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Home My WebLink AboutResolution - 2015-R0316 - PO - Associated Supply Company Inc - Dump Truck - 09/24/2015No. 2015-RO316 1`. IK 24, 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order Number 31024841 for ITB 15 -12414 -SS for vehicle and equipment replacement, specifically a Cab/Chassis and Dump Truck/Hauler, by and between the City of Lubbock and Associated Supply Company, Inc., of Lubbock, Texas, and related documents. Said Purchase Order is attached hereto and incorporated into this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on this 24th day of September 2015. GL . ROB TSON, MAYOR ATTEST:^n __ -- '—' c Rebe ca Garza, City Secretary APPR�VED�ONTENC �� lM Scott Snider, Assistant City Manager APPROVED AS TO FORM: a �c Laur Pratt, Assistant City Attorney RES.Associated Supply Company PO 9.15.15 9.15.15 Lubbock TEXAS TO: PURCHASE ORDER ASSOCIATED SUPPLY COMPANY 2102 E SLATON ROAD LUBBOCK Texas 79452 nNO[CETO: CtTYOFLLEBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79157 SHIP TO: Page - 1 Date - 09/14/2015 Order Number 31024841 000 OP CITY OF LUBBOCK FLEET SERVICES 204 MUNICIPAL DRIVE LUBBOCK Texas 79404 Ordered 09/14/2015 Freight Requested 12/31/2015 Taken By S SUMMERS Delivery PER M PENA REQ #45159 ITB 15 -12414 -SS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Cab/Chassis & Dump Truck 1.000 316,028.0000 EA 316,028.00 12/31/2015 Spec. 8710 -LF Total Order Terms NET DUE ON RECEIPT 316,028.00 This purchase order encumbers funds in the amount of $316,028 awarded to Associated Supply Company, Inc. of Lubbock, TX on September 24, 2015. The following is incorporated into and made part of this purchase order by reference ITB 15 -12414 -SS Vehicle and Equipment Replacement dated August 13, 2015 Associated Supply Company, Inc. of Lubbock, TX. Resolution # 2015-RO315 CITY OF LUBB CK Gl-en,e Robertson, Mayor ATTEST: Reber t Garza, City Secretary BId Form Vehicle and Equipment Replacement City of Lubbock, TX ITB 15 -12414 -SS In compliance with the Invitation to Bid 15-12414SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations or form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 15 -12414 -SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. S: PumhasdRid DccsflTB 15-124)4SS Vehicle and Equipment Replacement Unit I Delivery ITEM QTY of DESCRIPTION I UNIT PRICE' EXTENDED (Days) W-) Measure BID COST ARO"' Truck, Left Hand Drive, Tandem Rear t - - - -Each - Axle,-Ateversibie-Snow Plow, -per- - - - 3 - - - - - - - - SSpecification No. 8712 :AM ' Model Year, Brand Name and Model Number. Concrete Truck - 66,000 lbs. G V WR —r — --1-- --Encfi---Cab/Chassis-withPasherAxla,per-----, -- - - -- -- 5----Y%-� ------ � Specification 1 Model Year, Brand Name and Model Number: S-- -y-- -€ach- M2tvrGrrderAtticylatirtflame Far-- Specification No. 986-STR -S----------5 . - �J r� ------ Model Year, Brand Name and Model Number: hA'�ilE 4. 1 Each Cab/Chassis & Dump Truck/Hauler, 6x4, Specification No. 8710 S �+ I�I OZ� S3it.pt v r -LF CGu Model Year, Brand Name and Model Number. ZD IC i V /�vv A Z"G ->- --1-- ---- - Pole Trailer, per Specification No. -PT- TRF ---------------------------- �Q+ 1 S'�.7'✓------- Model Year, Brand Name and Model Number. -!r.- --1-- -Each-------------------- One 6.5 Cubic Yard Versa -Vac, _q _ _ _ -5--------- �'3 ----- Specification No. Versa -Vac Model Year, Brand Name and Model Number. -7.-- -1- - - -En, -Fla t-Red,-per-Specification-No. NY -0 1= ST Model Year, Brand Name and Model Number: S: PumhasdRid DccsflTB 15-124)4SS Vehicle and Equipment Replacement 8.