HomeMy WebLinkAboutResolution - 2015-R0187 - Contract - TRC Engineers Inc - Bridge Inspection - 06/11/2015Resolution No. 2015-RO187
Item No. 6.12
June 11, 2015
RESOLUTION
IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
mte for and on behalf of the City of Lubbock, a Professional Services Contract to
Ode professional engineering services for Bridge Inspection related to Activities, by
between the City of Lubbock and TRC Engineers, Inc., and related documents. Said
tract is attached hereto and incorporated in this resolution as if fully set forth herein
shall be included in the minutes of the City Council.
by the City Council on June 11. 2015
ATTEST:
GLE . R BE TSON, MAYOR
Garza, City
AS TO
.E., Director ofPublic Works
P.E., Assistant City Engineer
AS TO FORM:
City
TRC, Inc Engineers 5.4.15
PROFESSIONAL SERVICES CONTRACT
STATE OF TEXAS §
COUNTY OF LUBBOCK §
This contract (the "Contract" or "Agreement"), effective as of the 17th day of April, 2015 (the
"Effective Date"), is by and between the City of Lubbock (the "City"), a Texas home rule municipal
corporation, and TRC Engineers, Inc., a New Jersey professional corporation authorized to conduct
business in Texas ("ENGINEER") .
WITNESSETH
WHEREAS, the City desires to obtain professional engineering services related to the
Professional Services for Bridge Inspection (the "Activities" or "Project'); and
WHEREAS, ENGINEER has a professional staff experienced and is qualified to provide
professional engineering services related to Activities, and will provide the services, as defined below, for
the price provided herein, said price stipulated by City and Engineer to be a fair and reasonable price; and
WHEREAS, the City desires to contract with ENGINEER to provide professional engineering
services related to the Activities and Engineer desires to provide the Services related to same.
NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in
this Contract, the City and ENGINEER hereby agree as follows:
ARTICLE I. TERM
The term of this Contract commences on the Effective Date and continues without interruption
for a term of three hundred sixty five (365) days. If the Engineer determines that additional time is
required to complete the Services, the City Engineer, may, but is not obligated to, in his discretion,
execute an agreement to grant up to an additional six (6) months of time so long as the amount of the
consideration does not increase. An amendment to this Agreement resulting in an increase in the amount
of the consideration must be approved by the City acting through its governing body.
Professional Services Agreement 2014
ARTICLE IL SERVICES AND COMPENSATION
A. Engineer shall conduct all activities and within such timeframes as set forth on Exhibit "A",
attached hereto (the "Services").
B. ENGINEER shall receive as consideration to be paid for the performance of the Services set
forth in Exhibit "A", an amount to not exceed the sum of Eighty-nine Thousand Four Hundred Four and
00/100s ($89,404), as provided in Exhibit `B".
ARTICLE III. TERMINATION
A. General. City may terminate this Contract, for any reason or convenience, upon thirty (30)
days written notice to ENGINEER. In the event this Agreement is so terminated, the City shall only pay
Engineer for services actually performed and expenses and reasonable termination costs incurred by
Engineer up to the date Engineer is deemed to have received notice of termination, as provided herein.
B. Termination and Remedies. In the event ENGINEER breaches any term and/or provision of
this Contract, the City shall be entitled to exercise any right or remedy available to it by this Contract, at
law, equity, or otherwise, including without limitation, termination of this Contract and assertion of an
action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the
concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be cumulative.
The City reserves the right to exercise any right or remedy available to it by law, contract, equity,
or otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising
its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not
exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and
another provision in, or related to, this Agreement, this provision shall control.
ARTICLE V. REPRESENTATIONS AND WARRANTIES
A. Existence. ENGINEER is a corporation duly organized, validly existing, and in good standing
under the laws of the State of Texas and is qualified to carry on its business in the State of Texas.
B. Corporate Power. ENGINEER has the corporate power to enter into and perform this Contract
and all other activities contemplated hereby.
