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HomeMy WebLinkAboutResolution - 2015-R0173 - Contract - Perkins+Will - Renovations, Citizen's Tower - 05/28/2015No. 2015-RO173 No. 6.23 28, 2015 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 12065 for professional architectural and engineering services related to the renovations of the Citizens Tower, the new police facility, and the new public works facility, said Contract to be for a fixed fee in the amount of $2,996,820.00 for the Citizens Tower restoration and renovation as the new City Hall, a fixed fee in the amount of $1,183,912.00 for the existing City Hall building and 1607 13`s Street building restoration and renovation as the new police facility, and a fixed fee in the amount of $780,000.00 for the new public works facility, and said Contract and related documents to be by and between the City of Lubbock and Perkins+Will, of Dallas, Texas. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this28th day of rl� ATTEST: Rebel a Garza, City Secret APPROVED AS TO CONTENT: ( ll �Yayc-q" Wesley D. Everett, Director of Facilities Management APPROVED AS ORM: Laura raft, Assistant City Attorney Resolution - Perkins and Will 5.5.15 May 5. 2015 , 2015. Resolution No. 2015-RO173 PROFESSIONAL SERVICES AGREEMENT STATE OF TEXAS COUNTY OF LUBBOCK This Agreement ("Agreement'), effective as of the 14th day of May 2015, is by and between City of Lubbock, Texas ("City"), a Texas home rule municipal corporation, and Perkins + Will (" P+W'D, a Texas "Corporation". WITNESSETH WHEREAS, the City desires to obtain professional Architectural and Engineering services related to the Renovations of the Citizens Tower (Old Omni Building) located at 1208 141h Street, the New Police Facility (former City Hall) located at 1625 130' Street, and the new Public Works Facility located near 402 Municipal Drive, all in Lubbock, Texas (the "Project'); and WHEREAS, P+W has a professional staff experienced and is qualified to provide professional Architectural services related to the Project, and will provide the services, as defined below, for the price provided herein, said price stipulated by City and P+W to be a fair and reasonable price; and WHEREAS, the City desires to contract with P+W to provide professional Architectural services related to the Project and P+W desires to provide the services related to same. NOW THEREFORE, for and In consideration of the terns, covenants and conditions set forth in this Agreement, the City and P+W hereby agree as follows: ARTICLE I. TERM The term of this Agreement commences on the Effective Date and continues without interruption for a term to be determined at a later date, as set forth in the receipt of the Notice to Proceed. The term may be altered by subsequent amendments of this Agreement, with the written and authorized consent of both parties. ARTICLE II. SERVICES AND COMPENSATION P+W shall perform the services described in Exhibit A, B and C with regard to the Project and payment shall be due and payable upon receipt In accordance with work provided. Payments due P+W under this Agreement shall be electronically transferred either by ACH, or wire transfer to the bank account and In accordance with the bank instructions Identified In P+W's most recent Invoice in immediately available funds no later than the payment due date. Invoice number, project name and Contract Number shall be referenced in the bank wire reference fields or the ACH addenda Information. In the Page 1 of 13 P+W Agreement — Contract# 12065 event that such electronic funds transfer methods are not available to City, then payments due P+W under this Agreement shall be made by check and mailed to the Address identified in the remittance instructions on P+W's most recent invoice. The Remittance Advice document shall be mailed with the check to the address. ARTICLE III. TERMINATION A. Termination by the City. City may terminate this Agreement, for any reason or convenience, upon thirty (30) days prior written notice to P+W. In the event this Agreement is so terminated, the City shall only pay P+W for services actually performed by P+W up to the date P+W received notice of termination as provided herein. B. Termination and Remedies. In the event P+W breaches any term and/or provision of this Agreement the City shall be entitled to exercise any right or remedy available to it by this Agreement, at law or equity, including without limitation, termination of this Agreement and assertion of action for damages and/or Injunctive relief. The exercise of any right or remedy shall not preclude the concurrent or subsequent exercise of any other right or remedy and all other rights and remedies shall be cumulative. C. Termination by P+W. In the event that the City falls to pay P+W within thirty (30) of Issuance of a properly prepared invoice P+W shall provide the City with not less than thirty (30) days prior written notice of such breach. If the City does not remedy such breach within such notice period, then P+W has the right to terminate this Agreement and to be paid for all services rendered to the date of termination. ARTICLE IV. NON -ARBITRATION A. The City reserves the right to exercise any right or remedy available to It by law, contract equity, or otherwise, Including without limitation, the right to seek any and all forms of relief In a court of competent jurisdiction, Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision In, or related to, this document, this provision shall control. ARTICLE V. REPRESENTATIONS AND WARRANTIES A. Existence. P+W Is a Corporation duly organized, validly existing, and In good standing under the laws of the State of Texas and is qualified to carry on Its business in the State of Texas. B. Authorization. Execution, delivery, and performance of this Agreement and the activities contemplated hereby have been duly and validly authorized by P+W. This Agreement constitutes legal, valid, and binding obligations of P+W and Is