HomeMy WebLinkAboutResolution - 2015-R0314 - Consultation Agreement - LMPO - Traffic Engineering Services - 09/24/2015No. 2015-RO314
No. 4.3
-mber 24, 2015
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, a Consultant Agreement and related
documents between the City of Lubbock and the Lubbock Metropolitan Planning
Organization (LMPO) to provide Traffic Engineering services to the LMPO for fiscal
year 2015-2016. Said Agreement is attached hereto and incorporated in this Resolution as
if fully set forth herein and shall be included in the minutes of the Council.
Passed by the City Council this 24th day of September 2015.
ATTEST:
'06-4�� - 'W
Re a ca arza, City ecreta
AS
GLE C. ROBF TSON, MAYOR
P.E., Director of Public Works
5-2016.doc<
Resolution No. 2015-RO314
LUBBOCK METROPOLITAN PLANNING ORGANIZATION
CONSULTANT CONTRACT
THE STATE OF TEXAS )(
COUNTY OF LUBBOCK )(
KNOW ALL MEN BY THESE PRESENTS
This contract is made, entered and executed between the Lubbock Metropolitan Planning
Organization, which is the designated Metropolitan Planning Organization (MPO) of the
Lubbock urbanized area & hereinafter called the MPO, and City of Lubbock, hereinafter called
the Consultant.
WITNESSETH
WHEREAS, pursuant to provisions of 23 USC 134, the Governor of the State of Texas has
designated the MPO to be the single -focus planning organization for the
Lubbock urbanized area(s) and has executed an agreement to effectuate the designation; and,
WHEREAS, pursuant to the Governor's designation and in compliance with applicable
federal, state, and local laws, regulations, and ordinances, the MPO has developed and maintains
a current Unified Planning Work Program which outlines work tasks and estimated expenditures;
and,
WHEREAS, the current Unified Planning Work Program has been approved by the
State of Texas, acting by and through the State Department of Highways and Public
Transportation, and the U.S. Department of Transportation, acting by and through the
Federal Highway Administration; and,
WHEREAS, the current Unified Planning Work Program authorizes the MPO to engage a
consultant to perform the services described in Subtask 5.1 of the 2015 — 2016 Unified
Planning Work Program, and the Consultant has proposed a plan to complete the task, and the
MPO has accepted the proposal;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants
and agreements of the parties hereto, the MPO and the Consultant do mutually agree
as follows:
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AGREEMENT
Article 1. Contract Period
This contract becomes effective when fully executed by all parties hereto or on October 1, 2015,
whichever occurs later, and shall terminate upon the MPO's final approval of work completed by
the Consultant or on September 30, 2016, whichever occurs earlier, unless otherwise terminated
or modified as hereinafter provided.
Article 2. Responsibilities of the Parties
The Consultant shall undertake and complete the task as described in Exhibit A, Scope of
Services, and in accordance with all terms and conditions included hereinafter. The MPO shall
provide assistance as appropriate and as specified in said Exhibit A, including approval of all
work.
Article 3. Compensation
The maximum amount payable under this contract shall not exceed the amount of Seven
Thousand and NO/100 Dollars ($ 7,000.00). The MPO may make partial proportionate
payments of the fixed fee based on the amount of work completed by the Consultant. All
payments made hereunder will be made on the basis of reimbursement of actual costs incurred,
not to exceed the limits authorized in Article 3, Compensation. To be eligible for
reimbursement, a cost must be incurred within the contract period specified in Article 1 above
and be authorized or not prohibited in Exhibit A, Scope of Services. All costs must be supported
by source documents which comply with generally accepted accounting practices. Payment of
costs incurred is further governed by cost principles outlined in the Federal Acquisition
Regulation, Part 31, Subpart 31.2, Contracts with Commercial Organizations.
Article 3.1 Consideration
The consideration to be paid for the Services to be provided the MPO as described in Exhibit A
shall be on a per -task -completed basis. This amount shall be invoiced to the MPO monthly as
work is performed, or as otherwise agreed to in writing by the MPO and Consultant.
