HomeMy WebLinkAboutResolution - 2015-R0292 - PO - Exerplay Inc - Plyground Equipment And Installation - 09/10/2015No. 2015-R0292
No. 6.21
10, 2015
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 90500022 for the Texas BuyBoard
Contract #423-13 for playground equipment and installation, by and between the City of
Lubbock and Exerplay, Inc., of Cedar Crest, New Mexico, and related documents. Said Purchase
Order is attached hereto and incorporated into this resolution as if fully set forth herein and shall
be included in the minutes of the City Council.
Passed by the City Council on this 10th day of September 2015.
L��/Z'.VV
G 1' C. ROBERTSON, MAYOR
ATTEST:
Rebec a Garza, City Secreta
APPF,OVED AS /ONNTTE
v v )
Scott Snider, Assistant City Manager
APPROVED AS TO FORM:
Laura raft, Assistant City Attorney
RES.Exefplay PO 8.25.15
8.25.15
Lubbock
PURCHASE ORDER
TE%AS
TO: EXERPLAY INC
PO BOX 1160
CEDAR CREST New Mexico 87008
INVOICETO: CITYOFLLBBOCK
ACCOUNTS PAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457
Ordered 08/24/2015 Freight
Requested 10/29/2015 Taken By
Delivery PER J STUART REQ #46100
Page - 1
Date - 08/24/2015
Order Number 90500022 000 OP
Branch/Plant 91170
SHIP TO: CITY OF LUBBOCK
1912 ERSKINE
Lubbock Texas 79401
Mana
BUYBOARD CONTRACT 423-13
S SUMMERS
Description/Supplier Item
Ordered
Unit Cost
UM
Extension
Request Date
Evos Design 150460A
1.000
83,075.0000
EA
83,075.00
10/29/2015
Clapp Park
5" Arch Swing, 8' Beam Height
1.000
2,460.0000
EA
2,460.00
10/29/2015
Clapp Park
5" Arch Swing, Add'1 Bay
1.000
1,505.0000
EA
1,505.00
10/29/2015
Clapp Park
Belt Seat w/ Chains, 8' Height
4.000
105.0000
EA
420.00
10/29/2015
Clapp Park
Welcome Sign
1.000
EA
10/29/2015
Clapp Park
Play Booster Design 150460C
1.000
79,983.0000
EA
79,983.00
10/29/2015
Simmons Park
Pod climber
3.000
230.0000
EA
690.00
10/29/2015
Simmons Park
5" Arch Swing, 8' Beam Height
1.000
2,460.0000
EA
2,460.00
10/29/2015
Simmons Park
��X'� City of
Lubbo&PURCHASE ORDER
TEXAS
TO: EXERPLAY INC
PO BOX 1160
CEDAR CREST New Mexico 87008
INVOICETO: CITYOFLLBBOCK
ACCOn'TS PAYABLE
P.O. BOX 2000
LLBBOCK, TX 79457
Ordered 08/24/2015 Freight
Requested 10/29/2015 Taken By
Delivery PER J STUART REQ #46100
Page - 2
Date - 08/24/2015
Order Number 90500022 000 OP
Branch/Plant 91170
SHIP TO: CITY OF LUBBOCK
1912 ERSKINE
Lubbock Texas 79401
& Contract Management
S SUMMERS
BUYBOARD CONTRACT 423-13
Description/Supplier Item
Ordered
5" Arch Swing, Add'I Bay
1.000
Simmons Park
Belt Seat w/ Chains, 8' Height
4.000
Simmons Park
5% BuyBoard Discount, #423-13
1.000
Clapp and Simmons Equip
Freight/Shipping
1.000
Clapp and Simmons Equip
Safety Surfacing, installed
1.000
Clapp Park
5% BuyBoard Discount, #423-13
1.000
Clapp Park
Safety Surfacing, installed
1.000
Simmons Park
5% BuyBoard Discount, #423-13
1.000
Simmons Park
Unit Cost UM Extension Request Date
1,505.0000 EA 1,505.00 10/29/2015
105.0000 EA 420.00 10/29/2015
(8,625.9000) EA (8,625.90) 10/29/2015
6,750.0000 EA 6,750.00 10/29/2015
72,292.5000 EA 72,292.50 10/29/2015
(3,614.6300) EA (3,614.63) 10/29/2015
69,862.5000 EA 69,862.50 10/29/2015
(3,493.1300) EA (3,493.13) 10/29/2015
Lubbtock
of PURCHASE ORDER
TEXAS
TO: EXERPLAY INC
PO BOX 1160
CEDAR CREST New Mexico 87008
Page - 3
Date - 08/24/2015
Order Number 90500022 000 OP
Branch/Plant 91170
SHIP TO: CITY OF LUBBOCK
1912 ERSKINE
Lubbock Texas 79401
INVOICETO: CITYOFLLBBOCK
ACCOC]TS PAYABLE
P.O. BOX 2000
LLBBOCK, Tx 79457 BY:
Mara Ahara, h=tar or =hwin¢& Conma blanaeemrnt
Ordered 08/24/2015 Freight