Professional Services Agreement 2014
C. Authorization. Execution, delivery, and performance of this Contract and the activities
contemplated hereby have been duly and validly authorized by all the requisite corporate action on the
part of ENGINEER. This Contract constitutes legal, valid, and binding obligations of the ENGINEER and
is enforceable in accordance with the terms thereof.
D. Engineer. ENGINEER maintains a professional staff and employs, as needed, other qualified
specialists experienced in providing the Services, and is familiar with all laws, rules, and regulations, both
state and federal, including, without limitation the applicable laws, regarding the Activities contemplated
hereby.
E. Performance. ENGINEER will and shall conduct all activities contemplated by this Contract in
accordance with the standard of care, skill and diligence normally provided by a professional person in
performance of similar professional engineering services, and comply with all applicable laws, rules, and
regulations, both state and federal, relating to professional engineering services, as contemplated hereby.
F. Use of Copyrighted Material. ENGINEER warrants that any materials provided by
ENGINEER for use by City pursuant to this Contract shall not contain any proprietary material owned by
any other party that is protected under the Copyright Act or any other law, statute, rule, order, regulation,
ordinance or contractual obligation relating to the use or reproduction of materials. ENGINEER shall be
solely responsible for ensuring that any materials provided by ENGINEER pursuant to this Contract
satisfy this requirement and ENGINEER agrees to indemnify and hold City harmless from all liability or
loss caused to City or to which City is exposed on account of ENGINEER's failure to perform this duty.
ARTICLE VI. SCOPE OF WORK
ENGINEER shall accomplish the following: Professional Engineering Services related to the
Services, as provided in Exhibit "A", attached hereto and made a part hereof.
ARTICLE VII. INDEPENDENT CONTRACTOR STATUS
ENGINEER and City agree that ENGINEER shall perform the duties under this Contract as an
independent contractor and shall be considered as independent contractor under this Agreement and/or in
its activities hereunder for all purposes. ENGINEER has the sole discretion to determine the manner in
which the Services are to be performed. During the performance of the Services under this Agreement,
Engineer and Engineer's employees and/or sub -consultants, will not be considered, for any purpose,
employees or agents of the City within the meaning or the application of any federal, state or local law or
Professional Services Agreement 2014
regulation, including without limitation, laws, rules or regulations regarding or related to unemployment
insurance, old age benefits, workers compensation, labor, personal injury or taxes of any kind.
ARTICLE VIII. INSURANCE
Engineer shall procure and carry, at its sole cost and expense through the life of this Agreement,
except as otherwise provided herein, insurance protection as hereinafter specified, in form and substance
satisfactory to City, carried with an insurance company authorized to transact business in the state of
Texas, covering all aspects and risks of loss of all operations in connection with this Agreement,
including without limitation, the indemnity obligations set forth herein. Engineer shall obtain and
maintain in full force and effect during the term of this Agreement, and shall cause each approved
subcontractor or sub -consultant of Engineer to obtain and maintain in full force and effect during the term
of this Agreement, commercial general liability, professional liability and automobile liability coverage
for non -owned and hired vehicles with insurance carriers admitted to do business in the state of Texas.
The insurance companies must carry a Best's Rating of A -VII or better. Except for Professional Liability,
the policies will be written on an occurrence basis, subject to the following minimum limits of liability:
Commercial General Liability:
Per Occurrence Single Limit: $1,000,000
General Aggregate Limit: $2,000,000
Professional Liability:
Combined Single Limit: $1,000,000
Automobile Liability:
Combined Single Limit for any auto: $1,000,000 Per Occurrence
Engineer shall further cause any approved subcontractor or sub -consultant to procure and carry,
during the term of this Agreement, the insurance coverage required of Engineer herein, including without
limitation, Professional Liability coverage, protecting City against losses caused by the professional
negligence of the approved subcontractor or sub -consultant. The City shall be listed as a primary and
noncontributory additional insured with respect to the Automobile Liability and Commercial General
Liability and shall be granted a waiver of subrogation under those policies. Engineer shall provide a
Certificate of Insurance to the City as evidence of coverage.
The Certificate shall provide 30 days' notice of cancellation. A copy of the additional insured
endorsement and waiver of subrogation attached to the policy shall be included in the Certificate.
