HomeMy WebLinkAboutResolution - 2015-R0358 - PO - Anderson Machinery - Motor Grader - 10/22/2015Resolution No. 2015-RO358
Item No. 6.18
October 22, 2015
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order Number 31025151 for the Texas
BuyBoard Contract #424-13 for a motor grader, by and between the City of Lubbock and
Anderson Machinery of Austin, Texas, and related documents. Said Purchase Order is attached
hereto and incorporated into this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on this22nd day of October 2015.
GL N . ROBERTSON, MAYOR
ATTEST:
Garza, City
Scott Snider, Assistant City Manager
APPROVED AS TO FORM:
Laura raft, Assistant City Attorney
RES.Mderson Machinery PO 10.9.15
10.9.15
INM City of
Lubbock
TtxasPURCHASE ORDER
TO:
ANDERSON MACHINERY AUSTIN
12711 HIGHWAY 290 EAST
AUSTIN Texas 78653
SHIP TO:
Page -
Date - 10/07/2015
Order Number 31025151 000 OP
CITY OF LUBBOCK
FLEET SERVICES
204 MUNICIPAL DRIVE
LUBBOCK Texas 79404
I]Z"OICETO: CITSOFLLBBOCK
AO. BOX 20 PAl:aBLE
P.O. BOX 2000
LUBBOCK, TX 79457 lil
Mara A:. _:ez D=rr PurcfusinsB Cortmct\tanasemexc
Ordered 10/07/2015 Freight
Requested 12/07/2015 Taken By S SUMMERS
Delivery PER D GAMBOA REQ #45159 BUYBOARD #424-13
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
Motor Grader 1.000 133,000.0000 EA 133,000.00 12/07/2015
5512
Total Order
Terrrts NET 30
133,000.00
This purchase order encumbers funds in the amount of $133,000.00 awarded to Anderson Machinery Austin Inc. of Austin, TX on
October 22, 2015. The following is incorporated into and made part of this purchase order by reference BuyBoard Contract 424-13 dated
October 5, 2015 Anderson Machinery Austin Inc. of Austin, TX. Resolution #201 i- ?D -
CITY OF LUBBOCK
Glen C. Ro rtson, Mayor
ATTEST:
Rebe ca Garza, City Secretary
TERNS AND C0NDM1>NS
IMPoRTANT: READ CAREFUT v
ST.i O)ARDTERNSAYDCONDRIONS
CFTYOFLCBBOCK,TX
5e11ilr and Buyer agree in follows:
1. SELLER TO PACKAGE GOODS. Sella will pskag: goods m smrdaee with surd rvmmenal
,.bar Each dump, mnOuino shall be clearly and pemurmdv marked a follows fay Sellers
nurse and adron. NI Camigme's name. address and wrchase ardn or pmamssc rd. ansa and
the supplyageemmmnumbs if applicable, (c) Commosnu ad mail mamba of..mhos. eg
bas 1 of 0 titian, and trio the nmtrs of the mnmina scan ig me padsng slip Sella shill bear
cast of pskagivg Orleans athmwire povidd Goods shill be suitably pa8d in secure lowest
baspaatiun cuss and or caNarm wiN rogdr.rmu of mmman tuners and on, appri mble
spccifiu... on. Hyer's muuawaglu shill befialae mMmbem shipmuw atammPaued6Y
pol lets
2 SHIPMENT TINDER RESERVATION PROHIBMED. Sella is oat adhm and an ship Nc goods
cacao aacranion ad an order of a bill of lading will aperuc as a will ofgmds.
1. THLE AND RISK OF LOSS The tide and tisk of loss tiC Ne goa6t shall tat pass m Buya until
Buya arnully rxie= and mita possession of the goods a the paint or points ofdelivery.
