HomeMy WebLinkAboutResolution - 2014-R0101 - Contract - Carollo Engineers Inc.- Water Plant Solids Handling Improvements - 03/27/2014Resolution No. 2014-RO101
March 27, 2014
Item No. 5.6
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Professional Services Contract for engineering services
related to Construction Phase Services for Southeast Water Reclamation Plant Solids Handling
Improvements Project, by and between the City of Lubbock and Carollo Engineers, Inc. of
Austin, Texas, and related documents. Said Professional Services Contract is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the minutes of
the City Council.
Passed by the City Council on March 27, 2014
G . R6BAKTSON, MAYOR
ATTEST:
Reb tca Garza, City Sec t
APPROVED AS TO CONTENT:
R. Keith Smith, P.E., Director of Public Works
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs`RES.PSC-Caro110 Engineers
March 7, 2014
Resolution No. 2014-RO 101
PROFESSIONAL SERVICES CONTRACT
STATE OF TEXAS §
COUNTY OF LUBBOCK §
This contract, (the "Contract" or "Agreement"), effective as of the 27th day of March 2014
(the "Effective Date"), is by and between the City of Lubbock, (the "CITY"), a Texas home rule
municipal corporation, and Carollo Engineers, Inc., ("ENGINEER") a Delaware corporation
authorized to conduct business in Texas.
WITNESSETH
WHEREAS, the CITY desires to obtain professional engineering services related to
"Construction Phase Services for Southeast Water Reclamation Plant Solids Handling
Improvements Project" (the "Activities"); and
WHEREAS, ENGINEER has a professional staff experienced and is qualified to provide
professional engineering services related to Activities, and will provide the services, as defined
below, for the price provided herein, said price stipulated by CITY and ENGINEER to be a fair
and reasonable price; and
WHEREAS, the CITY desires to contract with ENGINEER to provide professional
engineering services related to the Activities and ENGINEER desires to provide the Services
related to same.
NOW THEREFORE, for and in consideration of the terms, covenants and conditions set
forth in this Contract, the CITY and ENGINEER hereby agree as follows:
ARTICLE I. TERM
The term of this Contract commences on the Effective Date and continues without
interruption for a term of 1,375 days, as set forth in Exhibit "A", attached to and made a part of
this Agreement for all purposes. If the ENGINEER determines that additional time is required to
complete the Services, the City Engineer may execute an agreement to grant up to an
additional six (6) months of time so long as the amount of the consideration does not increase.
An amendment to this agreement resulting in any increase in the amount of the consideration
must be approved by the CITY acting through its governing body.
ARTICLE II. SERVICES AND COMPENSATION
A. ENGINEER shall conduct all activities and within such timeframes as set forth on
Exhibit "A", attached hereto (the "Services").
B. ENGINEER shall receive as consideration to be paid for the performance of the
Services set forth in Engineering Services Tasks 100 through 400 based on hourly and unit
rates, not to exceed $4,099,890, per Exhibit "B", based on rates per Exhibit "C".
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ARTICLE III. TERMINATION
A. General. CITY may terminate this Contract, for any reason or convenience, upon thirty
(30) days written notice to ENGINEER. In the event this Agreement is so terminated, the CITY
shall only pay ENGINEER for services actually performed by ENGINEER up to the date
ENGINEER is deemed to have received notice of termination as provided herein.
B. Termination and Remedies. In the event ENGINEER breaches any term and/or
provision of this Contract the CITY shall be entitled to exercise any right or remedy available to
it by this Contract, at law or equity, including without limitation, termination of this Contract and
assertion of action for damages and/or injunctive relief. The exercise of any right or remedy
shall not preclude the concurrent or subsequent exercise of any other right or remedy and all
other rights and remedies shall be cumulative.
ARTICLE IV. NON -ARBITRATION
The CITY reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a
court of competent jurisdiction. Further, the CITY shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this document, the former
shall control.
ARTICLE V. REPRESENTATIONS AND WARRANTIES
A. Existence. ENGINEER is a corporation duly organized, validly existing, and in good
standing under the laws of the State of Texas and is qualified to carry on its business in the
State of Texas.
B. Corporate Power. ENGINEER has the corporate power to enter into and perform this
Contract and all other activities contemplated hereby.
C. Authorization. Execution, delivery, and performance of this Contract and the activities
contemplated hereby have been duly and validly authorized by all the requisite corporate action
on the part of ENGINEER. This Contract constitutes legal, valid, and binding obligations of the
ENGINEER and is enforceable in accordance with the terms thereof.
D. Engineer. ENGINEER maintains a professional staff and employs, as needed, other
qualified specialists experienced in providing the Services, and are familiar with all laws, rules,
and regulations, both state and federal, including, without limitation the applicable laws,
regarding the activities contemplated hereby.
E. Performance. ENGINEER will and shall conduct all activities contemplated by this
Contract in accordance with the standard of care, skill and diligence normally provided by a
professional person in performance of similar professional engineering services, and comply
with all applicable laws, rules, and regulations, both state and federal, relating to professional
engineering services, as contemplated hereby.
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F. Use of Copyrighted Material. ENGINEER warrants that any materials provided by
ENGINEER for use by CITY pursuant to this Contract shall not contain any proprietary material
owned by any other party that is protected under the Copyright Act or any other law, statute,
rule, order, regulation or ordinance relating to the use or reproduction of materials. ENGINEER
shall be solely responsible for ensuring that any materials provided by ENGINEER pursuant to
this Contract satisfy this requirement and ENGINEER agrees to indemnify and hold CITY
harmless from all liability or loss caused to CITY or by to which CITY is exposed on account of
ENGINEER's failure to perform this duty.
ARTICLE VI. SCOPE OF WORK
ENGINEER shall accomplish the following:
Professional Engineering Services related to Construction Phase Services for Southeast
Water Reclamation Plant Solids Handling Improvements Project as defined in Exhibit "A,"
"Scope of Services.
ARTICLE VII. INDEPENDENT CONTRACTOR STATUS
ENGINEER and CITY agree that ENGINEER shall perform the duties under this Contract
as an independent contractor and shall be considered as independent contractor under this
Agreement and/or in its activities hereunder for all purposes. ENGINEER has the sole discretion
to determine the manner in which the services are to be performed. During the performance of
the Services under this Agreement, ENGINEER and ENGINEER's employees and/or
subconsultants, will not be considered, for any purpose, employees or agents of the CITY within
the meaning or the application of any federal, state or local law or regulation, including without
limitation, laws, rules or regulations regarding or related to unemployment insurance, old age
benefits, workers compensation, labor, personal injury or taxes of any kind.
