Loading...
HomeMy WebLinkAboutResolution - 2014-R0151 - Contract - Freese And Nichols Inc.- Water Master Plan - 04/24/2014RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Professional Services Contract, by and between the City of Lubbock and Freese and Nichols, Inc., for professional services related to the development and implementation of the Water Master Plan, and all related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Executed by the City Council this 24th day of April 2014 �►�fiOSEItTSON, ATTEST: Reb ca Garza, City Secret ry APPROVED AS TO CONTENT: R. Keith Smith, P.E., Director of Public Works VED AS TO FO tility Attorney :Prof Srvs Agrmnt-Freese and Nichols, Inc. 7.14 PROFESSIONAL SERVICES CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § This contract (the "Contract" or "Agreement"), effective as of the 24thday of April 2014 (the "Effective Date"), is by and between the City of Lubbock, (the "City"), a Texas home rule municipal corporation, and Freese and Nichols, Inc. ("ENGINEER"), a Texas professional corporation authorized to conduct business in Texas. WITNESSETH WHEREAS, the City desires to obtain professional engineering services related to the Water Master Plan (the "Activities" or "Project"); and WHEREAS, ENGINEER has a professional staff experienced and is qualified to provide professional engineering services related to the Activities, and will provide the services, as defined below, for the price provided herein, said price stipulated by City and Engineer to be a fair and reasonable price; and WHEREAS, the City desires to contract with ENGINEER to provide professional engineering services related to the Activities and ENGINEER desires to provide the Services related to same. NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in this Contract, the City and ENGINEER hereby agree as follows: ARTICLE I. TERM The term of this Contract commences on the Effective Date and continues without interruption for a term of 460 days, as set forth in Exhibit "A", attached to and made a part of this Agreement for all purposes. If the ENGINEER determines that additional time is required to complete the Services, the City Engineer, may , but is not obligated to, in his discretion, execute an agreement to grant up to an additional six (6) months of time so long as the amount of the consideration does not increase. An amendment to this agreement resulting in an increase in the amount of the consideration must be approved by the City, acting through its governing body. FNI Professional Agreement Page 1 of 23 ARTICLE II. SERVICES AND COMPENSATION A. ENGINEER shall conduct all activities and within such timeframes as set forth on Exhibit "A", attached hereto (the "Services") B. ENGINEER shall receive as consideration to be paid for the performance of the Services set forth in General and Basic Services based on hourly rates, not to exceed $489,535.00, per Exhibit "A", Exhibit "B" and Exhibit "C. ARTICLE III. TERMINATION A. General. City may terminate this Contract, for any reason or convenience, upon thirty (30) days written notice to ENGINEER. In the event this Agreement is so terminated, the City shall only pay ENGINEER for services actually performed by ENGINEER up to the date ENGINEER is deemed to have received notice of termination as provided herein. B. Termination and Remedies. In the event ENGINEER breaches any term and/or provision of this Contract, the City shall be entitled to exercise any right or remedy available to it by this Contract, at law, equity, or otherwise, including without limitation, termination of this Contract and assertion of an action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be cumulative. ARTICLE IV. NON - ARBITRATION The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this contract, this provision shall control. ARTICLE V. REPRESENTATIONS AND WARRANTIES A. Existence. ENGINEER is a corporation duly organized, validly existing, and in good standing under the laws of the State of Texas and is qualified to carry on its business in the State of Texas. FNI Professional Agreement Page 2 of 23 B. Corporate Power. ENGINEER has the corporate power to enter into and perform this Contract and all other activities contemplated hereby. C. Authorization. Execution, delivery, and performance of this Contract and the activities contemplated hereby have been duly and validly authorized by all the requisite corporate action on the part of ENGINEER. This Contract constitutes legal, valid, and binding obligations of the ENGINEER and is enforceable in accordance with the terms thereof. D. Engineer. ENGINEER maintains a professional staff and employs, as needed, other qualified specialists experienced in providing the Services, and are familiar with all laws, rules, and regulations, both state and federal, including, without limitation the applicable laws, regarding the Activities contemplated hereby. E. Performance. ENGINEER will and shall conduct all activities contemplated by this Contract in accordance with the standard of care, skill and diligence normally provided by a professional person in performance of similar professional engineering services, and comply with all applicable laws, rules, and regulations, both state and federal, relating to professional engineering services, as contemplated hereby. F. Use of Copyrighted Material. ENGINEER warrants that any materials provided by ENGINEER for use by City pursuant to this Contract shall not contain any proprietary material owned by any other party that is protected under the Copyright Act or any other law, statute, rule, order, regulation, ordinance or contractual obligation relating to the use or reproduction of materials. ENGINEER shall be solely responsible for ensuring that any materials provided by ENGINEER pursuant to this Contract satisfy this requirement and ENGINEER agrees to indemnify and hold City harmless from all liability or loss caused to City or to which City is exposed on account of ENGINEER's failure to perform this duty. ARTICLE VI. SCOPE OF WORK ENGINEER shall accomplish the following: Professional Engineering Services related to the Water Distribution System Modeling and Master Plan, as defined and provided in Exhibit "A," "Scope of Services". FNI Professional Agreement Page 3 of 23 ARTICLE VII. INDEPENDENT CONTRACTOR STATUS ENGINEER and City agree that ENGINEER shall perform the duties under this Contract as an independent contractor and shall be considered as independent contractor under this Agreement and/or in its activities hereunder for all purposes. ENGINEER has the sole discretion to determine the manner in which the services are to be performed. During the performance of the Services under this Agreement, Engineer and Engineer's employees and/or subconsultants, will not be considered, for any purpose, employees or agents of the City within the meaning or the application of any federal, state or local law or regulation, including without limitation, laws, rules or regulations regarding or related to unemployment insurance, old age benefits, workers compensation, labor, personal injury or taxes of any kind. ARTICLE VIII. INSURANCE Engineer shall procure and carry, at its sole cost and expense through the life of this Agreement, except as otherwise provided herein, insurance protection as hereinafter specified, in form and substance satisfactory to City, carried with an insurance company authorized to transact business in the state of Texas, covering all aspects and risks of loss of all operations in connection with this Agreement, including without limitation, the indemnity obligations set forth herein. Engineer shall obtain and maintain in full force and effect during the term of this Agreement, and shall cause each approved subcontractor or subconsultant of Engineer to obtain and maintain in full force and effect during the term of this Agreement, commercial general liability, professional liability and automobile