- - - I - f - EacT-eriv'ck'1cLdL perSpecf-ftcatonN_NV_$_-------TR ---- - - ---- Model Year, Brand Name and Model Number: *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed Total: $316,028.00 **ARO -After Receipt of Order Unless otherwise specified herein, the City may award the bid either item -by -item or on an ail -or -none basis for any Item or group of Items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net _ calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of producWservices of like quality and quantity; and does not include any provision for discounts to selling agents. fret any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entitles that might have interests In this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock independent School Dlstrlct, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City�Wolfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal A;reements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another govemmentat entity's debts. Each governmental entity will order their own / J materials/service as needed. THIS BID IS SUBMITTED BY A'SC a corporation organized under the laws of the State of HI 1 CkNS , or a partnership consisting of / or individual trading as ofthe City of l—u3B�C�� City:. L—"SSOC( State: TX - Bidder Bidder acknowledges receipt of the following addenda: S: Pumhase/aid Do5nT6 15-1 2414 -SS Vehick and Equipment Replacement DATED: 4/21/2015 Specification reviewed by: Department requesting vehicle/equipment: 5515 Signature of Department Head/Date: Fleet Services Manager/Date: CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS CAB/ CHASSIS & DUMP TRUCK/HAULER, 6X4 SPEC: 8710 -LF It is the intent of this specification, referenced documents, requirements and conditions sections to describe the minimum performance requirements. The vehicle/equipment must meet or exceed the performance or construction described herein. The vendors shall be required to mark compliance or non-compliance to each item description in the space provided. All equipment famished m standard to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any deviations from the written specification, with dare as shown in the Invitation to Bid (ITB), shall be noted on the attached Non -Conformance Form. In order to receive full consideration, RB response quotation most follow this specification and the ffB's terms and conditions. VENDOR NAME: PHONE: NO. ITEM. MINIMUM REQUIREMENTSSELLER COMPLIANCEYES NO GENERAL Purchase of a cab/ chassis & dump truck/bauler, 6x4 1. GVWR Minimum 49,000 His. 2. ENGINE 320 horsepower, 1 I liter and 6 Cylinder in line turbocharged diesel engine with 4 valves per -cylinder 2.1 Torque @1, 150 rpm - 438 lbs 2.2 Overhead camshaft and electronically controlled unit injectors Wet replaceable cylinder liners and replaceable valve guides and valve / 2.3 scats. V/ Exhaust gas recirculation and exhaust after treatment with muffler 2.4 including selective catalytic reduction with an electronically controlled dosing urea system. 2.5 Direct injected electronically controlled, turbocharged with intereooling 6X4 automatically engaged drive modes with full automatic transmission with 6 forward gears and 2 reverse gears. / 3• DRIVE TRAIN Single stage dropbox with longitudinal diff -lock 3.1 Single stage dropbox with longitudinal differential lock In line design with high ground clearance and 100% longitudinal -dog 3.2 clutch" type differential lock. ✓/ 3.2 Heavy duty, purpose built planetary type hub reductions 3.3 Torque converter with automatic lock-up Cables to be enclosed in protective plastic conduits, secured to the frame. Prewired for options. 