ARTICLE VIII. INSURANCE
ENGINEER shall procure and carry, at its sole cost and expense through the life of this
Agreement and for a period of at least five years following the termination or expiration of this
Agreement, insurance protection as hereinafter specified, in form and substance satisfactory to
CITY, carried with an insurance company authorized to transact business in the state of Texas,
covering all aspects and risks of loss of all operations in connection with this Agreement,
including without limitation, the indemnity obligations set forth herein.
ENGINEER shall obtain and maintain in full force and effect during the term of this
Agreement, and shall cause each approved subcontractor or subconsultant of ENGINEER to
obtain and maintain in full force and effect during the term of this Agreement, commercial
general liability, professional liability and automobile liability coverage for non -owned and hired
vehicles with insurance carriers admitted to do business in the state of Texas. The insurance
companies must carry a Best's Rating of A -VII or better. Except for Professional Liability, the
policies will be written on an occurrence basis, subject to the following minimum limits of liability:
Page 3 of 8
Commercial General Liability:
Combined Single Limit: $1,000,000
Professional Liability:
Combined Single Limit: $1,000,000
Automobile Liability:
Combined Single Limit for any auto: $500,000 Per Occurrence
ENGINEER shall further cause any approved subcontractor or subconsultant to procure
and carry, during the term of this Agreement, Professional Liability coverage, as specified above
for ENGINEER, protecting CITY against direct losses caused by the professional negligence of
the approved subcontractor or subconsultant.
The CITY shall be listed as a primary additional insured with respect to the Automobile
Liability and Commercial General Liability and shall be granted a waiver of subrogation under
those policies. ENGINEER shall provide a Certificate of Insurance to the CITY as evidence of
coverage. The Certificate shall provide 30 days notice of cancellation. A copy of the additional
insured endorsement and waiver of subrogation attached to the policy will be included in the
Certificate. The additional insured endorsement shall include Products and Completed
Operations.
ENGINEER shall elect to obtain worker's compensation coverage pursuant to Section
406.002 of the Texas Labor Code. Further, ENGINEER shall maintain said coverage throughout
the term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor
Code to ensure that the ENGINEER maintains said coverage. The ENGINEER may maintain
Occupational Accident and Disability Insurance in lieu of Worker's Compensation. In either
event, the policy must be endorsed to include a waiver of subrogation in favor of the CITY of
Lubbock.
If at any time during the life of the Agreement or any extension hereof, ENGINEER fails to
maintain the required insurance in full force and effect, ENGINEER shall be in breach hereof
and all work under the Agreement shall be discontinued immediately.
ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING
OF CONSULTANTS
ENGINEER may employ or retain consultants, contractors, or third parties (any of which
are referred to herein as "Subconsultant"), to perform certain duties of ENGINEER, as set forth
on Exhibit "A", attached hereto, under this Contract, provided that CITY approves the retaining
of Subconsultants. ENGINEER is at all times responsible to CITY to perform the Services as
provided in this Agreement and ENGINEER is in no event relieved of any obligation under this
Contract upon retainage of any approved Subconsultant. Any agent and/or Subconsultant
retained and/or employed by ENGINEER shall be required to carry, for the protection and
benefit of the CITY and ENGINEER and naming said third parties as additional insureds,.
insurance as described above in this Contract.
Page 4 of 8
ARTICLE X. CONFIDENTIALITY
ENGINEER shall retain all information received from or concerning the CITY and the
CITY's business in strictest confidence and shall not reveal such information to third parties
without prior written consent of the CITY, unless otherwise required by law.
ARTICLE XI. INDEMNITY
Having considered the potential liabilities that may exist during the performance of the
Services, the benefits of the Project, and the ENGINEER's fee for the Services, and in
consideration of the promises contained in this Agreement, ENGINEER agrees to provide the
indemnities set forth herein.
ENGINEER SHALL INDEMNIFY AND HOLD CITY AND CITY'S ELECTED OFFICIALS,
OFFICERS, AGENTS, EMPLOYEES AND INDEPENDENT CONTRACTORS HARMLESS, TO
THE FULLEST EXTENT PERMITTED BY LAW, FROM AND AGAINST ANY AND ALL
CLAIMS, DEMANDS, DAMAGES, COSTS, LIABILITIES AND EXPENSES, AND INCLUDING
REASONABLE ATTORNEY'S FEES, TO THE EXTENT CAUSED BY THE ENGINEER'S
NEGLIGENT ACTS, ERRORS, OR OMISSIONS FOR WHICH THE ENGINEER IS FOUND TO
BE LEGALLY LIABLE.
THE INDEMNITY PROVIDED HEREIN SHALL SURVIVE THE EXPIRATION OR
TERMINATION OF THIS AGREEMENT.
ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS
ENGINEER shall comply with all applicable federal, state and local laws, statutes,
ordinances, rules and regulations relating, in any way, manner or form, to the activities under
this Contract, and any amendments thereto.
ARTICLE XIII. NOTICE
A. General. Whenever notice from ENGINEER to CITY or CITY to ENGINEER is required
or permitted by this Contract and no other method of notice is provided, such notice shall be
given by (1) actual delivery of the written notice to the other party by hand (in which case such
notice shall be effective upon delivery); (2) facsimile (in which case such notice shall be
effective upon delivery); or (3) by depositing the written notice in the United States mail, properly
addressed to the other party at the address provided in this article, registered or certified mail,
return receipt requested, in which case such notice shall be effective on the third business day
after such notice is so deposited.
B. Engineer's Address. ENGINEER's address and numbers for the purposes of notice are:
Carollo Engineers, Inc.
Attn: Hani E. Michel, P.E.
8911 Capital of Texas Hwy North
Suite 2200, Building 2
Austin, Texas 78759
Telephone:(512) 453-5383
Facsimile:(412) 453-0101
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C. CITY's Address. CITY's address and numbers for the purposes of notice are:
City of Lubbock
Attn: John Turpin, P.E.
P.O. Box 2000
1625 13th Street
Lubbock, Texas 79457
Telephone:(806) 775-2342
Facsimile:(806) 775-3344
D. Change of Address. Either party may change its address or numbers for purposes of
notice by giving written notice to the other party as provided herein, referring specifically to this
Contract, and setting forth such new address or numbers. The address or numbers shall
become effective on the 15th day after such notice is effective.
ARTICLE XIV. CITY -PROVIDED DATA
CITY shall furnish ENGINEER non -confidential studies, reports and other available data in
the possession of the CITY pertinent to ENGINEER's Services, so long as CITY is entitled to
rely on such studies, reports and other data for the performance of ENGINEER's Services under
this Contract (the "Provided Data"). ENGINEER shall be entitled to use and rely, so long as
such reliance is reasonable, upon all such Provided Data.