liability coverage for non -owned and hired vehicles with insurance carriers admitted to do business in the state of Texas. The insurance companies must carry a Best's Rating of A -VII or better. All policies will be written on per occurrence basis, subject to the following minimum limits of liability: Commercial General Liability: Per Occurrence Single Limit: $1,000,000 General Aggregate Limit: $2,000,000 Professional Liability: Combined Single Limit: $1,000,000 Automobile Liability: Combined Single Limit for any auto: $1,000,000 Per Occurrence FNI Professional Agreement Page 4 of 23 Engineer shall further cause any approved subcontractor or subconsultant to procure and carry, during the term of this Agreement, Professional Liability coverage, as specified above for Engineer, protecting City against losses caused by the professional negligence of the approved subcontractor or subconsultant. The City shall be listed as a primary and noncontributory additional insured with respect to the Automobile Liability and Commercial General Liability and shall be granted a waiver of subrogation under those policies. Engineer shall provide a Certificate of Insurance to the City as evidence of coverage. The certificate shall provide 30 days notice of cancellation. A copy of the additional insured endorsement and waiver of subrogation attached to the policy will be included in the Certificate. Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Engineer shall maintain said coverage throughout the term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains said coverage. The Engineer may maintain Occupational Accident and Disability Insurance in lieu of Worker's Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the City. If at any time during the life of the Agreement or any extension hereof, Engineer fails to maintain the required insurance in full force and effect, Engineer shall be in breach hereof and all work under the Agreement shall be discontinued immediately. Notwithstanding anything contained herein to the contrary, the professional liability policy shall be maintained, at Engineer's sole cost and expense. The retroactive date shall be no later than the commencement of the performance of this Contract and the discovery period (possibly through tail coverage) shall be no less than ten (10) years after the completion of work specified in the Contract. The provisions of this Article VIII shall survive the termination or expiration of this Agreement. ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS ENGINEER may employ or retain consultants, contractors, or third parties (any of which are referred to herein as "Subconsultant"), to perform certain duties of ENGINEER, as set forth on Exhibit "A", attached hereto, under this Contract, provided that City approves the retaining of Subconsultants. ENGINEER is at all times responsible to City to perform the Services as provided in this Agreement and ENGINEER is in no event relieved of any obligation under this Contract upon retainage of any approved Subconsultant. Any agent and/or Subconsultant retained and/or employed by ENGINEER shall be required by ENGINEER to carry, for the protection and benefit of the City and ENGINEER and naming said third parties as additional insureds, insurance as described above in this Contract. FNI Professional Agreement Page 5 of 23 ENGINEER represents that such services are either under applicable value thresholds or are otherwise exempt from notice and/or bid requirements under Texas Law. ARTICLE X. CONFIDENTIALITY ENGINEER shall retain all information received from or concerning the City and the City's business in strictest confidence and shall not reveal such information to third parties without prior written consent of the City, unless otherwise required by law. ARTICLE XI. INDEMNITY ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK AND ITS ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND, CHARACTER, TYPE, OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT OF, RELATED TO OR OCCASIONED BY, THE NEGLIGENT ACTS OF ENGINEER, ITS AGENTS, EMPLOYEES, AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR OMISSIONS UNDER THIS CONTRACT AND/OR THE USE OF OCCUPATION OF CITY OWNED PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT. ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS ENGINEER shall comply with all applicable federal, state and local laws, statutes, ordinances, rules and regulations relating, in any way, manner or form, to the activities under this Contract, and any amendments thereto. ARTICLE XIII. NOTICE A. General. Whenever notice from ENGINEER to City or City to ENGINEER is required or permitted by this Contract and no other method of notice is provided, such notice shall be given by (1) actual delivery of the written notice to the other party by hand (in which case such notice shall be effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3) by depositing the written notice in the United States mail, properly addressed to the other party at the address provided in this FNI Professional Agreement Page 6 of 23 article, registered or certified mail, return receipt requested, in which case such notice shall be effective on the third business day after such notice is so deposited. B. ENGINEER's Address. ENGINEER's address and numbers for the purposes of notice are: Freese and Nichols, Inc. Attn: Jessica Brown, P.E. 4055 International Plaza, Suite 200 Fort Worth, Texas 76109 Telephone: (817) 735-7300 Facsimile: (817) 735-7492 C. City's Address. The City's address and numbers for the purposes of notice are: City of Lubbock Attn: John Turpin, P.E. P. 0. Box 2000 1625 13th Street Lubbock, Texas 79457 Telephone: (806) 775 — 2342 Facsimile: (806) 775 — 3344 D. Change of Address. Either party may change its address or numbers for purposes of notice by giving written notice to the other party as provided herein, referring specifically to this Contract, and setting forth such new address or numbers. The address or numbers shall become effective on the 15th day after such notice is effective. ARTICLE XIV. CITY -PROVIDED DATA City shall furnish ENGINEER non -confidential studies, reports and other available data in the possession of the City pertinent to ENGINEER's Services, so long as City is entitled to rely on such studies, reports and other data for the performance of ENGINEER's Services under this Contract (the "Provided Data"). ENGINEER shall be entitled to use and rely, so long as such reliance is reasonable, upon all such Provided Data. FNI Professional Agreement Page 7 of 23 ARTICLE XV. MISCELLANEOUS A. Captions. The captions for the articles and sections in this Contract are inserted in this Contract strictly for the parties' convenience in identifying the provisions to this Contract and shall not be given any effect in construing this Contract. B. Audit. ENGINEER shall provide access to its corporate books and records to the City. The City may audit, at its expense and during normal business hours, ENGINEER's books and records with respect to this Contract between ENGINEER and City. C. Records. ENGINEER shall maintain records that are necessary to substantiate the services provided by ENGINEER. City. D. Assignability. ENGINEER may not assign this Contract without the prior written approval of the Successor and Assigns. This Contract binds and inures to the benefit of the City and ENGINEER, and in the case of City, its respective successors, legal representatives, and assigns, and in the case of ENGINEER, its permitted successors and assigns. F. Construction and Venue. THIS CONTRACT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. THIS CONTRACT IS PERFORMABLE IN LUBBOCK COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY CONSENT TO THE SOLE AND EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS CONTRACT OR THE ACTIONS THAT ARE CONTEMPLATED HEREBY. G. Severability. If any provision of this Contract is ever held to be invalid