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Home My WebLink AboutResolution - 2014-R0084 - Agreement - LECD - PSAP Grant FY2013-14 - 02/27/2014RESOLUTION E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock hereby authorizes execution of the 5,531.04 Grant Agreement for the PSAP Grant for FY 2013-2014 for 9-1-1 services, nd any associated documents, by and between the City of Lubbock and the Lubbock ;mergency Communication District. Said Grant Agreement is attached hereto and icorporated in this resolution as if fully set forth herein and shall be included in the iinutes of the City Council. by the City Council on February 27 .1 2014 GL . ROBERTSON, MAYOR ATTEST: Reb cca Garza,.City Secre ry APP WED AS TO CONTENT: kogd-f,llis, Chief of Police APPROVED AS TO FORM: RES.Grant Agrmt-PSAP Funding 9-1-1 Prog. 2.18.2014 LUBBOCK EMERGENCY COMMUNICATION DISTRICT 8200 Nashville Ave., Suite A200 • Lubbock, TX 79423-1909 806.747.6911 • fax 806.747.5803 • www.lubbock911.org November 14, 2013 Chief Roger Ellis Lubbock Police Department P.O. Box 2000 Lubbock, TX 79457-2000 Dear Chief Ellis: On Wednesday, November 13, 2013, the LECD Board of Managers considered all PSAP Grant requests for the fiscal year 2013/2014 budget. After discussion and consideration, the Board of Managers approved a grant for the Lubbock Police Department in the amount of $4,977.94 for 10 chairs. This represents the $5,531.04 that was requested for the items, minus the 10% agency matching. The grant period is from November 13, 2013, until September 30, 2014. We do request that all purchases and/or project work be completed and the associated documentation be submitted to our office no later than September 15, 2014. Again, this is a reimbursable grant. Your agency must expend the funds and provide documentation to the District that the items have been purchased and/or work has been completed and all invoices paid. Also the items purchased or work completed must match the grant request. Congratulations on the approval of your grant. The District is happy to assist our PSAP agencies in providing the best possible 9-1-1 Service to the public we serve. Sincerely, i c ael H. Grossie, ENP Executive Director Cc: Communications Manager Christy Hennsley "...to provide the best possible, trouble free 9-1-1 network for the citizens we serve..." [04 City of Lubbock, TX Department of Finance Grant Information Form Grant "title: PS.4P Reimbursable Grant Program FY2013-14 Department: Lubbock Police Communications Center Department contact: Christy Hennsley, Manager Phone #: 775-2991 Email: CHennsley@�m�vlubbock.us Granting agency: Lubbock Emergency Communication District Phone #: 747-6911 Catalog of Federal Domestic Assistance (CFDA) #: N/A Grant Contract # assigned by granting agency: N/A Application deadline: 5:00 P.M., November 1, 2013 Did funds originate with federal gov't? [ ] Yes [ x) No Grant application package included? [ x ] Yes [ ] No Grant application summary provided? [ x ] Yes [ ] No Cash match? [ x ] Yes [ ) No Amount: $ 553.10 Page # from application: 2 Grant amount (not including match): $ 5,531.04 4 of FTEs: 40 # of PTE's: 0 Grant period: October 1, 2013 - September 30, 2014 Cash match accountnumber: 5717.9111 JDE revenue code: How does this grant align with City Council priorities? Emergency Telecommunicators sit for extended periods oftime, which can trigger problematic stressors. Comfortable, functioning chars are a necessity when operating a 24/7 Communications Center. How will the grant program's effectiveness be measured? What measures will be used? Is this a new grant program or an enhancement to an existing program? [ ] New [ x ] Enhancement Are there any additional requirements that are associated with receiving the grant? [ ] Yes [ x ] No If yes, what are the additional requirements? Will the City pass grant funds to sub -recipients? [ ] Yes [ x ] No Is there construction costs associated with the grant? [ ] Yes [ x ) No Can indirect costs be funded in the grant? [ ] Yes [ x ] No Does accepting the grant result in the redirection of some operating costs? [ x ] Yes [ ] No If yes, how much? $553.10 Approved Bynj , Grant Program Assistant City Chief Finf, fficer or City Manager Attachm ts? Vx ] Yes [ ] No 10/9/2013, G:ILECD Grant\Grant Analysis Form 2013-14.doex Date Date Date Number of pages: 6 2 Lubbock Emergency Communication District PSAP Grant Funding Program FY 2013-2014 In the past, the Lubbock Emergency