ARTICLE XV. MISCELLANEOUS
A. Captions. The captions for the articles and sections in this Contract are inserted in this
Contract strictly for the parties' convenience in identifying the provisions to this Contract and
shall not be given any effect in construing this Contract.
B. Audit. ENGINEER shall provide access to its corporate books and records to the CITY.
The CITY may audit, at its expense and during normal business hours, ENGINEER's books and
records with respect to this Contract between ENGINEER and CITY.
C. Records. ENGINEER shall maintain records that are necessary to substantiate the
services provided by ENGINEER.
D. Assignability. ENGINEER may not assign this Contract without the prior written
approval of the CITY.
E. Successor and Assigns. This Contract binds and inures to the benefit of the CITY and
ENGINEER, and in the case of CITY, its respective successors, legal representatives, and
assigns, and in the case of ENGINEER, its permitted successors and assigns.
F. Construction and Venue. This contract shall be governed by and construed in
accordance with the laws of the State of Texas. This contract is performable in Lubbock County,
Texas. The parties hereto hereby irrevocably consent to the exclusive jurisdiction and venue of
the courts of competent jurisdiction of the State of Texas, County of Lubbock, for the purposes
of all legal proceedings arising out of or relating to this contract or the actions that are
contemplated hereby.
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G. Severability. If any provision of this Contract is ever held to be invalid or ineffective by
any court of competent jurisdiction with respect to any person or circumstances, the remainder
of this Contract and the application of such provision to persons and/or circumstances other
than those with respect to which it is held invalid or ineffective shall not be affected thereby.
H. Amendment. No amendment, modification, or alteration of the terms of this Contract
shall be binding unless such amendment, modification, or alteration is in writing, dated
subsequent to this Contract, and duly authorized and executed by ENGINEER and CITY.
I. Entire Agreement. This Contract, including Exhibits "A," "B," and "C," attached hereto,
contains the entire Contract between the CITY and ENGINEER, and there are no other written
or oral promises, conditions, warranties, or representations relating to or affecting the matters
contemplated herein.
J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint
venture, joint enterprise, partnership or principal — agent relationship between ENGINEER and
the CITY.
K. Documents Owned by CITY. Any and all documents, drawings and specifications
prepared by ENGINEER as part of the Services hereunder, shall become the property of the
CITY when ENGINEER has been compensated as set forth in Article Il, above. The ENGINEER
shall make copies of any and all work products for its files. The CITY acknowledges that such
work product is exclusively for the project and shall not be used on extensions of this project or
on any other project without the express written consent or adaptation by ENGINEER.
L. Notice of Waiver. A waiver by either CITY or ENGINEER of a breach of this Agreement
must be in writing to be effective. In the event either party shall execute and deliver such waiver,
such waiver shall not affect the waiving party's rights with respect to any other or subsequent
breach.
M. Third Party Activities. Nothing in this Agreement shall be construed to provide any
rights or benefits whatsoever to any party other than CITY and ENGINEER.
N. Non Appropriation. All funds for payment by the CITY under this contract are subject to
the availability of an annual appropriation for this purpose by the CITY. In the event of non -
appropriation of funds by the CITY Council of the City of Lubbock for the goods or services
provided under the contract, the CITY will terminate the contract, without termination charge or
other liability, on the last day of the then -current fiscal year or when the appropriation made for
the then -current fiscal year for the goods or services covered by this contract is spent,
whichever occurs first. If at any time funds are not appropriated for the continuance of this
contract, cancellation shall be accepted by the ENGINEER on thirty (30) day prior written notice,
but failure to give such notice shall be of no effect and the city shall not be obligated under this
contract beyond the date of termination.
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EXECUTED as of the Effective Date hereof.
CITY OF LLIBBOC
By:
Glen C. Re son, May
ATTEST:
Re -ca Garza, City Secret ry
APOVED AS/0 CONTENT:
Woo r in, .E., City Engineer
Turpin, P.E., Ch' fater Utilities Engineer
APP V AS O FORM:
Chad Weaver, Assistant City Attorney
CAROLLO ENGINEERS, INC.
By:
Name: Hani Michel
Title: Vice President
By:
Name: Scott Hoff
Title: Senior Vice President
Page 8 of 8
EXHIBIT A
CONSTRUCTION PHASE SERVICES
FOR
CITY OF LUBBOCK, TX
SOUTHEAST WATER RECLAMATION PLANT
SOLIDS HANDLING IMPROVEMENTS PROJECT
The Southeast Water Reclamation Plant (SEWRP) thickens waste activated sludge (WAS) via
gravity belt thickeners prior to being pumped to primary Digesters 8 and 9. The SEWRP staff
operates two unheated secondary digesters (Digesters 6 and 7) that serve as digested sludge
holding tanks prior to dewatering via belt filter presses. Carollo Engineers, Inc. (ENGINEER)
completed the Solids Stream Studies (Studies), in November 2009. The Studies concluded that
Digesters 6 and 7 are part of the future Solids Processing Facilities at the SEWRP, but that they
should be converted to sludge holding tanks. The Studies further concluded that the gravity belt
thickeners should be replaced with new rotary drum thickeners, and that the belt filter presses
should be replaced with new dewatering centrifuges. The benefits are both better performance in a
smaller space, and improved odor conditions. The City of Lubbock (CITY) elected to move forward
with the Solids Handling Improvements Project to improve operating efficiency and performance,
odor control, and address potential safety concerns. The CITY authorized the ENGINEER to
provide design services and prepare Contract Documents for construction of the Solids Handling
Improvements Project in December 2011. The design was completed in November 2013, and
proposals were received from qualified Construction Contractors in January 2014.
PURPOSE
This EXHIBIT A establishes the Scope of Work, the Time of Performance, and the Engineering
Services Budget for Construction Phase Services to be provided by the ENGINEER for the CITY.
The engineering services will consist of the following:
• Section 100 - Project Administration
• Section 200 - Office Services During Construction
• Section 300 - Field Services During Construction
• Section 400 — Post Construction and Special Services
The Engineering Services will be performed during the construction and post -construction phases
of the Project. Project Administration, Office Services During Construction, and Field Services
During Construction will be provided based on 39 months of construction duration.