or ineffective by any court of competent jurisdiction with respect to any person or circumstances, the remainder of this Contract and the application of such provision to persons and/or circumstances other than those with respect to which it is held invalid or ineffective shall not be affected thereby. FNI Professional Agreement Page 8 of 23 H. Amendment. No amendment, modification, or alteration of the terms of this Contract shall be binding unless such amendment, modification, or alteration is in writing, dated subsequent to this Contract, and duly authorized and executed by ENGINEER and City. I. Entire Agreement. This Contract, including Exhibits "A", "B", and "C", attached hereto, contains the entire Contract between the City and ENGINEER, and there are no other written or oral promises, conditions, warranties, or representations relating to or affecting the matters contemplated herein. J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint enterprise, partnership or principal —agent relationship between ENGINEER and the City. K. Documents Owned by City. Any and all documents, drawings and specifications prepared by ENGINEER as part of the Services hereunder, shall become the property of the City when ENGINEER has been compensated as set forth in Article II, above. The ENGINEER shall make copies of any and all work products for its files. L. Notice of Waiver. A waiver by either City or ENGINEER of a breach of this Agreement must be in writing and duly authorized to be effective. In the event either party shall execute and deliver such waiver, such waiver shall not affect the waiving party's rights with respect to any other or subsequent breach. M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or benefits whatsoever to any party other than City and ENGINEER. FNI Professional Agreement Page 9 of 23 EXECUTED as of the Effective Date hereof. ATTEST: Reb cca Garza, City Secretary APPROVED AST ONTENT: Woo, d Franklin, P.E., City Engineer Turpin, P.E dief W�trrUtilities Engineer APPROVED AS TO FORM47/ Richard Casner, Natural Resources & Utilities Attorney CITY OF LUBBOCK 01 ko-ll- �.ob(eson, Mayor FREE AND NIC LS, INC. By: t /� Name: Jessica Brown, P.E. Title: Principal FNI Professional Agreement Page 10 of 23 EXHIBIT A SCOPE OF SERVICES FOR: WATER DISTRIBUTION SYSTEM MODELING AND MASTER PLAN GENERAL: Freese and Nichols, Inc. (FNI) understands that the City of Lubbock (City) is requesting assistance with the Water Distribution System Modeling and Master Plan, involving hydraulic analyses of the water distribution system and development of a Capital Improvement Plan (CIP). A summary of deliverables and workshops is summarized below. Summary of Deliverables •TM -1: Population and Demand Projections and Allocation (Task A) •TM -2: Hydraulic Field Testing and Model Calibration (Task C) •Existing System Evaluation Workshop Presentation (Task D) •Future System Analysis Workshop Presentation (Task E) •Water Master Plan Report (Task F) •Water System Model (Task F) •GIS files for CIP (Task F) •Model Operations Manual (Task G) Summary of Workshops •Workshop #1: Demand Projections (Task A) •Workshop #2: Existing System Evaluation (Task D) •Workshop #3: Future System Analysis (Task E) •Workshop #4: Draft Capital Improvement Plan (Task F) All workshops and meetings will be held in the City of Lubbock, as designated by the City of Lubbock staff. BASIC SERVICES: FNI shall render the following professional services in connection with the development of the Project: Task A. Population and Water Demand Projections A.1 Project Kick -Off Meeting and Model Selection Workshop: Freese and Nichols, Inc. (FNI) will meet with the City to review scope, project team and schedule of the project, and present a data request memorandum. As part of the kickoff meeting, FNI will also present information on modeling software options to the City for selection of a water modeling software for the Water Master Plan. FNI Professional Agreement Page 11 of 23 A.2 Data Collection: FNI will compile information needed for demand projections and model development from the City including GIS files, as -built drawings, pump station layouts, pump curves, storage tank facility layouts, tank volume curves, recently completed water system improvements, water production data, utility billing data, future land use data and population projections. A.3 Review and Evaluate Historical Water Usage Data: FNI will review and evaluate historical water usage overall and by single family residential, multifamily residential, commercial/ industrial and selected large users. FNI will review the City's Water Conservation Plan to ensure consistent planning during the development of water demand projections. A.4 Develop Design Criteria for Water Demand Projections: Based on the review of historical data, FNI will develop design criteria for water demand projections including per -capita consumption rates, non-residential usage factors, maximum day to average day peaking factor, and maximum hour to maximum day peaking factor. A.5 Develop and Distribute Existing Demands: FNI will utilize data from the City's billing system database to geocode and allocate existing demands throughout the City. The data will consist of metered usage fields for each customer account. FNI will review Summer 2014 data and compare to historical data to determine impacts of conservation on maximum day and peak hour demands. Demands will be distributed for average day and maximum day conditions. A.6 Develop Population and Non-residential Growth Projections: FNI will utilize information from the City's Planning Department and develop updated population and non-residential growth projections for 5 -year, 10 -year and 20 -year planning periods. The growth projections will also take into account information from Texas Tech on future expansions and land use plans that may impact the projected water demands. A.7 Develop Water Demand Projections: Utilizing selected design criteria and land use assumptions, FNI will develop projected average day, maximum day, and peak hour demands for 5 -year, 10 -year and 20 -year planning periods. A.8 Allocate Future Water Demands throughout the City: Distribute projected water demands for 5 - year, 10 -year and 20 -year conditions for average day and maximum day by pressure plane and by smaller planning areas. Large water users will be distributed as point loads. A.9 Develop Technical Memorandum TM -1 — Population and Water Demand Projections: FNI will prepare a technical memorandum that documents the analysis of historical usage data, and future population and water demand projections. Submit three (3) copies and digital files in PDF format of the draft TM -1. A.10 Conduct Workshop on Population and Water Demand Projections (Workshop #1): FNI will prepare for and conduct a workshop with the City on TM -1 and to discuss population and water demand projections. FNI Professional Agreement Page 12 of 23 A.11 Finalize TM -1— Population and Water Demand Protections: FNI will revise TM -1 to incorporate comments from workshop. Submit three (3) copies and digital files in PDF format of the final TM -1. Task B. Water Model Development B.1 Evaluate and Review Water System GIS for Developing All -Pipes Water Model: FNI will analyze water system GIS information and historical mapping data to determine additional pipeline attribute data needs or connectivity corrections needed for water model development including recently constructed lines that may not appear in the GIS. B.2 Meet with City Engineering and GIS personnel to Review Modifications Needed for Model Development and Maintenance: Meet with City to review GIS coverage, updating process, and available attribute data and to discuss modifications needed to support water model in the future. B.3 Assist City in Conducting Modifications to GIS Data to Fix Connectivity Problems throughout Selected Water Lines: Engineer will run node connection routines on all