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Home My WebLink AboutResolution - 2014-R0049 - PO - Sam Pack's Five Star Ford - Police And Fire Vehicles - 02/13/2014RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31018056 for the purchase of light duty vehicles for Police and Fire Departments as per Texas Smartbuy Contract 071 -072 -AT 2014, by and between the City of Lubbock and Sam Pack's Five Star Ford of Carrollton, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on February 13, 2014 GL . R TSON, MAYOR ATTEST: Reb cca Garza, City Secreta APPROVED AS TO C A VVi Scott Snider, Assistant City Manager Community Services APPROVED AS TO FORM: CX,4 4--", Chad Weaver, Assistant City Attorney vwxcdocs/RES.Sam Pack's-PurchaseOrd January 23, 2014 4 LAI !4e�- 1 City of DibmckPURCHASE ORDER rezas TO: SAM PACK'S FIVE STAR FORD 1635 IH 35E CARROLLTON Texas 75006 Page - 1 Date - 01/23/2014 Order Number 31018056 000 OP Branch/Plant 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79403 T. INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta A va z, Director urchasing & Contract Management Ordered 01/23/2014 Freight Requested 01/23/2014 Taken By D.TORRES Delivery PER V.LANDRY/REQ 42618 TX SMARTBUY 071 -072 -AT 2014 Description/Supplier Item Ordered Unit Cost UM Extension Request Date 3/4 Ton Ext Cab,Short Bed, 4x2 3.000 24,889.2400 EA 74,667.72 07/21/2014 Spec 1534 -PD 3/4 Ton Ext Cab/Chassis, 4x4 1.000 25,361.2400 EA 25,361.24 07/21/2014 Spec 1540 -4 -Fire 1 Ton Reg Cab/Chassis, 4x4 1.000 31,738.0600 EA 31,738.06 07/21/2014 Spec 1541 -Fire Total Order Terms NET 30 131,767.02 This purchase order encumbers funds in the amount of $131,767 awarded to Sam Pack's Five Star Ford of Carrollton, Texas on February 13, 2014. The following is incorporated into and made part of this purchase order by reference: Quotation dated January 13, 2014 from Sam Pack's Five Star Ford of Carrollton, Texas and Texas Smartbuy Contract 071 -072 -AT 2014. Resolution# CITY OF LUB K Glen C. rtson, Mayor ATTEST: Rebe a Garza, City Secretary SPEC 1534 -PD Sam Pack's Five Slar Ford 1635 S. IH 35E Carrollton Texas, 75006 (888) 8 FLEET 9 (888-835-3389) - FAX 972-245-5278 - bldtxna spford.com CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members - Don McCormick - Kevin Moore -Ruben Santana - Grace Torres - Bill Dutton - Alan Rosner Contract Name:State of Texas 071 -072 -AT 2014 - Texas Smartbuy Contract End User: City of Lubbock Sam Pack's Rep: Alan Rosner Contact: D'Ana Torres Date: 1/13/2014 Contact TN/Email dtorres(d)mail.ci.lubbock tx.us Phone # 806 775 2167 Exterior Color I Black Product Description: 2015 Ford F-250 Super Cab 4x2 with equipment Interior A. Bid Series: 868C Base Price: $ 21,850.24 B. Published Options Itemize Each Below Code Description Bid Price Code Description Bid Price Automatic Included Air Conditioning Included Extended Cab (Super Cab Included Power Windows Included Power Locks Included Speed Control Included 6.21- V8 Gasoline Engine Included 42" CA Included Spare Tire/Wheel Included Cloth Seat Included Black Included 125 Brake Controller $ 196.00 C. Total of B. - Published Optionsli$ Ford Factory Published Options 196.00 Code Description Bid Price Code Description Bid Price D. Total of C. - Dealer Published Options $ Fleet Quote Code Description Bid Price Code Description Bid Price Side Steps $368.00 Bed Cover $2,350.00 200 Amp Alternator $125.00 F. G. H. I. J. K. L. M. N. Total of D. - Off Menu Options $ Delivery Charges 0 Miles @ $2.45/mile $ Option Discounts $ Total of A + B + C + D + E = F $ Floor Plan Assistance Lot Insurance Coverages Quantity Ordered 3 X F = $ Administrative Fee $ Non -Equip Charges & Credits TOTAL PURCHASE PRICE INCLUDING ADMIN FEE 