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Home My WebLink AboutResolution - 2015-R0229 - Contract - Utility Contractors Of America Inc - S. Lubbock Sewer Extension - 07/23/2015Resolution No. 2015-0229 Item No. 6.4 July 23, 2015 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Change Order No. 2 to that certain Contract No. 11709 by and between the City of Lubbock and Utility Contractors of America, Inc., for the South Lubbock Sanitary Sewer Extension Phase — Bid Package B, and related documents. Said Change Order No. 2 is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on July 23, 2015 ATTEST: Rebe a Garza, City Secretary APPROVED AS TO FORM: ks RES.ChgOrd#2, Contract -Utility Contractors of America, Inc. 6/2315 M Lubber Office of Purchasing and Contract Management Change Order Contract No: 11709 Contractor: Utility Contractors of America, Inc. Change Order No: 02 Contract Title: South Lubbock Sanitary Sewer Extension Phase I — Bid Package B Bid/RFP No: 14 -11709 -TF Project No: 92178 "Change Order" means a written order to a Contractor, executed by the Owner, in accordance with the Contract authorizing an addition to, deletion from, or adjustment or revision of the requirements of the Contract documents, or an adjustment to the compensation payable to the Contractor, or to the time for performance of the Contract and completion of the project, or a combination thereof, which does not alter the nature of project and is an integral part of the project objective. Adjustments to "Estimated Quantities" to a line time in a Unit Price Contract do not require a Change Order. All work that alters the nature of the construction or that is not an integral part of the project objective must be let out for public bid. Description of Change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the Per attached backup material, Change Order #2 includes the following items: Item 1) Material change in water line pipe size from 6" to 4" south of 50" St. in MLK Blvd. Item 2) Removal of four driveway culverts along MLK Blvd south of Loop 289 and replacement of five culverts crossing 98" Street west of MLK Blvd. Item 3) Install SET for culverts on 98th Street. Item 4) Install flowable fill at the low water crossing at 74" and MLK Blvd. Item 5) Mill and repave 2" of asphalt pavement on MLK Blvd. north of 741h to Loop 289 Frontage Road. A time extension of 75 days is included in this change order, 30 days for water line breaks that caused a shutdown of the project and 45 days for weather delays above and beyond the normal weather patterns for Lubbock. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial Contract, no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM. ITEM DESCRIPTION AMOUNT A. ORIGINAL CONTRACT VALUE: $20,293,159.95 B. AMOUNT OF THIS CHANGE ORDER: (Note: Council approval required if over $50,000) $51,815.69 COST CENTER: ACCOUNT: C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A) 0.26% D. AMOUNT OF PREVIOUS CHANGE ORDERS: -$65,664.00 E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D) 413,848.31 F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS E/A : 25/ maximum) -0.07% G. NEW CONTRACT AMOUNT (A+E): $20,279,311.64 It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of, or resulting directly or indirectly, from the work performed or modified by the Contractor under this Change Order. Ct R7� D to Approved as to Content: (' wne ep n ire ate y� �� I2 61 (5) Capital Projects Manager Date 7/23/2015 (7) M Date Council ate: July 23, 2015 Agenda Item #: i (2) Project Architect/Engineer a June 20, 2015 Date ateft//r uate 7/23/2015 Date Resolution #: 2015-RO229 PUR45 (Rev 012012) Kimley>Morn June 20, 2015 Mr. Zoltan Fekete, P.E. City of Lubbock, Texas 1625 13th Street Lubbock, Texas RE: South Lubbock Sanitary Sewer Extension, Phase I — Bid Package B Change Order Number 2 KHA No. 063126015 Dear Zoltan: The following is a description of the items that are involved in change order number two for the above referenced project. 