selected lines to be modeled and assist City GIS staff in making adjustments to fix connectivity problems. B.4 Construct Water System Model using GIS Data: Engineer will construct the water model using GIS and as-builts of pumping and storage facilities. The final model will be delivered in Task F.8. B.5 Review & Delineate Pressure Plane Boundaries in Water Model: FNI will work with City staff to verify and update the current location of pressure plane divider valves that create the pressure plane boundaries throughout the water distribution system. B.6 Obtain and Evaluate SCADA Data: Obtain SCADA data for field testing period and two weeks of typical average day and peak summer usage. SCADA data will be used for model development, development of diurnal curves and model calibration. B.7 Develop Summer Diurnal Demand Curves from SCADA Data: FNI will utilize the SCADA data to develop diurnal curves representing existing 24-hour peak summer water usage patterns. Task C. Field Testing & Model Calibration C.1 Identify and Map Pressure Recorder Locations: FNI will meet with the City to identify up to 16 locations in the West/Southwest and East Pressure Planes for field testing based on model calibration needs and areas of concern from City. Sixteen pressure testing recorders will be furnished by FNI. C.2 Conduct Summer Pressure Testing: FNI will assist and coordinate with the City in performing pressure testing. Testing will consist of recording pressure readings for a two week time period along with needed SCADA data during field testing. FNI will prepare procedures for field testing showing proposed location of testing, duration of testing, required SCADA data during testing period, and assistance from water utility department. FNI will set up the pressure recorders for the desired recording interval and download and process the field testing data. The City will install and remove the pressure recorders on the designated fire hydrants. FNI Professional Agreement Page 13 of 23 C.3 Develop Protocol for Pump Performance Testing: FNI will develop a protocol outlining the pump curve field testing to for up to five (5) pump stations. The protocol will outline the testing methodology, pump parameters to be measured, pump testing combinations, equipment required and system operating conditions during testing. FNI will review available pump data and make recommendations for additional data from pump vendors as needed. C.4 Meet with City to Review Pump Testing Protocol and Conduct Pump Station Site Visits: FNI will meet with the City to review the pump testing protocol, responsibilities during testing and to discuss time period and operating conditions to conduct tests while maintaining adequate system operation. Following meeting, FNI will conduct site visits to review pump fittings for testing equipment, accessibility of pumps and SCADA for pump curve performance tests. C.5 Conduct Field Pump Curve Testing at Selected Pump Station Facilities: FNI will conduct the field pump testing at each selected pump station facility measuring flow and head conditions at a minimum of three operating points for each pump to allow the development of an updated field pump curve that can be used for representation of the range of anticipated operating conditions. FNI will summarize results into a memorandum and compare differences between original factory curves vs. actual field pump curves. C.6 Conduct EPS Model Calibration: FNI will conduct a 24-hour extended period simulation model calibration by adjusting c -factors, peaking factors, diurnal curves, and demand distribution until modeling results match the field pressure measurements and pump/tank operation. FNI will provide comparison graphs and mapping to document model calibration results. C.7 Develop Technical Memorandum TM -2 — Hydraulic Field Testing and Model Calibration: FNI will prepare a technical memorandum that documents model construction and calibration. The TM will also discuss the results of the field pressure testing and pump testing. Submit three (3) copies and digital files in PDF format of the draft TM -2. C.8 Meet with City to Review TM -2 and Water Model Calibration Results: FNI will prepare mapping showing comparison of water pressure testing results and SCADA data vs. model pressure results for water model calibration and meet with the City to demonstrate results. C.9 Finalize TM -2 — Hydraulic Field Testing and Model Calibration: FNI will revise TM -2 to incorporate comments from workshop. Submit three (3) copies and digital files in PDF format of the final TM -2. Task D. Existing System Hydraulic Analysis DA Perform Average Day EPS Modeling of Existing System: FNI will utilize SCADA data from typical average day demand system operation to develop an existing system average day EPS simulation. FNI will conduct EPS modeling of the existing water system for average day operating conditions to evaluate tank cycling, system pressures and deficiencies within the existing water system. FNI will prepare graphs that document system operations and mapping that documents system pressures for the existing system average day EPS scenario. FNI Professional Agreement Page 14 of 23 D.2 Perform Maximum Day EPS Modeling of Existing System: FNI will utilize SCADA data from typical maximum day demand system operation to develop an existing system maximum day EPS simulation. This scenario will include the maximum hour demand condition. FNI will conduct EPS modeling of the existing water system for maximum day operating conditions to evaluate tank cycling, system pressures, and deficiencies within the existing water system. FNI will prepare graphs that document system operations and mapping that documents system pressures for the existing system maximum day EPS scenario. D.3 Conduct Fire Flow Analysis for Existing System: Utilize water system model to conduct fire flow analysis under existing maximum day demands to identify areas with less than adequate fire flow capacity. A minimum fire flow of 1,000 gpm will be used for analysis. The City will provide fire flow requirements for customers with required fire flows greater than 2,000 gpm, where available. Mapping of available fire flows will be overlaid on the existing water system mapping. D.4 Evaluate TCEQ Capacity Requirements Compliance: FNI will evaluate the system by pressure plane for compliance with the TCEQ Chapter 290 water system capacity requirements. FNI will analyze production capacity, pumping capacity, elevated storage capacity, and total storage capacity by pressure plane to determine if any deficiencies exist. D.S Evaluate Existing Pressure Plane Delineation: Analyze existing pressure plane delineation based on modeling results, field testing data and water supply locations. Evaluate and recommend modifications to the existing pressure plane boundaries. FNI will present mapping showing proposed water system pressures throughout City under new pressure plane boundary alternatives vs. existing pressure plane delineation. D.6 Perform Water Age Modeling for Existing System: FNI will conduct water age modeling for the existing water system for up to two different operational scenarios using the operational controls developed in the previous task. FNI will run the EPS water age model for adequate simulation duration to ensure a repeating pattern of water age. FNI will use the EPS model to investigate potential operational modifications to reduce water age in areas of concern. FNI will prepare large scale color -coded mapping showing the water age throughout the system. D.7 Conduct Source Trace Modeling: FNI will conduct source trace modeling for up to three operational scenarios to identify mixing zones within the distribution system. FNI will prepare large scale color - coded mapping showing the predicted mixing zones throughout the system. D.8 Prepare Mapping and Presentation for Existing Distribution System Evaluation Workshop: FNI will develop mapping