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HomeMy WebLinkAboutResolution - 2015-R0292 - PO - Exerplay Inc - Plyground Equipment And Installation - 09/10/2015No. 2015-R0292 No. 6.21 10, 2015 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 90500022 for the Texas BuyBoard Contract #423-13 for playground equipment and installation, by and between the City of Lubbock and Exerplay, Inc., of Cedar Crest, New Mexico, and related documents. Said Purchase Order is attached hereto and incorporated into this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on this 10th day of September 2015. L��/Z'.VV G 1' C. ROBERTSON, MAYOR ATTEST: Rebec a Garza, City Secreta APPF,OVED AS /ONNTTE v v ) Scott Snider, Assistant City Manager APPROVED AS TO FORM: Laura raft, Assistant City Attorney RES.Exefplay PO 8.25.15 8.25.15 Lubbock PURCHASE ORDER TE%AS TO: EXERPLAY INC PO BOX 1160 CEDAR CREST New Mexico 87008 INVOICETO: CITYOFLLBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 Ordered 08/24/2015 Freight Requested 10/29/2015 Taken By Delivery PER J STUART REQ #46100 Page - 1 Date - 08/24/2015 Order Number 90500022 000 OP Branch/Plant 91170 SHIP TO: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 Mana BUYBOARD CONTRACT 423-13 S SUMMERS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Evos Design 150460A 1.000 83,075.0000 EA 83,075.00 10/29/2015 Clapp Park 5" Arch Swing, 8' Beam Height 1.000 2,460.0000 EA 2,460.00 10/29/2015 Clapp Park 5" Arch Swing, Add'1 Bay 1.000 1,505.0000 EA 1,505.00 10/29/2015 Clapp Park Belt Seat w/ Chains, 8' Height 4.000 105.0000 EA 420.00 10/29/2015 Clapp Park Welcome Sign 1.000 EA 10/29/2015 Clapp Park Play Booster Design 150460C 1.000 79,983.0000 EA 79,983.00 10/29/2015 Simmons Park Pod climber 3.000 230.0000 EA 690.00 10/29/2015 Simmons Park 5" Arch Swing, 8' Beam Height 1.000 2,460.0000 EA 2,460.00 10/29/2015 Simmons Park ��X'� City of Lubbo&PURCHASE ORDER TEXAS TO: EXERPLAY INC PO BOX 1160 CEDAR CREST New Mexico 87008 INVOICETO: CITYOFLLBBOCK ACCOn'TS PAYABLE P.O. BOX 2000 LLBBOCK, TX 79457 Ordered 08/24/2015 Freight Requested 10/29/2015 Taken By Delivery PER J STUART REQ #46100 Page - 2 Date - 08/24/2015 Order Number 90500022 000 OP Branch/Plant 91170 SHIP TO: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 & Contract Management S SUMMERS BUYBOARD CONTRACT 423-13 Description/Supplier Item Ordered 5" Arch Swing, Add'I Bay 1.000 Simmons Park Belt Seat w/ Chains, 8' Height 4.000 Simmons Park 5% BuyBoard Discount, #423-13 1.000 Clapp and Simmons Equip Freight/Shipping 1.000 Clapp and Simmons Equip Safety Surfacing, installed 1.000 Clapp Park 5% BuyBoard Discount, #423-13 1.000 Clapp Park Safety Surfacing, installed 1.000 Simmons Park 5% BuyBoard Discount, #423-13 1.000 Simmons Park Unit Cost UM Extension Request Date 1,505.0000 EA 1,505.00 10/29/2015 105.0000 EA 420.00 10/29/2015 (8,625.9000) EA (8,625.90) 10/29/2015 6,750.0000 EA 6,750.00 10/29/2015 72,292.5000 EA 72,292.50 10/29/2015 (3,614.6300) EA (3,614.63) 10/29/2015 69,862.5000 EA 69,862.50 10/29/2015 (3,493.1300) EA (3,493.13) 10/29/2015 Lubbtock of PURCHASE ORDER TEXAS TO: EXERPLAY INC PO BOX 1160 CEDAR CREST New Mexico 87008 Page - 3 Date - 08/24/2015 Order Number 90500022 000 OP Branch/Plant 91170 SHIP TO: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 INVOICETO: CITYOFLLBBOCK ACCOC]TS PAYABLE P.O. BOX 2000 LLBBOCK, Tx 79457 BY: Mara Ahara, h=tar or =hwin¢& Conma blanaeemrnt Ordered 08/24/2015 Freight Requested 