HomeMy WebLinkAboutResolution - 2015-R0275 - Grant/Contract - TXDOT - Citibus Operating Assistance - 08/27/2015No. 2015-RO275
No. 6.23
4st 27, 2015
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, a Section 5307 Grant, Contract No. URB 1601 (5) with the
Texas Department of Transportation for Citibus operating assistance, and all related documents.
Said grant is attached hereto and incorporated in this Resolution as if fully set forth herein and
shall be included in the minutes of the Council.
Passed by the City Council on August 27, 2015
ATTEST:
Rebe ca Garza, City Secretary
APPROVED AS TO CONTENT:
APPROVED AS TO
Justin P' itt, Assist nt City 'Attorney
m:ccdocs/RES.CWbus• Scc.5307 Gmm Agmt
August 18. 2015
Resolution No. 2015-RO275
PGA: PUBLIC TRANSPORTATION - STATE FUNDS
TRANSIT PROVIDER: Lubbock, City of
TXDOT PROJECT M URB 1601 (05)
PURCHASE ORDER M 7529
MASTER GRANT AGREEMENT #: 512XXF7081
NOT RESEARCH AND DEVELOPMENT
URBANIZED AREA: Lubbock
STATE OF TEXAS §
COUNTY OF TRAVIS §
STATE FUNDS
FISCAL YEAR 2016
PROJECT GRANT AGREEMENT
THIS PROJECT GRANT AGREEMENT (PGA) is made by and between the State of Texas,
acting through the Texas Department of Transportation, called the "State," and Lubbock,
City of, called the 'Transit Provider."
WITNESSETH
WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the
Transit Provider in procuring aid for the purpose of establishing and maintaining public and
mass transportation projects and to administer funds appropriated for public transportation
under Transportation Code Chapter 456; and
WHEREAS, the Governor of the State of Texas has designated the Texas Department of
Transportation to provide state funds for public transportation purposes; and
WHEREAS, if applicable, Transit Provider submitted a Fiscal Year 2016 Grant Application for
state financial assistance to provide transportation services and the Texas Transportation
Commission approved the application by Minute Order Number 114282; and
WHEREAS, if applicable, the Transit Provider must submit a Grant Application each fiscal
year grant period for consideration for new state grants; and
WHEREAS, a Master Grant Agreement (MGA) between the Transit Provider and the State
has been adopted and includes the general terms and conditions for grant projects developed
through this PGA;
NOW THEREFORE, the State and the Transit Provider agree as follows:
AGREEMENT
ARTICLE 1. GRANT TIME PERIOD
This PGA becomes effective when fully executed by both parties or on September 1, 2015,
whichever is later. This PGA shall remain in effect until August 31, 2016, unless terminated
or otherwise modified in an Amendment. This PGA will not be considered fully executed until
both parties have executed a MGA, and the Transit Provider has submitted the Grant
Application to the State. The time period of this PGA cannot be extended past the MGA,
without exception. Any cost incurred before or after the contract period shall be ineligible for
reimbursement.
Lubbock, City of Purchase Order#: 7529
State Funds Page 1 of 3 Revised 12/20/2011
ARTICLE 2. PROJECT DESCRIPTION
A. The Transit Provider shall complete the public transportation project described in the
Grant Application, the Attachment A - Approved Project Description, and the Attachment
B — Project Budget. Attachments A and B are attached to and made a part of this
agreement. The Transit Provider shall complete the project in accordance with all of the
documents associated with the MGA and with all applicable federal and state laws and
regulations.
B. If applicable, the Transit Provider shall begin competitive procurement procedures by
issuing an invitation for bids or a request for proposals no later than sixty (60) days after
the effective date of this grant agreement for the purchase of the approved line items
referenced in Attachment A. No later than sixty (60) days after the issuance of public
notification, the Transit Provider shall publicly open all bids or privately review proposals.
The Transit Provider shall enter into a binding agreement with a supplier no later than
thirty (30) days after the opening of an acceptable bid or proposal. The Transit Provider
shall notify the department in writing when it is necessary to exceed these deadlines.
ARTICLE 3. COMPENSATION
The maximum amount payable under this PGA without modification is $ 630,416, provided
that expenditures are made in accordance with the amounts and for the purposes authorized
in the Grant Application, the Attachment A, and the Attachment B.