GENERAL DESCRIPTION
The work associated with construction of the Solids Handling Improvements Project generally
consists of emptying and cleaning the existing Sludge Holding Tanks 6 and 7, properly disposing of
sludge removed from the existing Sludge Holding Tanks 6 and 7, removing existing steel covers
February 2014 - Exhibit A - Contract No. 11644 Page 1 of 14
and providing new fixed steel domes (Bid Alternate 1), new sludge recirculation piping, new
digester gas piping, improvements to the existing Digested Sludge Pump Station, replacement of
the existing GBTs with new RDTs, replacement of the existing BFPs with new dewatering
centrifuges, replacement of the existing polymer storage and feed system with new storage and
feed systems, new sludge cake conveyance and truck loading facilities, replacement of existing
HVAC at the Digested Sludge Pump Station and Solids Handling Building, new ferric chloride feed
capabilities, a new centrate return line for recycle stream management, replacement of a Plant 3
WAS pump, modifications to the Plant 4 scum pumping system, new odor control facilities at the
Headworks (Bid Alternate 2) and the Solids Handling Building, site work, and incidentals for a
complete and usable facility.
The Contract Documents are defined as the City of Lubbock Division 0 (Volume 1), Technical
Specifications Divisions 1 through 17 (Volumes 2 and 3), Typical Details (Volume 4), Plans
(Volume 5), Addenda, and executed change orders prepared for construction of the Project.
The ENGINEER will consult with, advise the CITY, and act as its representative during
construction, including on-site representation. CITY instructions to the Contractor will be issued
through ENGINEER who will have authority to act on behalf of CITY to the extent provided in this
Exhibit A, unless otherwise directed by the CITY in writing.
ENGINEER will not be responsible for the means, methods, techniques, sequences, or procedures
of construction selected by the Contractor or the safety precautions and programs associated with
the work of the Contractor.
SECTION 100 PROJECT MANAGEMENT AND ADMINISTRATION
ENGINEER will provide project administration, monitor construction activities for conformance with
the project's intent, and provide active engineering overview and support of CITY staff in
responding to construction issues. ENGINEER will monitor and recommend resources to
adequately support contractor's construction schedule, ENGINEER will keep CITY informed of the
progress of the work, will endeavor to guard CITY against defects and deficiencies in such work
and will disapprove or reject work failing to conform to the Contract Documents. Specific project
management and administrative services will be as presented herein:
Task 101 - Project Management, Planning and Reporting
ENGINEER will plan, organize, staff, direct, manage, coordinate, and report work tasks of the
Project team (Carollo Engineers and subconsultant personnel).
ENGINEER will prepare and submit monthly invoices to CITY.
Task 102 - Preconstruction Conference
The ENGINEER will schedule and conduct a Preconstruction Conference. At the conference, the
ENGINEER will identify field services to be provided by the ENGINEER, and discuss appropriate
coordination procedures. The ENGINEER will prepare an agenda for the meeting and will prepare
and distribute the meeting minutes. The ENGINEER's Resident Project Representative (RPR) will
conduct the meeting and will introduce the Project Team, review procedures for the processing of
February 2014 - Exhibit A - Contract No. 11644 Page 2 of 14
Contractor's Submittals, Request for Information (RFIs), Potential Contract Modifications (PCMs),
Change Order Proposals (COPs), overall Change Order policy, monthly progress payments, field
quality control procedures, protocol for resolution of field discrepancies, inspection reports, and
other specification requirements.
Task 103 - Maintain Project Documents
The ENGINEER will maintain detailed project records and documentation during the construction
phase. Project documents will be maintained using a Web Based Construction Document
Management service as provided under Special Services Task 400.
The Project records will include correspondence, schedules, submittals, test data, project data,
payments, change orders, meeting minutes, clarifications, mark-ups of drawings and specifications,
control system documentation and other such documentation. Project records will be delivered to
the CITY's representative upon completion of the construction contract. Records will be maintained
under Section 300 at the RPR's field office.
Task 104 - Administer Contractor Progress Payments
The ENGINEER, will review applications for payment and the accompanying data and schedules,
will determine the amounts owing to Contractor and will recommend payments to Contractor by the
CITY.
For unit price work, the ENGINEER's recommendations for payment will be based on a
determination of completed quantities of such work.
Task 105 - Substantial and Final Completion Inspection
The ENGINEER will, upon completion of the punch list items as notified by the Contractor, make
final inspection to determine if the finished work has been completed to the standard required by
the construction documents, determine whether required inspections and approvals for permit
compliance have been satisfactorily completed, and Contractor has fulfilled the obligations so that
ENGINEER may recommend, in writing, final payment to Contractor and may give written notice to
CITY and the Contractor that the work is acceptable, subject to any conditions therein expressed
and in consultation with the CITY whether the work is finally complete. Three inspection trips are
anticipated for budgeting purposes, as follows: One trip at completion of Milestone 1 Work, one trip
at completion of Milestone 2 Work, and one trip at final completion.
SECTION 200 OFFICE SERVICES DURING CONSTRUCTION
Task 201 - Prepare Conformed Documents
After award of the Construction Contract, ENGINEER will prepare Conformed Plans and
Specifications, incorporating items added or modified by addendum during the bidding period. This
work will be accomplished on the electronic files. The ENGINEER will provide the CITY with PDF
files for Conformed Specifications, full-size Conformed Plans, and half-size Conformed Plans. The
following is a list of the Conformed Documents that will be distributed. All listed hard copies will be
printed and distributed by the CITY, including shipping cost.
February 2014 - Exhibit A - Contract No. 11644 Page 3 of 14
CITY: Hard Copy Full Size Drawings: (3) sets; Hard Copy Half -Size Drawings: (5) sets; Hard Copy
Specifications: (3) sets of 3 -ring binders, (7) sets of screw post; Hard Copy Typical Details: (8)
sets; Electronic Copy: PDF and (.dwg) file format for drawings.
ENGINEER: Hard Copy Full Size Drawings: (2) sets; Hard Copy Half -Size Drawings: (10) sets;
Hard Copy Specifications: (7) sets of screw post, (3) sets of 3 -ring binders; Hard Copy Typical
Details: (10) sets; Electronic Copy: PDF and (.dwg) file format for drawings, PDF and Microsoft
Word for specifications; Final Geotechnical Report: (1) hard copy and (1) electronic PDF copy.
Contractor: Hard Copy Full Size Drawings: (5) sets; Hard Copy Half -Size Drawings: (5) sets; Hard
Copy Specifications: (3) sets of 3 -ring binders, (7) sets of screw post; Hard Copy Typical Details:
(10) sets; Electronic Copy: PDF and (.dwg) file format for drawings.
Task 202 - Submittal Review
The ENGINEER will manage, review, approve (or reject as necessary) and document / log
contractor technical submittals and/or shop drawings for compliance with the Contract Documents.