J NO REPLACENIENT OF DEFECTIVE TENDER Every beat of dal"ay, of goods most fully
amply with all pollution of this mnmm[. to time of delivm. quality cad me like H a tender is
mode which does mm Rally confl a. his shill conefiene a brach and Seller shill not have the right m
substitute a conforming Imda, provided. what the rime ha perfaamrnee hoz Per Yet spired, be
Seller may reasonably minify Buya of his imemmn to me and may them make a conforming mndrs
within Ne rano... me but not afterward
5 INVOICES do PAYMENTS. a. Seller all submit sepvae invoices, in dupiime. an each
pachssc order a pachaa scouts and each delivery, Invoices slices inNure the pw<hsse oda or
pwchsse relnse number sed out supply ognanent ter if aA Or,
Invoices shall be itandzd
and transportation.,bilf shag., if inn shall be lined optional,1.be. e copy of the bio of lading, and Ne
of L. ..,bill when applicable, should be aachd m be maim. Mill l be
due 61 the City
of Lubbock. P, f0.o Bax yDOq Lubbock Teau ]945], Paymmo shall not be due mtil the above
insmmrn¢ are submiud aha deli. orj
6 GRATUITIES. The Buyer army, by wman nein m the Seller. cared this contract without hi liry
W Sella if it is hmmind by Boyar door graruis=. N the laon Of etd.mlanmt Rifts m oNmw• aa,
were ooaed or glum by the Sella, m any agent or repram ahle of the Series. many ofbsa m
employee of the City of Lubbock with a vier m staving a mntrst of Meaning (ramble, acamws
with nnpat to the awudiag err scanning, or the mining of say, daamiason with respect mo the
pffeal of such is commod. 1. the went Nin rnav is cowled by Buya pursuant to this
pmvuian. Buya Nall he castled, in addition to any other rights and remedies, to race,a or withhold
the amount Of dw cast mannalby Sella inpmsiding sura graasn=.
]. SPEC WL TOOLS 3 TEST EQUWN ENT. If Ne puce sad on the far Mmf innaaa me cost of
any special tooling or'penal Not tquipuent hMmtd Or returned by Sclin for the purim, of
01hn1 Nn order, ouch spread cooling egeipmmt ad any peoeos thea¢ aLaed aMcm dull
Meme the pmpary. of de Buy. ad en the atemt feasible stallion identified by the Salla w such,
S. WARRANTY -PRICE. a The price or be paid by the Buya shall be that criminal in Sidle'
bid which Sella warm. or he an la her Nat Sellars.m.o pros on adaz by otos fat
poducn of the kid and sprifiration cmnaed by this V. far...I. quadues'mder similar of
like shalah eras medwds of,Sosve. m Ne rartSalabeeha others,
theaenofthe
imm dull be l the, m to Sclio s eurtw prices m rN.s hY. aroS , s iio Ncilerse, b c
Buyu ray canal Nis mast without se liability cy Sala been
employed
or Sab n Moil up. b.
The Selleo wuraaa Nat no paean m sellingagency,lfa has btu onpogd err germed la ml int or smut
his mnastuponsec agement eempl.ye. of fmcommission,p ancomool-1.cor
mntingcnm fee mcmtinB bona fide mPloyc= of boa fids=a For ble camm.ciai ar'elling ugrcio
mainuinebYl oSella fardm punpaon I. way ingbwinas.Fmbauchoal thic not Nis wamnry
Ne Buyer shill holt Nc right in commit
p mo any and right recover it cancel thin cantona without
theary and prdeduct Bar Ne metre[price,or entosenc�o mimw[IiabiEryandbrhalm[firm
Ne mutest price, or otherwise recover gin Fill aaarofnah commission, pacamge,bmknagear
eannngmr fee.