Professional Services Agreement 2014
Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas
Labor Code. Further, Engineer shall maintain said coverage throughout the term of this Agreement and
shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains
said coverage. The Engineer may maintain Occupational Accident and Disability Insurance in lieu of
Worker's Compensation. In either event, the policy must be endorsed to include a waiver of subrogation
in favor of the City. If at any time during the life of the Agreement or any extension hereof, Engineer fails
to maintain the required insurance in full force and effect, Engineer shall be in breach hereof and all work
under the Agreement shall be discontinued immediately.
Notwithstanding anything contained herein to the contrary, the professional liability policy shall
be maintained at Engineer's sole cost and expense. The retroactive date shall be no later than the
commencement of the performance of this Contract and the discovery period (possibly through tail
coverage) shall be no less than 10 years after the completion of the Services provided for in this Contract.
The provisions of this Article VIII shall survive the termination or expiration of this Agreement.
ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS
ENGINEER may employ or retain consultants, contractors, or third parties (any of which are
referred to herein as "Sub -consultant"), to perform certain duties of ENGINEER, as set forth on Exhibit
"A", attached hereto, under this Contract, provided that City approves the retaining of Sub -consultants.
ENGINEER is at all times responsible to City to perform the Services as provided in this Agreement and
ENGINEER is in no event relieved of any obligation under this Contract upon retainage of any approved
Sub -consultant. Any agent and/or Sub -consultant retained and/or employed by ENGINEER shall be
required by ENGINEER to carry, for the protection and benefit of the City and ENGINEER and naming
said third parties as additional insureds, insurance as described above required to be carried by
ENGINEER in this Contract.
ENGINEER represents that such services are either under applicable value thresholds or are
otherwise exempt from notice and/or bid requirements under Texas Law.
ARTICLE X. CONFIDENTIALITY
ENGINEER shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without prior written
consent of the City, unless otherwise required by law.
Professional Services Agreement 2014
ARTICLE XI. INDEMNITY
ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK AND
ITS ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS,
ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND, CHARACTER, TYPE,
OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE GENERALITY OF THE
FOREGOING, ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR
INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR
SUSTAINED BY ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT
OF, RELATED TO OR OCCASIONED BY, THE NEGLIGENT ACTS OF ENGINEER, ITS AGENTS,
EMPLOYEES, AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE,
OPERATIONS OR OMISSIONS UNDER THIS CONTRACT AND/OR THE USE OR OCCUPATION
OF CITY OWNED PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL
SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT.
ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS
ENGINEER shall comply with all applicable federal, state and local laws, statutes, ordinances,
rules and regulations relating, in any way, manner or form, to the activities under this Contract, and any
amendments thereto.
ARTICLE XIII. NOTICE
A. General. Whenever notice from ENGINEER to City or City to ENGINEER is required or
permitted by this Contract and no other method of notice is provided, such notice shall be given by (1)
actual delivery of the written notice to the other party by hand (in which case such notice shall be
effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3)
by depositing the written notice in the United States mail, properly addressed to the other party at the
address provided in this article, registered or certified mail, return receipt requested, in which case such
notice shall be effective on the third business day after such notice is so deposited.
Professional Services Agreement 2014
B. ENGINEER's Address. ENGINEER's address and numbers for the purposes of notice are:
TRC Engineers, Inc.
Attn: Durk H. Krone
8550 United Plaza Blvd, Suite 502
Baton Rouge, LA 70809
Telephone: (225) 216-7483
Facsimile: (225) 216-0732
C. City's Address. The City's address and numbers for the purposes of notice are:
City of Lubbock
Attn: Neil Welch
P.O. Box 2000
1625 13th Street
Lubbock, Texas 79457
Telephone: (806) 775-3254
Facsimile: (806) 775-3074
D. Change of Address. Either party may change its address or numbers for purposes of notice by
giving written notice to the other party as provided herein, referring specifically to this Contract, and
setting forth such new address or numbers. The address or numbers shall become effective on the 15th
day after such notice is effective.