2,843.00 - - 24,889.24 $0.00 $0.00 74,667.72 $74,667.72 SPEC 1540 -4 -FIRE Sam Pack's Five Star Ford 1635 S. 1H 35E Carroilton Texas, 75006 (888) 8 FLEET 9 (888-835-3389) - FAX 972-245-5278 - b1dtx,1(J)spford. com CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members - Don McCormick - Kevin Moore -Ruben Santana - Grace Torres - Bill Dutton - Alan Rosner Contract Name:State of Texas 071 -072 -AT 2014 - Texas Smartbuy Contract End User: _City of Lubbock Sam Pack's Rep: Alan Rosner Contact: D'Ana Torres Date: 1/13/2014 Contact TN/Email dtorres c[7i mail.ci Lubbock tx.us Phone # 806 775 2167 Exterior Color / Product Description: 2015 Ford F-250 Super Cab 4x4 with equipment Interior A. Bid Series: 868C Base Price: B. Published Options Itemize Each Below Red S 21,850.24 Code Description Bid Price Code Description Bid Price Automatic Included 52 Four Wheel Drive $ 2,614.00 Air Conditioning Included Extended Cab (Super Cab Included Power Windows Included Power Locks Included Speed Control Included 6.21- V8 Gasoline Engine Included 56" CA Included Spare Tire/Wheel Included Cloth Seat Included RED Included 125 Brake Controller $ 196.00 45 Limited Slip Axle $ 333.00 C. Total of B. - Published Options $ 3,143.00 Ford Factory Published Options Code Description Bid Price Code Description Bid Price D. Total of C. - Dealer Published Options Fleet Quote $ Code Description Bid Price Code Description Bid Price Side Steps $368.00 F. G. H. 1. J. K. L. N. Total of D. - Off Menu Options $ 368.00 Delivery Charges 0 Miles @ $2.45/mile $ Option Discounts $ - Total ofA+B+C+D+E=F $ 25,361.24 Floor Plan Assistance $0.00 Lot Insurance Coverages E25,361.24 Quantity Ordered 1 X F= Administrative FeeM. Non -Equip Charges & Credits TOTAL PURCHASE PRICE INCLUDING ADMIN FEE SPEC 1541 FIRE Sam Pack's Five Star Ford 1635 S. W 35E Carrollton Texas, 75006 6.83) 8 FLEET 9 (888-835-3389) - FAX 972-245-5278 - bidtx()s ford.com CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members - Don McCormick - Kevin Moore -Ruben Santana - Grace Torres - Bill Dutton - Alan Rosner Contract Name:State of Texas 071 -072 -AT 2014 - Texas Smartbuy Contract End User: City of Lubbock Sam Pack's Rep: Alan Rosner Contact: D'Ana Torres Date: 1/13/2014 Contact TN/Email dtorres2mail.ci.lubbock tx.us Phone # 806 775 2167 Exterior Color / RED - F1 Product Description: 2015 Ford F-350 4x4 chassis cab with equipment Interior A. Bid Series: 875D Base Price: $ 28,318.06 B. Published Options Itemize Each Below Code Descriptio Bid Price Code Description Bid Price Automatic Included 52 Four Wheel Drive $ 2,523.00 Air Conditioninq Included Towing Package will be the Power Windows Included responsibility of the body company Power Locks Included Speed Control Included We included the brake controller Diesel Engine Included 60CA Included Vehicle inspection requires this vehicle Spare tire & Wheel - Mounted to frame Included to be delivered to us. I would suggest Cloth Seat Included that safety inspection be done RED I Included in Lubbock to save on driver fees 125 Brake Controller $ 196.00 45 Limited Slip Axle $ 333.00 C. Total of B. - Published Optionsil $ Ford Factory Published Options 3,052.00 Code Description Bid Price Code Description Bid Price D. Total of C. - Dealer Published Options $ Fleet Quote Code Description Bid Price Code Description Bid Price Side Steps $368.00 F. G. H. I. J. K. L. M. N. Total of D. - Off Menu Options $ Delivery Charges 0 Miles @ $2.45/mile $ Option Discounts $ Total of A + B + C + D + E = F $ Floor Plan Assistance Lot Insurance Coverages Quantity Ordered 1 X F= $ Administrative Fee $ Non -Equip Charges & Credits TOTAL PURCHASE PRICE INCLUDING ADMIN FEE 368.00 - 31,738.06 $0.00 $0.00 31,738.06 $31,738.06