Submittals will be transmitted and processed electronically using the Project's web based
Construction Document Management system. Review procedures will be as specified in the
Contract Documents This review does not relieve the contractor from specification requirements.
Up to 250 submittals are assumed for budgeting purposes. The ENGINEER will anticipate an
average of 2 review cycles for each submittal. The ENGINEER will track the budget expended for
submittal review beyond two submittals for reimbursement by CITY and Contractor.
The ENGINEER will maintain a submittal log showing dates of submittal, dates of return and review
action. Copies of the log will be furnished to the CITY and the Contractor monthly.
Task 203 - Issue Interpretations and Clarifications
The ENGINEER will interpret the technical content of drawings and specifications with respect to
requests for clarification and/or deviation from them. Requests for interpretation or clarification
(RFI) will be transmitted and processed electronically using the Project's web based Construction
Document Management system. Up to 350 RFIs are assumed for budgeting purposes.
Design team members will provide overview in each discipline to confirm that the decisions made
in design are incorporated in the responses to RFI generated during construction.
The ENGINEER will maintain a RFI log showing dates of RFI, dates of return and review action.
Copies of the log will be furnished to the CITY and the Contractor monthly.
Task 204 - Minor Changes, Change Order Requests, and Change Orders
The ENGINEER will consult with and advise the CITY concerning change order requests and
change orders. Up to 40 potential contract modifications (PCMs), and up to 8 change orders (COs)
are assumed for budgeting purposes.
The ENGINEER may authorize or direct minor changes in the Work which are consistent with the
intent of the Contract Documents and which do not involve a change in Project cost, time for
February 2014 - Exhibit A - Contract No. 11644 Page 4 of 14
construction, Project scope, aesthetics, or approved design elements. Such minor changes will be
implemented by written field order.
The ENGINEER will not have authority to direct or authorize changes in the work that involve a
change in Project cost, time for construction, Project scope, aesthetics, or approved design
elements without the CITY's prior written approval.
The ENGINEER will prepare and submit change order requests explaining the merits for the
change and a recommendation for the CITY's approval and acceptance.
The ENGINEER will negotiate an agreement with the Contractor on behalf of the City as to scope
of work and cost, time or both associated with the change in Work. The change order will include a
written justification for the cost of the Work and will be given to CITY for final review and approval.
Task 205 - Technical Meetings
ENGINEER's design team will attend technical meetings, as needed, to discuss and assist in
resolving issues and special technical concerns as they occur during construction. For budgeting
purposes, up to 16 meetings are assumed. These meetings will be conducted via telephone
conference calls whenever possible. Only up to eight full-day visits (of 2.5 persons on average)
requiring travel are included in the budget.
Task 206 - Record Drawings
The ENGINEER's Resident Project Representative will review and coordinate the record drawings
maintained by the Construction Contractor. After final completion, the ENGINEER will incorporate
appropriate Contractor markups into the project CAD files. The record drawings will be available to
the CITY within 60 days of receipt of all data in its entirety from the Contractor.
The ENGINEER will prepare one copy of the Record Drawings and one electronic copy to submit
to the City.
SECTION 300 FIELD SERVICES DURING CONSTRUCTION
Task 301 - Provide Resident Project Representative
ENGINEER will provide the services of a Resident Project Representative (RPR) for up to 39
months, based on up to 42 work hours per week. The RPR will act as directed by ENGINEER, in
order to assist ENGINEER in inspecting performance of the work of the Contractor. Through on-
site inspections of the work in progress and field checks of materials and equipment by the
Resident Project Representative, ENGINEER will endeavor to protect the CITY against defects
and deficiencies in the work of the Contractor, but the furnishing of such resident project
representation will not make ENGINEER responsible for construction means, methods, techniques,
sequences or procedures, or for safety precautions or programs, or for the Contractor's failure to
perform their work in accordance with the Contract Documents.
RPR, as ENGINEER's agent, will act as directed by and under the supervision of ENGINEER, and
will confer with ENGINEER. RPR's dealings in matters pertaining to the on-site work will in general
be only with ENGINEER and Contractor, and dealings with subcontractors will only be through or
February 2014 - Exhibit A - Contract No. 11644 Page 5 of 14
with the full knowledge of Contractor. Written communication between the Contractor and the CITY
will be only through or as directed by ENGINEER, and when appropriate, may be through the RPR
301.1 Duties and Responsibilities of RPR
Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule
of values prepared by Contractor, and consult with ENGINEER and scheduling professional
concerning their acceptability.
Meetings: Conduct preconstruction conference and periodic construction progress meetings.
Prepare and distribute minutes of such meetings.
Liaison: Serve as ENGINEER's liaison with the Contractor, working principally through the
Contractor's superintendent and assist the superintendent in understanding the intent of the
Construction Documents. Assist ENGINEER in serving as CITY's liaison with the Contractor, when
the Contractor's operations affect the CITY's on-site operation. As directed by the ENGINEER,
assist in obtaining from CITY additional details or information, when required at the job site for
proper execution of the work.
Shop Drawings and Samples: Shop drawings and samples that are furnished by the Contractor will
be received and reviewed as defined in Task 202. Advise ENGINEER and Contractor prior to the
commencement of work requiring a Shop Drawing or sample submission if the submission has not
been approved by ENGINEER.
Interpretation of Construction Documents: Receive and transmit clarifications and interpretations of
the construction documents to/from the Contractor and ENGINEER as described in Task 203.
Resident Project Representative will notify the CITY's representative of the ENGINEER's decision
prior to issuance to the Contractor.
Changes: Consider and evaluate Contractor's suggestions for changes in drawings or
specifications and report suggestions with recommendations to ENGINEER. Notify the CITY's
representative of changes or alterations believed to be in the CITY's best interest. Provide the
CITY's representative with support information of proposed changes. Prepare drawing, details, and
specifications needed to describe and justify the change. Prepare an estimate of the cost and time
impact of the change, and negotiate scope, cost, and schedule with the Contractor.
Records: Maintain at the job site files for correspondence, reports of job conferences, shop
drawings and samples submissions, reproductions of original construction documents including
addenda, change orders, field orders, additional drawings issued subsequent to the execution of
the construction contract, ENGINEER's clarifications and interpretations of the construction
documents, progress reports, and other Project related documents.
Prepare daily reports recording Contractor's work performed on the job site, major construction
equipment on-site, weather conditions, data relative to questions of extras or deductions, list of
visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily
activities, decisions, on-site equipment, subcontractors on-site, inspections in general and specific
inspections in detail as to inspecting test procedures. Send record copies to ENGINEER.