9. WARRANTY -PRODUCE. Selles shall rot limit or =alude, any implied warrantio and any anc,npm
m do ser shall rendes then arrest midoble at the apron of the Buya. Sella wmmts rims Use lards
fumishd will anfri n to the spccifimran. thawing, and dampdaan listed in the bid Invial and
m Ne son( lfimfhd by Nepella,ifany. NtgcartrfamMindingmypr Msprconcra r,
idrawings.dra and descriptions. Nc a Sal specifications sluts and. Notwithstanding any povisi any maraud
m the in re Fin abcing d t the d don represents and Wulff fail[ -fit t limited
and fail[ -bee
insultcomparing
in Ne Financing lac and dare related dam (�MuNng but cat Iimimed ed mlmrvices
u.u,dbd and has Conn., of all M1adwa isooatad fimvxve Pmdmts de tic. ad services
dateof
undo Nh Canaa,'mliiinsally oar in comAumtioW u ole cue may be Bem NeHuwe
ma of Nu Crean. The y obligations wnWnd herein apply ea ptiNmm and entices ayparprovided by the
5nla, in sub- Sella l any thud part, involved in tow rs.rm ac dcraopn, in of the praducts and
alarms m is donarms m 6.or City of LonarcO nub Nn Cmtrmt Failwe m comply with my of
the abli •dram a law ad Mer, may molt i Ise City of Lubbock averting lordh of airy of in
rights oda the law ad urns Nu Continues edtdmg, barme cat finite m. i¢ riga m preliminary er
Imssin. a default. no The waradea d . an, bane ac separate and dif woo firm my l odor
xmres specified in Nis Contract ash m cat sushi m any disclaimer of waamry, implied or
.peeve, or titillation of the Seller's liability which may be ripe Con is this Connect in
appendices. in stlwthml=, in ame..a m my do.amarl iaorpamtd th [his Cmtru,byocfaence
IB SAFETY WARRANTY. Sella wmanu tut[ the pada. sold to the Buya "I conform to the
arandad' pmmargad by de, U 5. Depositional of Labor under, the Oaufmtieal Safety and Handle Act
rot 19]0. N Ne amt Ne pent rias nae lla'r Ex m. In she - n S may neon the pudua
for marnon m ac ottlim an rile Solei s .pane. N she rem, Salon fails m make Ne
appropriate cort.son wilhN a ¢aaubie time, mamm mm We by Buyer will se as No Shcc's
.pmt.
IL NO WARRANTY BY BUYER AGANST INFRINGEMENTS. As Iva of this cmaat for We
Sella able= m ... whamx gaods mmufactaed Or aemrdamce with the sprificauom cached
or N¢ agearaa will gve noo to the niQhefid dwn Of mY thhd From by way of wE ganev of the
like Buya malar an vanty Nat the paduamn ofgoods acatding make apmficwan will Out Rive
rise to such a claim, and in a amt shill Buym be liable m Sala for irdmmifimtion in the amt that
Sena is sod on tlo goads aliMrNgmmt of thelike. HShccnaftheepidm NuminBmgemm,
ane the like will moult he will rosy the Buya 1. then cffm in writing wlhin rum wades ors the
.ping of this opeeanau. If Buya doer ms receive runice ad is mbsnarearly held liable for
the mBingmmm ane to like, Sell. will vve Byer humu=s. If Sell. in good bum acetols the
pmdual of the guardsor searCaea l with me spmfimww will land, in infnn5anent on the like, dm
.a..'Imll be OWI will void
11_ NON APPROPRIATION. All firms for payment by the City under olds am= we subjmia the
valabilm ofurn ananl appmpnancn rot Nis propriety the Ciry. In Ne rut, of nonappepsason
of funds by the City Council of the City of Lubbock for du goods or zervieo provided under Ne
omnrwd Na City will mmnimm the concoct. without norma an charge of other liability, on eche last
day of me Non -scam, fvwU Year. whin the formal.... mesh in, the ffi .mutt yea for the
goads or rialto mvrsd by Nus conn. u zpv4 whichna cacao orurs E¢t Hu any dme fads
are not aErroad.atd for the mndrmaa of tons mnaact mncahtion shag be septed by the Sellar on
dory (do) derv's pia carina, mda. but failure to gve such Deuce shall be of m eH¢e and die City
shill or, be asligad under No onraae beyond Na due oftaminatiaa
U. RIGBT OF NSPECTION. Bova drill have de n& an wpm he goods a delis/ bahre
imepsng dem.