1. It was determined by City staff and the Engineer that the water line relocation as shown on Sheet C 54 would be replaced with a 4" PVC water line in lieu of a 6" PVC water line. This was a material change only resulting in a credit of $981.75. 2. It was determined by City staff, Lubbock County, and the Engineer that four culverts along MILK Blvd. (74th, 82n4, 841", and 881" Streets) would be replaced with low water crossings. Also, during construction is was discovered that the two culverts crossing 9P Street at approximate STA. 253+30 (Sheet C 72) were corroded beyond repair and would need to be replaced. City staff and the Engineer proposed to replace the two culverts with five culverts. The net change in number of culverts is a negative 16 linear feet. The change for these two items results in a credit of $816.00. 3. In relation to item two above, eight safety end treatments (SET's) would be removed from the project and ten safety end treatments would be added resulting in a net change of two SETS and an increase of $2.000.00. 4. It was determined by City Staff and the Engineer that using flowable fill at the low water crossing subgrade would provide a more stable crossing and reduce the potential for wash out of the roadway resulting in an increase of $7,700.44. 5. The 300 -foot section of MLK Blvd. north of 74t1 Street was originally designed to be replaced. However, it was not damaged during construction. Therefore, due to the existing pavement condition it was determined by City Staff and the Engineer that 2 -inches of the pavement would be milled and repaved from W to the Loop 289 frontage road (approx. 750 LF) resulting in a net increase of $43.913.00. The change in contract price associated with these changes is detailed below: • Original contract price: $20,293,159.95 • Net change of this change order: $51,815.69 • Amount of previous change orders: -$65,664.00 • Contract price with all approved change orders: $20,279,311.64 Kimley>>> Horn Page 2 As you are aware, during construction a few of the City water lines broke causing water to flow into the construction area. This caused a delay in UCA's progress along the construction route, an additional 30 days are recommended to be added for this delay. Also, it was agreed that an additional 45 days be added to the contract due to weather delays above and beyond the normal weather patterns for Lubbock. This results in a total of 75 days that are recommended to be added to the contract. • Original contract time: 360 days • Original NTP date: May 19, 2014 • Contract time change with this change order: 75 days • Contract time change of previous change orders: 65 days • Contract time with all approved change orders: 500 days • Revised Substantial Completion Date: September 30, 2015 Should you have any questions please do not hesitate to give me a call. Sincerely, KINLEY--HORN AND ASSOCIA TES, INC. Texas Firm Registration No. F-928 Aaron K Rader, P.E. Copy to: City of Lubbock: Wood Franklin, P.E., John Turpin, P.E., Josh Kristinek, EIT LICA: Ty Lane, Jonathan Ziegner, P.E. Walker RPR Services: Ricky Walker, Mark Perry Kimley-Horn: Jeff James, P.E. K:1F74V_Wities106312&IISSLSSE Ph18P8CCAWFVCHG ORD\Change Odee 21SLSSE Ph1 BPB Change Oder2 KHA Leflerd= KIMLEY-HORN AND ASSOCIATES, INC. 801 Cherry Street, Suite 950 Fort Worth, TX 76102 Daae: June 20. 