February 2014 - Exhibit A - Contract No. 11644 Page 6 of 14
Record names, addresses, and telephone numbers of the Contractor's staff, subcontractors, and
major suppliers of materials and equipment.
Maintain notes to be capable of cross-referencing the Contractor's record drawing information for
accuracy and completeness.
Receive, review and process daily inspection reports.
Maintain a digital photographic file of the progress of the construction activities throughout the
duration of the Project. This photo file will consist of color photographs taken to document specific
construction activities where the information may be of future value. The photographs will be
labeled as to the subject, and date of the photo and the photos will be kept in files that have been
formatted to represent the specific construction area of the Project.
Reports: Each month, furnish ENGINEER and CITY the Project progress meeting minutes (as the
construction contract status report) describing the progress of the work and Contractor's
compliance with the approved progress schedule and schedule of shop drawing submissions.
The report will include as a minimum:
1. Total Project cost to date
2. Total Project cost during the period
3. Planned versus actual progress
4. Actual and/or potential defaults or violations of the construction documents
5. Remedies to the above
6. Change order activity summary (Task 204)
7. Other Project issues
Consult with ENGINEER in advance of scheduled major tests, inspections, or start of important
phases of the work.
Promptly notify the ENGINEER of accidents relating to the Project.
Contractor Pay Applications: Review applications for payment as described in Task 108 with
Contractor(s) for compliance with the established procedure for their submission and forward those
with recommendations to ENGINEER, noting particularly their relation to the schedule of values,
work completed, and materials and equipment delivered at the site but not incorporated in the
work.
Certificates. Maintenance and Operation Manuals: During the course of the work, review and
determine that certificates, maintenance and operation manuals and other data required to be
assembled and furnished by Contractor are applicable to the items actually installed; and deliver
this material to ENGINEER for review and forwarding to CITY prior to final acceptance of the work.
February 2014 - Exhibit A - Contract No. 11644 Page 7 of 14
Start-up Assistance: Start-up services must be sufficient to transfer finished work from a
construction status to operating, functional system(s). Such services may include review of
contractor's start-up plan, prepare, and coordinate a start-up plan and procedures for City
personnel use, supervise during start-up procedures, and assist City personnel during a period of
initial operation, within the anticipated construction period.
Special Inspection: During the course of the work, arrange and coordinate Special Inspections for
structural, mechanical, and electrical work.
301.2 Limitations of Authority
Except upon written instructions, Resident Project Representative:
1. Will not authorize deviation from the Contract Documents or approve substitute materials or
equipment.
2. Will not undertake the responsibilities of Contractor, subcontractors or Contractor's
superintendent, or expedite the work.
3. Will not advise on or issue directions relative to any aspect of the means, methods, techniques,
sequences, or procedures of construction unless such is specifically called for in the
Construction Documents.
4. Will not advise on or issue directions as to safety precautions and programs in connection with
the work.
5. Will not authorize CITY to occupy the Project in whole, or in part.
Task 302 - On Site Construction Inspector
Provide a full-time Construction Inspector for a period up to 33 months (based on up to 40 work
hours per week), during construction and startup, to assist the RPR with his duties and
responsibilities.
Task 303 - Administrative Assistance for the RPR
Provide a quarter -time Project Administrative Assistant for duration of construction and startup to
assist the RPR with document and submittal processing and manage telephones. This
Administrative Assistant will provide services from a remote location and will routinely travel to the
project site as required by the RPR.
Task 304 - Discipline Inspections
304.1 Electrical Inspection
Electrical inspection services will be required at various stages of the project. ENGINEER will
provide general electrical inspection in support of the RPR. The ENGINEER will support electrical
February 2014 - Exhibit A - Contract No. 11644 Page 8 of 14
inspection activities and provide discipline inspection services up to the level of effort identified in
the person -hour allocation, including the following:
1. Provide electrical inspection of the following:
a. Electrical materials and equipment
b. Installation methods and workmanship of duct banks and exposed conduit
c. Wire installation and terminations
d. Wire and conduit tagging
e. Witness contract required third party inspection
2. Inspection of duct bank wire pulls
3. Electrical support for start-up activities
304.2 Instrumentation and Control (I&C) Inspection
Instrumentation and Control (I&C) inspection services will be required at various stages of the
project. The ENGINEER will support I&C inspection activities, and provide inspection services for
interface with instrumentation, controls, and software checkout. Emphasis will be given to system
startup and checkout. ENGINEER will provide discipline inspection as requested up to the level of
effort identified in the person -hour allocation.
304.3 Specialized Structural Inspection
Specialized structural inspection will be required at critical stages of the work associated with
Sludge Holding Tanks 6 and 7. ENGINEER will provide discipline inspection up to the level of effort
identified in the person -hour allocation.
SECTION 400 SPECIAL SERVICES
Task 401 - Additional Design Services
This task covers design services for required additional project elements beyond the original Solids
Handling Improvements Project Scope of Work, summarized as follows:
401.1 Revise Current Design of TWAS Pumps
Based on the City's recent experience with Vogelsang rotary lobe pumps for the existing thickened
waste activated sludge (TWAS) application, and the City's research and phone survey of other
installations, the original TWAS pump design will be revised from progressive cavity (Moyno)
pumps to Vogelsang rotary lobe pumps.
February 2014 - Exhibit A - Contract No. 11644 Page 9 of 14
401.2 Solids Handling Building Polymer Room Drain Rehabilitation
Three existing drains in the eastern part of the polymer room were recently found to be completely
plugged, and require rehabilitation. Drains in the new aging tank area and eastern part of the new
polymer solution pump area will be replaced during the Solids Handling Improvements Project. The
single drain located in the neat polymer storage area will be plugged, as currently indicated in the
design drawings. To limit the extent of concrete slab demolition and repair, the new drains should
be routed to the existing manhole located near the southeast corner of the Solids Handling Building
rather than to the existing drain system in the thickening/dewatering room.
401.3 Overflow Pipe from Sludge Holding Tanks 6 and 7 To Plant 3 Primary Influent
Pipeline
A new pipeline connecting the two sludge holding tanks to a new manhole on the Plant 3 30 -inch
primary influent line will be added to provide the ability to direct supernatant from Sludge Holding
Tank 6 and/or Sludge Holding Tank 7 to the Plant 3 primary clarifiers.
401.4 Solids Handling Building Roof Rehabilitation
The specifications and details for roofing products will be revised in accordance with new
specifications and details provided by the CITY's Facility Management Department.
401.5 Headworks Odor Control As Bid Alternates
For budget considerations, a decision was made to remove the Headworks Odor Control
Improvements from the "base bid" and instead include it as "Bid Alternate Item 2."