enforceable in accordance with the terms thereof. C. Professional. P+W maintains a professional staff and employs, as needed, other qualified specialists experienced in providing the Services, and are familiar with applicable laws, rules, and regulations, both state and federal, Including, without limitation the applicable laws, regarding the activities contemplated hereby. Page 2 of 13 P+W Agreement — Contract# 12065 D. Performance. P+W will and shall conduct all activities contemplated by this Agreement in accordance with the standard of care, skill and diligence normally provided by a professional person In performance of similar professional Architectural services, and comply with applicable laws, rules, and regulations, both state and federal, relating to professional Architectural services, as contemplated hereby. If, during the six month period following the earlier of completion or termination of the Project It Is shown there is an error In the Project caused solely by P+W's failure to meet such standards, and City has promptly notified P+W In writing of any such error within that period, P+W shall perform, at P+W's cost, such corrective Architectural services within the original Scope of Services as may be necessary to remedy such error. E. Use of Copyrighted Material. P+W warrants that any materials provided by P+W for use by City pursuant to this Agreement shall not contain any proprietary material owned by any other party that is protected under the Copyright Act or any other law, statute, rule, order, regulation or ordinance relating to the use or reproduction of materials. The City warrants that any materials provided to P+W by the City or Its agents or representatives may be Incorporated Into the work product of P+W without Infringement upon the Intellectual property rights of any third party. Excepting for the City's warranted information, above, P+W shall be solely responsible for ensuring that any materials provided by P+W pursuant to this Agreement satisfy this requirement and P+W agrees to Indemnify and hold City harmless from all liability or loss caused to City or to which City Is exposed on account of P+W's failure to perform this duty. ARTICLE VI. SCOPE OF WORK P+W shall accomplish the following: Professional Architectural and Engineering Services related to the Renovations of the Citizens Tower, New Police Facility and New Public Works Fadlity, as defined in Exhibit "A", "B" and "C". ARTICLE VII. INDEPENDENT CONSULTANT STATUS P+W and City agree that P+W shall perform the duties under this Agreement as an Independent consultant and shall be considered as Independent consultant under this Agreement and/or in Its activities hereunder for all purposes. P+W have the sole discretion to determine the manner in which the services are to be performed. During the performance of the Project under this Agreement, P+W and P+W's employees and/or sub -consultants, will not be considered, for any purpose, employees or agents of the City within the meaning or the application of any federal, state or local law or regulation, including without limitation, laws, rules or regulations regarding or related to unemployment Insurance, old age benefits, workers compensation, labor, personal Injury or taxes of any kind. ARTICLE VIII. INSURANCE P+W shall procure and carry, at its sole cost and expense through the life of this Agreement, Insurance protection as hereinafter specified, In form and substance satisfactory to City, carried with an Insurance company authorized to transact business in the state of Texas, covering damages to the extent the same are caused by the negligence of P+W or Its sub -consultants In connection with this Agreement. Page 3 of 13 P+W Agreement - Contract# 12065 P+W shall obtain and maintain in full force and effect during the term of this Agreement, and shall cause each approved subcontractor or sub -consultant of P+W to obtain and maintain in full force and effect during the term of this Agreement, commercial general liability, professional liability and automobile liability coverage for non -owned and hired vehicles with Insurance carriers authorized to do business In the state of Texas. Except for Professional liability, the policies will be written on an occurrence basis, subject to the following minimum limits of liability: Commercial General Liability: Each Occurrence: $2,000,000 General Aggregate: $2,000,000 Products/Completed Operations Agg. $2,000,000 Professional Liability: Per Claim (Tail Clause Required): Automobile Liability: Combined Single Limit for any auto: $2,000,000 per claim and In the aggregate $500,000 Per Accident P+W shall further cause any approved subcontractor or sub -consultant to procure and carry, during the term of this Agreement, Professional Liability coverage, as specified above for P+W, protecting subcontractor or sub -consultant against damages to the extent the same are caused by the professional negligence of the approved subcontractor or sub -consultant. The City shall be named as additional Insured with respect to the the Automobile liability and Commercial General Liability on a primary and The Commercial General Liability shall be on a non contributory basis and shall be granted a waiver of subrogation under those policies. P+W shall provide a Certificate of Insurance to the City as evidence of coverage. The Certificate shall provide 30 days notice of cancellation. A copy of the additional insured endorsement and waiver of subrogation attached to the policy will be included In the Certificate. Copies of all endorsements are required. P+W shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, P+W shall maintain said coverage throughout the term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that P+W maintains said coverage. P+W may maintain Occupational Accident and Disability Insurance In lieu of Worker's Compensation. In either event, the policy must be endorsed to Include a waiver of subrogation in favor of the City of