`stipulated number bf"calendar days after the date of receipt by the City of a correct invoice or alter the date of acceptaric6' tlttit, niee't�-ctirttlact. requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price. charged anyone c]ser "including its most favoured customer, for like quality and quantity of the products/services; does not include -an clemenrof profit on the sale in exgyss. of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not ,include any provision for discounts to selling agents. if at any time during the contract period, the supplier should sell or olTer for sale to any', 1 other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided, herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries inade during the pc;riod int which such lower ptice(s) is effective. c 9iPgg.hjyj, R 4i PVc�Vl4-11158-DT Group 6 - Cutaway Van and 5UV's Unit Delivery ITEM QTY of DESCRIPTION UNIT PRICE* EXTENDED QQST (Days) (+I-) Measure BiD ARO** I . 1 Each Cutaway Van with Solid Bulkhead Spec 1426. $ Qx mil 'Model Year, Brand Name and Model Number: C6 3* 2. IEach Mid -Size, Sport UtilityVehicle, 4-DoJ�: 4X4, 6 Spec 1610. i qo ,90F +/ -Cylinder, Model Year, Brand Name and Model Number: �f (amu (�Q f ��NQ/1Lt 1'�`Q �t✓f-v `i 1 Each Sport Utility with Cargo Area, 4 -Door, 4X4, Spec 307-F. 1 Model Year, Brand Name and Model Number: ZE i C )�. i 010 t 7 TOTAL $ +&qL�'j- *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO – After Receipt of Order Unless otherwise specified herein, the City may award the bid either item-by–item or on an all -or -none basis for any item or group of items shown on the bid, PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, netucalendar .,'days, Unless; f otherwisc'indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the sueccssf@[ bidder within' thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later- Discounts:for-promp4 payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the`stipulated number bf"calendar days after the date of receipt by the City of a correct invoice or alter the date of acceptaric6' tlttit, niee't�-ctirttlact. requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price. charged anyone c]ser "including its most favoured customer, for like quality and quantity of the products/services; does not include -an clemenrof profit on the sale in exgyss. of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not ,include any provision for discounts to selling agents. if at any time during the contract period, the supplier should sell or olTer for sale to any', 1 other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided, herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries inade during the pc;riod int which such lower ptice(s) is effective. c 9iPgg.hjyj, R 4i PVc�Vl4-11158-DT Group 6 - Cutaway Van and 5UV's INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of'. the. State of 'f'ekas, b` mutual agreement with the successful bidder, and properly authorized interlocal purchasing a rreerrierits'as roviileeh'fiar 6 Y g p P Y P g'b P Y 16e,Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at:the prices quotedt for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/sh.4„will hpnor;P'olittc`il Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities d`e-culg to participate in this contract, would you (the bidder) agree that all terns, conditions, specifications, and pricing would apply? , Other governmental entities that might have interests in this contract are Frenshi Independent School District : Lub g g p p back Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock independent School. District; SEinth :.FlainT Asspciatian of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power. Agency; Lynn County, and City of Wolfforth. YES_ - NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/seryices under the contract(s) awarded as a result of this solicitation, All, Purchases, by. governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by.tiiat governmental entity. City of Lubbock will not be responsible for another governmental entity's deM',"Each goJ6rrimental entity will order their own materials/service as needed. THIS' BID iS SUBMITTED BY or a partnership consisting of of the City of u: corporation organized undri the laws ol'tllc Stai-& obf or individual trading a; Firirt:' 't`;tc GIN-DICKEYGNEVRtNcriuurur Address: t SPUR 327 lye f limnni4f Tv !,.4"State: Zip , Ij:k4j Wr 4uknowled es rq~ eipt of the following addenda: Addenda No. _ _ Date Addenda No. Date Addenda No. Date Addenda No. Date M/WBE'Firm: Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that maiiiiftCUINS, disti•ibut' 's. or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles• is required'under the Teat. Qcc.. Code, Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to. b7L6 compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable, oui-rent,valid, (teens' issued by the State of Texas: 1. Name and Manufacture's License No. 2:-' Name and Converter's License No. 31., -Name and Representative's License No. 4 Name and Franchise Dealer's License No. General Distinguishing No. I (Franchised TX deafer) By: - - - - Date: Aufljdrized Represeirtulive - must skfn'—bv hand Q-F1ggi;0#r�tet;�ncl tide':' $Ji 1Z _ . Please Print ---�-� BusinessTelephoneNumber: 175 FAX: �F� foga E-trujail Address: t Qtfurchase/Bid Does/14-11758-DT Group 6 - Cutaway Van and SUV's 5 Woman Black American Native American Hispanic American Asian Pacific Americ Other(Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that maiiiiftCUINS, disti•ibut' 's. or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles• is required'under the Teat. Qcc.. Code, Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to. b7L6 compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable, oui-rent,valid, (teens' issued by the State of Texas: 1. Name and Manufacture's License No. 2:-' Name and Converter's License No. 31., -Name and Representative's License No. 4 Name and Franchise Dealer's License No. General Distinguishing No. I (Franchised TX deafer) By: - - - - Date: Aufljdrized Represeirtulive - must skfn'—bv hand Q-F1ggi;0#r�tet;�ncl tide':' $Ji 1Z _ . Please Print ---�-� BusinessTelephoneNumber: 175 FAX: �F� foga E-trujail Address: t Qtfurchase/Bid Does/14-11758-DT Group 6 - Cutaway Van and SUV's 5