Task 402 - Material Testing
The ENGINEER will provide for material testing service as required by the Contract Documents.
The ENGINEER will provide the services of a professional construction materials inspection and
testing laboratory that meets ASTM E 329 requirements. Inspection and testing will be coordinated
with the construction schedule. Testing and inspection services will include placement inspection
and testing of compacted select fill and backfill, ordinary backfill, paving base, pavement subgrade,
and subgrade courses; asphaltic concrete pavement inspection and field density tests and
concrete testing and inspection. Samples for testing will be collected from the construction site and
delivered to the laboratory. The laboratory will provide a construction materials technician to
perform the field construction materials inspection and field-testing services herein outlined.
ENGINEER will review laboratory reports and reports of inspection and testing activities describing
the tests and inspections made and maintain files of this documentation to be turned over to the
CITY. The laboratory will itemize changes in specifications or acceptance criteria authorized by the
ENGINEER and report the actual condition of all items tested and inspected. The laboratory will
report directly to the ENGINEER's Resident Project Representative and will receive direction with
respect to work activities, duties, duration, reporting procedures, etc., from the ENGINEER's
Resident Project Representative.
February 2014 - Exhibit A - Contract No. 11644 Page 10 of 14
The ENGINEER's laboratory will inspect and test for the following:
1. Soils Testing: Select backfill, backfill and subgrade materials under and around structures,
paved areas, pipe trenches, and duct bank/conduit, etc., for compaction to the appropriate
percentage of the moisture -density specified for each material. Selection of areas to be tested
will be made by the ENGINEER. Placement of select backfill will be periodically monitored by
the technician for compliance with project materials quality specifications. Field moisture -
density tests will be conducted by the technician at the frequency directed by the ENGINEER.
In-place density tests and sampling will be conducted by the Technician on the compacted
asphalt pavement at the frequency designated by the ENGINEER. Moisture -density
relationships will be determined in accordance with the moisture -density specifications
specified for this Project, utilizing the appropriate method for each material type. Optimum
moisture and maximum density remolded swell and plasticity index testing as required for each
sample submitted. Soil sieve analyses will be conducted prior to placement of select backfill,
and embedment and granular fill materials.
2. Concrete Placements: The laboratory's technician will monitor the concrete materials, as
delivered to the Project site, for compliance with the requirements of the Construction Contract
Documents. These requirements include temperature, slump, air content, time of delivery and
composition as delivered. The technician will report deviations from the Construction Document
requirements to the ENGINEER's Resident Project Representative. ENGINEER's
Representative will determine the acceptability of the products. The technician will prepare and
deliver to the laboratory for testing the concrete test cylinders in accordance with the
Construction Contract Documents and appropriate American Concrete Institute (ACI)
Standards. Provide test cylinder control system in accordance with the Laboratory's standard
control procedure.
3. Testing of Hot Mix Asphaltic Concrete: Bitumen extraction, aggregate gradation, bitumen
content, laboratory density and stability test will be performed for paving operations.
4. Additional Testing: Services that may be required throughout the life of the construction period
will be provided at the ENGINEER's request. Fees for these services will be invoiced through
the ENGINEER to the CITY at the laboratory's standard unit rates in effect at the time these
services are provided.
Written reports of testing results that identify the required data and identify conformance or non-
conformance with the Construction Contract Document will be maintained by the ENGINEER and
provided to the CITY at the completion of the Project. The ENGINEER will take appropriate action
on such testing and inspection reports, including acceptance, rejection, requiring additional testing
or corrective work, or such other action the ENGINEER deems appropriate. The ENGINEER will
promptly reject Work that does not conform to and comply with testing requirements.
February 2014 - Exhibit A - Contract No. 11644 Page 11 of 14
Task 403 - Confirmation Survey
The ENGINEER will provide for surveying services as specified in the Contract documents. This
includes:
1. Verify the Contractor's understanding of the facility's existing horizontal and vertical controls
used to locate and layout the Project.
2. Confirm field elevation of new and existing structures.
Task 404 - Web Based Project Document Management System
ENGINEER will provide a web -based Project Document Management System as provided by
EADOC.
Task 405 - Operations Manual (EOM)
The ENGINEER will develop an Operations Manual for the Solids Handling Improvements. The
content development process will be designed for compliance with TCEQ §217 requirements, and
to meet CITY goals and objectives.
The manual will include the following:
• Background 0 Design Criteria
• Theory 0 Troubleshooting
• Operating Strategies 0 Safety
• Equipment & Controls Description 0 Alarms
• Standard & Emergency Operating 0 Figures
Procedures
The Manual will contain a process description in sufficient detail to describe the process to
operators in a direct format.
The Manual will be submitted as a MS Word (native) file and also as a PDF file. No hard copies will
be provided. CITY will print hard copies if needed.
Task 406 - Startup and Training
The Contract Documents require the Contractor to assume responsibility and to demonstrate the
function of each process system and subsystem. ENGINEER will witness and verify the equipment
performs as specified and the Contractor has provided equipment that operates in accordance with
the specifications.
After Contractor's testing is completed, ENGINEER will assist CITY operations staff in system
startup and system performance testing.
Task 407 - Warranty Phase Services
Warranty Phase Services are not included in this Scope of Work or budget, but can be added later
if requested by the CITY.
February 2014 - Exhibit A - Contract No. 11644 Page 12 of 14
The Scope of Work presented herein covers work-related tasks that will be required for a
construction period of 39 months (1,186 days). Should the construction period exceed the allotted
time, an Amendment to this Contract may be required to extend the Field Services through
completion of construction. CITY and ENGINEER agree to review the Contractors progress on a
quarterly basis to determine ENGINEER staffing needs required to complete the project and make
adjustments to the budget as needed.
BUDGET
CITY and ENGINEER have established a not -to -exceed budget of $4,099,890 to complete all
services under this EXHIBIT A. This amount will not be exceeded without a contract amendment.
CITY will pay the ENGINEER hourly, for services identified in EXHIBIT A, based on ENGINEER's
Fee Schedule presented as EXHIBIT C. Subconsultant services will be billed at cost to ENGINEER
with a 5 percent handling fee. The budget for each Task is presented in EXHIBIT B. CITY and
ENGINEER agree to allow redistribution of funds between Tasks as appropriate to allow flexibility
in providing the needed services within the not -to -exceed budget.
ENGINEER agrees to complete these services as delineated above. Should there be a Change in
Scope of Work or Time of Performance, then this can result in an amendment to this contract,
which will be negotiated at that time. The level of construction services provided by the ENGINEER
is highly dependent on the Contractor. Consequently, the CITY and ENGINEER agree to review
the job progress at the midpoint period and at the 75 percent complete point to determine the effort
required to complete job tasks and make appropriate adjustments to the budget as needed.