The original and one copy of the invoice is to be submitted to the following address
Texas Department of Transportation
Attn: Alfredo Gonzales
Public Transportation Coordinator
3901 E. U.S. Highway 80
Odessa, Texas 79761
ARTICLE 4. AMENDMENTS
Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project
authorized in this agreement shall be enacted by written amendment approved by the parties
before additional work may be performed or additional costs incurred. Any amendment must
be executed by both parties within the grant period specified in Article 1, Grant Time Period.
ARTICLE 5. INCORPORATION OF MGA PROVISIONS
This PGA incorporates all of the governing provisions of the MGA in effect on the date of final
execution of this PGA, unless an exception has been made in this agreement.
ARTICLE 6. SIGNATORY WARRANTY
Each signatory warrants that the signatory has necessary authority to execute this agreement
on behalf of the entity represented.
Lubbock, City of Purchase Order#: 7529
State Funds Page 2 of 3 Revised 12/20/2011
THIS AGREEMENT IS EXECUTED by the State and the Transit Provider in duplicate.
THE TRANSIT PRO IDER
Si a ure
GJEn G �n �7t? rl sow
TvnPd. Printed. or Stamped Name
MOL.Yor
Title
August 27, 2015
Date
THE STATE OF TEXAS
Signature
Alfredo Gonzales
Typed, Printed, or Stamped Name
Public Transportation Coordinator
Title
Date
List of Attachments
A — Approved Project Description
B — Project Budget
Lubbock, City of Purchase Order#: 7529
State Funds Page 3 of 3 Revised 12/20/2011
APPROVED
RECIPIENT
ATTEST:
Rebetca Garza
City Secretary
Date: August 27, 2015
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
r
JUSh t truitt
Assi t City Attorney
ATTACHMENT A
APPROVED PROJECT DESCRIPTION
As presented in the City of Lubbock's FY16 Grant Application, the City will provide public
transportation within the urban transit district service area. The City will provide fixed route
public transportation with ADA complementary paratransit service and demand response
services within the urbanized area of Lubbock.
Transit provider shall comply with Article 13 of the Master Grant Agreement requiring procurement and project milestones /
quarterly progress reports. Within 30 days of PGA execution, the subrecipient will provide the TxDOT Public Transportation
Coordinator with a project milestone plan that delineates fund expenditures throughout the contract period.
Per Texas Administrative Code 31.17: Failure to expend funds in a timely manner may cause the department to terminate
the grant and re -award the unobligated balance to another project.
TXDOT's Public Transportation Division's (PTN) Federal Transit Administration overall Disadvantaged Business Enterprise
(DBE) goal for fiscal years 2015 - 2017 is 4.57 percent of funds expended by grantees. This is not a contract specific goal
but an overall goal for annual DBE participation. PTN grantees should undertake efforts to include DBE businesses in
purchasing and contacting opportunities, and are encouraged to utilize DBE business whenever practicable. The full
definition of DBE program requirements is found in Article 16 of the Master Grant Agreement.
Lubbock, City of Purchase Order #: 7529
State Funds Page 1 of 1 Attachment A
ATTACHMENT B
PROJECT BUDGET
Agency Name: Lullboclu Car, of Alton POpCFDAp FetlerJ Gmnlp
Pmjecl Type: Men State Funds ® i
Description
Type
Operating ]0.09.01 $100
630,41600
$630.416.00
$0.00
0.00
$00
$0.00
0.00
$0.00
$0.00
0.00
$0.00
$0.00
0.00
50.00
$0.00
0.00
$0.00
$0.000
0.00
$0.00
$0.00
0.00
$0.00
to no
0.00
$0.00
wail
o.o0
30.00
x0.00
Subtotal
Se50,416.00
-reimbursable amount under this project proposal
Lubbock, City of Purchase Order#: 7529
State Funds Page 1 of 1 Attachment B
a s a
5000
$000
$000
$630416.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
so.. ao
$0.00
$0.00
$0.00
$o.00
$0.00
$0.00
sono
so.o00
x0.00
$0.00
s0.000
sa.00
$00.00
$0.00
$0.00
so.00
50.00
$0,00
$ono
so.00 s$$00,us.00
$o.ao
$0.00
$630,410.00 o
-reimbursable amount under this project proposal
Lubbock, City of Purchase Order#: 7529
State Funds Page 1 of 1 Attachment B