201 CHANGE OR EXTRA WORK ORDER NO.2 PROJECT DESCRIPTION: South Lubbock Sanitary Sewer Extension Phase 1, Bid Pacakge B KHA Project No.: 063126015 OWNER: City of Lubbock CONTRACTOR: Utility Contractors of America ORIGINAL CONTRACT AMOUNT: $20,293,159.95 REVISED CONTRACT AMOUNT PER CHANGE ORDER No. 1: $20,227,495.95 REVISED CONTRACT AMOUNT PER $63.25 CHANGE ORDER No. 2: $20,279,311.64 CHANGE OR EXTRA WORK TO BE PERFORMED Item No. Approx. Quantity Description of Item Unit Price Decrease in Conn. Price Increase in Contr. Price 44 (561) LF 6" C-900 DR -I8 PVC Water Pipe $65.00 ($36.465.00) 77 561 LF 4" C-900 DR -18 PVC Water Pipe $63.25 $35,483.25 61 (16) LF Corrugated Metal Pipe Culvert (24") $51.00 ($816.00 62 2 EA Safety End Treatment (24") $1,000.00 $2,000.00 77 1 LS Flowable Fill at Low Water Crossing $7,700.44 $7,700.44 51 (867) SY 12" Compacted Subgrade $4.00 ($3.468.00) 52 (867) SY Flexible Base (6') $11.00 ($9.537.00) 53 (867) SY HMAC Type C (2") $14.00 ($12.138.00) 78 2,158 SY Mill and Repave 2" Asphalt Pavement $32.00 $69,056.00 Total increase in Contract Amount: $114,239.69 Total Decrease in Contract Amount: Net Change in Contract Amount: Percent of Contract Value This Change Order: Amount of Previous Change Orders: Total Amount of All Change Orders Percent of Contract Value All Change Orders: Revised Contract Amount: Original Contract Time Net Change in Contract Time of Completion previous change orders: Net Change in Contract Time of Completion per CO2: Revised Contract Time of Completion: ($62.424.00) $51,815.69 0.26% ($65.664.00) ($13.848.31) -0.07% $20,279,311.64 360 65 75 500 Utility Contractors of America, Inc. MfL 5805 CR 7700 Lubbock, TX 79424 Kimley-Horn Proposal Attn: Aaron Rader June 12, 2015 13829 Technology Drive, Suite A-2 Oklahoma City, OK 73134 Item Description Quantity Unit Unit Cost Total Cost SLSSE - Proposal for 4" water line for Item 44 Install 4" water line in lieu of 6" (Bid Item 44) Page 1 561.00 LF 63.25 35,483.25 TOTAL $ 35,483.25 Utility Contractors of America, Inc. 5805 CR 7700 Lubbock, TX 79424 (806)863-2642 To: Kimley-Horn and Associates From: LICA Attn: Aaron Rader Date: February4, 2015 Project: South Lubbock Sanitary Sewer Extension - Phase 1 Contractor's Request to Change Changes: LICA is respectfully requesting to change the proposal to include the following items. Description quantity Unit Unit Cost Total Cost Breakdown for adding CSB around low water crossing Labor: Forming 1 EA $638.00 $638.00 Labor: Pouring 1 EA $1,232.00 $1,232.00 Equipment: Motorgrader 1 EA $687.50 $687.50 Equipment: Backhoe 1 EA $412.50 $412.50 Equipment: Front End Loader 1 EA $550.00 $550.00 Equipment: Dump Truck 1 EA $467.50 $467.50 Materials: Flowable Fill 35 CY $73.70 $2,579.50 Materials: Misc Form Work 1 EA $433.40 $433.40 Subtotal $7,000.40 Overhead & Profit 10% $700.04 Date: y /s Accepted: Total: $7,700.44 Cbrrs Balios LICA Signature: Date: Title: UC A Kimley-Horn Attn: Aaron Rader Utility Contractors of America, Inc. 5805 CR 7700 801 Cherry Street, Suite 950 Fort Worth, TX 76102 Item Description Lubbock, TX 79424 Proposal May 5, 2015 Quantity Unit Unit Cost Total Cost SLSSE - Proposal for Paving Repair North of the Low Water Crossing along MLK Mill 2" and Pave 2,158.00 SY 32.00 69,056.00 TOTAL $ 69,056.00 Page I UTILITY CONTRACTORS OF AMERICA, INC. 5805 CR 7700 – Lubbock, Texas 79424 June 8, 2015 45 DAYS TOTAL Days Unable to Work: 84 Due To: May 6 3 DAY Thursday, May 22, 2014------- Rain Friday, May 23, 2014 Rain (806) 863-2642, Fax # (806) 863-4132 ^aua r� uc u. UTILITY CONTRACTORS OF AMERICA, INC. 5805 CR 7700 – Lubbock, Texas 79424 June 8, 2015 45 DAYS TOTAL Days Unable to Work: 84 Due To: May 6 3 DAY Thursday, May 22, 2014------- Rain Friday, May 23, 2014 Rain (806) 863-2642, Fax # (806) 863-4132 June Tuesday, May 27, 2014 Too Wet To Work Monday, June 09, 2014 Rain B days Oklis i ei t eF exist; ig pipe H at vies i reerreet— Raised bet still �e�erlfed Rail ad but 9tili rrerked July 6 3 DAY Wednesday, July 02, 2014 ain mace&wFd.,,, 1wly US 2Q!4 IIBhday Reil res'-bnt-�liJFsaeriee' Reined bet still %OFI(ed Thursday, July 17, 2014 Rain - UCA did not work, Southland worked Tuesday, July 29, 2014 Rain - UCA did not work, Southland worked August 2 1 DAY RaiaadIshit still v0sAked Friday, August 29, 2014 Rain - UCA did not work, Southland worked Page 1 of 3 ^aua r� June Tuesday, May 27, 2014 Too Wet To Work Monday, June 09, 2014 Rain B days Oklis i ei t eF exist; ig pipe H at vies i reerreet— Raised bet still �e�erlfed Rail ad but 9tili rrerked July 6 3 DAY Wednesday, July 02, 2014 ain mace&wFd.,,, 1wly US 2Q!4 IIBhday Reil res'-bnt-�liJFsaeriee' Reined bet still %OFI(ed Thursday, July 17, 2014 Rain - UCA did not work, Southland worked Tuesday, July 29, 2014 Rain - UCA did not work, Southland worked August 2 1 DAY RaiaadIshit still v0sAked Friday, August 29, 2014 Rain - UCA did not work, Southland worked Page 1 of 3 September 14 S•mday, Septamlaer 97, 2934 Rain Thursday, September 11, 2014 Rain - UCA did not work, Southland worked Friday, September 12, 2014 Rain - UCA did not work, Southland worked Senday, September 397 2911 Rain -f uesday, September 16, 2014 Rained but still worked 'A', r' - i- 17 'o', Rained but still worked Thursday, September 18, 2014 Rain - Damage from rain Friday, September 19, 2014 Rain - UCA did not work, Southland worked 984Isday-5ep40FAl88F 49, 2944 Sundayy Sa{atemlaer 21, 2914 Rain Monday, September 22, 2014 Too wet to work Tuesday, September 23, 2014 Too wet to work Rained bdt still vierleed Thursday, September 25, 2014 Rain October 1 1 DAY Monday, October 27, 2014 Rain - UCA did not work, Southland worked November 2 1 DAY Tuesday, November 04, 2014 Rain - UCA did not work, Southland worked December Tuesday, December 30, 2014 Snow - UCA worked 1/2 day Wednesday, December 31, 2014 Snow - No Work January Friday, January 02, 2015 Snow - No Work Thursday, January 22, 2015 Snow - No Work Friday, January 23, 2015 Snow - No Work Page 2 of 3 February Monday, February 23, 2015 Snow - No Work Thursday, February 26, 2015 Snow - No Work Friday, February 27, 2015 Snow - No Work March 6 5 DAY Monday, March 02, 2015 now - No Work Tuesday, March 03, 2015 No Work - too wet Wednesday, March 04, 2015 Rain/Sleet - No work Thursday, March 05, 2015 No Work - snow melting Friday, March 06, 2015 Only 1 crew worked - too wet April 4 4 DAY Monday, April 13, 2015 Rain - No Work Tuesday, April 14, 2015 Too Wet to Work - 1 crew tested May Monday, April 27, 2015 Rain - Lone Star worked (milling) only Tuesday, April 28, 2015 Wet - Lone Star worked only 16 9 DAY Tuesday, May 05, 2015 Wednesday, May 06, 2015 Thursday, May 07, 2015 Friday, May 08, 2015 2"-3" Rain Too Wet to Work Wet - Light Drizzle Rain PM Wednesday, May 13, 2015 1" Rain Friday, May 15, 2015 1.5" Rain - Only Lone Star milling Friday, May 22, 2015 Too Wet - Pumping Water sef"Fday., 11448", 23, ;I@is Too Wet PtimpingWateF Thursday, May 28, 2015 1.5" Rain - Pumping Water Friday, May 29, 2015 Too Wet - Pumping Water Sam day, May 98, 20is .5" Ram PEI P 4 is yeate c,.. d -y A42y 21 ,n, c Tao Wai Romping Water Page 3 of 3