ARTICLE XIV. CITY -PROVIDED DATA AND RESPONSIBILITIES
A. Provision of Data. City shall furnish ENGINEER non -confidential studies, reports and
other available data in the possession of the City pertinent to ENGINEER's Services, so long as City is
entitled to rely on such studies, reports and other data for the performance of ENGINEER's Services
under this Contract (the "Provided Data"). ENGINEER shall be entitled to use and rely, so long as such
reliance is reasonable, upon all such Provided Data.
Professional Services Agreement 2014
ARTICLE XV. MISCELLANEOUS
A. Captions. The captions for the articles and sections in this Contract are inserted in this
Contract strictly for the parties' convenience in identifying the provisions to this Contract and shall not be
given any effect in construing this Contract.
B. Audit. The City may audit, at its expense and during normal business hours, ENGINEER's
books and records with respect to this Contract between ENGINEER and City.
C. Records. ENGINEER shall maintain records that are necessary to substantiate the services
provided by ENGINEER.
D. Assignability. ENGINEER may not assign this Contract without the prior written approval of
the City.
E. Successor and Assigns. This Contract binds and inures to the benefit of the City and
ENGINEER, and in the case of City, its respective successors, legal representatives, and assigns, and in
the case of ENGINEER, its permitted successors and assigns.
F. Construction and Venue.
THIS CONTRACT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE
LAWS OF THE STATE OF TEXAS. THIS CONTRACT IS PERFORMABLE IN LUBBOCK
COUNTY, TEXAS. THE PARTIES HERETO HER IRREVOCABLY CONSENT TO THE SOLE
AND EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT
JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF
ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS CONTRACT OR THE
ACTIONS THAT ARE CONTEMPLATED HEREBY.
G. Severability. If any provision of this Contract is ever held to be invalid or ineffective by any
court of competent jurisdiction with respect to any person or circumstance, the remainder of this Contract
and the application of such provision to persons and/or circumstances other than those with respect to
which it is held invalid or ineffective shall not be affected thereby.
H. Amendment. No amendment, modification, or alteration of the terms of this Contract shall be
binding unless such amendment, modification, or alteration is in writing, dated subsequent to this
Contract, and duly authorized and executed by ENGINEER and City.
Professional Services Agreement 2014
I. Entire Agreement. This Contract, including Exhibits "A" through `B" attached hereto, contains
the entire agreement between the City and ENGINEER, and there are no other written or oral promises,
conditions, warranties, or representations relating to or affecting the matters contemplated herein.
J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint
enterprise, partnership or principal — agent relationship between ENGINEER and the City.
K. Documents Owned by City. Any and all documents, drawings and specifications prepared by
ENGINEER as part of the Services hereunder, shall become the property of the City when ENGINEER
has been compensated as set forth in Article II, above. The ENGINEER shall make copies of any and all
work products for its files.
L. Notice of Waiver. A waiver by either City or ENGINEER of a breach of this Agreement must
be in writing and duly authorized to be effective. In the event either party shall execute and deliver such
waiver, such waiver shall not affect the waiving party's rights with respect to any other or subsequent
breach.
M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or
benefits whatsoever to any party other than City and ENGINEER.
N. Non -Appropriation. All funds for payment by the City under this Contract are subject to the
availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of
funds by the City Council of the City of Lubbock for the services provided under the Contract, the City
will terminate the Contract, without termination charge or other liability, on the last day of the then -
current fiscal year or when the appropriation made for the then -current year for the services covered by
this Contract is spent, whichever event occurs first (the "Non -Appropriation Date"). If at any time funds
are not appropriated for the continuance of this Contract, cancellation shall be accepted by the
ENGINEER on thirty (30) days prior written notice, but failure to give such notice shall be of no effect
and the City shall not be obligated under this Contract beyond the Non -Appropriation Date.
Professional Services Agreement 2014
EXECUTED as of the Effective Date hereof.
CITY OF LUBBOCK
Glen . ertson, ayor
APP OVED AS TO NTENT:
AWo.o ran m, P.E., Director of Public Works
APPROVED AS TO
TRC Engineers, Inc.