Article 3.2 Basis for Compensation
It is understood by the MPO that in some cases the tasks listed in Exhibit A are a continuing
process and that the completion of each task is ongoing. The Consultant may charge the MPO on
a recurring basis throughout the year provided that the MPO is furnished by the 15a' day of each
month a detailed description of the task completed including at a minimum:
The number of man-hours used to perform the task.
2. Cost per man-hours.
3. Any other cost associated with producing the task.
4. An explanation of how the work produced relates to Consultant's scope of work within
the MPO Metropolitan Area Boundary.
5. Completed timesheets of the individuals working on each task that are used to seek
reimbursement.
6. Total amount of reimbursement sought for the tasks.
Article 3.3 Funding
The parties hereto agree that funds from which payments if any, under this Agreement shall be
made originate from federal and state grant funds, and are subject to and contingent upon
continued funding. In the event said funding is discontinued, the MPO shall provide Consultant
with seven (7) days notice thereof, and Consultant shall immediately discontinue all activities in
progress pursuant to this Agreement.
Article 4. Contract Amendments
Significant changes in the terms and conditions of this contract can be made only by written
amendment executed by the parties hereto prior to the changes being made.
Article 5. Additional Work
If the Consultant is of the opinion that any work it has been directed to perform is beyond the
scope of this contract and constitutes additional work, the Consultant shall promptly notify the
MPO in writing. In the event that the MPO finds that such work does constitute additional work,
the MPO shall so advise the Consultant and provide compensation for doing the work on the
same basis as the original work or the MPO shall advise the Consultant not to perform the work.
If the compensation for the additional work will cause the maximum amount payable to be
exceeded, a written amendment will be executed. Any amendment so executed must be approved
within the contract period specified in Article 1.
Article 6. Changes in Work
When the approved project description requires a completed work product, the MPO will review
the work as specified in the approved project description. If the MPO finds it necessary to
request changes in previously satisfactorily completed work or parts thereof, the Consultant will
make such revisions as requested and directed by the MPO. Such work will be considered as
additional work and subject to the requirements established in Article 5. If the MPO finds it
necessary to require the Consultant to revise completed work to correct errors appearing therein,
the Consultant will make such corrections, and no compensation will be paid for the corrections.
Article 7. Omitted
Article 8. Inspection of Work
The MPO, the State of Texas, and the U.S. Department of Transportation, and any authorized
representative thereof, have the right at all reasonable times to inspect or otherwise evaluate the
work performed or being performed hereunder and the premises on which it is being performed.
If any inspection or evaluation is made on the premises of a subcontractor, the Consultant shall
provide and require his subcontractor to provide all reasonable facilities and assistance for the
safety and convenience of the inspectors in the performance of their duties. All inspections and
evaluations shall be performed in such a manner as will not unduly delay the work.
Article 9. Disputes
The parties hereto shall act in good faith to resolve any and all disputes that may arise in
connection with this agreement. Consultant shall be responsible for the settlement of all
contractual and administrative issues arising out of procurements entered into in support of
contract work.
Article 10. Noncollusion
The Consultant warrants that he/she has not employed or retained any company or person, other
than a bona fide employee working for him/her, to solicit or secure this contract, and that he/she
has not paid or agreed to pay any company or person, other than a bona fide employee, any fee,
commission, percentage, brokerage fee, gift, or any other consideration contingent upon or
resulting from the award or making of this contract. Consultant shall also certify that he/she has
not lobbied any federal officer or employee for awarding this contract pursuant to the
certification at Appendix B.
Article 11. Reporting
The Consultant shall submit quarterly performance reports that provide as a minimum
1. a comparison of actual accomplishments to the goals established for the period,
2. reasons why established goals were not met, if appropriate, and
3. other pertinent information including, when appropriate, analysis and explanation of cost
overruns or high unit costs.