Communication District has provided funding for technology upgrades and enhancements, training, and workplace environment enhancements to the PSAPs within the District. The Grant Funding program for FY 2013-2014 is a reimbursable one. The agency accepting the grant must first expend the funds and then provide documentation to the District of the expenditures. Only the purchase of services or products specifically listed in the approved Grant Application will be reimbursed. Written permission must be obtained if services or products listed in the approved Grant Application need to be changed. Arrangements can be made for a timely reimbursement if necessary. Agencies must match a minimum of 10% of the cost of the project. A maximum of $50,000 can be awarded to an individual agency. The project for which the grant funds are awarded must be completed within the District's fiscal year. The District fiscal year is October 1, 2013 to September 30, 2014. Projects that cannot be completed in that timeframe will not receive grant funds, Grant funds are to be used for the receipt, tracking, recording or documentation of 9-1-1 calls. The two exceptions are for dispatcher/call-taker training and enhancements to the dispatch environment. The Grant funding program shall not be used to purchase "odds and ends" or for the purchase of radios or radio (dispatch) consoles and the like. All projects must have a positive impact on the receipt, tracking, recording or documentation of 9-1-1 calls. All projects must show benefit to the citizens, dispatchers and/or first responders. Funds may be used for: (not exclusive) • Dispatch console furniture. • Dispatch console task lighting. • Dispatch Chairs. • New or upgrades to software designed to assist the dispatcher in locating, recording, tracking and documenting 9-1-1 calls. • Relocation of 9-1-1 "center" to another location inside or outside of existing facility. • Training, tuition, and travel expenses above and beyond what is normally provided by the District or agency. • New or upgrades to software designed to assist the dispatcher in "triaging" of 9-1-1 calls and quality assurance reviews of 9-1-1 calls. Funds may not be used for: (not inclusive) • Personnel Expenses (salary, stipend, benefits). • Floor, wall or window treatments or coverings. • Training material not directly related to the receipt of 9-1-1 calls (motivational training is acceptable). • Uniforms or clothing. • Office Supplies or public education material. All grants will receive final approval by the Board of Managers. Grants that contain items which, in the opinion of the Board, are outside the scope of the District's mission will not be approved. The Board's decision is final. Submission Deadline is 5:00 P.M. Friday, November 1, 2013. Grants will be approved at the November 13, 2013 Board meeting. Electronic copy may be filed but original must arrive by 5:00 P.M. Tuesday, November 12, 2013. Lubbock Emergency Communication District PSAP Grant Funding FY 2013-2014 Page 1 of 3 Lubbock Emergency Communication District PSAP Grant Funding Program FY 2013-2014 This form must be used. Project Type ❑ Technology [j Training 0 PSAP Environment Agency Name Lubbock Police Communications Center Contact Person Christy Hennsley, Manager Phone Number (806)775-2991 Email CHennsley@mylubbock.us Fax (806)762-4912 Goal Exactly what is to be accomplished? Our goal is to improve 9-1-1 services to the residents of the City of Lubbock by improving the work environment of the Telecom m u n icators. Why Ergonomic chairs will provide a pleasing and comfortable Describe why this project is necessary. environment for the Telecom municators. Linkage Emergency Telecom municators sit for extended period of time, How does this project relate to the receipt, tracking, recording, and which can trigger problematic stressors. Comfortable documentation of 9-1-1 calls? functioning chairs are a necessity when operating a 24/7 Communications Center. Outcome Stress will be reduced and customer service will be enhanced. How will this undertaking provide better 9-1-1 call handling and services for the citizens, dispatchers, and/or first responders? Timeline Proposed start date: October 1, 2013 Describe what will happen during each Proposed completion date: January 1, 2014 month of the project, short projects may be broken down by weeks. Budget Provide a detailed budget with narrative that describes the budget items. Include alternate budget(s) if