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Home My WebLink AboutResolution - 2015-R0318 - PO - Rose Brand Wipers Inc - Theatrical Draping - 09/24/2015Resolution No. 2015-RO318 Item No. 4.12 September 24, 2015 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 27600008 for the purchase of theatrical draping in the Theater, Banquet Hall, and Exhibit Hall of the City of Lubbock Memorial Civic Center as per ITB 15-12493-DGB, by and between the City of Lubbock and Rose Brand Wipers, Inc. of Secaucus, New Jersey and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on September 24, 2015 GLFy!1R'0B2kTSON, MAYOR ATTEST: Reb ca Garza, City Se ret APPROVED AS TO Assistant City Manager APPROVED AS TO FORM: Jus D. Pruitt, ssistant City Attorney ccdocs/RES. Purchase Order— Rase Brand Wipers, Inc. September 9, 2015 ity of t-L'-tb�ockURCHASE ORDER TEXAS TO: ROSE BRAND WIPERS, INC PO BOX 1536 SECAUCUS New Jersey 07094 INVOICETO: CITYOFLUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 Ordered 09/09/2015 Freight Requested 09/24/2015 Taken By Delivery PER PACHECO_I REQ 46220 Page - 1 Date - 09/09/2015 Order Number 27600008 000 OP Branch/Plant 91195 SHIP TO: CITY OF LUBBOCK MEMORIAL CIVIC CENTER 1501 6TH ST RECEIVING DOCK LUBBOCK Texas 79401 btarta ITB 15-12493-DGB & Contact D GERMAIN Description/Supplier Item Ordered Unit Cost UM Extension Request Date Theater- Grand Drape 2.000 2,580.0000 EA 5,160.00 09/24/2015 Theater - Grand Border 1.000 2,605.0000 EA 2,605.00 09/24/2015 Theater - Legs 2.000 785.0000 EA 1,570.00 09/24/2015 Theater- Travelers 8.000 2,205.0000 EA 17,640.00 09/24/2015 Theater -Borders 4.000 2,150.0000 EA 8,600.00 09/24/2015 Theater - Tabs 6.000 285.0000 EA 1,710.00 09/24/2015 Theater- Legs 4.000 595.0000 EA 2,380.00 09/24/2015 Theater- Forestage Traveler 2.000 610.0000 EA 1,220.00 09/24/2015 Theater- Forestage Border 2.000 220.0000 EA 440.00 09/24/2015 Banquet Hall - Traveler 2.000 1,095.0000 EA 2,190.00 09/24/2015 Banquet Hall - Border 1.000 545.0000 EA 545.00 09/24/2015 Exhibit Hall - Borders (side) 2.000 1,010.0000 EA 2,020.00 09/24/2015 Exhibit Hall - Border (center) 1.000 325.0000 EA' 325.00 09/24/2015 Exhibit Hall - Storage Legs 6.000 140.0000 EA 840.00 09/24/2015 Exhibit Hall - Legs, Braille 3.000 1,995.0000 EA 5,985.00 09/24/2015 Total Order Terms NET 30 53,230.00 This purchase order encumbers funds in the amount of $53,230 awarded Rose Brand Wipers, Inc of Secaucus, NJ on September 24, 2015. The following is incorporated into and made part of this purchase order by reference: ITB I5-12493-DGB dated September 8, 2015 Rose Brand Wipers, Inc of Secaucus, NJ. Resolution #,)nj 5_T7:1', t CITY OF LUBBOCK ATTEST: Glen C. Robertson, Mayor +RebecGarzaf!City Secretary 1131117017u1 Theatrical Draping CITY OF LUBBOCK, TEXAS ITB 15-12493-DGB In compliance with the Invitation to Bid 15-12493-DGB, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid 15-12493-DGB is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY Avvrox. UOM DESCRIPTION (see Bid Specifications) UNIT PRICE* BID EXTENDED COST 1. 2 EA Theater —Grand Drape $ 1�rj 80.00 $ 5 10. 0 2. 1 EA Theater—Grand Border $ 60 6 $ o� GDS. 00 3. 2 EA Theater — Legs $g j , 00 $ 4. 8 EA Theater - Travelers S UJ%, 0o $I 0 6 0 , 5. 4 EA Theater - Borders $ /'6_0-06 $ 9460,00 6. 6 EA Theater - Tabs $ a 95, QQ $ r7 I e , QQ 7. 4 EA Theater - Legs $ 5 9,5, oo $ 3 k6. 0 0 8. 2 EA Theater — Forestage Traveler $ 610,00$ I c2 0 , 06 9. 2 EA Theater- Forestage Border $ ; 2Q. o6 $ t} 0 , 00 10. 2 EA Banquet Hall - Traveler $ 1 09,5-.06 $ a I go. 00 IL I EA Banquet Hall - Border S ,, y -s, 06 $ 5 LH;-, 00 12. 2 EA Exhibit Hall — Borders (side) $ 1 0 10,00 $ 20,20,06 13. 1 EA Exhibit Hall Border (center) $ 3 � , a0 $ 3 S, 06 14. 6 EA Exhibit Hall — Storage Legs $ I 1-I.0 , (J $ is d , 00 15. 3 EA I Exhibit Hall — Legs, Braille S 11's-100 $ 9 Jr, 0 0 Total S -s -1 U ,..Q 0 *PRICE: F.O.B. Destination, Freight Pre -paid and Allowed Days For Completion after Notice to Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or group of items shown on the bid. S:P=hue/BidDws/ITB 15-12493-DGB, Theatnral Draping PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of I Olt) %, nett calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favored customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES � NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts.Each governmental entity will order their own materiaWservice as needed. THIS BID IS SUBMITTED BY K 0 (E 9,mu J 1&) S 1NC a corporation organized under the laws of the State of f jEw VU Q j� or a partnership consisting of t or an individual trading as of the City of /V ew City: SECAUPU S State: T Zip 0 r%0 96 Please Print S:Parchmc1BidDms1I B 15-12493-DGB, Theatrical Doping Business Telephone Number_ :2 OI- .SU/—m3U Ex laic Fax:_20%—fUq-4S1 E -Mail FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual:- ---- Date of Award by City Council (for bids over $50,000): Date P.O./Contract RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. S:P.hamBidDocsgTB I5-I2493-DGB, Theatrical Draping City of Lubbock, TX Theatrical Draping Bid Tabulation September 24, 2015 ITB I5-12493-DGB Theatrical Draping Description/Vendor Location Extended Cost Theatrical Draping Rose Brand NN'ipers, Inc Secaucus, N3 S 53,230.00 Georgia Stage, LLC Duluth, GA 61,531 Oasis Stage Works Salt Lake City, UT 68,190 iWeiss, Inc Fairview, NJ 69,980 AV Pro, Inc Desoto, TX 71,973 All or None Rose Brand Wipers, Inc Items 1-15 Secaucus, NJ S 53,230.00 yuNu�:NW UxwmuNyn �@xniuY1HT3015 aaNN IS�N9Yx� ltalnel pepuglR Na O,nntrndTubSM�,