The Consultant shall submit a final report within 90 days after completion of the contract. The
Consultant shall promptly advise the MPO in writing of events which have a significant impact
upon the contract, including:
1. Problems, delays, or adverse conditions which will materially affect the ability to attain
program objectives, prevent the meeting of time schedules and goals, or preclude the
attainment of project work units by established time periods. This disclosure shall be
accompanied by a statement of the action taken, or contemplated, and any assistance
needed to resolve the situation; and
2. Favorable developments or events that enable meeting time schedules and goals sooner
than anticipated or producing more work units than originally projected.
Article 12. Records
The Consultant agrees to maintain all books, documents, papers, accounting records
and other evidence pertaining to costs incurred and work performed hereunder and shall make
such materials available at its office during the contract period and for three years from the date
of final payment under the contract. Such materials shall be made available during the specified
period for inspection by the authorized representatives of the MPO, the State of Texas, the U.S.
Department of Transportation and the Office of the Inspector General, for the purpose of making
audits, examinations, excerpts, and transcriptions.
Article 13. Subcontracts
Any subcontract for professional services rendered by individuals or organizations not a part of
the Consultant's organization shall not be executed without prior authorization and approval of
the subcontract by the MPO. Subcontracts in excess of $25,000 shall contain all required
provisions of this contract.
Article 14. Termination
Either party to this Agreement may terminate this contract in part or in whole at any time before
the date of completion whenever it is determined that the other party has failed to comply with
the conditions of the contract. The terminating party shall give written notice to the other party at
least seven days prior to the effective date of termination and specify the effective date of
termination and the reason for termination.
If both parties to this contract agree that the continuation of the contract in whole or in part
would not produce beneficial results commensurate with the further expenditure of funds, the
parties shall agree upon the termination conditions, including the effective date and, in the case
of partial terminations, the portion to be terminated.
Upon termination of this contract, whether for cause or at the convenience of the parties hereto,
all finished or unfinished documents, data, studies, surveys, reports, maps, drawings, models,
photographs, etc., prepared by the Consultant shall, at the option of the MPO, be delivered to the
MPO with no restriction on future use.
The MPO shall compensate the Consultant for those eligible expenses incurred during the
contract period which are directly attributable to the completed portion of the work covered by
this contract, provided that the work has been completed in a manner satisfactory and acceptable
to the MPO. The Consultant shall not incur new obligations for the terminated portion after the
effective date of termination.
Article 15. Remedies
Violation or breach of contract terms by the Consultant shall be grounds for termination of the
contract.
This agreement shall not be considered as specifying the exclusive remedy for any default, but
all remedies existing at law and in equity may be availed of by either party and shall be
cumulative.
Article 16. Compliance With Laws
The Consultant shall comply with all Federal, State, and local laws, statutes, ordinances,
rules and regulations, and the orders and decrees of any courts or administrative bodies or
tribunals in any matter affecting the performance of this contract, including, without limitation,
workers' compensation laws, minimum and maximum salary and wage statutes and regulations,
and licensing laws and regulations. When required, the Consultant shall furnish the MPO with
satisfactory proof of its compliance therewith.
Article 17. Successors and Assigns
The MPO and the Consultant each binds itself, its successors, executors, assigns and
administrators to the other party to this agreement and to the successors, executors, assigns and
administrators of such other party in respect to all covenants of this agreement. Neither the MPO
nor the Consultant shall assign, sublet, or transfer his interest in this agreement without written
consent of the other.
Article 18. Ownership of Documents
Upon completion or termination of this contract, all documents prepared by the consultant or
furnished to the consultant by the MPO shall be delivered to and become the property of the
MPO. All sketches, photographs, calculations, and other data prepared under this contract shall
be made available, upon request, to the MPO without restriction or limitation of further use.
Article 19. Signatory Warranty
The undersigned signatory for the Consultant hereby represents and warrants that signatory is an
officer of the organization for which signatory has executed this contract and that signatory has
full and complete authority to enter into this contract on behalf of the firm.
