The URL can be used to link to this page

Home My WebLink AboutResolution - 2015-R0216 - Interlocal Agreement - TXDPS - Provisioning Of Forms, Manuals, Kits, Supplies - 06/25/2015Resolution No. 2015-RO216 Item No. 5.13 June 25, 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Interlocal Agreement between the City of Lubbock and the Texas Department of Public Safety — Reprographics and Distribution Services Division (DPS) for the provisioning of certain forms, manuals, gunshot residue kits, supplies for the Intoxilyzer Breath Testing Program, and the Laboratory and Alcohol and Drug Testing Program, pursuant to Contract No. 11388 and Resolution 2013-RO221. Said Interlocal Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 25th day of June, 2015. ATTEST: Rebelaca Garza, ity ecretary APPRO ED AS TO CONTENT: Roger Mis, Chief of Police APPROVED 5.docx OF P(y, �g E/ X r AT/ A STEVEN C. McCRAW DIRECTOR DAVID G. BAKER ROBERT J. BODISCH, SR. DEPUTY DIRECTORS May 1, 2015 TEXAS DEPARTMENT OF PUBLIC SAFETY 5805 N LAMAR BLVD • BOX 4087 • AUSTIN, TEXAS 78773-0001 512/424-2000 www.dys.texas.gov * Q To Whom It May Concern: COMMISSION A. CYNTHIA LEON, CHAIR MANNY FLORES FAITH JOHNSON STEVEN P. MACH RANDY WATSON The Texas Department of Public Safety Interlocal Cooperation Contract will expire August 31, 2015. Enclosed is the revised contract effective September 1, 2015 through August 31, 2017. If your agency is interested in purchasing intoxilyzer mouthpieces, alcohol blood test kits, gunshot residue kits, urine specimen kits or syringe transport tubes, we must have a current contract on file before your order can be processed. Please note that an Interlocal Cooperation Contract is not required to obtain printed materials. Sincerely, Bruce Tabor, Director, Reprographics & Distribution Services EQUAL OPPORTUNITY EMPLOYER COURTESY • SERVICE • PROTECTION Resolution No. 2015-RO216 INTERLOCAL COOPERATION CONTRACT DPS, REPROGRAPHICS & DISTRIBUTION SERVICES P.O. BOX 15999 AUSTIN, TEXAS 78761-5999 THE STATE OF TEXAS COUNTY OF TRAVIS THIS CONTRACT is entered into by and between the Texas Department of Public Safety and the local government agency shown below as the Contract Parties, pursuant to the authority granted and in compliance with the provisions of "The Interlocal Cooperation Contract Act," Government Code, Chapter 791, and in furtherance of the responsibilities of the Texas Department of Public Safety as provided in Government Code, Chapter 411. Il IV CONTRACTING PARTIES The Receiving Agency: City of Lubbock Police Department - Patrol Division Complete Address: P.O. Box 2000 Lubbock, Texas 79457 Street Address City and State Zip Code The Performing Agency: Texas Department of Public Safety STATEMENT OF SERVICE TO BE PERFORMED: The Texas Department of Public Safety will provide, in accordance with the procedures set forth in Department rules, certain forms, manuals, gunshot residue kit, and supplies for the Receiving Agency to use in the Breath Testing and Laboratory Alcohol and Drug Testing Program. The purpose and objective of this Contract is to control and establish uniform procedures, paperwork and supplies used in the above mentioned programs. BASIS FOR CALCULATING COSTS: Cost shall be in accordance with the attached document (revised price sheet). PAYMENT FOR SUPPLIES: Receiving Agency shall submit full payment to the Department of Public Safety at the time of order. Payment shall be made from the Receiving Agency's current revenues. V. TERMS OF CONTRACT: This Contract shall become effective September 1, 2015 and shall terminate on August 31, 2017. THE UNDERSIGNED CONTRACTING PARTIES bind themselves to the faithful performances of this Contract. It is mutually understood that this Contract shall be effective if signed by a person authorized to do so according to the normal operating procedure of said party. If the governing body of a party is required to approve this Contract, it shall not become effective until approved by the governing body of that party. In that event, this Contract shall be executed by the duly authorized official(s) of the party as expressed in the approving resolution or order of the governing body of said party, a copy of which shall be attached to this Contract. RECEIVING AGENCY Lubbock Police Department Name of Agency By: Authorized Signature -Chief of Police Title PERFORMING AGENCY TEXAS DEPARTMENT OF PUBLIC SAFETY Name of Agency By: --- — thorized Signature Title Date: 05/22/15 Date: % 2! /-S CITY OF LUBBOCK 44R�gJRIf ERTSON, MAYOR ATTEST: Ret a Garza, City Secretary APPROVED AS TO 87574 INTRODUCTION The Texas Department of Public Safety is stocking certain forms, manuals, gunshot residue kit, and supplies for the Intoxilyzer Breath Testing Program and the Laboratory Alcohol and Drug Testing Program for all Texas cities, counties and state Department of Public Safety operations. This is being