and a presentation for the workshop on the existing system analysis, including system deficiencies, fire flow results and reliability concerns. D.9 Workshop with the City on Existing Distribution System Evaluation (Workshop #2): FNI will meet with the City to discuss the results of the existing system evaluation and identify potential level of service targets. FNI Professional Agreement Page 15 of 23 Task E. Future System Analysis E.1 Identify Capacity and Operational Criteria for System Improvements: FNI will develop target design criteria with the City including maximum velocities and headloss gradients, minimum and maximum pressures, tank drain/fill rates, and storage volumes based on desired level of service. E.2 Evaluate Pumping, Storage, and Production Capacity for Future Needs: FNI will analyze and develop existing vs. recommended capacity charts for pumping, ground and elevated storage, and water production capacity throughout the city based on criteria developed for system improvements, including minimum TCEQ capacity requirements identified in Chapter 290. E.3 Utilize 20 -Year Model to Determine Sizing of Water System Improvements: FNI will utilize the 20 - year EPS scenario with projected demands to evaluate alternatives to meet future water demands, further leveraging the Lake Alan Henry supply. Determine sizing of water system transmission, elevated and ground storage, and pumping facilities needed to serve 20 -year demands throughout each pressure plane service area using the EPS model analyses under average day and maximum day demand conditions. The minimum line size for recommended piping improvements will be 12 - inches, with the exception of dead end looping or water age related improvements. EA Utilize 5 -year and 10 -year Water System Model Scenarios to Determine Phasing of Water System Improvements: FNI will utilize the interim 5 -year and 10 -year average day and maximum day EPS model scenarios to determine phasing of water system improvements. System improvements will include transmission, storage, pumping and distribution system related needs. The first five years of the recommended CIP will be phased yearly, and the subsequent years will be phased by planning period (10- and 20 -year). E.5 Utilize Water System Model to Evaluate System Reliability: FNI and the City will jointly identify up to three (3) outage scenarios, the desired level of service and system criteria for the system reliability analysis. FNI will utilize the water model with proposed improvements to determine system capacity for selected major outage conditions. FNI will present reliability modeling results to the City and make adjustments to the proposed system improvements as needed to reduce the water system vulnerability to system outages. E.6 Evaluate Impact of Future Conservation on Sizing and Timing of System Improvements: FNI will utilize the conservation demand scenario developed in Task A to determine if additional water conservation impacts the sizing and/or timing of proposed system improvements. E.7 Perform Water Age Modeling for Future System: FNI will conduct water age modeling for up to two future operational scenarios defined jointly by FNI and the City to document the impact of recommended improvements on water age in the distribution system. E.8 Prepare for and Conduct Workshop with City to Present Results of Future System Analysis (Workshop #3): FNI will prepare mapping and presentation and conduct a workshop with the City to discuss results of the future system analysis, including the capacity analysis, reliability analysis, future water age analysis and trigger points for the recommended improvements. FNI Professional Agreement Page 16 of 23 Task F. Capital Improvement Plan, Master Plan Report and Presentation F.1 Develop Draft Capital Improvement Plan (CIP) Costs, Phasing Plan and Mapping: FNI will develop costs for each proposed project, draft CIP scheduling of projects based upon water system modeling requirements and reliability needs, project drivers (such as growth, regulatory, reliability, etc.) and mapping showing project locations. Costs will be in Year 2015 dollars and will include engineering and contingencies. Project will be phased by fiscal year for the first five year and by planning period for subsequent projects. F.2 Prepare for and Conduct Workshop with City on Draft Capital Improvement Plan (Workshop #4): FNI will prepare mapping and a presentation for and conduct a workshop with the City to discuss draft CIP, project phasing, results of prioritization and analyze alternative completion dates as necessary. F.3 Revise and Finalize Water System CIP: FNI will revise EPS modeling and hydraulic analysis based on City's comments from workshop and will develop a final water system CIP with costs for each proposed project, descriptions, drivers/justification, CIP scheduling of projects based upon revised water system modeling requirements and reliability needs, and mapping showing project locations. F.4 Prepare Draft Master Plan Report: FNI will prepare a Master Plan Report discussing assumptions, methodologies and findings for population and water demand projections, field testing and model calibration, existing and future system hydraulic analyses, and recommended Capital Improvement Plan including schedule and costs of improvements. Deliver 5 copies of the draft report to City. F.5 Meet with City to Review Draft Master Plan Report: Meet with City to discuss the draft Master Plan Report, project phasing and analyze alternative completion dates as necessary. F.6 Revise Master Plan Report to Incorporate City's Comments: FNI will revise the report based on City's comments and submit 15 final hard copies and five CDs with an electronic copy in PDF format of the Master Plan Report to the City. F.7 Conduct Water Master Plan Report Presentation: FNI will develop a presentation and present the results of the Water Master Plan to City Council. F.S Deliver GIS Mapping and Modeling Files to the City: FNI will deliver the water model and GIS files to the City. Task G. Model Training Workshops and Operations Manual G.1 Conduct Water System Model Training: FNI will conduct two (2) full -days of model training for City staff. The training workshops will be conducted at City of Lubbock's office and will include hands- on instruction using the City's water model. FNI Professional Agreement Page 17 of 23 G.2 Develop Model Operations Manual: FNI will develop a Model Operations Manual that documents the model development, calibration and analysis. Components of the Operations Manual will include: •Model facilities •Demand allocation methodology •Scenario structure and nomenclature •Data set structure and nomenclature •EPS calibration documentation •Documentation of existing and future scenarios •Model update and maintenance recommendations TIME OF PERFORMANCE: FNI is authorized to commence work on The Project upon execution of this AGREEMENT and agrees to complete the services in accordance with the following schedule: • Notice to Proceed from Owner — April 27, 2014 • Submit Draft Water Master Plan Report — March 31, 2015 • Submit Final Water Master Plan Report — May 31, 2015 • Complete Model Training and Model Operations Manual —July 31, 2015 The above schedule is based upon OWNER review of the draft Water Master Plan and other submittals within two weeks of submittal. If FNI's services are delayed through no fault of FNI, FNI shall be entitled to adjust contract schedule consistent with the number of days of delay. In the event FNI asserts that it is entitled to additional time, it shall provide notice to the OWNER as soon as reasonably practicable after the event allegedly causing such delay shall occur ("Delay Event"), but in no event to exceed five (5) business days after the occurrence of the Delay Event. FNI shall use and exercise all diligence to promptly remove or remediate such Delay Event. In the event notice of the Delay