Article 20. Consultant Resources
The Consultant warrants that it presently has adequate qualified personnel in its employment for
performance of services required under this contract. Unless otherwise specified, the Consultant
shall furnish all equipment, materials, and supplies required to perform the work authorized
herein. All employees of the Consultant shall have such knowledge and experience as will
enable them to perform the duties assigned to them.
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Article 21. Equal Employment Opportunity
The Consultant agrees to comply with Executive Order 11246 entitled "Equal Employment
Opportunity" as amended by Executive Order 11375 and as supplemented in Department of
Labor Regulations (41 CFR 60).
Article 22. Nondiscrimination
During the performance of this contract, the Consultant, its assigns and successors in interest,
agrees as follows:
1. Compliance with Regulations: The Consultant shall comply with the following
regulations relative to nondiscrimination in federally -assisted programs of the U.S.
Department of Transportation as they may be amended from time to time (hereinafter
referred to as the Regulations), which are herein incorporated by reference and made a
part of this contract.
A. Title VI of the Civil Rights Act of 1964, as amended (42 U.S. C. 2000d-1) and 49
CFR part 21;
B. 49 U.S.C. 5332, prohibiting discrimination on the basis of race, color, creed,
national origin, sex, or age in employment or business opportunity;
C. Section 110(b) of the SAFETEA-LU (Pub. L. 109-59) and 49 CFR part 26
regarding the involvement of disadvantaged business enterprises in USDOT
funded projects;
D. 23 CFR part 230, regarding the implementation of an equal employment
opportunity program on Federal and Federal -aid highway construction contracts;
E. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101
et seq.) and 49 CFR parts 27, 37, and 38;
F. the Older Americans Act, as amended (42 U.S.C. 6101), prohibiting
discrimination on the basis of age in programs or activities receiving Federal
financial assistance.
G. Section 324 of title 23 U.S.C. regarding the prohibition of discrimination based on
gender; and
H. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR part 27
regarding discrimination against individuals with disabilities.
2. Nondiscrimination: The Consultant, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, sex, or national origin in the
selection and retention of subcontractors, including procurements of materials and leases
of equipment. The Consultant shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 and Part 710.405(b) of the Regulations,
including employment practices when the contract covers a program set forth in
Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In
all solicitations either by competitive bidding or negotiation made by the Consultant for
work to be performed under a subcontract, including procurements of materials or leases
of equipment, each potential subcontractor or supplier shall be notified by the Consultant
of the Consultant's obligations under this contract and the Regulations relative to
nondiscrimination on the grounds of race, color, sex, or national origin.
4. Information and Reports: The Consultant shall provide all information and reports
required by the Regulations, or directives issued pursuant thereto, and shall permit access
to its books, records, accounts, other sources of information, and its facilities as may be
determined by the State Department of Highways and Public Transportation or the U.S.
Department of Transportation to be pertinent to ascertain compliance with such
Regulations or directives. Where any information required of the Consultant is in the
exclusive possession of another who fails or refuses to furnish this information, the
Consultant shall so certify to the State Department of Highways and Public
Transportation or the U.S. Department of Transportation as appropriate, and shall set
forth what efforts it has made to obtain the information.
Sanctions for Noncompliance: In the event of the Consultant's noncompliance with the
nondiscrimination provisions of this contract, the State Department of Highways and
Public Transportation shall impose such contract sanctions as it or the U.S. Department
of Transportation may determine to be appropriate, including but not limited to:
A. withholding of payments to the Consultant under the contract until the Consultant
complies, and/or
B. cancellation, termination, or suspension of the contract in whole or in part.
6. Incorporation of Provisions: The Consultant shall include the provisions of paragraphs 1
through 6 in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations or directives issued pursuant thereto. The
Consultant shall take such action with respect to any subcontract or procurement as the
MPO may direct as a means of enforcing such provisions including sanctions for
noncompliance; provided, however, that in the event a Consultant becomes involved in,
or is threatened with litigation with a subcontractor or supplier as a result of such
direction, the Consultant may request the MPO to enter into such litigation to protect the
interests of the MPO; in addition, the Consultant may request the United States to enter
into such litigation to protect the interests of the United States.
