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Home My WebLink AboutResolution - 2015-R0191 - PO - Roberts Truck Center Holdings - Trucks - 06/11/2015Resolution No. 2015-RO191 Item No. 6.15 June 11, 2015 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31023543 for the purchase of a INTL 440 SBA crew cab CC 6331 and a mack truck 5" wheel CC 6411 for the fleet services department, pursuant to Items #14 and 917 on ITB 15 -12321 -SS, by and between the City of Lubbock and Roberts Truck Center Holding dba Summit Holdings, of Lubbock, Texas, and related documents. Said Purchase Order is attached hereto and incorporated into this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on this l lth day of .lune 2015 GLS . ROB K TSON, MAYOR ATTEST: Re ecca Garza, City Secretary APPROVED AS TO CONTENT: Scott Snider, sistant City Manager APPROVED AS TO FORM: Laur� Assistant City Attorney Resolution - Roberts Truck Center Holding PO 6.5.15 6.5.15 IAGOor city of Lubbock Texas PURCHASE ORDER TO: ROBERTS TRUCK CENTER DBA SUMMIT HOLDINGS 4510 AVE A LUBBOCK Texas 79404 Page - 1 Date - 06/03/2015 Order Number 31023543 000 OP Branch/Plant 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 204 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICETO: CITYOFLUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOM TX 79457 BY: Aiarta Aharez, Director of rchasing & Cootrnet Management Ordered 05/27/2015 Freight Requested 11/11/2015 Taken By Delivery PERM PENA REQ.#45281. ITB 15 -12321 -SS Description/Supplier Item Ordered INTL 440 SBA Crew Cab CC 6331 1.000 'Spec No. 6700 Mack Truck 5th Wheel CC 6411 1.000 Spec No. 641 -SW Terms NET 10 EOM S SUMMERS Unit Cost UM Extension Request Date 90,214.0000 EA 90,214.00 11/11/2015 100,226.0000 EA 100,226.00 11/11/2015 Total Order 190,440.00 This purchase order encumbers funds in the amount of $190,440 awarded to Roberts Truck Center Holding dba Summit Holdings of Lubbock, TX on June 11, 2015. The following is incorporated into and made part of this purchase order by reference: ITB 15 -12321 -SS dated May 7, 2015 from Roberts Truck Center Holding dba Summit Holdings of Lubbock, TX. Resolution #291,54W194-- o�94-- CITY OF LUBBOCK Glen C. obertson, ayor ATTEST: to C e , 1126 Reb ca Garza, City Secretary Bid Form Various Equipment and Trailers City of Lubbock, TX ITB 15 -12321 -SS In compliance with the Invitation to Bid 15 -12321 -SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 15 -12321 -SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. S Puehasc/Bid Doce/IT0 IS -12321.55, Vanom Equipment wd Trailers Unit Delivery ITEM QTY ofDESCRIPTION UNIT PRICE" EXTENDED (Days) (*/) Measure BID COST ARO** t. ------Each-- Air Cart/Air See4er,per Specification _ _ -- -- S -NA --- --------- _ -f-- NO.AC/AS Model Year, Brand Name and Model Number: 3.-- --I-- -Each- -Wetderirailer,per Specificadon-to-WTS--N-JS---- f $-- -- - - -- ------ Model Year, Brand Name and Model Number. 3: a - Each Pole Trailer,per Specification No. PT- TRF-- -- --1. 5 -_94 ----$-------- _ - _ - _ Model Year, Brand Name and Model Number: _ - - -I- - - -Each- _ One_T=Hcr Two x1e, Loader/Backhoe - Transport, Specification No. T-35 S _ - - - - - -- N per Model Year, Brand Name and Model Number. 30 Ft. Dual Tandem Axle Tilt -Bed I__ - -Eaetr - Trniler, per-Speeification-No: 30-R - - - - S_- - -- Trailer-STR t'r Model Year, Brand Name and Model Number: 6---i-- -Each- Cargo TmilerGVWR7,_7001bsw/Double ________ ______ Rear Doors, per Specification No. 0745 `` K p<r iL3� N S.:f. Model Year, Brand Name and Model Number: 7 L - - -Each Four Tandem Axle Tilt -Bed Trailers, per Rpecificat No. T-20 TILT - pp ti $ - - - - - - - - - - - - - - - I Model Year, Brand Name and Model Number: Cargo Trailer GV WR 7,700 lbs W/Double -S - - - Y - - -Each- - RearDaors; perSpbctRcation No.'0745= - S S - - - - - - - - - ------ WRec _ Model Year, Brand Name and Model Number. S Puehasc/Bid Doce/IT0 IS -12321.55, Vanom Equipment