Requested 10/29/2015 Taken By S SUMMERS
Delivery PER J STUART REQ #46100 BUYBOARD CONTRACT 423-13
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
6' Bench 6.000 396.0000 EA 2,376.00 10/29/2015
Clapp and Simmons Park
Freight/Shipping - Benches
1.000
226.0000
EA
226.00
10/29/2015
Clapp and Simmons Park
Play Equip Installation
1.000
21,625.0000
EA
21,625.00
10/29/2015
Clapp Park
Play Equip Installation
1.000
30,000.0000
EA
30,000.00
10/29/2015
Simmons Park
Provide, install sub -grade
1.000
14,145.0000
EA
14,145.00
10/29/2015
Clapp Park
Provide, install sub -grade
1.000
13,800.0000
EA
13,800.00
10/29/2015
Simmons Park
Security Fencing, 60 days
1.000
3,125.0000
EA
3,125.00
10/29/2015
Clapp Park
Security Fencing, 60 days
1.000
3,125.0000
EA
3,125.00
10/29/2015
Summons Park
4 City -of
Lubbock
TEXAS
PURCHASE ORDER
TO: EXERPLAY INC
PO BOX 1160
CEDAR CREST New Mexico 87008
Page -
Date -
Order Number
Branch/Plant
SHIP TO: CITY OF LUBBOCK
1912 ERSKINE
Lubbock Texas 79401
INVOICETO: CMOFLLBBOCK !
AO. BOX 2S PAYABLE
P.O.BO\2000
LUBBOCK, Tx 19457 Bl':
)tara.A!, ro Director ofP chasing&- Conumet Jlanage .t
08/24/2015
90500022 000 OP
91170
Ordered 08/24/2015 Freight
Requested 10/29/2015 Taken By S SUMMERS
Delivery PER J STUART REQ #46100 BUYBOARD CONTRACT 423-13
Description/Supplier Item
Performance/Payment Bond
Clapp and Simmons Park
Terms NET DUE ON RECEIPT
Ordered Unit Cost U_M
1.000 13,794.0000 EA
INSURANCE CERTIFICATE REQUIRED PRIOR TO INSTALLATION:
Extension Request Date
13,794.00 10/29/2015
407,905.34
Commercial General Liability, per occurrence- $1,000,000
Workers Compensation, Statutory Amounts -S500,000
• General Aggregate • Contractual Liability -Products-Comp/Op Agg •
Personal and Adv. Injury
Automotive Liability -Any Auto- $1,000,000
1
City of Lubbock is named as additional insured on Auto/General Liability' on a primary and non-contributoy basis to include products of c plctcd
operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverage. Copies of endorsements re aired.
The State of Texas has adopted the Federal Davis -Bacon wage rates for use in Texas pursuant to and in accordance with the Texas Government Code,
Section 2258.022.
The successful bidder will be required to furnish a performance bond in accordance with Chapter 2253, government code, in the amount of 100% of
the total contract price in the eN ent that said contract price exceeds $100,000 and the successful bidder will be required to famish a payment bond in
accordance with Chapter 2253, government code, in the amount of 100% of the total contract price in the event that said contract price exceeds
$50,000. Said statutory bonds should be issued by a company camping a current Best Rating of "A!' or better. The bonds must be in a form acceptable
to the City attomev and must be dated the same date that the contract was awarded.
This purchase order encumbers funds in the amount of $407,905.34 awarded Exerplay, Inc. of Cedar Crest, NM on September 10, 2015.
The following is incorporated into and made part of this purchase order by reference: Quotation Number MM081215-1 dated August 12,
2015 Exerplay, Inc. of Cedar Crest, NM and Texas BuyBoard Contract 423-13. Resolution #201S-R02Q2
CITY OF LUBBOCK, ATTEST:
Glen C. RobgKsorf, Mayon Rebecctarza, City Secretary
PO Box 1160
Cedar Crest NM 87008-1160
Fax 505.281.0155 eXl�rPlay
DATE NUMBER
Toll Free 800.457.5444
III C.
8/12/2015 MM081215-1
www.exerplay.com
QUOTATION
Quote Prepared for: Purchase
Order to be Issued To:
City of Lubbock Exerplay, Inc.