Article 23. Minority Business Enterprises
It is the policy of the U.S. Department of Transportation that Minority Business Enterprises as
defined in 49 CFR 23, Subpart A, shall have the maximum opportunity to participate in the
performance of contracts financed in whole or in part with Federal funds. Consequently the
Minority Business Enterprise requirements of 49 CFR 23, exclusive of Subpart D, apply to this
contract as follows:
1. The Consultant agrees to insure that Minority Business Enterprises as defined in 49 CFR
23, Subpart A, have the maximum opportunity in the performance of contracts and
subcontracts financed in whole or in part with Federal funds. In this regard, the
Consultant shall take all necessary and reasonable steps in accordance with 49 CFR 23,
exclusive of Subpart D, to insure that Minority Business Enterprises have the maximum
opportunity to compete for and perform contracts; and
2. The Consultant and any subcontractor shall not discriminate on the basis of race, color,
national origin, or sex in the award and performance of contracts funded in whole or in
part with Federal funds.
These requirements shall be physically included in any subcontract. Failure to carry out the
requirements set forth above shall constitute a breach of contract and, after the notification of the
MPO, may result in termination of the contract by the MPO or other such remedy as the MPO
deems appropriate.
Article 24. Delinquent Tax Certification
Pursuant to Article 2.45 of the Business Corporation Act, Texas Civil Statutes, which prohibits
the State from awarding a contract to a corporation that is delinquent in paying taxes under
Chapter 171, Tax Code, the Consultant hereby certifies that it is not delinquent in its Texas
franchise tax payments, or that it is exempt from or not subject to such tax. A false statement
concerning the corporation's franchise tax status shall constitute grounds for cancellation of the
contract at the sole option of the State.
Article 25. Debarment/Suspension
The MPO is prohibited from making any award or permitting any award at any tier to any party
which is debarred or suspended or otherwise excluded from or ineligible for participation in
federal assistance programs under Executive Order 12549, Debarment and Suspension. The
MPO shall require any party to a subcontract or purchase order awarded under this contract as
specified in Title 49 of the Code of Federal Regulations, Part 29 (Debarment and Suspension) to
certify its eligibility to receive federal funds by executing the Debarment Certification at
Appendix A.
Article 26. Clean Air Act: Air Pollution Prevention & Control
All State and local transportation officials will take in a 3-C planning process in nonattainment
areas to determine which planning elements will be developed, adopted, and implemented to
maintain or improve the air quality for said area. In non -attainment areas that include more than
one state, the affected states may jointly undertake and implement air quality planning
procedures. Activities not conforming to approved plans will be given to those projects or
programs that achieve and maintain national primary ambient air quality standards. (49 USC, Ch.
85, Sec's 7408, 7410, 7504, 7505a, 7511, 7506(c) and (d) and 7604; 49 USC, Ch. 53, 23 USC,
Sec. 134). The consultant will maintain all applicable national primary ambient air quality
standards during the discharge of all work tasks as set out in this contract.
Article 27. Buy America/Cargo Preference
To the extent the requirements might apply, the Consultant agrees that he/she will comply with
applicable Buy America requirements set forth in Section 401 of the Surface Transportation
Assistance Act of 1978 (P.L. 95-599) and the Federal Transit Administration's Buy America
regulations in 49 CFR 660 through its contract with the MPO. The Consultant also agrees to
comply with the Cargo Preference Requirements Act set forth in 46 U.S.C. 1241 and Maritime
Administration regulations set forth in 46 CFR 381 through its contract with the MPO.