10/29/2015 Taken By S SUMMERS Delivery PER J STUART REQ #46100 BUYBOARD CONTRACT 423-13 Description/Supplier Item Ordered Unit Cost UM Extension Request Date 6' Bench 6.000 396.0000 EA 2,376.00 10/29/2015 Clapp and Simmons Park Freight/Shipping - Benches 1.000 226.0000 EA 226.00 10/29/2015 Clapp and Simmons Park Play Equip Installation 1.000 21,625.0000 EA 21,625.00 10/29/2015 Clapp Park Play Equip Installation 1.000 30,000.0000 EA 30,000.00 10/29/2015 Simmons Park Provide, install sub -grade 1.000 14,145.0000 EA 14,145.00 10/29/2015 Clapp Park Provide, install sub -grade 1.000 13,800.0000 EA 13,800.00 10/29/2015 Simmons Park Security Fencing, 60 days 1.000 3,125.0000 EA 3,125.00 10/29/2015 Clapp Park Security Fencing, 60 days 1.000 3,125.0000 EA 3,125.00 10/29/2015 Summons Park 4 City -of Lubbock TEXAS PURCHASE ORDER TO: EXERPLAY INC PO BOX 1160 CEDAR CREST New Mexico 87008 Page - Date - Order Number Branch/Plant SHIP TO: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 INVOICETO: CMOFLLBBOCK ! AO. BOX 2S PAYABLE P.O.BO\2000 LUBBOCK, Tx 19457 Bl': )tara.A!, ro Director ofP chasing&- Conumet Jlanage .t 08/24/2015 90500022 000 OP 91170 Ordered 08/24/2015 Freight Requested 10/29/2015 Taken By S SUMMERS Delivery PER J STUART REQ #46100 BUYBOARD CONTRACT 423-13 Description/Supplier Item Performance/Payment Bond Clapp and Simmons Park Terms NET DUE ON RECEIPT Ordered Unit Cost U_M 1.000 13,794.0000 EA INSURANCE CERTIFICATE REQUIRED PRIOR TO INSTALLATION: Extension Request Date 13,794.00 10/29/2015 407,905.34 Commercial General Liability, per occurrence- $1,000,000 Workers Compensation, Statutory Amounts -S500,000 • General Aggregate • Contractual Liability -Products-Comp/Op Agg • Personal and Adv. Injury Automotive Liability -Any Auto- $1,000,000 1 City of Lubbock is named as additional insured on Auto/General Liability' on a primary and non-contributoy basis to include products of c plctcd operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverage. Copies of endorsements re aired. The State of Texas has adopted the Federal Davis -Bacon wage rates for use in Texas pursuant to and in accordance with the Texas Government Code, Section 2258.022. The successful bidder will be required to furnish a performance bond in accordance with Chapter 2253, government code, in the amount of 100% of the total contract price in the eN ent that said contract price exceeds $100,000 and the successful bidder will be required to famish a payment bond in accordance with Chapter 2253, government code, in the amount of 100% of the total contract price in the event that said contract price exceeds $50,000. Said statutory bonds should be issued by a company camping a current Best Rating of "A!' or better. The bonds must be in a form acceptable to the City attomev and must be dated the same date that the contract was awarded. This purchase order encumbers funds in the amount of $407,905.34 awarded Exerplay, Inc. of Cedar Crest, NM on September 10, 2015. The following is incorporated into and made part of this purchase order by reference: Quotation Number MM081215-1 dated August 12, 2015 Exerplay, Inc. of Cedar Crest, NM and Texas BuyBoard Contract 423-13. Resolution #201S-R02Q2 CITY OF LUBBOCK, ATTEST: Glen C. RobgKsorf, Mayon Rebecctarza, City Secretary PO Box 1160 Cedar Crest NM 87008-1160 Fax 505.281.0155 eXl�rPlay DATE NUMBER Toll Free 800.457.5444 III C. 8/12/2015 MM081215-1 www.exerplay.com QUOTATION Quote Prepared for: Purchase