HomeMy WebLinkAboutResolution - 2014-R0108 - PO - Hurst Farm Supply Inc. - Disc Plow - 03/27/2014Resolution No. 2014-RO 108
March 27, 2014
Item No. 5.13
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 23102658 for the purchase of a
tandem disc plow as per ITB 14 -11771 -DT, by and between the City of Lubbock and Hurst Farm
Supply, Inc., and related documents. Said Purchase Order is attached hereto and incorporated in
this resolution as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on March 27, 2014
GLE OBERTSON, MAYOR
ATTEST:
-10 0'e �c e - —5X7
Re e ca Garza, City Secret
APPROVED AS TO CONTENT:
0 gaa
A
R. Keith Smith, P.E., Director of Public Works
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs RES.Hurst Farm Supply-PurchaseOrd
March 13, 2014
7 City of
,� Lubbo& PURCHASE ORDER
TEXAS
HURST FARM SUPPLY INC
TO: 4801 HWY 84
LUBBOCK Texas 79416
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457
Page - 1
Date - 0311312014
Order Number 23102658 000 OP
Branch/Plant 6415
CITY OF LUBBOCK
SHIP TO: LAND APPLICATION SITE
4602 ECR 6700
112 MILE EAST OF LOOP 289 ON 19TH S
LUBBOCK Texas 79403
Requested 03.'13/2014 Taken By
Delivery PER B.WELCH/REQ 43223 ITB 14 -11771 -DT
Description/Supplier Item Ordered Unit Cost UM
35 Foot Tandem Disc Plow 1.000 51,684.8600 EA
Spec 0129
Terms NET DUE ON RECEIPT
D.TORRES
Extension Request Date
51,684.86 05109/2014
Total Order
51,684.86
This purchase order encumbers funds in the amount of $51,684.86 awarded to Hurst Farm Supply Inc. of Lubbock, Texas
on March 27, 2014. The following is incorporated into and made part of this purchase order by reference: ITB 14 -11771 -
DT bid form dated March 3, 2014 tom Hurst Farm Supply Inc. of Lubbock, Texas. Resolution# 2014-RO108
CITY OF LUBB
Glen C.
ATTEST:
Pebe,Garza, City Secreta
City of Lubbock, TX
Purchasing and Contract Management
Tandem Disc Plow
BID FORM
In compliance with the Invitation to Bid 14 -11771 -DT, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for
the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions,
alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously
unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 14 -11771 -DT
is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed FFAKV - Abu
Aber Receipt i "rues
Unless otherwise specified herein, the City may award the bid either item-by—item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/seryices; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided
herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in
which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by
the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the
period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of W orth.
YES NO
a If you (the bidder) checked YES, the following will apply:
Q:Purchase/Bid Docs/14-11771-Ur "randem Disc Plow
Unit
Delivery
ITEM QTY
of
DESCRIPTION
UNIT PRICE*
EXTENDED
(Days)
(+/-)
Measure
BID
COST
ARO**
35 Foot Working Width Tandem Disc
e&
$
1. 1
Each
Plow per specification 0129
Model Year, Brand Name and Model Number:
.t A�J_
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed FFAKV - Abu
Aber Receipt i "rues
Unless otherwise specified herein, the City may award the bid either item-by—item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/seryices; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided
herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in
which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by
the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the
period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of W orth.
YES NO
a If you (the bidder) checked YES, the following will apply:
Q:Purchase/Bid Docs/14-11771-Ur "randem Disc Plow
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,
but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by
governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental
entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY HV MJC a corporation organized under the laws of the State of
_T�_,-4Lt3 , or a partnership consisting of
of the City of I,.%.&bbC<)r_
or individual trading as
Firm: ALAC - Fars SU.Wk4 Address: 491A kL� '&A
City: L,Iti��y- State-_ Zip
Bidder acknowledges receipt of the following addenda:
Addenda No. Date Addenda No. Date—
Addenda
ateAddenda No. Date Addenda No. Date _
M/W BE Firm
Woman I I Black American I L.Wative American
Hispanic American I I Asian Pacific Americo je!f I Other (Specify) tj,3t^,;4e,
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes,
or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex.
Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to
be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses
issued by the State of Texas:
1. Name and Manufacture's License No.
2. Name and Converter's License No.
3. Name and Representative's License No.
4. Name and ranchise Dealer's License No. A010's
General Distina ishim . 'ft
t 15W.72< (Franchised TX dealer)
By
Au
Date: -111411&4
Officer Name and Title: if•�(F�S lSk7UIL.t–✓�i���'d�� ��3
Please Print
Business Telephone Number: a*a • 2jCA FAX: f3c(, - "762. O tog
E-mail Address: lS 6_�W ACA, "4S fr_% /ti.
Q:Purchase/Bid Does/Id-11771-D r random Disc Plow
City of Lubbock Texas
Land Application
Bid Tabulation
March 27, 2014
BID 14 -11771 -DT
Tandem Disc Plow
Item Qty U/M DescriptionNendor
Location
Unit Cost
Extended
1 1 EA 35 Foot Working Width Tandem Disc Plow,
Spec 0129
Hurst Farm Supply (Alternate Bid)
Lubbock, TX
49,701
NQAS
Hurst Farm Supply
Lubbock, TX
51,684
$ 51,684
Abilene New Holland
Abilene, TX
54,900
54,900
Warren CAT
Lubbock, TX
63,000
63,000
NQAS - Not Quoted as Specified