IJ CANCELLATION. Bya shall bull, the right m cartel for default At ane any pan of her
unhli.ered pomon of and coder H Scher beaches any of Lac acne: h.mf inciuch, w.. of
Sella or if rhe Salla brama Inolvm, or rotmdn am of bankrvpy. Such right of mncclfnon
is in serhumi Or and err, in lit of my aha rvmdia whvN Bryn vuv have in law arepuity
IS. TERNNATION. The prsfomuncc of work undo rhe.der may b<tamiated in whsle, err in pan
by the Bona in accordance with this pcovuian Tim man of work oemder shall be eHrml
by Nc ddlvary of the Sella of a 'Nike of Tbmrnatim' spenfiing the euart to which
performance of work under No, ander is temdwd and the date upon which rush tvmialian
seroma
sr 0.... Scab sept or mmadauun is in dAuav m and eat H lieu of de riga¢ of 8mryer
ser forth Or Clause 11. Mein
16 FORCE NIAJEURE. buntha parry shall be held responsible for lass=, raainng if the
fulfillment of any rem¢ of povi'oo of this contrace is delayed a inverted by any came no,
within the central of the Petry whose performance is inert d with. and which by the camas, of
reasonable diligence lid patty is unable to pewit,
i). ASSIGNSIENr-DELEGATION. No sghe or intemtin Nismwaa shag be assgvd or delegation
of any obligation it. by Sella whhema the wnRen paccoul of the Buya_ Ay ar milted
aroganrt m hlegeam by Sena shill be wholly void and mi ineh.ive far ill propose alas
anode in conformity with Nis panagrnph
19. W'ANER No claim err right soisimgow a(abnmch oFNis caoumc[ can be d¢chaged in whole or in
part by a waives or rmum9dmn of the cUbn or right Oct. the waiver or anuMvian is supprtd
by consideration and is m wri ung signed by Ne ag aria'nl perry.
19. INTERPRETATION PAROLE EVIDENCE. This writing, pM1¢ any specifications for bids and
perfammnce provided by Buya in in adveraismmr f bila, and any, other documents
pmidd by Salla u pm of his bid or intaded by Ne partner as a final enpos no of door
apranm[ cad imm�ded also as a amplrse cad mciwne siarsamt of the tams of del ageemmt
W'hmeva a neon defiad by Ne Uniform Commercial Cade u used io this agrarmnt Nedefinican
cams nee! in Ne Code is an mural
20 APPLICABLE LAN'. Thu agreement shall be gmaooi by tle Until Commanal Code
Wbaena the was -linificat Commercial Cade' is wed, it sball be orstlui u meaning the
Uniform Camm.ml Code an adept urn the Save of 1. an eHrrve and in farce an the due
afthn agmhart
21. RIGHT TO ASSURANCE Whneva one parry m Nis moral in good farm has mown in
question the oma Pury's imam m pafum he may, dmud than the atter pity Rive written
amamce of his lura in pearnm. W the wart War a larval is nude and an, asuman,- a given
within five (5) days. the demanding Pmy may trot this fvlure as an mhip nary a yndiadon of me
contrma
22 NDENNIFICATION. Sala abaH idaral keep and save hveOless the Buya, it, agents.
olfidils and .,[,a.. af.inat all Injuries, drams. Ions, damages, Claims, paemt claiim. suis.
liabilities. fudgral ern and espmes. which may, un aatw'¢e atm against the BUYa in
mmequace of this panung of tis Contraet at which may anywise nowdi rite own, whether or net
it shoot be alleged m gnmtthed Na the an was mad aherl angligmce or monsian of the Sena
or its employees. or of the subSella or ssigncc or its employees, if any, and the Sala rhaR, in his
Own rapers , appear, dried and pay an durga of avarvcys and all cross and other aepanes
airing rhaefil m of incwd in cwmdoa Naavim, ad ifanyjadgmms shall be rmdaed ag.a.
the Buya N any well action, Ne Seib dull, a its Own =pewm, mist' and d'durge the some
Sella =parody whrwnN and age= thou any bol requited by this contract, or otherwise
pmvidd by Seller. Mi in m way limit the m=pombiiiry to indemalfy. keep and save hamans
and defend the B.a u heron Pmoulded
2d. TINE. It is hereby etpronly agred and uode sto d doss base, b of the alliance for me performance
of Nu contrmt and hiker by cowmx in mea the voe spei ficuiaw of that agreement will
muse Saler to be W dehule ofmis arum e,
24. WE The City of Lubbock Meby notifies all bidders that N rcgad as any mntrac, entad int
plant to But repast manry and wminen bwinns mmapm nes will be afforded egml
oppamniti= to submit bid' in astatine in tun invilauon cad will WE be discrivuaad against on
Nepounds of ere, calm, rim or nanaal migin in mwidaalon for m award
v3. NON.A"aRAT10N.Tbe Ciryrn mdefilawnamemyfightorrandymitbyhw,
cmmact rquiry, or atMwim, inchding withow lidvran she right m Sok any ad all foam of
relief in a on of mmpem, jurisdiction, Further. Nc City 3W1 not be subim to any
abiamon prm prior to Mora mg its waestric d night to an& judicial reedy The
families an Said, Den me.anndare and Out cocMivt and troy be macised concurrently To
te.mmm of any camber bawas Nu Femme nen and aeothrs pension N, or..fray m, tau daumem.