Order to be Issued To: City of Lubbock Exerplay, Inc. Clapp and Simmons Parks PO Box 1160 Attn: Jeff Stuart Cedar Crest, NM 87008-1160 Email: jstuart@mail.ci.lubbock.tx.us Buy Board Contract #423-13 Please fax a copy to Exerplay:505-281-0155 SHIPPED VIA TERMS REP FOB EST. SHIP DATE Common Carrier Net 30 JT Lubbock, TX 4 - 6 Weeks ARO ITEM DESCRIPTION QTY COST TOTAL Clapp 8 Simmons Parks BuyBoard #423-13 Lubbock, TX LANDSCAPE STRUCTURES Clapp Park Landscape Str... Evos per Design 150460A 1 83,075.00 83,075.00 177330A 5" Arch Swing Frame 8' Beam Height Only 1 2,460.00 2,460.00 177331A 5" Arch Swing Frame Additional Bay 8' Beam Height 1 1,505.00 1,505.00 Only 174018A Belt Seat w/Chains ProGuard Chains for 8' Beam 4 105.00 420.00 Height 182503C Welcome Sign, 5-12 yrs, DB 1 0.00 0.00 Simmons Park Landscape Str... Playbooster per Design 150460C 1 79,983.00 79,983.00 120710A Pod Climber® 8" 3 230.00 690.00 177330A 5" Arch Swing Frame 8' Beam Height Only 1 2,460.00 2,460.00 177331A 5" Arch Swing Frame Additional Bay 8' Beam Height 1 1,505.00 1,505.00 Only 174018A Belt Seat w/Chains ProGuard Chains for 8' Beam 4 105.00 420.00 Height BuyBoard Contract #423-13, 5% -8,625.90 -8,625.90 Freight Freight/shipping charges 6,750.00 6,750.00 FOREVERLAWN Clapp Park ForeverLawn PlaygroundGrass Academy, SafetyFoam Pads, 72,292.50 72,292.50 Crumb Rubber Infill, approx 5355 sgft with an 8' Fall Height. Includes Delivery and Installation BuyBoard Contract #423-13, 5% -3,614.63 -3,614.63 Simmons Park ForeverLawn PlaygroundGrass Academy, SafetyFoam Pads, 69,862.50 69,862.50 Crumb Rubber Infill, approx 5175 sqft with an 8' Fall Height. Includes Delivery and Installation BuyBoard Contract #423-13, 5% -3,493.13 -3,493.13 WEBCOAT SITE FURNISHINGS Quote prepared by Michelle Mckean TOTAL michelle exer 1 Page 1 p ay. com PO Box 1160 �j� ^` Cedar Crest NM 87008-1160 ��� r���((( t DATE NUMBER Fax 505. 281.0155 r inc. Toll Free 800.457.5444 8/12!2015 MM081215-1 www.exerplay.com QUOTATION Quote prepared by Michelle Mckean TOTAL $407,905.34 michelle (aexerplay.com Pagez Quote Prepared for: Purchase Order to be Issued To: City of Lubbock Exerplay, Inc. Clapp and Simmons Parks PO Box 1160 Attn: Jeff Stuart Cedar Crest, NM 87008-1160 Email: jstuart@)mail.ci.lubbock.tx.us Buy Board Contract #423-13 Please fax a copy to Exerplay:505-281-0155 SHIPPED VIA TERMS REP FOB EST. SHIP DATE Common Carrier Net 30 JT Lubbock, TX 4 - 6 Weeks ARO ITEM DESCRIPTION QTY COST TOTAL 66WBWINGLI... 6' Bench with contoured back and arms inground 6 396.00 2,376.00 mt. Freight Freightfshipping charges (Q000075486) 226.00 226.00 Install Installation of Playground Equipment at Clapp park 21,625.00 21,625.00 Install Installation of Playground Equipment at Simmons 30,000.00 30,000.00 Park Install Provide and install sub grade - Clapp park 14,145.00 14,145.00 Install Provide and install sub grade - Simmons Park 13,800.00 13,800.00 Fencing Security Fencing, 60 days - Clapp park 3,125.00 3,125.00 Fencing Security Fencing, 60 days - Simmons Park 3,125.00 3,125.00 Bond Performance/Payment Bond 13,794.00 13,794.00 Notes I Pricing is for the above listed equipment and 0.00 installation only and does not include site security, site preparation beyond noted above or any applicable taxes or permits. Pricing is good for 30 days. There will be a 3% fee added to your invoice if you choose to pay by credit card Quote prepared by Michelle Mckean TOTAL $407,905.34 michelle (aexerplay.com Pagez