/ WIN
/ IF
�r
Durk H. Krone
Principal
Professional Services Agreement 2014 10
EXHIBTT A
CITY OF LUBBOCK
DEPARTMENT OF PUBLIC WORKS
PROFESSIONAL SERVICES FOR BRIDGE INSPECTION
CONTRACT NO. 14 -12024 -TS
TASK ORDER NO. 1
SCOPE OF WORK FOR
BRIDGE INSPECTION OF:
26TH STREET OVER BNSF RAILROAD
MLK OVER BNSF RAILROAD
57TH STREET CULVERT
PROJECT DESCRIPTION
TRC Engineers, Inc. (Consultant) shall perform engineering and related services for the City of Lubbock
(City) projects covered by the Contract under separate Task Orders. The Consultant shall be required to
execute a Task Order which will specify the scope of services, contract time, and compensation. Each
Task Order will become a part of the Contract.
The Consultant shall primarily perform the following engineering services:
• Routine NBIS bridge inspections
• Repair recommendations
• Review of current overlay documents and methods
• Provide a narrative assessment on how to proceed with overlay replacement or rehabilitation
• Calculate the weight of proposed overlay material and determine appropriate preparation of
existing bridge for its application
The Consultant may also perform the following supporting engineering services, if required under a
separate task order:
Preliminary and final structural repair designs
Preliminary and final deck overlay designs
Load rating analysis of bridges
TASK ORDER - SCOPE OF SERVICES
The services to be performed by the Consultant under this Task Order are described more specifically as
follows:
ROUTINE NBIS BRIDGE INSPECTIONS
Bridge inspections shall consist of all engineering services necessary to make a complete routine NBIS
bridge inspection, which meets the current TxDOT and FHWA standards, with special attention to the
condition of the wearing surfaces of the following bridges owned by the City:
Contract No. 14 -12024 -TS
Task Order No. 1
I. Bridge No. B000-57-001 (5r Street Culvert)
6 barrel concrete box culvert
2. Bridge No. B005-65-001 (26" Street over BNSF Railroad)
7 span bridge — 2 continuous steel girder spans and 5 prestressed concrete girder spans
3. Bridge No. BOO - (MLK over BNSF Railroad)
8 span bridge — 8 prestressed concrete girder spans
INSPECTION PLANNING
Prior to any field work, the construction and as -built plans (if available) and previous inspection reports
shall be reviewed to determine the locations of critical areas. Special emphasis will be given to these areas
during each inspection.
The Consultant will provide the necessary coordination with BNSF Railroad to obtain the required
permits, access drawings and flagging required to perform the inspection prior to any field work. All
direct expenses related to permit and flagging expenses shall be paid under a separate Task Order.
The Consultant shall submit all requests for bridge, lane and shoulder closures to the Assistant City
Engineer a minimum of 10 working days prior to the date of intended implementation. All traffic control
operations shall meet the requirements of the latest edition of the Texas Manual of Uniform Traffic
Control Devices (MUTCD).
The Consultant will solicit bids and award a contract for aerial access and inspection equipment needed to
properly perform the inspections The Consultant will solicit bids and award a contract for traffic control
as necessary for the protection of traffic and inspectors. The equipment and traffic control services will
be considered direct expenses and paid under a separate Task Order.
Prior to any field work, the City will provide the necessary coordination TxDOT District Bridge
Inspection Office to schedule the bridge inspection of above mentioned bridges.
All work will be performed in US customary units or those used in previous inspection reports and/or
construction and as -built drawings.
The Consultant will assume no responsibility for adequacy of the original design or proper construction of
the structures or any of the appurtenant systems such as striping, lighting, signing, drainage, etc., included
in the inspection.
FIELD INSPECTION
A visual inspection shall be performed on all components of the bridges above the ground line including
but not limited to abutments, piers, steel plate and concrete superstructures, expansion joints, bearing
devices, parapets, approaches, wearing surfaces and channels.