Lubbock. Tail Clause —Notwithstanding anything contained herein to the contrary, the professional liability policy shall be maintained, at Architect's sole cost and expense. The retroactive date shall be no later than the commencement of the performance of this contract and the discovery period (possibly through tail coverage) shall be no less than 30 years after the completion of the work specified In the contract. The provisions of this Article VIII shall survive the termination or expiration of this Agreement. If at any time during the life of the Agreement or any extension hereof, P+W falls to maintain the required Insurance in full force and effect, P+W shall be in breach hereof and all work under the Agreement shall be discontinued Immediately. Page 4 of 13 P+W Agreement — Contract# 12065 ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS P+W may employ or retain consultants, contractors, or third parries (any of which are referred to herein as "Sub-consultant'l, to perform certain duties of P+W provided that City approves the retaining of Sub -consultants (which approval shall not be unreasonably withheld). P+W is at all times responsible to City to perform the Project as provided in this Agreement and P+W is in no event relieved of any obligation under this Contract upon retainage of any approved Sub -consultant. Any agent and/or Sub -consultant retained and/or employed by P+W shall be required to carry, for the protection and benefit of the City and P+W and naming said third parties as additional Insureds, Insurance as described above in this Agreement. ARTICLE X. CONFIDENTIALITY P+W shall retain all Information received from or concerning the City and the City's business in strictest Confidence and shall not reveal such Information to third parties without prior written consent of the City, unless otherwise required by law. ARTICLE XI. INDEMNITY P+W SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK AND ITS ELECTED OFFICIALS, OFFICERS, AND EMPLOYEES FROM ALL LOSSES, DAMAGES, CLAIMS, COSTS OR LIABILITY OF ANY KIND, CHARACTER, TYPE, OR DESCRIPTION, EXCLUDING CONSEQUENTIAL OR INCIDENTAL DAMAGES, BUT INCLUDING, WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES FOR INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT THE SAME ARE CAUSED BY THE NEGLIGENT ACTS OF P+W, ITS AGENTS, EMPLOYEES, AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR OMISSIONS UNDER THIS CONTRACT- AND/OR THE USE OF OCCUPATION OF CITY OWNED PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE EXPIRATION OF TERMINATION OF THIS AGREEMENT. ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS P+W shall comply with applicable federal, state and local laws, statutes, ordinances, rules and regulations relating, In any way, manner or form, to the activities under this Agreement, and any amendments thereto. ARTICLE XIII. NOTICE A. General. Whenever notice from P+W to City or City to P+W is required or permitted by this Agreement and no other method of notice is provided, such notice shall be given by (1) actual delivery of the written notice to the other party by hand (in which case such notice shall be effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3) by depositing Page 5 or 13 P+W Agreement — Contract# 12065 the written notice In the United States mall, properly addressed to the other party at the address provided In this article, registered or certified mail, return receipt requested, in which case such notice shall be effective on the third business day after such notice is so deposited. B. P+W 's Address. P+W 's address and numbers for the purposes of notice are: Phil Callison, AIA, LEED AP — Rmn Principal 10100 North Central Expressway Dallas, TX 75231 Telephone: (214) 2833-8700 Email: Philip.Callison@perkinswill.com C. City's Address. The City's address and numbers for the purposes of notice are: City of Lubbock Attn: Wesley D. Everett — Director Facilities Management P. 0. Box 2000 1625 13th Street Lubbock, TX 79457 Telephone: (806) 775 — 2275 Email: Weverett@mylubbock.us D. Change of Address. Either party may change its address or numbers for purposes of notice by giving written notice to the other party as provided herein, referring specifically to this Agreement, and setting forth such new address or numbers. The address or numbers shall become effective on the 15th day after such notice Is effective. ARTICLE XIV.CITY-PROVIDED DATA City shall furnish P+W any available data in the possession of the City pertinent to P+W s Services, so long as City is entitled to rely on such data for the performance of P+W's Services under this Agreement (the "Provided Data'). P+W shall be entitled to use and rely, so long as such reliance is reasonable, upon all such Provided Data. ARTICLE XV. MISCELLANEOUS A. Captions. The captions for the articles and sections in this Agreement are inserted in this Agreement strictly for the parties' convenience In Identifying the provisions to this Agreement and shall not be given any effect in construing this Agreement. B. Audit. P+W shall provide access to Its books and records to the City. The City may audit, at Its expense and during normal business hours, P+W's books and records with respect to this Agreement between P+W and City. C. Records. P+W shall maintain records that are necessary to substantiate the services provided by P+W. D. Assignability. P+W may not assign this Agreement without the prior written approval of the City. Page 6 of 13 P+W Agreement — Contact# 12065 E. Successor and Assigns. This Agreement binds and Inures to the benefit of the City and P+W, and in the case of City, its respective sucoessors, legal representatives, and assigns, and In the case of P+W, Its permitted successors and assigns. F. Construction and Venue. THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. THIS AGREEMENT IS PERFORMABLE IN LUBBOCK COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY CONSENT TO THE EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE ACTIONS THAT ARE CONTEMPLATED HEREBY. G. Severability. If any provision of this Agreement is ever held to be invalid or Ineffective by any court of competent jurisdiction with respect to any person or circumstances, the remainder of this Agreement and the application of such provision to persons and/or circumstances other than those with respect to which it is held invalid or ineffective shall not be affected thereby. H. Amendment No amendment, modification, or alteration of the terms of this Agreement shall be binding unless such amendment, modification, or alteration is in writing, dated subsequent to this Agreement, and duly authorized and executed by P+W and City. I. Entire Agreement. This Contract, including Exhibits "A" and "B", attached hereto, contains the entire Agreement between the City and P+W, and there are no other written or oral promises, conditions, warranties, or representations relating to or affecting the matters contemplated herein. J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint enterprise, partnership or principal — agent relationship between P+W and the City. K. Documents Owned by City. Any and all documents, drawings and specifications prepared by P+W as part of the Project hereunder, shall become the property of the City when P+W has been compensated as set forth in Article II, above. P+W shall make copies of any and all work products for its files. L. Notice of Waiver. A waiver by either City or P+W of a breach of this Agreement must be In writing to be effective. In the event either party shall execute and deliver such waiver, such waiver shall not affect the waiving party's rights with respect to any other or subsequent breach. M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or benefits whatsoever to any party other than City and P+W. N. Extent of Responsibility. P+W does not guarantee that proposals, bids or actual project costs will not vary from P+W's opinions of probable cost or that actual schedules will not vary from P+W's projected schedules. P+W shall not be responsible for: (1) construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the Project; (2) the failure of any contractor, subcontractor, vendor, or other Project participant, not under contract to P+W, to fulfil contractual responsibilities to the Client or to comply with federal, state, or local laws, regulations, and codes; or (3) procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to P+W in Exhibit A, Scope of Services. O. Unforeseen Orcumstances. Except for Client's obligation to make payments, neither party shall be In default hereunder to the extent such default Is caused by a cause or circumstance beyond such party's reasonable control. P+W shall be entitled to an equitable adjustment in schedule and compensation in the event such circumstances occur. Page 7 of 13 P+W Agreement — Contract# 12065 P. Non -appropriation. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last of the then - current fiscal year or when the appropriation made for the then current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. Page 8 of 13 P+W Agreement — Contract# 12065 EXECUTED as of the Effective Date hereof. CITY OF LUBBO IC 'ns + Will Glen CPP rtson — Mayor Phil Cal s n, D AP Firm Principal ATTEST: PebecLa Ga za City SreYary APPROVED AS TO CONTENT: (,y2 Wesley D. Everett APPROVED AS TO FORM pwa ry mey's Office Page 9 of 13 P+W Agreement — Contract$ 12065 EXHIBIT A (Citizens Tower Proposal) P+W Agreement — Contract# 12065 Page 10 of 13 10100 N. Central Expressway t 214 283 8700 Suite 300 1 214 283 8701 Dallas, Tx 75231 pefl,wswill.tom PERKINS; WILL April 15, 2015 Re: Lubbock Municipal Facilities — Combined Architectural and Engineering Services Proposal — Compensation Summary Sheet of Exhibit A, B, and C. 1. The Omni Office Center Restoration and Renovation as the New Lubbock City Hall: Based on the projected construction cost of $48,780,000, Perkins+Will proposes a lump sum fee of 6% of the construction cost for a total architectural and engineering fee of $2,926,820 plus reimbursable expenses per Section E estimated through CD's in the amount of $70,000. This projected cost does not account for projected cost escalation because the time of bidding for this project is yet to be determined. It is agreed that if the actual construction budget and cost are increased beyond the above amount, Perkins+Will's fees will be increased by the same percentage. BASEPROPOSALTOTAL $2,996,820 2. The Existing City Hall Building and 160713th Street Building Restoration and Renovation as the New Lubbock Police Headquarters: Based on the projected construction cost of $16,132,000, Perkins+Will proposes a lump sum fee of 6.75% of the construction cost for a total architectural and engineering fee of $1,088,912. Per our discussion, we also propose a fee of $45,000 to develop an Exterior Design Concepts Study for both the existing city hall building and the free standing two story building described in the Schematic Design scope above. If a design concept for the exterior is selected, we will provide a proposed fee for this additional scope at that time. Perkins+Will proposes a total lump sum fee of $1,133,912 for the scope of work described above plus reimbursable expenses per Section E estimated through CD's in the amount of $50,000. It is agreed that if the actual construction budget and cost are increased beyond the above amount projections, Perkins+Will's fees will be increased by the same percentage. BASE PROPOSAL TOTAL $1,183,912 New Public Works Facility at the Municipal Hill Site: As mentioned in the project description at the beginning of our proposal, our fee is based on a new ground up Public Works Facility consisting of a 25,000 SF administration building, a new warehouse of approximately 10,000 SF for storage of materials, and a new secured service yard for city service vehicles. Perkins+Will proposes a total lump sum fee of $750,000 for the scope of work described above plus reimbursable