wd Trailers S Pumhasc/Bid Ducs/IT0 15.12321•SS, Vanow F.gwpmcnr and Tmilers Unit Delivery ITEM QTY of DESCRIPTION UNIT PRICE* EXTENDED (Days) (+�') Measure BID COST ARO** One Ton Pick -Up, Regular Cab, Bed 9 - - -f — - Eac7t- - Delete, 4x4,..SingIcRear SVheel to.havea _ general purpose flatbed installed upon it _ _ _ _ _ _ - - A -------------- S Spec: 1541 Model Year, Brand Name and Model Number. -1- - - Eec6 - Dne Ton.Ca6 and Chassis, Extended JCab, $- - - - - - - - - - - --------- tv - DRW, 4x2 Spec: 1541-STR Model Year, Brand Name and Model Number. Truck Crew Cab with 6 Yard Dump Body r/�(ZO - ll- - I - ---Each - Spx: 60651---------------- $ t�q��-� `Ilp�ta 11rorn PD - - - - -IvlodelYcar; BrandNnme ena NFodei Number: - - ---- ----------------- ZiYG Ride -On Airless Paint Striping Machine 1_T.- -I- - E$Ch-- Spec:PainTStitper-PM----- -- - - -- ---- Model Year, Brand Name and Model Number. 41- --1-- �- ---Spec Crack Seal Machine 940 PS - ----- - - - --------$ -� --- 5-------- Model Year, Brand Name and Model Number. Crew Truck, Left Hand Drive, Single 1 a. Each Rear Drive Axle, Diesel -Powered, Crew Cab And Chassis, 38,000 GV WR ' 1 S ��-r �+ -Pound Spec: 6700 ElD Model Year, Brand Name and Model Number. 2Q' P �7 5 vC) - 15--. _ _I_ _ _Each_ _ One -Ton, Regular Cab, DRW, 4x2, Bed - --- - - - - - - - $ ----------- DeTeteSperG33G�V------- Model Year, Brand Name and Model Number: FG - -1 - - - Mach _ Dne Eorklifl-withSide Shifting Spec - - ---------3�� ----- ------ 1218 1218 Model Year, Brand Name and Model Number. 80,000 GCWR Pound Truck Tractor 12-0— )60 17. I Each with Convention Cab and A Sliding 3 `C6 ZZ S , 22iv 0 Fifth Wheel Spec 641 -SW AC Vpr 1 Model Year, Brand Name and Model Number. z0110 Kw --T 80CD S Pumhasc/Bid Ducs/IT0 15.12321•SS, Vanow F.gwpmcnr and Tmilers 'PRICE: F.O.B.Destination, Freight PrrPaidand Allowed Total: $190,440.00 **ARO -After Receipt of Order Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of °o, net _ calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or alter the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of tike quality and quantity; and does not include any provision for discounts to selling agents. If at any lime during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the some services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities thnt might have interests In this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO If you (the bidder) checked YES, the following will apply: S- P.uchase@id DocsATB IS -12321 -SS, Vanow Equipment and Tmilers Unit Delivery ITEM QTY of DESCRIPTION UNITPRICE" EXTENDED (Days) (+/') Measure BID COST ARO** ick- To Be Installed Upon a One Ton Pick- ---- ----Each- Each Vp;RegularCW, BEd-Refere,-4x4,5Tngla 'S-- --- T-------- ---- Rear Wheel Spec- NV-41 Model Year, Brand Name and Model Number: Service Body To Be Installed on a I Ton Pick jJ4x2 Cab & Chassis, _ --- _ --- ----- -I- - - Each--- _Extended _ Bid Delete, Drw Spec NV-38-Sir _ $ � a Model Year, Brand Name and Model Number: To Be Installed Upon a One Ton Cab And Chassis, Regular Cab, Drw, 4x2 20 - - I-- - -E-a __ Spec-Tl-va3-W --------- - ---- s(�}{�- s--------- ------ Model Year, Brand Name and Model Number: 'PRICE: F.O.B.Destination, Freight PrrPaidand Allowed Total: $190,440.00 **ARO -After Receipt of Order Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of °o, net _ calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or alter the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of tike quality and quantity; and does not include any provision for discounts to selling agents. If at any lime during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the some services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities thnt might have interests In this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO If you (the bidder) checked YES, the following will apply: S- P.uchase@id DocsATB IS -12321 -SS, Vanow Equipment and Tmilers