It is anticipated that access to the 26th Street and MLK over BNSF Railroad bridges will be obtained by
the use of an underbridge inspection unit. The box culvert at 57" Street will be accessed from the ground
with the use of step ladders.
Our proposal is based on an inspection duration as follows:
Contract No. 14 -12024 -TS Task Order No. 1
• 261 Street over BNSF Railroad (2 -man crew for 10 hours and 1 -man crew for 10 hours)
• MLK over BNSF Railroad (2 -man crew for 10 hours and 1 -man crew for 10 hours)
• 57 Street Culvert (3 -man crew for 4 hours)
An inspection report will be prepared for each bridge. The report will include all required TxDOT Bridge
Inspection forms for off -system bridges, text describing the general and specific findings of the
inspection, color photographs, and recommendations for repair or maintenance.
The following documentation will be submitted to the City for each off -system bridge:
• Bridge Inspection Record
• Elemental Data Inspection Record
• Bridge Inventory Record
• Existing plan sheets (if available) or hand sketches of bridge members depicting any
observed deficiencies or section loss
• Bridge Inventory Record Revisions
• Channel Cross -Section Measurements Record
• Underclearance Record
• Bridge Summary Sheet
The TxDOT Bridge Inspection Forms will be submitted with the inspection report and include the
following:
Condition Ratings will be provided for the following:
• Deck (Item 58)
• Superstructure (Item 59)
• Substructure (Item 60)
• Channel (Item 61)
• Culverts (Item 62)
• Approaches (Item 65)
Appraisal Ratings will be provided and will consider the field condition, waterway adequacy,
geometric and safety configurations of the bridge for the following:
• Traffic Safety Features (Item 36)
• Structural Evaluation (Item 67)
• Deck Geometry (Item 68)
• Underclearances (Item 69)
• Bridge Posting (Item 70)
• Waterway Adequacy (Item 71)
• Approach Roadway Alignment (Item 72)
The Consultant will provide photo documentation using digital photographs having a minimum
resolution of 1200 x 1800 (2.1 megapixels). The photos will have a minimum dimension of 4" on the
short side and will be presented on 8.5 in. x I 1 in. paper, with two photos per page. Each photo will
contain a caption that will note the direction, location, and description. The minimum types of
photos included with the inspection report will include the following:
3
Contract No. 14 -12024 -TS
• Roadway View
• Elevation View
• Underside View
Task Order No. 1
• Stream or Roadway below the Bridge
• Upstream and Downstream Channel View
• Bridge members with Component Ratings of 4 or less
• Bridge members with Recommended Immediate Maintenance Needs
Two draft copies of each report will be provided to the City for review within 30 calendar days after
the completion of the field inspection work. Two final copies of the final report will be provided to
the City no later than 90 days after the completion of the field inspection work.
The Consultant will notify the City Engineer's office immediately, both verbally and in writing, of
any critical findings, which includes any bridge in which a condition rating of 4 or lower, or
recommendation for closure, is encountered.
The City will notify the TxDOT District at least ten (10) working days in advance of any work in
which any person or equipment will be within twenty-five (25) feet of any railroad track. The City
will notify the TxDOT District Bridge Inspection Office a minimum of 48 hours in advance with the
locations and dates when inspections will be performed.
STRUCTURAL EVALUATIONS: CAPACITY ANALYSIS AND/OR LOAD RATINGS OF
BRIDGES
At this time, detailed construction plans and/or design calculations are not available for the subject
structures. Neither a load rating analysis nor a capacity analysis can be performed without the appropriate
material properties, reinforcing steel layouts, etc. if the required information is obtained, a detailed load
rating analysis can be performed by supplemental agreement or additional task order.
REPAIR RECOMMENDATIONS
The Consultant will provide, as part of the inspection report documentation, recommendations for repairs
that are of emergency, immediate and long term considerations for each inspected structure listed above.
JUSTIFICATION AND COST BENEFITS OF VARIOUS OVERLAY METHODS AND
MATERIALS
The Consultant will review the current overlay documents that the City uses and review the inspection
results of the existing overlay on the two bridges over the BNSF railway tracks. A narrative will be
developed describing our recommended approach to repair or replacement of the current overlays. The
narrative will also include costs and estimated service life.