6 ELECTRICAL SYSTEM Easy accessed battery disconnect switch. Halogen lights. Voltage 24V ( 2X 12V), Battery Capacity 2X 170 Ah, Alternator 2,264 6.1 kW (80A), Starter motor 9 Kw (12 hp) V/ 6.2 80A alternator, battery disconnect switch with extra 24V socket 7. LIGHTS Back up; brake; direction indicators; headlights; instrument lighting. S: PurchaseMid Docs/ITB 15 -12414 -SS Vehicle and Equipment Replacement S. BRAKE SYSTEM Fully Hydraulic brakes with wet disc on all wheels. 8.1 Two independent circuits: one for front axle and one for bogie axles. 8.2 Secondary brake: Dual brake circuits with rechargeable accumulators 8.3 Parking Brake: Spring -applied disc brake on the propeller shaft. 8,4 Retarder: Service brake retarder function 8.5 Load and dump Brake 8.6 Two circuit fully hydraulic wet discs on all axles 9. STEERING SYSTEM Hydro -mechanical, self -compensating design. Two double acting steering cylinders. 9.1 Steering angle: 3,4 steering wheel turns lock -to -lock, +/- 45 degrees, and including secondary steering 9.2 Tilt Iielescopic steering wheel 10. DASH Gauges: Brake pressure; fuel; speedometer; tachometer; and wet disc brakes cooling oil tempemmre. / V/ 10.1 Displays: OEM 11. CHASSIS Box type frame with high strength steel. 11.1 Rotating hitch: fully sealed, with permanently greased tapered roller bearings. 11.2 Front suspension: Gas Hydraulic struts, soft and progressive, independent wheel movement via 3 -point mounting system 113 Rear suspension: straddle mounted bogie beam, independent wheel movement via a 3 point mounting system. 12. CAB Operator centrally positioned above the front axle. 12.1 Operator communication system 13. NOISE SUPPRESSION Cab shall be furnished with OEM maximum noise suppression package available 1q. HYDRAULIC SYSTEM Pumps: Four engine -driven displacement piston pumps driven by the Flywheel PTO. 14.1 One ground -dependent piston mounted on the dropbox for emergency steering / V/ 14.2 Two return oil filters with magnetic cores provide effective oil filtration. 14.3 System max working pressure is 25Mpa (3 626psi) 16. DUMPING SYSTEM Dumping cylinders: two single stage double acting. 16.1 Tipping time with load 12 seconds with lowering time 10 seconds 17. BODY Plate thickness: front.31'; side.4T;bottom .55":and chute.5S' 17.1 Yield strength 145,000 psi 17.2 Tensile Strength 181,000 psi 18. PAYLOAD 52,911 tbs. L�L 19. TIRES Pneumatic tires, with non -directional tread, rated for not less than maximum GV WR 23.5R25 20 GLAZING OEM tinted windows, all locations, minimum 25% gray 21 GRAB HANDLES Install grab handles on both sides of cab / S: Purchase/Bid Docs/RB 15 -12414 -SS Vehicle and Equipment Replacement PROVIDE BUILD DATES IN SPACE BELOW /� BUILD DATE: T8 y MSO AND PAPERWORK Vehicle/equipment will not be accepted by the City of Lubbock without the MSO, all keys, and all paperwork Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation EXCEPTIONS Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. Zy oor� 5 n Aky_ ie' ZS QECT(C ACDA-10) aC H �v �lD Ci i c'vi AVAILA'(' ic)� S ;amt C�)-Y1 �- I S: Purchase/Bid Docs/ITB 15 -12414 -SS Vehicle and Equipment Replacement Anti -Slip steps and platforms Dump body lock Handmils on steps and platforms Hazard lights and hom, 22. SAFETY Protective grill for cab rear window Rear view mirrors, Retractable 3 inch safety belt Windshield wipers with interval function. 