Clapp and Simmons Parks PO Box 1160
Attn: Jeff Stuart Cedar Crest, NM 87008-1160
Email: jstuart@mail.ci.lubbock.tx.us Buy Board Contract #423-13
Please fax a copy to Exerplay:505-281-0155
SHIPPED VIA TERMS REP
FOB
EST. SHIP
DATE
Common Carrier Net 30 JT
Lubbock, TX
4 - 6 Weeks ARO
ITEM DESCRIPTION
QTY
COST
TOTAL
Clapp 8 Simmons Parks
BuyBoard #423-13
Lubbock, TX
LANDSCAPE STRUCTURES
Clapp Park
Landscape Str... Evos per Design 150460A
1
83,075.00
83,075.00
177330A 5" Arch Swing Frame 8' Beam Height Only
1
2,460.00
2,460.00
177331A 5" Arch Swing Frame Additional Bay 8' Beam Height
1
1,505.00
1,505.00
Only
174018A Belt Seat w/Chains ProGuard Chains for 8' Beam
4
105.00
420.00
Height
182503C Welcome Sign, 5-12 yrs, DB
1
0.00
0.00
Simmons Park
Landscape Str... Playbooster per Design 150460C
1
79,983.00
79,983.00
120710A Pod Climber® 8"
3
230.00
690.00
177330A 5" Arch Swing Frame 8' Beam Height Only
1
2,460.00
2,460.00
177331A 5" Arch Swing Frame Additional Bay 8' Beam Height
1
1,505.00
1,505.00
Only
174018A Belt Seat w/Chains ProGuard Chains for 8' Beam
4
105.00
420.00
Height
BuyBoard Contract #423-13, 5%
-8,625.90
-8,625.90
Freight Freight/shipping charges
6,750.00
6,750.00
FOREVERLAWN
Clapp Park
ForeverLawn PlaygroundGrass Academy, SafetyFoam Pads,
72,292.50
72,292.50
Crumb Rubber Infill, approx 5355 sgft with an 8' Fall
Height. Includes Delivery and Installation
BuyBoard Contract #423-13, 5%
-3,614.63
-3,614.63
Simmons Park
ForeverLawn PlaygroundGrass Academy, SafetyFoam Pads,
69,862.50
69,862.50
Crumb Rubber Infill, approx 5175 sqft with an 8' Fall
Height. Includes Delivery and Installation
BuyBoard Contract #423-13, 5%
-3,493.13
-3,493.13
WEBCOAT SITE FURNISHINGS
Quote prepared by Michelle Mckean TOTAL
michelle exer 1 Page 1
p ay. com
PO Box 1160 �j� ^`
Cedar Crest NM 87008-1160 ��� r���((( t DATE NUMBER
Fax 505. 281.0155 r
inc.
Toll Free 800.457.5444 8/12!2015 MM081215-1
www.exerplay.com
QUOTATION
Quote prepared by Michelle Mckean TOTAL $407,905.34
michelle (aexerplay.com Pagez
Quote Prepared for: Purchase Order to be Issued To:
City of Lubbock
Exerplay, Inc.
Clapp and Simmons Parks PO Box 1160
Attn: Jeff Stuart
Cedar Crest, NM 87008-1160
Email: jstuart@)mail.ci.lubbock.tx.us Buy Board Contract #423-13
Please fax a copy to Exerplay:505-281-0155
SHIPPED VIA TERMS REP FOB
EST. SHIP
DATE
Common Carrier Net 30 JT Lubbock, TX
4 - 6 Weeks ARO
ITEM
DESCRIPTION QTY
COST
TOTAL
66WBWINGLI...
6' Bench with contoured back and arms inground 6
396.00
2,376.00
mt.
Freight
Freightfshipping charges (Q000075486)
226.00
226.00
Install
Installation of Playground Equipment at Clapp park
21,625.00
21,625.00
Install
Installation of Playground Equipment at Simmons
30,000.00
30,000.00
Park
Install
Provide and install sub grade - Clapp park
14,145.00
14,145.00
Install
Provide and install sub grade - Simmons Park
13,800.00
13,800.00
Fencing
Security Fencing, 60 days - Clapp park
3,125.00
3,125.00
Fencing
Security Fencing, 60 days - Simmons Park
3,125.00
3,125.00
Bond
Performance/Payment Bond
13,794.00
13,794.00
Notes I
Pricing is for the above listed equipment and
0.00
installation only and does not include site security,
site preparation beyond noted above or any
applicable taxes or permits.
Pricing is good for 30 days.
There will be a 3% fee added to your invoice if you
choose to pay by credit card
Quote prepared by Michelle Mckean TOTAL $407,905.34
michelle (aexerplay.com Pagez