expenses per Section E estimated through CD's in the amount of $30,000. BASEPROPOSALTOTAL $780,000 AMERICAS I ASIA I EUROPE I MIDDLE EAST I AFRICA 10100 N. Central Expressway t 214.283.8700 Suite 300 1 214.283.8701 Dallas, Tx 75231 perkinswill.com PERKINS = WILL April 15, 2015 Wesley D. Everett Director of Facilities Management City of Lubbock 162513th St Lubbock, TX 79414 (Via e-mail) Re: New Lubbock City Hall - Omni Office Center Restoration and Renovation - Architectural and Engineering Services Proposal Dear Wes: Perkins+Will is pleased to submit the following proposal to the City of Lubbock for complete architectural and engineering services for the new proposed city hall at the existing Omni Office Center site. This proposal is based on the following project scope and is prepared based on a traditional consultant scope of services. Based on our understanding, the Architect has made the following assumptions as a basis for this proposal. PROJECT DESCRIPTION The Omni Office Center Restoration and Renovation as the New Lubbock City Hall: This project and its related structures is at 1208 14th Street in downtown Lubbock. The complex includes a series of basements and tunnels, a five -story parking garage structure, a two-story annex building and an eleven -story high rise building. The total square footage is approximately 371,5915F. A Facilities Assessment Report prepared in August, 2014 by the firm PSC was made available to our team for the purpose of this fee proposal. The assessment of the facility is the following: • Site - Repairs to the existing paving and modifications to the paving for ADA compliance. • Structural — The extensive structural repairs will be required at the roof of the tower and at the parking garage. The amount of structural repairs throughout the rest of the facility can't be determined at this time because it was not visible for inspection. • Exteriors — The entire skin which includes marble and curtain wall system will need to be replaced. • Interiors — All existing interior construction throughout all spaces will need to be removed. There is also fire damage in the basement that will need to be repaired. • Roof —The tower roof will need moderate repairs and replacement of all metal accessories. The annex roof will need to be completely replaced. • Mechanical/Electrical/Plumbing Systems — All systems need to be completely removed and replaced do to age, obsolescence, and failure to meet current codes. • Life Safety Systems —The fire alarm system and fire protection systems need to be removed and replaced and a fire sprinkler system added. Also, one of the two egress stairs is an exterior metal fire escape that will either need to be completely replaced because of rust. It is AMERICAS I ASIA I EUROPE 1 MIDDLE EAST I AFRICA PERKINS+WILL April 14, 2015 Re: New Lubbock City Hall - Architectural and Engineering Services Proposal recommended that during design, a second egress stair inside the building be added in lieu of the fire escape stair. Accessibility (ADA) — All accessible routes from parking and into the building will have to be removed and redone because existing slopes do not meet current ADA codes. A full ADA Accessibility inspection and report will need to be conducted to determine other ADA issues. Conveying Systems (Elevators) — The existing elevators are not reliable and pose a safety hazard. Elevators need to be removed and replaced. A. SCOPE OF SERVICES Based on the Facility Assessment, a full team effort will be required by all disciplines of our team. Our scope will include: Schematic Design: • Building Assessment Verification by entire consulting team - If there are discoveries beyond that in the PSA Facility Assessment report, we will discuss and evaluate with the city prior to commencing work. • Code Analysis — A code analysis of all applicable codes and regulations will be performed in order to guide the design process. • CAD Drawing preparation — Because there are not existing digital drawings available to serve as background drawings for the design team, we will produce CAD drawings of the existing building for use throughout the entire design and construction document phase. • City Hall Visioning and Programming — Perkins+Will will develop a comprehensive vision program of all city departments, services, and spaces that will be the basis for design of the New City Hall Building. This will consist of a visioning session with city leaders in order to capture your vision for the new city hall. We will also utilize questionnaires to department leaders, on site observations and assessment of spaces in use currently at the existing city hall building and other departments throughout the city that are currently in lease space, and a series of departmental meetings. We will establish current space needs and also growth projections for each department. Also included in the Program will be desired adjacencies for optimum efficiency as well as public interaction requirements. We will conduct a presentation of the New City Hall Program to city leaders and answer question and make revisions where desirable. • Interior Schematic Design Concepts—Once we have developed the existing site and building drawings along with the program for the new city hall, we will develop a series of interior design concepts for each level of the building including, city council chamber and support areas, public lobby and interface areas with city staff, and departmental suites on each of the remaining floors. These concepts will be developed into a presentation of colored floor plans, block and stack departmental diagrams, and physical and 3 -Dimensional models to fully explain the attributes of each concept along with the pros and cons of each. • Exterior Schematic Design Concepts — Working with the existing structure of the building, Perkins+Will will develop a series of exterior building design concepts for the new city hall and parking structure. These concepts will explore