Article 28. Independent Contractor
It is understood and agreed that Consultant is to perform the Services in a sound and professional
manner and exercising the degree of care, skill, and diligence in the performance of the Services
as is exercised by a professional under similar circumstances and Consultant hereby warrants to
the MPO that the Services shall be so performed. Further, Consultant is and shall be considered
at all times an independent contractor under this Agreement and/or in its service, hereunder.
During the performance of the Services under this Agreement, Consultant and Consultant's
employees will not be considered, for any purpose, employees or agents of the MPO within the
meaning or the application of any federal, state or local law or regulation, including without
limitation, laws, rules or regulations regarding or related to unemployment insurance, old age
benefits, workers compensation, labor, personal injury, or taxes of any kind.
Article 29. Credit and Disclaimer Statement
Pursuant to requirements of 23 USC Section 104(f), Consultant shall include the following
Credit and Disclaimer statement verbatim in all reports produced for this contract.
The preparation of this report has been financed in part through grant(s) from the Federal
Highway Administration and Federal Transit Administration, under the Metropolitan
Planning Program, Section 104(f) of Title 23, U.S. Code. The contents of this report do not
necessarily reflect the official views or policy of the U.S. Department of Transportation.
Article 30. Miscellaneous
Any notice required by this Agreement shall be deemed to be properly served, if:
1. provided in person or by telephonic facsimile; or
2. deposited in the United States mail by certified letter, return receipt requested, addressed
to the recipient at recipient's address shown below, subject to the right of either party to
designate a different address by notice given in the manner just described.
Notice shall be deemed to be received when delivered if provided in person or by telephonic
facsimile or, if deposited in the United States mail, as set forth above, three (3) days after
depositing such notice in the United States mail, as set forth above.
For MPO:
H. David Jones, Transportation Planning Director
Lubbock Metropolitan Planning Organization
916 Main Street, Suite 531
Lubbock, Texas 79401
Facsimile: (806) 775-1675
W/ copy to:
City Attorney
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Facsimile: (806) 775-3307
For Consultant:
City Secretary
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Facsimile: (806- ) 775-3983
w/copy to:
L. Wood Franklin, P.E.
Director of Public Works
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Facsimile: (806) 775-3074
Article 31. Venue
THIS AGREEMENT IS TO BE CONSTRUED UNDER TEXAS LAW WITHOUT REGARD
TO CONFLICT OF LAW RULES THAT WOULD DIRECT APPLICATION OF THE LAWS
OF ANY OTHER JURISDICTION. THE OBLIGATIONS OF THE PARTIES CREATED BY
THIS AGREEMENT ARE PERFORMABLE, AT LEAST IN PART, IN LUBBOCK COUNTY,
TEXAS. VENUE FOR ANY ACTION BROUGHT PURSUANT TO THIS AGREEMENT, OR
ACTIVITY CONTEMPLATED HEREBY, SHALL EXCLUSIVELY BE IN LUBBOCK
COUNTY, TEXAS.
Article 32. Entire Agreement
This Agreement represents the entire and sole agreement between the MPO and Consultant with
respect to the subject matter hereof and supersedes any and all prior negotiations,
understandings, representations or other agreements, whether written or oral. This Agreement
may not be modified or amended except in writing and duly executed by each party hereto.
Article 33 No Joint Venture
Nothing contained herein shall be construed to imply a joint venture, joint enterprise, partnership
or principal — agent relationship between Consultant and the MPO.
Article 34 Savings Provision
If any provision of this Agreement is declared invalid or unenforceable, such provision shall be
deemed modified to the extent necessary to render it valid and enforceable so long as said
modification is reasonably within the intent of the parties as originally expressed. In the event
such provision may not be so modified, the unenforceability or invalidity of any provision shall
not affect any other provision of this Agreement, and this Agreement shall continue in force and
effect as if such provision had not been included in this Agreement.
Article 35 No Third Party Beneficiaries
Nothing in this Agreement shall be construed to provide any rights or benefits whatsoever to any
party other than MPO and Consultant.