23. AIR-CONDITIONING OEM Stainless steel, on both sides, with not less than three support amts, and a 24. MIRRORS six inch Convex, mounted separately on each side or cowl mounted single / arm mirrorsMl ptn IS -10 6' /C1[ t'.��LO 5 25. HORNS Chassis shall be equipped with electric & air horns _11.,CifIC AT►} / " HtR,U 26. CRUISE CONTROL OEM standard cruise control 27 FUEL TANK 100 gallon STANDARD The bidder shall attach all standard warranty documentation reflecting 28. WARRANTY maximum time and mileage and/or hours. Upon completion, installer shall deliver unit to City of Lubbock. Vendor COMPLETED UNIT shall deliver unit to City of Lubbock, 206 Municipal Drive, Lubbock, / 29• INSPECTION Texas, cleaned, with at least Y. tank of fuel, for compliance inspection. A compliance inspection will be performed prior to acceptance. 30. PAINT FINISH Body and attachments shall be cleaned, primed and gainted with acrylic enamel or of type paint. ql j 31. UNDERCOATING Dump body shall be undercoated to prevent rust. STANDARD The dump body, and components of the hydraulic system, controls, and / 32• WARRANTY the' st1 tion shall be 100% warranted, pans and labor, for: ✓ Years PROVIDE BUILD DATES IN SPACE BELOW /� BUILD DATE: T8 y MSO AND PAPERWORK Vehicle/equipment will not be accepted by the City of Lubbock without the MSO, all keys, and all paperwork Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation EXCEPTIONS Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. Zy oor� 5 n Aky_ ie' ZS QECT(C ACDA-10) aC H �v �lD Ci i c'vi AVAILA'(' ic)� S ;amt C�)-Y1 �- I S: Purchase/Bid Docs/ITB 15 -12414 -SS Vehicle and Equipment Replacement City of Lubbock, TX Fleet Services Bid Tabulation September 24, 2015 ITB 15 -12414 -SS Vehicle and Equipment Replacement Item Qty UOM Description/Vendor Location Unit Price Extended Cost 1 1 EA Truck Left Hand Drive, Tandem Rear Acle. w/Reversible Snow Plow, per Specification No. 8712 - Robert's Truck Center Lubbock. TX S 171162 NQAS Lubbock Truck Sales. Inc. Lubbock. TX 172.906 172.906 VED Heritage Properities. LTD dba Volvo & Robinson. TX 213.744 213.744 Mack Trucks to Waco 233.607 233,607 Bruckner's Truck Sales Bruckner's Truck Sales Lubbock. TX 227.211 227.211 2 1 EA Concrete Truck Cab/Chassis & Dump TruckfHauler, 6x4. per Specification No. 8710 -LF Lubbock Truck Sales, Inc. Lubbock, TX 218,410 218,410 Lubbock Truck Sales, Inc. Lubbock. TX 221,655 221,655 Robert's Truck Center Lubbock, TX 233.607 233,607 Bruckner's Truck Sales Lubbock. TX 240.127 240.127 VED Heritage Properities. LTD dba Volvo & Robinson, TX 269,801 269,801 Mack Trucks to Waco Warren Cat Lubbock, TX 316,150 3 1 EA Motor Grader. Articulating Frame, per Specification No. 986-STR No Bids 4 1 EA Cab/Chassis & Dump TruckfHauler, 6x4. per Specification No. 8710 -LF VED Heritage Properities. LTD dba Volvo & Robinson. TX 132,000 NQAS Mack Trucks to Waco Warren Cat Midland, TX 139,950 NQAS Associated Supply Company, Inc. Lubbock, TX 316,028 316,028 Warren Cat Lubbock, TX 316,150 316,150 5 1 EA Pole Trailer, per Specification No. PT -TRF No Bids 6 1 EA One 6.5 Cubic Yard Versa -Vac. per Specification No. Versa -Vac No Bids 7 1 EA Flat Bed. per Specification No. NV4I-STR Forman's Pick Up Pals Lubbock, TX 2,879 2,879 8 1 EA Service Body. per Specification No. NV-38-STR Forman's Pick Up Pals Lubbock, TX 7,689 7,689 Item by Item Forman's Pick Up Pals, Items 7 and 8 Lubbock, TX S 10,568 Associated Supply Company, Inc., Item 4 Lubbock, TX 316,028 Lubbock Truck Sales. Inc.. Items I and 2 Lubbock. TX 391.316 NQAS - Not Quoted as Specified C'1!cnliiTV.T�ppL�V¢y,Hw�PNmlvn�Temps W�me�FibCmmapmlaal�CLi`0.WV\.Vd k E\' —ems.. Tab C-1