In lieu of a load rating analysis, the Consultant will calculate the proposed weight of the various overlay
materials presented and specify an equivalent weight of existing asphalt overlay for removal to ensure the
structure is not subjected to a higher loading. If additional information becomes available to permit the
Contract No. 14 -12024 -TS
Task Order No. 1
load rating of the structures, the analysis can be performed under a supplemental agreement or subsequent
task order.
ITEMS TO BE PROVIDED BY CITY OF LUBBOCK
• Previous NBIS bridge inspection reports
• As -built plans
• Shop drawings and plans
• Hydraulic data
• Traffic data
• Standard TxDOT Plans used to design an inspected bridge
• Available design information and details
CONTRACT TIME AND NOTICE TO PROCEED
This Task Order shall be in effect for the duration of 365 days.
The services to be performed by any subcontractor will be determined prior to the execution of the Task
Order.
The Consultant will proceed with the services required in the task order upon issuance of the Notice to
Proceed from the City.
COMPENSATION
Compensation to the Consultant for services rendered in connection with each Task Order shall be based
on negotiated hours for the work to be performed on each subsequent Task Order. The approved 2015
billable rates for various classifications are as follows:
TRC Eneineers, Inc. (billable rates)
Principal
$267
Supervisory Engineer
$158
Project Manager
$148
Team Leader
$ 96
Engineer Intern
$ 75
CADD Technician
$ 72
Inspector
$ 60
Clerical/Administrative
$ 57
The total amount payable under this Task Order for services to be performed as described above shall not
exceed a maximum of $89,404.00.
Any charges for approved services other than labor shall be detailed to include vendor name, cost, and
description.
Contract No. 14 -12024 -TS
Task Order No. 1
Payments shall also be made monthly for direct expenses chargeable and identifiable to this Task Order;
provided such charges are substantiated by documentation.
The invoice shall show the total amount earned to the date of submission, and the amount due and
payable, including the direct expenses.
. P. .
TRC
City of Lubbock
Bridge Inspection Services
RFQ #14 -12024 -TS
TRC Project No. 224522.0000
Task Order 1
April 7, 2015
Task Order No. 1 Maximum Not to Exceed Total Compensation = $89,404.00
Two United Plaza •8550 United Plaza Blvd. -SUITE 502 -Baton Rouge, LA 70809•(225) 216-7483
4/17/2015 w .tresolutions.com Page 1 of 4
L TRC
City of Lubbock
Bridge Inspection Services
RFQ #14 -12024 -TS
TRC Project No. 224522.0000
Task Order
April 7, 2015
TRC MANHOUR ESTIMATE
INSPECTION.. SERVICES CAD ENGR TEAM ADV
ADMIN INSP. TECH INTER LDR. PM ENGR PRIN
Protect Management
Pro ect Mana ement 4
Meetings
_—.
BNSF coordination (permits, access drawings, Flagging)
8
4
8
— 8
4
Coordination with City and TxDOT District _
Inspection Plan and Team Briefings
2
2 2 2
10
10
Inspection of MLK bride
SUototal 4 6 16 4
Inennrfinn Planninn
Review Inspection reports, plans, and documents & prepare
field sketches
16 8 2 2
BNSF coordination (permits, access drawings, Flagging)
4 8 2
Traffic control coordination for 26th St. and MLK bridges
Access Equipment Coordination bucket truck / snooper)
_ 4 8 2
8
Safety Plan
4
Coordination with City and TxDOT District _
Inspection Plan and Team Briefings
2
2 2 2
10
10
suororal Z Z4 41) 6 2
Field Insnectinn
Travelroundlrt
16
16 1
16
Inspection of culvert
4
4
4
Inspection of 26th Street bridge
10
10
10
Inspection of MLK bride
10
10
10
4 2
Quality Control / Quality Assurance - field notes, photos, etc.