Article 36 Authority
Consultant represents and warrants to MPO that it has taken all actions necessary to authorize the
party executing this Agreement to bind, in all respects, Consultant to all terms and provisions of
this Agreement and that such person possesses authority to execute this Agreement and bind
Consultant hereto.
Article 37 Non -Arbitration (Required by the City of Lubbock)
The Consultant reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a
court of competent jurisdiction. Further, the Consultant shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this Agreement, the
former shall control.
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IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized
representatives this 24th day of September 2015.
MPO
Patti Jones, Chair
Transportation Policy Committee
ATTEST:
Tammy Walker, MPO Secretary
AS TO CONTENT:
H. David Jones
MPO Executive Director
AS TO FORM:
As!�Aant City Attorney
On Behalf of the MPO,
Per MOU
CONSULTA T
Glen C ertso , Mayor
City of Lubbock
ATTEST:
) IV
Becic� Garza, City Secretar
L
SAcityatt\CITYATTUO 1N\Traffic Engineering Dept\Traffic Scope of Services 2016_TE Rev _I (3.1).docx
Exhibit A
Scope of Services
Traffic Engineering Services
The following items shall be included in the scope of services to be rendered by Consultant
pursuant to this Agreement, hereinafter referred to as "Project". It is understood and agreed that
unless this Agreement is extended by Parties, mutually and in writing, no activity or
compensation therefore shall be made after September 30, 2016, and that the Project shall be
completed in full before said date except as otherwise provided for in this Scope of Services.
The stated purpose of this project is to update the Lubbock MPO's Congestion Management
System Plan in accordance with Map -21 requirements as necessary.
This project will result in data collection that will be used to update the LMPO Congestion
Management System Plan:
1. The City will compile and report the Level of Service information contained in the
Congestion Management Plan.
2. The City will provide the LMPO assistance in identifying crash locations within the
Metropolitan Area Boundary. The information will include producing a map showing the
number, location and types of crash.
3. At the conclusion of this Scope of Services, Consultant will be able to continue to
provide the technology to support long and short range planning activities including data
collection and analysis, federal reporting and demographic analysis.
All subtasks set out in this Scope of Services shall be complete on or before September 30, 2016
unless extended by the Transportation Policy Committee and approved in the following year's
Unified Planning Work Program. This task and all associated sub -tasks are annual ongoing
elements.
Construction and/or performance progress shall be reported monthly to the Technical Advisory
committee by the Project Manager.
Consultant will be responsible for any and all research, investigation and data recovery necessary
to perform the described services.
Consultant will be responsible for any and all data interpretation, compilation and entry
necessary to complete this project.
Consultant will be responsible for any survey necessary to perform the data collection, all
coordination among the stakeholders, and any mobilization necessary to implement the services
to be provided.
Collected data will be used by the Lubbock Metropolitan Planning Organization (LMPO) to
update the Travel Demand Model, Metropolitan Transportation Plan, Transportation
Improvement Program, and the Congestion Management Plan as required by the law and policies
of the various stakeholders.
APPROVED:
H. Dav'd Jones
MPO Executive Director
APPENDIX A
DEBARMENT CERTIFICATION
(Negotiated Contracts)
(1) City of Lubbock, as CONSULTANT, certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public* transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity* with commission of any of the offenses enumerated in paragraph (1)(b) of this
certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more
public transactions* terminated for cause or default.
(2) Where the CONSULTANT is unable to certify to any of the statements in this certification, such
CONSULTANT shall attach an explanation to this certification.
*federal, state or local
Authorized Signatory, Title
Glen C. Robertson, Mayor
.,
APPENDIX B
CERTIFICATION FOR CONTRACTS, GRANTS,
LOANS AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form
- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all Consultants shall certify and disclosure accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, and U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
Authorized Signatory, Title
Glen C. Robertson, Mayor
Date