the use of exterior materials such as stone, PERKINS+WILL April 14, 2015 Re: New Lubbock City Hall - Architectural and Engineering Services Proposal glass, curtain wall, metal, canopies and other materials in a variety of ways in order to give an updated image for the new city hall building. These concepts will also include site features such as paving hardscape, landscape, and all areas of the site. These concepts will be developed into a presentation of colored site plans, elevations, and physical and 3 - Dimensional models. • Schematic Design Concepts Presentation — Perkins+Will will conduct a presentation of the Exterior and Interior Schematic Design Concepts to city leaders for approval. The presentation will consist of both power point and physical models for study and evaluations by the city. Perkins+Will will facilitate discussion of pros and cons of each concept. The desire outcome of the presentation will be a preferred concept to advance forward through the rest of design and documentation. • Schematic Design Concept Refinement — With a preferred concept and input from city leaders, Perkins+Will will refine the Schematic Design Concept, incorporating the desired revisions and adjustments. There will be a series of meetings and correspondence with your building committee in order to insure the desired outcome of the final concept. The goal of the Schematic Design Phase is to identify, quantify, locate, and size all of the building and service components. Building mechanical, electrical and structural system alternatives will be tested for cost effectiveness, operating characteristics and performance. The Architect will prepare documentation required to assist the Owner in presenting the Schematic Design concepts to jurisdictional authorities for their continuing review and approval. • Consultant Coordination — Simultaneously with the schematic design concept refinement activities, we will be working with our civil, landscape, structural, mechanical, electrical, plumbing, audio visual, information technology, and security consultants in order to support their development of the schematic design package. Each consultant will develop their work to a schematic design level that restores the Omni Center Building to a newly functional building and supports the final schematic design concept that was approved by the city. The consultants will prepare narratives and drawings that accurately depict the amount of work associated with each discipline. • A Schematic Design Report will be prepared to summarize the program development, architectural design, civil, structural and building services systems design, landscape design, proposed building materials, design criteria, area summaries, and code and zoning requirements. The Schematic Design Report will complement the Schematic Design Drawings in defining the size and scope of the project. Design Development: Using the approved Schematic Design, Perkins+Will will lead the design team in developing the various components of the design through Design Development. The deliverables for the Design Development Phase include: • Perkins+Will will conduct Bi -weekly meetings during Design Development with the client team to review needs and progress. Civil: • Demolition Plans • Preliminary grading plan 3 P E R K I N S + W I L L. April 14, 2015 Re: New Lubbock City Hall - Architectural and Engineering Services Proposal • Preliminary utility layout and/or storm water layout plan • Diagrammatic site plan • Revised topographic site plan • Erosion control plan Landscape: • Demolition Plans • Rendered Planting site plan showing conceptual landscaping/ hardscaping Architectural: • Cover information sheet • Site Plan with conceptual landscape / hardscape • Demolition Plans • Floor Plans • Dimension Control Plan • Roof Plans • Reflected Ceiling Plans • Exterior Elevations • Interior Elevations • Typical exterior wall sections • Door & room finish schedules • Typical Millwork Details • Outline specifications • Preliminary colors, finishes and materials board for Interiors and Exterior • Renderings ( 2 Exterior, 2 Interior) Structural: • Structural Demolition Plans • Structural Repair plans • Diagrammatic Structural Repair framing plans M.E.P.: • MEP Demolition Plans • Single Line HVAC Plan & Details • Electrical Plan & Details • Lighting Plan • Power Plan • Plumbing water & waste Security, Low Voltage and Audio Visual: • Preliminary Security, Low Voltage and Audio Visual Drawings • Preliminary Security, Low Voltage and Audio Visual Outline Specifications Furniture Plans • Preliminary Furniture Plans 2 PERKINS+WILL April 14, 2015 Re: New Lubbock City Hall - Architectural and Engineering Services Proposal Signage / Graphics: • Preliminary interior and exterior signage/ graphics to be integrated into the architectural design. • Interior graphics will comply with Texas Accessibility Standards and ADA. • Preliminary design of exterior signage or a monument sign to compliment building design. Probable Construction Cost Estimate: • During Design Development review, Perkins+Will will assist the Cost Consultant in updating a Statement of Probable Cost for the project. • Perkins+Will will make necessary adjustments to the Design Development package in order to get the project within the construction budget that was established at the conclusion of Schematic Design. Design Development Deliverable: • Perkins+Will will prepared, summarize, and incorporate and present all aspects of the building design, size and scope of the project into a Design Development Package. The deliverable will include the Project Description, Outline Specifications, area summaries, individual specialty engineering system summaries, as appropriate, project preconstruction schedule, summary of design criteria and the Design Development Drawings. These Documents once approved with the Design Development cost estimate will release our team to move into the Construction Documents phase. Construction