Nn poshtian shill canaul.
26. RIGHT TO ALD R. AI any the dining one comm of she mOvst nr thereafter. de City. or a daily
auumriad whit acenerN. of has City a the Star of Tea. an its apaned anms
aammblc
timet, rears"= ahs night m m
alit Caah ehaislands on
ds and harder a m il
s mde,al aa,icw provided is
the Curry ahs urn Cmasc he me wvu sued, m whim by the, City meals any m
ovrmlvyment by Ne City. Continuator shag mfimd the City the Fun amount of such werpaYwms
within rim mol don of such audit fndinga, at me Ciry, a its option, resana to night in
denim, such amunts awingde City from any Papaev¢doe Comawr
27. HOCSEBILL2015. Haas, Bill 2015. agmedbv to Oovanoron lune 11,2013 and chains on
wither n2a1J, al and, alwhirtbeimgad anaPamnwhomn¢utsfr rc'le, to res
•hourmenimnme a dry andwMfil6tipmpcly r hi th�wakas. TMfy m
stmmmstars ss well. Co..,.. s d zubmnacmrs who fan ed popsy clmindidiniduils
pafmmingwatt ariaegool,arr l comaSe will beOS M1). S'_00 for emh imlividui that has
sem malanifiel.ITnss Gavrsmnm, Cala Section 2155.00 H.
23 ASSIGNING OR SLTILETTNG THE CONTRACT The Cammmm mill cat assign Or ubin the
comet, Or any prldan at contract wiNmr wrier mmmm bot the Duan, of Puoaunag ad
ContixtMmugcmet SMWd cowmmbcgrvm the Cwmaaorshdl soaucmc5ubwnosmr or scall
Amide pmef nn imueance hour Ne Subconmcmr Na mmPlin aim all mna.Imwart
amuianmmr,
Rw ID201J
•PRICING WORKSHEET FOR STANDARD . P
• Board AN�EeSON
c...dti.e�r�w EQUIPMENT PURCHASES
The following detials shall be provided with any BuyBood purchase order (Fax Purchase Order to (800)221-5454
Prepared By: TOMANDERSON
BuyBoard Vendor. ANDERSON MACHINERY Vendor Phone: (512) 272.8133
[Address P.O. to:] P.O. BOX 140916 Vendor Fax: (512) 272-8136
AUSTIN, TEXAS 78714 VendorToll Free
Date Prepared 10/5/2015
of
Government Agency: CTTYOF LUBBOCK Gov. Agency
[Ship to:] [Bill to:]
SAME
Contacts Name: TIM MERRITT Gov. Agn. Phone No: 806-77S-2358
G. A. Fax No: 806-775.2744
Product Description: 65-E MOTOR GRADER (REM 952)
I: BuyBaard Contract 9424-13 Price List: 1/1/2013
Base Price $ 135,714.29
II: Base Bid Options (Itemize Below)
' 65-E TURBO -110HP STD • SAFETY MIRROR GROUP
STD
10'MOUDBOARD STD • FLOODLIGHT PACKAGE
STD
' BLADE PITCH STD • DELUXE CAB PACKAGE
STD
• FLOAT CONTROL VALVE STD ' AIR CONDITIONER
STD
' AUX. HYDRAULICS STD ' STEREO RADIO GROUP
STD
Subtotal $ - Subtotal
$
Contract List Price Total
$ _
m• Subtotal I + II
=> $ 135,714.29
IV: Discount: 2% BuyBoard Contract Price: $ 133,000.00
V: Non -Base Options (Remire below) NON -BASE = 0.00% %
Subtotal $ Subtotal $
VI Unpublished Options added to Contract Price (Subtatal of Co. 1 & Col 2) $ _
VII: Total of IV+VI $ 133,000.00
VIII: Quantity Ordered Units: 1 x "E" $ 133 000 DD
IX: Trade-in or other Credit(s) $
x: TOTAL PURCHASE PRICE INCLUDING VIII + IX
Contract Effective Dates: 10/1/2015 through 9/30/2016
Fax all Purchase Orders to BuyBoard at (800) 211-5454
133,000.00