Event shall not be provided as prescribed herein, FNI shall not be entitled to relief from schedule as provided in this AGREEMENT. These delays may include but are not limited to delays in OWNER or regulatory reviews, delays on the flow of information to be provided to FNI, except any delays occasioned by subcontractors or sub consultants of FNI, and governmental approvals. These delays may result in an adjustment to compensation, as may be agreed upon by the City. FNI Professional Agreement Page 18 of 23 EXHBIT A, PART 2, ADDITIONAL SERVICES WATER DISTRIBUTION SYSTEM MODELING AND MASTER PLAN ADDITIONAL SERVICES: Additional Services to be performed by FNI, if authorized by Owner, which are not included in the above described General Services and Basic Services, are, except as may otherwise be provided in this Agreement to be performed by FNI, described as follows: A. Field layouts or the furnishing of construction line and grade surveys. B. Providing services to investigate existing conditions or facilities, or to make measured drawings thereof, or to verify the accuracy of drawings or other information furnished by Owner. C. Providing renderings, model, and mock-ups requested by the Owner. D. Making revisions to drawings, specifications or other documents when such revisions are 1) not consistent with approvals or instructions previously given by Owner or 2) due to other causes not within the control of FNI, or its subcontractors or subconsultants. E. Investigations involving consideration of operation, maintenance and overhead expenses, and the preparation of rate schedules, earnings and expense statements, feasibility studies, appraisals, evaluations, assessment schedules, and material audits or inventories required for certification of force account construction performed by Owner. F. Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications. G. Providing shop, mill, field or laboratory inspection of materials and equipment. Observe factory tests of equipment at any site remote to the project or observing tests required as a result of equipment failing the initial test. H. Preparing data and reports for assistance to Owner in preparation for hearings before regulatory agencies, courts, arbitration panels or any mediator, giving testimony, personally or by deposition, and preparations therefore before any regulatory agency, court, arbitration panel or mediator. FNI Professional Agreement Page 19 of 23 I. Performing investigations, studies and analyses of substitutions of equipment and/or materials or deviations from the drawings and specifications made or requested by the City. J. Assisting Owner in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this AGREEMENT. Such services, if any, shall be furnished by FNI on a fee basis negotiated by the respective parties outside of and in addition to this AGREEMENT. This provision shall not apply to any expense related to a legal action to which FNI is a party. K. Providing environmental support services including the design and implementation of ecological baseline studies, environmental monitoring, impact assessment and analyses, permitting assistance, and other assistance required to address environmental issues. L. Design, contract modifications, studies or analysis required to comply with local, State, Federal or other regulatory agencies that become effective after the date of this agreement. M. Visits to the site in excess of the number of trips included in the General Services or Basic Services for periodic site visits, coordination meetings, or contract completion activities. N. Providing basic or additional services on an accelerated time schedule. The scope of this service include cost for overtime wages of employees and consultants, inefficiencies in work sequence and plotting or reproduction costs directly attributable to an accelerated time schedule directed by the Owner. O. Providing services made necessary because of unforeseen, concealed, or differing site conditions or due to the presence of hazardous substances in any form, except as noted in the scope of services. P. Providing value engineering studies or reviews of cost savings proposed by others. Q. Provide any services after the satisfactory conclusion and completion of the General Services and Basic Services of the Project. FNI Professional Agreement Page 20 of 23 EXHBIT A, PART 3, RESPONSIBILITIES OF THE OWNER WATER DISTRIBUTION SYSTEM MODELING AND MASTER PLAN RESPONSIBILITIES OF OWNER: Owner shall perform the following in a reasonably timely manner so as not to delay the services of FNI: A. Designate in writing a person to act as Owner's representative with respect to the services to be rendered under this AGREEMENT. Such person shall have authority to transmit instructions, receive information, interpret and define Owner's policies and decisions with respect to FNI's services for the Project. B. Provide all criteria and full information as to Owner's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which Owner will require to be included in the drawings and specifications. C. Assist FNI by placing at FNI's disposal all available information pertinent to the Project, including previous reports and any other data relative to design or construction of the Project, as provided in this AGREEMENT. D. Arrange for access to and make all provisions for FNI to enter upon public and private property as required for FNI to perform services under this AGREEMENT. E. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by FNI, obtain advice of an attorney, insurance counselor and other consultants as Owner deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of FNI. F. Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project, except as otherwise the responsibility of FNI as provided in this Agreement. FNI Professional Agreement Page 21 of 23 G. Give prompt written notice to FNI whenever Owner observes or otherwise becomes aware of any development that affects the scope or timing of FN I's services. H. Furnish, or direct FNI to provide, Additional Services as stipulated in Exhibit "A," Part 2, if deemed necessary by Owner. I. Bear all costs incident to compliance with the requirements of this Exhibit "A", Part 3, so long as the cost are within the consideration provided in Article II of this Agreement. FNI Professional Agreement Page 22 of 23 EXHIBIT B — BUDGET WATER DISTRIBUTION SYSTEM MODELING AND MASTER PLAN CITY and ENGINEER have established a not -to -exceed budget of $489,535.00 to complete all services under this AGREEMENT. This amount will not be exceeded without a contract amendment. CITY will pay the ENGINEER hourly, for services identified in Exhibit A, based on ENGINEERS Fee Schedule presented as EXHIBIT C. Subconsultant services will be billed at cost to ENGINEER with a 10 percent handling fee. The Budget is presented for the services of ENGINEER under this AGREEMENT are provided in this Exhibit B. CITY and ENGINEER agree to allow redistribution of funds between Tasks as appropriate to allow flexibility in providing the needed services within the not -to -exceed budget. ENGINEER agrees to complete these services as delineated above. Should there be a Change in Scope of Work or Time of Performance, then this can result in an amendment to this contract which shall be negotiated at that time. The budget assumes that all work will be completed within the time provided in this Agreement. FNI Professional Agreement Page 23 of 23 EXHIBIT C COMPENSATION Compensation to Freese and Nichols shall be based on the following Schedule of Charges: Not to Exceed: The total fee for Basic Services in Attachment SC shall be computed on the basis of the Schedule of Charges, but shall not exceed Four Hundred Eighty Nine Thousand Five Hundred Thirty Five Dollars ($489,535.00). If FNI sees the Scope of Services changing so that Additional Services are needed, including but not limited to those services described as Additional Services in