4 2
suototal 4U 40 40 4 2
Rennrf and Ranair Racnmmandafinns
Report for culvert _ _ _
Report for 26th Street bride -
_ 4 _ _ 8
4 12
Report for MLK bride
4 12
Repair recommendations and costs _
Overlayrecommendations, justifications, and cost benefits
_ _ _ _ _ 8 _
-B
12 _ _
12 4
Overlay structural analysis to compare loading differences
8
12 2
Coordination with City for Overlay Options
4 2
Qualq Control / Quality Assurance - reports, evals, recommed.
4 2
suororal U 6 4d 35 14 4
TOTALS FOR INSPECTION SERVICES 1 4 1 42 1 36 1 8 1 136 1 84 36 10
Two United Plaza •8550 United Plaza Blvd. -SUITE 502 -Baton Rouge, LA 70809•(225) 216-7483
4/17/2015 www.tresolutions.com Page 2 of 4
City of Lubbock
Bridge Inspection Services
RFO #14 -12024 -TS
TRC Project No. 224522.0000
Task Order 1
TRC
I11] IN �ilib�i x.91 161-1 A � � 1 CZ9
NOTES: 0 No mads ups on direct costs. All costs are based on current information as of the date of this estimate.
1 Actual cost depends upon lead time and current airfare prices.
2 GSA per diem rate for Lubbock is $831day plus 11.5% taxes.
3 GSA per diem rate for Lubbock is $461day.
April 7, 2015
Two United Plaza •8550 United Plaza Blvd. -SUITE 502 -Baton Rouge, LA 70809•(225) 216-7483
4/1712015 w Jresclutions.com Page 3 of 4
C TRC
City of Lubbock
Bridge Inspection Services
RFO #14 -12024 -TS
TRC Project No. 224522.0000
Task Order
April 7, 2015
DIRECT COST ESTIMATE - TRC
Mobilization
Total/Day
INSPECTION RIGGING
SERVICES - NOT TO EXCEED
S 2,750.00
Weekly
Mobilization
Total
$ 15,000.00
ITEM
AMOUNT
I RATE I
DURATION
I TOTALS'
$18,000.00
$ 7,000.00
$ 25,000.00
$ 13,500.00
$ 10,000.00
$ 23,500.00
BNSF Railroad (required for access under/around bridges)
Permit for Access
1
$750.00
1.0
$750.00
Contract Fee for Access
1
$1,250.00
1.0
$1,250.00
BNSF Flagger (per day)
1
$1,000.00
3.0
53.000.00
RailroadAccess.,
$5,000.00
Traffic Control
Traffic Control - right lane closure signage
1
$650.00
4.0
$2,600.00
Traffic Control - Oa in operations
1
$1,100.00
4.0
$4,400.00
Traffic Control - mobilization
1
$1,000.00
4.0
$4,000.00
TraKc Control:
$11,000.00
Aerial Access Equipment
Undemddge Inspection Truck 60' for bridges
1
$22,000.00
1.0
$25,000.00
Railroad Access:
$25,000.00
Total Direct Cost, Not to Exceed:
$41,000.00
NOTES. All costs are based on 90 day not to exceed quotes from calls to several rigging firms to gather prices.
(These costs were provided to TRC for the purposes of providing a not to exceed cost - maximum cost used for estimate)
Traffic Control:
Barricades Unlimited
Access Eauioment:
McClain A-40
D Peryea (Does not have UB60 Available)
New England Bridge Contractors
Anderson Crane 8 Bndge Technologies
Maximum Cost
Flagging Skgnaag
Mobilization
Total/Day
$1,100.00 $ 650.00
$ 1,000.00
S 2,750.00
Weekly
Mobilization
Total
$ 15,000.00
$ 4,300.00
$ 19,300.00
$ 10,000.00
$ 6,000.00
$ 16,000.00
$18,000.00
$ 7,000.00
$ 25,000.00
$ 13,500.00
$ 10,000.00
$ 23,500.00
$ 25,000.00
Two United Plaza •8550 United Plaza Blvd. -SUITE 502 -Baton Rouge, LA 70809•(225) 216-7483
4/17/2015 w .tresolutions.com Page 4 of 4