funding less than the amount of the request could be provided. If request is for training funds, include statement regarding available funds budgeted by agency for personnel costs, including the personnel costs of replacement or "fill in" employees. If training funds request, include please where the classes are located for FY 2013-2014, if training material, please include in your narrative how you will document the use of material. Other Funding N/A Please describe other sources of funding that are available or have been requested for this project. Lubbock Emergency Communication District PSAP Grant Funding FY 2013-2014 Page 2 of 3 Fapabilities and competencies Ability to manage and organize this project from beginning to ease describe the capabilities and end. competencies of the people with oversight on this project. Matching Funds If approved, we anticipate paying our matching funds from line Please include documentation that the items in the approved 2013-2014 budget. required matching funds are available for this project. Maintenance Ergonomic chairs will be cleaned periodically and parts Describe how this project will be replaced as needed. maintained once implemented; software/hardware support, similar. Signature of person preparing Grant Request Date: tt?-'t-t':� l X W„ Sgnat re of Ag cy/Department Head Date: �O ` C/' ( Received by LECD: Lubbock Emergency Communication District PSAP Grant Funding FY 2013-2014 Page 3 of 3 BAKER OFFICE PRODUCTS 1301 -13th Street 79401 PO Box 1920 Lubbock, TX 79408 Quotation Page 1 of 3 Quote Number Quote ^ Date Customer Order Number Customer Number Account Representative Project ID :1363 i0/09/i3 Amount 000047 BRITTNEY PASSONS HON 545 OFF LIST QUOTE TO: CITY OF LUBBOCK 13TH & AVE Q PO BOX 2000 Lubbock, TX 79408 P: 1.806.762.6411 Terms: Due Upon Receipt SHIP TO: CITY OF LUBBOCK 13TH & AVE Q PO BOX 2000 Lubbock, TX 79408 P: 1.806.762.6411 Extended Line ACCEPTED BY DATE Quantity Catalog Number I Description Unit Price Amount COL PRICING AGREEMENT STEELCASE 44% OFF LIST HON 545 OFF LIST VIA (NON-SPECIFIC) 40.8% OFF LIST 2 4821418 STEELCASE 537.60 1,075.20 Amia; Chair, Upholstered, 3D knit back, 960.00 Arms 44.00. BACK :5064 LICORICE PLASTIC :6205 BLACK UPHLSTRY:5553 VOLCANO OPTIONS * * OPTIONS ARMS *OPT:ARM OPTIONS HGT ADJ HEIGHT ADJUSTABLE ARMS SEAT HGT *OPT:BASE ASSY HEIGHT RANGE 5" RANGE STD:5" PNEU SEAT HEIGHT RANGE BASE OPT *OPT:BASE OPTION PLASTIC STD:PLASTIC BASE CASTERS CASTERS HARD CST STD:HARD CASTERS 2 4821416S STEELCASE 558.88 1,117.76 Amia; Chair, 3D knit back, Arms, Sewn 998.00 BACK :5064 LICORICE 44.00'=: PLASTIC :6205 BLACK UPHLSTRY:5624 ECLIPSE OPTIONS * * OPTIONS ARMS *OPT:ARM OPTIONS HGT ADJ HEIGHT ADJUSTABLE ARMS ACCEPTED BY DATE BAKER OFFICE 1301 -13th Street 79401 PO Box 1920 Lubbock, TX 79408 PRODUCTS Quotation Page 2 of 3 (cont'd) Line Quantl Catalo Number I Description Unit Price Extended Amount Quote Number Quote Date Custorner Order Number Customer Number Account Representative Project 1 ID RANGE ='363 10/09/13 000047 BR'_TTNEY PASSONS PLASTIC STD:PLASTIC BASE Line Quantl Catalo Number I Description Unit Price Extended Amount SEAT HGT *OPT:BASE ASSY HEIGHT RANGE 5" RANGE STD:S" PNEU SEAT HEIGHT RANGE BASE OPT *OPT:BASE OPTION PLASTIC STD:PLASTIC BASE CASTERS CASTERS HARD CST STD:HARD CASTERS 2 4821418S STEELCASE 580.16 1,160.32 Amia; Chair, 3C knit back, Arms, Sewn 1,036.00 BACK :5064 LICORICE 44.00* PLASTIC :6205 BLACK UPHLSTRY:BRO1 BLACK ONYX OPTIONS * * OPTIONS * * ARMS *OPT:ARM OPTIONS HGT ADJ HEIGHT ADJUSTABLE ARMS SEAT NGT *OPT:BASE ASSY HEIGHT RANGE 5" RANGE STD:S" PNEU SEAT HEIGHT RANGE BASE OPT *OPT:BASE OPTION PLASTIC STD:PLASTIC BASE CASTERS CASTERS HARD CST STD:HARD CASTERS I H3528 HON 477.94 477.94 Pyramid .3500 Series Mid -back 1,039.00 Pneu Swivel Tilt 54.00% Select Caster Option .H CASTER: Hard (Standard) Select Upholstery $(3) GRADE: III UPHOLSTERY .CIJ UPH: Centurion 10 COLOR: Black Select Paint Color .T COLOR: BLACK 1 H3528 HON 477.94 477.94 Pyramid 3500 Series Mid -back 1,039.00 Pneu Swivel Tilt 54.00*, Select Caster Option .H CASTER: Hard (Standard) Select Upholstery $!3) GRADE: III UPHOLSTERY .UR UPH: Contourett 10 COLOR: Black Select Paint. Color .T COLOR: BLACK. ACCEPTED BY DATE BAKER OFFICE PRODUCTS 1301 -13th Street 79401 PO Box 1920 Lubbock, TX 79408 Quotation Page 3 of 3 (cont'd) Quote Quote Customer Account Project Number Date Customer Order Number Number Representative ID 2363 10/09/13 00004% BP17TNEY PASSONS