Documents: • Based on the approved Design Development Package, Perkins & Will will prepare Construction Documents consisting of drawings and specifications in CSI format that describe in detail the work to be completed. • Perkins+Will will also assist the City of Lubbock as necessary in preparing other forms or information necessary required for bidding, Including reviewing the City of Lubbock's general conditions, bid forms and owner / contractor agreement. • Perkins+Will will submit drawings to the State of Texas for compliance review with the Texas Accessibility Standards and will assist the City of Lubbock in securing permits for construction. • Perkins+Will will attend progress meetings during the CD Phase at 50%, 95%, and 100% and will provide pertinent progress prints at project meetings • Copies of 50% and 95% construction documents will be submitted for review. • 95% submittal shall be 100% complete plans, specs, estimate ready to bid except for final owner's review comments. • 95% review comments will be incorporated at 100% • 100% complete CD's will be issued for bidding • Perkins+Will will assist City in obtaining building permit Civil: • Existing topographic survey • Civil Demolition Plans • Civil Site Plan • Grading Plan PERKINS+WILL April 14, 2015 Re: New Lubbock City Hall - Architectural and Engineering Services Proposal • Utility Plan and Details with Coordination of Offsite and Onsite Utilities • Erosion control • Storm Water Prevention Plan (SWPPP) • Specifications Landscaping: • Landscape Demolition Plan • Landscape Plan • Irrigation Plan and Details • Planting Details & Plant Schedule • Hardscape plans and details • Specifications Architectural: • Cover information sheet • Site Plan and Site details • Demolition Plans • Floor Plans • Dimension Control Plans • Roof Plans • Reflected Ceiling Plans with Lighting • Exterior Elevations • Exterior Wall Sections • Large Scale Plans of selected areas as required • Door & room finish schedules • Exterior Details • Interior Elevations • Interior Details • Millwork Details • Specifications and Project manual • Security Hardware Structural: • Structural Demolition Plans • Structural Repair Plans and Details • New Structural Framing Plans and Details • Specifications M.E.P.: • MEP Demolition Plans • HVAC Plans & Details • Electrical Plans & Details • Lighting Plans and schedules • Power Plans A PERKINS+WILL April 14, 2015 Re: New Lubbock City Hall -Architectural and Engineering Services Proposal • Plumbing Plans, Details and risers • Security Plans with devices • Specifications Security, Low Voltage and Audio Visual: • Security, Low Voltage and Audio Visual Drawings and Details • Security, Low Voltage and Audio Visual Specifications Signage / Graphics: • Signage Plans and Details Furniture Plans • Final Furniture Plans Statement of Probable Construction Cost Estimate: • At 50% and 95% Construction Document review, Perkins+Will will assist the Cost consultant in updating a Statement of Probable Cost. • Perkins+Will will make necessary adjustments to the Construction Documents at 50% and 95% review in order to get the project within the established budget. Bidding: • Perkins+Will will assist the City of Lubbock in bidding the project to various contractors by participating in Pre -Bid conferences and by answering questions during bidding. Upon the receipt of bids, Perkins+Will will assist the City of Lubbock in qualifying bidders and bids. Construction Administration: Perkins+Will will perform the following services during construction: • Conduct a Pre -Construction Meeting • Attend bi-weekly job site meetings • Review and processing of shop drawings and submittals • Respond to RFI's from the contractor • Make periodic site visits and observation as appropriate to the progress of construction • Review contractor's Pay Applications, and provide recommendations to the City of Lubbock for the Preparation of Proposed Changes and Change Orders for the City of Lubbock's approval • Develop Preliminary and final Punch Lists Record drawings and specifications • Record construction documents including the furniture documents will be provided to the City in preferred format for its use. AutoCAD v.2014 or higher, sheet drawing files and specifications in MS Word will be provided to the City of Lubbock for its use. • Provision of a set of reproducible Record Drawings indicating changes and variations from the plans as constructed by the Contractor. Record Drawings produced by the Perkins+Will will be strictly based on marked -up drawings provided by the City's Contractor. PERKINS+WILL April 14, 2015 Re: New Lubbock City Hall - Architectural and Engineering Services Proposal B. SCHEDULE At this time, a schedule has not been established. Important milestone dates will be established with the City of Lubbock and a detailed schedule by Perkins+Will to identify phase durations, client meetings, client presentations, and detailed tasks related to each phase. Once this schedule is agreed upon by all parties, it will serve as the schedule for the project barring unforeseen factors. C. COMPENSATION For the Scope of Services described in Section A and within the scheduled durations described in Section B, Perkins+Will proposes a lump sum fee for basic Architectural services, exclusive of all reimbursable expenses, Owner's consultants' fees and costs, site related costs and Owner testing agencies. C.1 Our Architectural and Engineering Services and fee include the following services Perkins+Will will perform Architectural Programming Planning and Design, Interior Planning and Design, FF&E Design, and Base Building Signage Design as required by applicable regulations. Design and Documentation, as defined above, will include Project Management of the entire Design Team, Technical Coordination of all Architectural and Engineering Documents. Our consultant team includes the following: Civil Engineering — Hugo Reed and Associates Landscape/ Irrigation Design — Prairie