February 2014 - Exhibit A - Contract No. 11644 Page 13 of 14
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February 2014 - Exhibit A - Contract No. 11644 Page 14 of 14
EXHIBIT B
ESTIMATED LABOR HOURS AND FEES FOR SERVICES DURING CONSTRUCTION
OF THE LUBBOCK SOLIDS HANDLING IMPROVEMENTS PROJECT
Exhibit B - Contract No. 9433
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Section 100 - Project Management and Administration
101 Project Management, Planning and Reporting
39
156
156
60
372
$85,700
$0
$0
$85,700
102 Preconstruction Conference
1
10
20
10
10
50
$10,940 1
$0
$710
$2,000
$2,710
$13,650
103 Maintain Project Documents
39
312
312
624
$83,190
$0
$0
$83,190
104 Administer Contractor Progress Payments
39
58
58
58
175
$35,990
$0
$0
$35,990
105 Substantial and Final Completion Inspection
3
30
60
30
30
10
160
$36,250
$0
$2,610
$7,500
$10,110
$46,360
Subtotal - Section 100
254
294
30
40
312
10
0 0
0
440
0
1,381
$252,070
$0
$0 $0
$0
$3,320
$9,500
$0
$12,820
$264,890
Section 200 - Office Services During Construction
201 Prepare Conformed Documents
280
45
140
140
325
$48,690
$0
$0
$48,690
202 Submittal Review 250 submittal reviews, based on 2 review cycles on averse
250
600
300
600
300
150
150
600
2,700
$488,150
$0
$0
$488,150
203 Issue Interpretations and Clarifications 350 RFIs
350
350
350
470
470
1 88
88
175
1,990
$376,040
$0
$0
$376,040
204 Minor Changes, Change Order Requests, and Change Orders 40 PCMB, 8 COs
56
96
96
192
192
72
72
56
832
$155,660
$0
$0
$155,660
205 Technical Meetings 16 Meetings)
16
32
1121
112
112
368
$82,930
$0
$5,190
$16,000
$21,190
$104,120
206 Record Drawings
280
70
70
70
70
140
140
560
$99,230
$0
$1,120
$1,1201
$100,350
Subtotal - Section 200
88
1,228
928
1,444
1,077
0
01 590
590
831
0
6,775
$1,250,700
$0
$0 $0
$0
$5,190
$16,000
$1,120
$22,3101
$1,273,010
Section 300 - Field Services During Construction
$0
301 Provide Resident Project Representative 42 hrs/wk, 4.33 wks/mo, 39 mos
182
7,090
7,090
$1,028,050
$0
$85,780
$85,780
$1,113,830
302 Provide Inspector 40 hrs/wk, 33 mos
173
5,710
5,710
$571,000
$0
$0
$571,000
303 Administrative Assistance for RPR 10 hrs/wk, 4.33 wks/mo, 39 mos
43
1,690
1,690
$157,010
$0
$5,070
$19,500
$24,570
$181,580
304 Discipline Inspections 10 tris
10
80
160
80
320
$71,090
$0
$4,870
$15,000
$19,870
$90,960
Subtotal - Section 300
0
80
160
80
0
7,090
5,710 0
0
0
1,690
14,810
$1,827,150
$0
$0 1 $0
$0
$9,940
$34,500
$85,780
$130,220
$1,957,370
SUBTOTAL SECTIONS 100, 200, & 300
342
1,602
1,118
1,664
1,389
7,1001
5,710 590
590
1,271
1,690
22,966
$3,329,920
$0
$0 $0
$0
$18,450
$60,000
$86,900
$165,350
$3,495,270
Section 400 - Special Services
401 Additional Design Services (Design Amendment No. 2
19
100
21
18
67
7
231
$43,950
$0
$0
$43,950
402 Material Testing Soils, Concrete, Hot Mix Asphaltic Concrete, and Additional Testing)
40
401
401
120
$26,580
$60,000
$63,000
$0
$89,580
403 Confirmation Survey
8
16
24
$4,680
$4,000
$4,200
$0
$8,880
404 Web Based Project Document Management System 39 months 39
156
156
312
$47,560
$34,675
$36,410
$0
$83,970
405 Operations Manual 1
50
400
100
100
400
I 100
50
100
1,300
$250,540
$0
$0
$250,540
406 Startup and Training 4 Trips, 3 people per trip, one week each tri 4
80
160
120
120
480
$110,700
$0
$11,000
$6,000
$17,000
$127,700
Subtotal - Section 400
157
700
260
437
434
0
0 167
50
263
0
2,467
$484,010
$60,000
$4,000 $34,675
$103,610
$11,000
$6,000
$0
$17,000
$604,620
TOTAL (ALL SECTIONS INCLUDING SPECIAL SERVICES)
499
2,302
1,378
2,001
1,823
7,100
5,710 756
640
1,534
1,690
25,433
$3,813,930
$60,000
$4,000 $34,675
103,510
29,450
$66,000
$86,900
$182,350
1 $4,099,890
Exhibit B - Contract No. 9433
EXHIBIT C
CAROLLO ENGINEERS, INC.
FEE SCHEDULE
City of Lubbock
Southeast Water Reclamation Plant
Solids Handling Improvements Project
Other Direct Expenses
Travel and Subsistence at cost
Mileage $0.56/mile
Subconsultant cost + 5%
Other Direct Cost cost + 10%
Fee schedule to remain in effect for duration of contract or 1,389 days after Notice to Proceed
pw://Carollo/DocumentslCllent rX/Lubbockl_Proposals/Solids Handling ImpmemeniVExhibit C
Hourly Rate
Engineers/Scientists
Engineer -in -Training (EIT)
$137.00
Assistant Professional
$160.00
Professional
$198.00
Project Professional
$224.00
Lead Project Professional
$243.00
Senior Professional
$266.00
Principal
$266.00
Field Staff
Resident Project Representative
$145.00
Inspector
$100.00
Field Administrative Assistant
$93.00
Technicians
Technicians
$124.00
Senior Technicians
$173.00
Support Staff
Document Processing / Clerical
$107.00
Other Direct Expenses
Travel and Subsistence at cost
Mileage $0.56/mile
Subconsultant cost + 5%
Other Direct Cost cost + 10%
Fee schedule to remain in effect for duration of contract or 1,389 days after Notice to Proceed
pw://Carollo/DocumentslCllent rX/Lubbockl_Proposals/Solids Handling ImpmemeniVExhibit C