done to control uniformity of procedures, consistency of paper work and supplies of the Breath Testing Program and the Laboratory Alcohol and Drug Testing Program thus strengthening our position in court should the need arise. We will also be able to take advantage of volume buying thus passing on the savings to you, the customer. Certain minimum quantities and packaging will be required in order to be as efficient as possible. The prices will differ between DPS and non -DPS users. The non -DPS agencies will be charged a slightly higher price due to all administrative and handling expense and will be required by law to have an Interlocal Cooperation Contract on file with Reprographics & Distribution Services for any supply item such as mouthpieces, alcohol blood tests kits, gunshot residue kit and urine specimen kit. An Interlocal Contract is not required for printed materials. We strongly urge that all purchases be discussed and coordinated with your local Breath Test Program Technical Supervisor and/or DPS Headquarters Laboratory Alcohol and Drug Testing Program personnel. These individuals are familiar with the ordering procedure and should be aware of any price changes. The Technical Supervisor or Laboratory Alcohol and Drug Testing personnel will also be in a position to advise the purchaser of the quantities of supplies that will be needed. (1) INSTRUCTIONS FOR THE PURCHASE OF INTOXILYZER BREATH TESTING AND LABORATORY ALCOHOL/DRUG TESTING SUPPLIES AND GUN SHOT RESIDUE KIT 1. Submit your request on your department letterhead using the sample on page 5. This request must have an authorized signature and the name and phone number of a contact person. Also, furnish exemption number if tax exempt. Attach pages 3 and 4 to include requested items and total amount due. This request should be addressed to: DPS GENERAL STORES P.O.BOX 15999 AUSTIN, TEXAS 78761-5999 Prices will be subject to change on a periodic basis and include shipping and handling. Submit check or money order made out to the Department of Public Safety, General Stores, along with your request. 4. Our minimum stock quantities for non DPS agencies of Intoxilyzer Breath Testing and Alcohol/Drug testing supplies and printed materials will be listed on pages 3 and 4. Minimum quantities must be adhered to. If you have any questions concerning this procedure, please contact: DPS GENERAL STORES 512-424-5424 512-424-5718 (2) NON DPS AGENCIES PRICE SHEET AN INTERLOCAL COOPERATION CONTRACT IS NOT REOUIRED TO PURCHASE PRINTED MATERIALS BELOW PRICES SUBJECT TO CHANGE WITHOUT NOTICE THESE ITEMS MUST BE PRE -PAID QUANTITY DESCRIPTION MINIMUM QUANTITY PRICES TOTAL AMOUNT DIC 23 PEACE OFFICERS SWORN REPORT (Rev. 9-01) PAD 50 SETS $2.50/PAD $0.00 DIC 23A SPECIMEN ROUTING REPORT PAD 50 SETS $2.50/PAD $0.00 DIC 24 STATUTORY WARNING PAD 50 SETS $2.50/PAD $0.00 DIC 25 NOTICE OF SUSPENSION PAD 50 SETS $2.50/PAD $0.00 TEMPORARY DRIVING PERMIT DIC 54 PEACE OFFICER'S SWORN PAD 50 SETS $2.50/PAD $0.00 REPORT COMM. MOTOR VEHICLE DIC 55 STATUTORY WARNING PAD 50 SETS $2.50/PAD $0.00 COMMERCIAL MOTOR VEHICLE OPERATORS DIC 56 BREATH TEST TECHNICAL PAD 50 SETS $2.50/PAD $0.00 SUPERVISOR AFFIDAVIT DIC 57 NOTICE OF DISQUALIFICATION (Rev. 9-01) PAD 50 SETS $2.50/PAD $0.00 DIC SPANISH FORMS: DIC 24S DWI STATUTORY WARNING DIC 25S NOTICE OF SUSPENSION DIC 57S NOTICE OF DISQUALIFICATION THP FORMS: THP 1 OFFENSE REPORT THP 1A SFST SCORING SHEET PAD 50 SETS $2.50/PAD $0.00 PAD 50 SETS $2.50/PAD $0.00 PAD 50 SETS $2.50/PAD $0.00 PAD OF 100 SHEETS $2.50/PAD $0.00 PAD OF 100 SHEETS $2.50/PAD $0.00 (3) THP 51 STATUTORY AUTHORIZATION MANDATORY BLOOD SPECIMEN THP 51A AFFIDAVIT OF PERSON WHO WITHDREW BLOOD THP/BR 38 INTOXILYZER MANUAL PAD OF 100 SHEETS $2.50/PAD $0.00 PAD OF 100 SHEETS $2.50/PAD $0.00 (BINDER, TABS & CONTENTS) $8.75/EACH $0.00 'MUNICIPALITIES AND COUNTIES MUST HAVE AN INTERLOCAL CONTRACT ON FILE TO PURCHASE ITEMS BELOW PRICES SUBJECT TO CHANGE WITHOUT NOTICE THESE ITEMS MUST BE PRE -PAID QUANTITY DESCRIPTION * PBT (MOUTHPIECES) (PORTABLE BREATH TESTING TUBE) * INTOXILYZER MOUTHPIECES * ALCOHOL BLOOD TEST KIT * URINE SPECIMEN TEST KIT * SYRINGE TRANSPORT TUBES * GUNSHOT RESIDUE KIT MINIMUM QUANTITY PRICES I PKG of 25 EACH $4.50/PKG. 1 PKG of 100 EACH $23.00/PKG. I EACH $6.50/EACH I EACH $4.50/EACH 1 EACH $3.50/EACH 1 EACH $8.50/EACH TOTAL ENCLOSED (Items from pages 3 & 4) MAIL ORDERS AND PAYMENTS TO: GENERAL STORES P.O. BOX 15999 AUSTIN, TEXAS 78761-5999 512 -424-5424 512-424-5718 (4) TOTAL AMOUNT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 USING YOUR LETTERHEAD, PRINT THIS PAGE, ATTACH ORDER SHEETS, AND MAIL TO: GENERAL STORES P.O. BOX 15999 AUSTIN, TEXAS 78761-5999 DATE Gentlemen: Please enter our purchase order for the attached supplies. My check is enclosed. Sincerely, Title Tax exempt number Contact person Physical Address (City, State, Zip) Email Address (5) Phone number