Exhibit A, Part 2, FNI will notify OWNER for OWNER's approval before proceeding. Additional Services shall be computed based on the Schedule of Charges. Schedule of Charges: Position PRINCIPAL GROUP MANAGER ENGINEER VIII ENGINEER VII ENGINEER VI ENGINEER V ENGINEER IV ENGINEER III ENGINEER II ENGINEER I ELECTRICAL ENGINEER VI ELECTRICAL ENGINEER V ELECTRICAL ENGINEER IV ELECTRICAL ENGINEER III ELECTRICAL ENGINEER 11 ELECTRICAL ENGINEER I MECHANICAL ENGINEER VI MECHANICAL ENGINEER V MECHANICAL ENGINEER IV MECHANICAL ENGINEER III PROGRAM MANAGER II CONSTRUCTION CONTRACT ADMIN III (QC) CONSTRUCTION CONTRACT ADMIN III (Spec. Insp) CONSTRUCTION CONTRACT ADMIN III (CM) CONSTRUCTION CONTRACT ADMIN III (Sr. RPR) CONSTRUCTION CONTRACT ADMIN II (PS RPR) CONSTRUCTION CONTRACT ADMIN I (DCS 11) CONSTRUCTION CONTRACT ADMIN I (RPR) CONSTRUCTION CONTRACT ADMIN I (JR PS RPR) DOCUMENT CONTROL CLERK SR DESIGNER DESIGNER 11 DESIGNER I CADD DESIGNER TECHNICIAN IV TECHNICIAN III TECHNICIAN II TECHNICIAN I GIS COORDINATOR GIS ANALYST IV GIS ANALYST III GIS ANALYST II GIS ANALYST I Rates for In -House Services Rate 388.50 247.00 269.85 263.55 236.25 185.00 169.05 150.15 141.75 116.55 222.60 182.70 144.90 136.50 132.30 124.95 215.25 191.10 166.95 147.00 222.60 184.28 147.26 136.50 105.00 126.00 111.30 99.75 115.50 106.05 196.35 158.55 136.50 168.00 142.80 114.45 95.55 73.50 144.90 131.25 108.15 96.60 72.45 Technology Charge Bulk Printing and Reproduction $8.50 per hour Black and White Color Travel Plot - Bond Standard IRS Rates Plot - Color Plot - Other Binding Position 3D VISUALIZATION COORDINATOR ENVIRONMENTAL SCIENTIST VII ENVIRONMENTAL SCIENTIST VI ENVIRONMENTAL SCIENTIST V ENVIRONMENTAL SCIENTIST IV ENVIRONMENTAL SCIENTIST III ENVIRONMENTAL SCIENTIST II ENVIRONMENTAL SCIENTIST I ARCHITECT VI ARCHITECT V ARCHITECT IV ARCHITECT III ARCHITECT II ARCHITECT I PLANNER VI PLANNER V PLANNER IV PLANNER III PLANNER] HYDROLOGIST V HYDROLOGIST IV HYDROLOGIST III HYDROLOGIST II SENIOR GEOLOGIST GEOTECHNICAL ENGINEER VI PUBLIC INVOLVEMENT COORDINATOR WEB SERVICES ADMINISTRATOR WORD PROCESSING/SECRETARIAL OPERATIONS ANALYST CONTRACT ADMINISTRATOR INFORMATION SERVICES ADMINISTRATOR INFORMATION SERVICES CLERK III INFORMATION SERVICES CLERK II INFORMATION SERVICES CLERK I CO-OP $0.10 per copy $0.50 per copy $2.50 per plot $5.75 per plot $5.00 per plot $5.75 per book Rate 178.50 228.90 199.50 168.00 147.00 126.00 88.20 67.15 201.60 182.70 147.00 140.70 113.40 97.65 213.15 163.80 129.15 117.60 96.60 184.80 144.90 133.35 121.80 142.80 236.25 134.40 157.50 80.85 145.95 92.40 79.80 63.00 58.80 57.75 70.35 OTHER DIRECT EXPENSES: Other direct expenses are reimbursed at actual cost times a multiplier of 1.10. They include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from the FNI office and other miscellaneous expenses directly related to the work, including costs of laboratory analysis, test, and other work required to be done by independent persons other than staff members. Freese and Nichols, Inc. Exhibit C I Project Fee Summary Water Master Plan, City of Lubbock 1133sic $ 489,535 4/7/2014 ISpecial $ - Detailed Cost Breakdown ITotal Project 1 $ 489.535 1 of 4 L:Vtesources\OLCR\LLLubbock\Water Dist Syst Modeling & Master Plan\UPDATED_03052014_Lubbook-WMP_Fee _ Spreadsheet.xism 417/2014 Basic Services Phase Task Employee a�srr- rwrew FrenMo xdscen DraM s_cae snmm Humie Nick Castor KnTtdmn Total Hours Total Labor Total Expense Total Sub Effort Total Effort Project Role ftl mv. Pried&vin r Prgmt ER ols 0-io Enw- WP Effort Effort Hourl Bill Rate $236.25 5169.05 1116.05 27c $247.00 $108.15 $236.25 $80.85 Task A: pulation •A.1 & Demand Project Kick Off Meetin Projections & Model Selection Workshop 12 12 4 28 $ 5,328 $ 1,768 S S 7,096 A.2 Data Collection 4 6 8 4 22 $ 3,321 $ 187 $ S 3,508 A.3 Review and Evaluate Histodcal Water Usage Data 6 10 14 2 32 $ 4,949 $ 272 $ - $ 5,221 A.4 Develop Design Criteria for Water Demand Projections 4 4 12 20 $ 3,014 $ 170 $ $ 3,184 A.5 Develop & Distribute Existing Demands 2 4 4 36 46 $ 5,507 $ 391 $ $ 5,898 A.6 Develop Population and Nan -residential Growth Projections 12 24 12 48 $ 8,190 $ 408 $ - $ 8,598 A.7 Develop Water Demand Projections 24 48 20 92 $ 15,948 $ 782 $ $ 16,730 A.8 Allocate Future Water Demands throughout the Ci 12 24 16 52 $ 8,623 $ 442 $ $ 91065 A.9 Develop Technical Memorandum TM•1 12 28 12 2 8 2 64 $ 10,482 $ 662 $ $ 11,144 A.10 Conduct Workshop on Demand Projections (Workshop #1) 12 12 4 4 32 $ 5,761 $ 1,499 $ - $ 7,260 A.11 Finalize TM -1 - Po ulation and Demand Pro actions 8 12 4 2 26 $ 4,513 $ 339 $ $ 4,852 TASK A SUBTOTAL 108 184 S8 2 106 4 462 $ 75,636 $ 6,920 $ $ 82,556 B.1 Evaluate and Review Water System GIS for Developing All-! a 8 16 12 40 $ 5,452 S 340 $ - $ 5,792 Pipes Water Model Meet with City Engineering and GIS personnel to Review B.2 Modifications Needed for Model Development and 12 12 24 $ 4,864 S 1,294 $ - $ 6,158 Maintenance B.3 Assist City in Conducting Modifications to GIS Data to Fix 2 8 24 16 50 $ 6,341 $ 425 $ - $ 6,766 Connectivity Problems throughout Selected Water Lines 6.4 lConstruct Water System Model using GIS Data 12 24 40 2 8 1 86 $ 12,894 1 $ 731 $ $ 13,625 B.5 Review & Delineate Pressure Plane Boundaries in Water 2 4 6 4 16 $ 2,278 $ 136 $ - $ 2,414 Model B.6 lObtain and Evaluate SCADA Data 6 12 16 34 $ 5,303 $ 269 $ $ 5,592 B.7 Joevelop Summer Diumal Demand Curves from SCADA 4 8 10 22 $ 3,458 $ 187 $ - $ 3,645 Data Task C: Field Testing TASK B SUBTOTAL & Model Cill(briiiion 7'- - -4 -- - 42 76 112 2 40 272 $ 40,590 $ 3,402 $ $ 43,992 CA Identify and Map Pressure Recorder Locations 2 4 4 4 14 1 $ 2,0461$ 119 $ $ 2,165 C.2 Conduct Summer Pressure Testing 8 16 24 4 52 $ 7,813 $ 442 $ 11,550 $ 19,805 C.3 Develop Protocol for Pump Performance Testing 6 8 6 2 22 $ 4,350 $ 187 $ $ 4,537 C.4 Meet with City to Review Pump Testing Protocol and 12 12 12 36 $ 7,699 $ 1,836 $ $ 9,535 Conduct Pump Station Site Visits C.5 Conduct Field Pump Curve Testing at Selected Pump 24 12 30 66 $ 14,787 $ 561 $ - $ 15,348 Station Facilities C.6 Conduct EPS Model Calibration 24 60 76 4 164 $ 25,066 $ 1,394 $ $ 26,460 C.7 Develop Technical Memorandum TMI.2 - Hydraulic Field 6 16 24 2 8 2 58 $ 8,429 $ 711 $ - $ 9,140 Testin and Model Calibration C.8 Meet with City to Review TM -2 and Water Model 12 12 24 $ 4,864 $ 1,344 $ - $ 6,208 Calibration Results C.9 Finalize TM -2 - Hydraulic Field Testing and Model 2 6 12 4 2 26 $ 3,474 $ 439 $ Calibration Task D. Existing TASK C SUBTOTAL System Hydraulic Analysis 96 146 140 2 24 48 6 462 $ 78,528 $ 7,033 $ 11,5501$ 97,111 D.1 Perform Average Day EPS Modeling of ExistingSystem 12 24 42 4 82 $ 12,199 $ 697 $ $ 12,896 D.2 Perform Maximum Day EPS Modeling of Existing System 12 24 42 4 82 $ 12,199 $ 697 $ - $ 12,896 D.3 Conduct Fire Flow Analysis for Existing System 4 18 38 8 68 $ 9,263 $ 578 $ $ 9,841 DA Evaluate TCEQ Capacity Requirements Compliance 4 10 16 8 38 $ 5,358 $ 323 $ $ 5,681 D.5 Evaluate Existing Pressure Plane Delineation 4 8 12 4 28 $ 4,123 $ 236 $ $ 4,361 D.6 Perform Water Age Modelin for Existing System 6 16 24 8 54 $ 7,773 $ 459 $ $ 8,232 D.7 Conduct Source Trace Modeling 6 20 36 12 74 $ 10,275 $ 629 $ $ 10,904 D.8 Prepare Mapping and Presentation for Existing Distribution 2 4 8 2 8 24 $ 3,437 $ 204 $ - $ 3,641 S stem Evaluation Worksho D.9 Workshop with the City on Existing Distribution System 12 12 24 $ 4,864 $ 1,501 $ - $ 6,365 Evaluation(Workshop #2 Task E. Future TASK D SUBTOTAL System Analysis 62 136 218 2 56 474 $ 69,491 $ 5,3261$ $ 74,817 1 of 4 L:Vtesources\OLCR\LLLubbock\Water Dist Syst Modeling & Master Plan\UPDATED_03052014_Lubbook-WMP_Fee _ Spreadsheet.xism 417/2014 Freese and Nichols, Inc. 2 of 4 L:\Rasources\OLCRLLLLubbock\Water Dist Syst Modeling & Master Plan\UPDATED_ 03052014_Lubbock-WMP_Fee_Spreadsheet.xlsm 4712014 Exhibit C Project IF Summary Water Master Plan, City of Lubbock Basic $ 489,535 4/7/2014 Special $ Detailed Cost Breakdown Total Project $ 489,535 E 1 Identify Capacity and Operational Criteria for System 4 6 10 $ 1,960 $ 85 $ - $ 2,045 Im rovemen. E'2 Evaluate Pumping, Storage, and Production Capacity for 12 16 12 8 48 $ 7,798 $ 408 $ - $ 8,206 Future Needs E.3 Utilize 20 -Year Model to Determine Sizing of Water System 28 36 24 8 96 $ 16,352 $ 816 $ - $ 17,168 Improvements EA Utilize 5 -year and 10 -year Water System Model Scenarios 24 32 16 8 80 $ 13,802 $ 680 $ - $ 14,482 to Determine Phasing of Water System Improvements E.5 Utilize Water System Madel to Evaluate System Reliability 24 30 16 2 72 $ 12,815 $ 612 $ - $ 13,427 E.6 Evaluate Impact of Future Conservation on Sizing and 12 16 10 4 42 $ 7,1331$ 357 $ - $ 7,490 Timina of Svstem Im rovements E.7 Perform Water Age Modelin for Future System 8 16 12 8 44 $ 6,853 $ 374 $ $ 7,227 E.8 Prepare for and Conduct Workshop with City to Present 16 16 8 2 16 58 $ 9,638 $ 1,790 $ - $ 11,428 Results of Future S stem Analysis (Workshop#3 fask TASK E SUBTOTAL and 128 168 98 2 54 450 $ 76,351 IS 5,122 $ S 81,473 F. Capital F.1 Improvement Plan, Master Plan Report Presentation Develop Draft Capital Improvement Plan (CIP) Costs, 32 60 48 2 32 174 $ 27,229 $ 1,479 S - $ 28,708 Phasing Plan and Mapping F.2 Prepare for and Conduct Workshop with City on Draft 12 12 8 32 $ 5,792 $ 1,519 $ - $ 7,311 Capital Improvement Plan(Workshop #4 F.3 Revise and Finalize Water System CIP $ $ $ $ FA Prepare Draft Master Plan Report 32 40 48 2 36 4 4 166 $ 25,549 $ 1,840 $ $ 27,389 F.5 Meet with City to Review Draft Master Plan Report 12 12 24 $ 4,864 $ 1,294 $ $ 6,158 F.6 Revise Master Plan Report to Incorporate City's Comments 20 30 24 2 18 2 4 100 $ 15,619 $ 1,965 $ - $ 17,784 F.7 IConduct Water Master Plan Report Presentation 12 4 4 2 22 $ 4,192 $ 11671 $ -;1299 $ 51863 F.8 Deliver GIS Mapping and Modeling Files to the City 6 2 8 $ 1,231 $ 68 299 TASK F SUBTOTAL 120 164 1 32 6 90 6 8 526 S 84,676 S 9,8361$ $ 94 512 G. Model Training Workshops and OperationsTask Conduct Water System Model Training 24 24 48 $ 9,728 $ 1,644 $ $ 11,372 liG•1 G.2 Develo Model Operations Manual 2 8 12 2 24 $ 3,380 $ 322 $ $ 3,702 TASK G SUBTOTAL 26 32 12 2 72 $ 13,108 S 1,9661S S 15,074 Total - Phases A through G 582 906 770 16 370 54 20 2,718 $438,380 $39,605 $11,550 $489,535 Print Shop - Print Shop -Print Shop - Print Shop - Print Shop - Total Exp Phase Task Expenses Tech Charge Binding B&W Color Plotter- Plotter- Other Miles Other Effort gond Color A.1 Project Kick Off Meeting & Model Selection Workshop 28 100 160 1200 $ 1,768 A.2 Data Collection 22 $ 187 A.3 Review and Evaluate Historical Water Usage Data 32 $ 272 A.4 Develop Design Criteria for Water Demand Projections 20 $ 170- A.5_ Develop & Distribute Existing Demands 46 $ 391 A.6 Develop Population and Non-residential Growth Projections 48 $ 408 A.7 Develop Water Demand Projections 92 $ 782 A.8 Allocate Future Water Demands throughout the City 52 $ 442 A.9 Develop Technical Memorandum TM -1 64 3 200 $ 662 A.10 Conduct Workshop on Demand Projections (Workshop #1) 32 10 160 100 160 800 $ 1,499 A.11 Finalize TM -1 - Population and Demand Projections 26 3 200 $ 339 $ B.1 Evaluate and Review Water System GIS for Developing All- 40 $ 340 Pipes Water Model Meet with City Engineering and GIS personnel to Review B.2 Modifications Needed for Model Development and 24 100 160 800 $ 1,294 Maintenance 8.3 Assist City in Conducting Modifications to GIS Data to Fix 50 $ 425 Connectivity Problems throughout Selected Water Lines BA Construct Water System Model using GIS Data 86 $ 731 B.5 Review & Delineate Pressure Plane Boundaries in Water 16 $ 136 Model B.6 Obtain and Evaluate SCADA Data 34 $ 289 B 7 Develop Summer Diurnal Demand Curves from SCADA 22 $ 187 Data I t7 2 of 4 L:\Rasources\OLCRLLLLubbock\Water Dist Syst Modeling & Master Plan\UPDATED_ 03052014_Lubbock-WMP_Fee_Spreadsheet.xlsm 4712014 Freese and Nichols, Inc. 3 of 4 LAResouroes\OLCR\L\Lubbock\Water Dist Syst Modeling & Master Plan\UPDATED_03052014_Lubbock-W MP_Pee_Spreadsheet.xlsm 4/7/2014 Exhibit C Water Master Plan, City of Lubbock 4/7/2014 Detailed Cost Breakdown Project Fee Summary Basic $ 489,535 Special $ Total Project $ 489,535 $ CA Identify and Map Pressure Recorder Locations 14 $ 119 C.2 Conduct Summer Pressure Testing 52 $ 442 C.3 Develop Protocol for Pump Performance Testing 22 $ 187 CA Meet with City to Review Pump Testing Protocol and 36 100 160 1200 $ 1,836 Conduct Pump Station Site Visits C.5 Conduct Field Pump Curve Testing at Selected Pump 66 $ 561 Station Facilities ,394C C.6 Conduct EPS Model Calibration 164 $ 1,394— 7 Develop Technical Memorandum TM -2 - Hydraulic Field 58 3 400 $ 711 C.7 Testing and Model Calibration C.8 Meet with City to Review TM -2 and Water Model 24 100 100 160 800 $ 1,344 Calibration Results C.9 Finalize TM -2 - Hydraulic Field Testing and Model 26 3 400 $ 439 Calibration $ DA Perform Average Day EPS Modeling of Existing System 82 $ 697 D.2 Perform Maximum Day EPS Modeling of Existing System 82 $ 697 D.3 Conduct Fire Flow Analysis for Existing System 68 $ 578 DA Evaluate TCEO Capacity Requirements Compliance 38 $ 323 0.5 Evaluate Existing Pressure Plane Delineation 28 $ 238 D.6 Perform Water Age Modeling for Existing System 54 $ 459 D.7 Conduct Source Trace Modeling 74 $ 629 D.8 Prepare Mapping and Presentation for Existing Distribution 24 $ 204 S tem Evaluation Workshop D.9 Workshop with the City on Existing Distribution System 24 10 300 100 160 800 $ 1,501 Evaluation(Workshop #2 EA Identify Capacity and Operational Criteria for System 10 $ 85 Improvements E.2 Evaluate Pumping, Storage, and Production Capacity for 48 $ 408 Future Needs E.3 Utilize 20 -Year Model to Determine Sizing of Water System 96 $ 816 Improvements Utilize 5 -year and 10 -year Water System Model Scenarios E.4 to Determine Phasing of Water System Improvements 80 $ 680 E.5 Utilize Water System Model to Evaluate System Reliability 72 $ 612 E.6 Evaluate Impact of Future Conservation on Sizing and 42 $ 357 Timing of System Improvements E.7 Perform Water Age Modeling for Future System 44 $ 374 E.8 Prepare for and Conduct Workshop with City to Present 58 10 300 100 160 800 $ 1,790 Results of Future System Analysis(Workshop #3 FA Develop Draft Capital Improvement Plan (CIP) Costs, 174 $ 1,479 Phasing Plan and Ma ping F.2 Prepare for and Conduct Workshop with City on Draft 32 10 200 100 160 800 $ 1,519 Capital Improvement Plan(Workshop #4 F.3 Revise and Finalize Water System CIP $ F.4 Prepare Draft Master Plan Report 166 5 800 1 $ 1,840 F.5 Meet with Ci to Review Draft Master Plan Report 24 100 160 800 $ 1,294 F.6 Revise Master Plan Report to Incorporate City's Comments 100 20 2,000 $ 1,965 F.7 Conduct Water Master Plan Report Presentation 22 25 500 100 160 800 $ 1,671 F.8 Deliver GIS Mapping and ModelingFiles to the Ci 8 $ 68 G.1 Conduct Water S stem Model Training48 8 200 100 160 800 $ 1,644 G.2 Develop Model Operations Manual 24 3 200 $ 322 Total Basic Services Items 2,718 1135,960 1,100 1,760 9,600 Ts Total Basic Services Expenses Effort 23,103 $ 650 $ - $ 2,980 $ - $ 1,210 $ 1,094 $ 10,560 1 $ 39,605 3 of 4 LAResouroes\OLCR\L\Lubbock\Water Dist Syst Modeling & Master Plan\UPDATED_03052014_Lubbock-W MP_Pee_Spreadsheet.xlsm 4/7/2014 Freese and Nichols, Inc. Phase Task I Subconsultants I Hugo Reed Summer Services Subconsultants Cost $ 10,500 1 $ Water Master Plan, City of Lubbock 417/2014 4 of 4 -:\Resources\OLCR\L\Lubbock\Water Dist Syst Modeling & Master Plan\UPDATED_03052014_Lubbock-WMP_Fee _ Spreadsheet.xlsm 417/2014 Exhibit C Water Distribution System Modeling & Master Plan Summary of Fee by Task Base A Tasks Population & Demand Projections $82,556 B Water Model Development $43,992 C Field Testing & Model Calibration $97,111 D Existing System Hydraulic Analysis $74,817 E Future System Analysis $81,473 F ICapital Improvement Plan, Master Plan Report and Presentation $94,512 G I Model Training Workshops and Operations Manual $15,074 TOTAL - All Tasks $489,535