Workshop Structural Engineering — Thoma Engineering Mechanical Engineering —Chambers Engineering Electrical Engineering —Chambers Engineering Plumbing Engineering — Chambers Engineering Fire Protection Engineering—Chambers Engineering AV/IT/Security - DataCom Design Group Cost Consulting — Riddle & Goodnight C.2 Compensation Schedule As mentioned in the project description at the beginning of our proposal, our fee is based on the restoration, programming and design improvements of the existing Omni Office Center and related structures to function as the new City of Lubbock City Hall. The total square footage is approximately 371,591 SF. The Facility Assessment Report by PSC dated September 2014 included an Opinion of Probable Cost (OPC) to restore the building to shell space suitable for leasing including heating and cooling with minimal lighting. The OPC amount was $33,284,230. It was noted that this was the amount in 2014 and no provision was made for inflation until the date that the project will be bid. Excluded from the OPCwere, site improvements beyond repair of cracks in paving, landscape, exterior lighting, interior walls, ceilings, light fixtures, mechanical diffusers, all interior finishes, AV/IT/Security and interior millwork on each floor including enhanced public lobby and Council Chamber built in desks and seating. These items will be designed as part of this scope and will need to be added to the PERKINS+WILL April 14, 2015 Re: New Lubbock City Hall -Architectural and Engineering Services Proposal OPC for a New City Hall. Also FF&E will need to be budgeted for the project. For the purpose of this proposal, Perkins+Will assumes the cost of the completed project to be: • Opinion of Probable Cost by PSC (Sept. 2014) $33,284,230 • City Hall Interior Finish Out (187,451 x $80SF) $14,996,080 • Site Improvements and Landscaping 500,000 Total Construction Cost $48,780,000* * Does not include cost escalation Based on the projected construction cost of $48,780,000, Perkins+Will proposes a lump sum fee of 6% of the construction cost for a total architectural and engineering fee of $2,926,820 plus reimbursable expenses per Section E. This projected cost does not account for projected cost escalation because the time of bidding for this project is yet to be determined. It is agreed that if the actual construction budget and cost are increased beyond the above amount, Perkins+Will's fees will be increased by the same percentage. Fees by Phase: Programming and Schematic Design (25%) $731,705 Design Development (25%) $731,705 Contract/Construction Documents (25%) $731,705 Bidding and Construction Administration (25%) $731,705 SUB TOTAL $2,926,820 Estimated Reimbursables per Section E through CD's 70,000 BASE PROPOSAL TOTAL $2,996,820 C.3 Invoicing and Payment Perkins+Will will invoice monthly based upon a percentage completion of work by phase. We will modify the form and appearance of the invoice to suit the requirements of the Owner. Payment of invoices is due thirty (30) days after the receipt. Payment of all invoices is independent of the terms of any interim or construction financing agreements. Failure to make payment within thirty (30) days will result in the temporary suspension of work until all invoices are made current. Perkins+Will reserves the right to discontinue all services in the event that invoices remain unpaid after sixty (60) days. D. SUPPLEMENTAL SERVICES D.1 Additional Supplemental Services P E R K I N S + W I L L April 14, 2015 Re: New Lubbock City Hall - Architectural and Engineering Services Proposal For supplemental services requested in addition to the scope of services defined above Perkins+Will will prepare an Additional Services Request with proposed scope and all fees identified. Perkins+Will will only proceed with the additional work by written authorization of the City of Lubbock. Additional Services May Include: • Full FF&E Services • LEED Certification • Graphic Design or Client Branding Services E. REIMBURSEMENT OF EXPENSES Reimbursable Expenses are in addition to the fee for services. You agree to reimburse Perkins+Will for out of -pocket expenses, which are actual expenditures made by Perkins+Will employees and consultants in connection with the Project. The following Reimbursable Expenses are invoiced at 100% of Perkins+Will's cost: reproductions produced on Perkins+Will's premises; long distance communications; cellular telephone charges; project related websites; transportation (auto rental, taxis, buses and airfares); room and board and other expenses incurred in connection with out-of-town travel; fees paid for securing approval of authorities having jurisdiction over the Project; use of a privately owned vehicle reimbursed based at IRS approved rates; cost of any additional insurance requested by you in excess of that normally carried by Perkins+Will, the cost of outside vendor produced reproductions; on site measured as built CAD drawings; messengers; photographic production; postage and handling of documents and materials; costs of outside renderings; and models and mock-ups produced internally by Perkins+Will. For the purpose of this proposal, we have estimated reimbursable expenses in C.2 through the construction document phase. Once the project is bid and an appropriate construction schedule has been determined, we will submit an estimate for CA reimbursables based on number of site visits desired by the City. Once again, thank you Wes for this opportunity to submit our fee proposal far your New City Hall project. Please let me know if I can answer any questions. Sincerely, Perkins+Will 440— Phil Callison, AIA, LEED AP Principal 10 EXHIBIT B (Police Department Proposal) P+W Agreement — Contract# 12065 Page 11 of 13 10100 N. Central Expressway t 214.283 8700 Suite 300 1 214 283 8701 Dallas, TX 75231 p rkinswillxom PERKINS =WILL April 15, 2015 Wesley D. Everett Director of Facilities Management City of Lubbock 1625 13th St Lubbock, TX 79414 (Via e-mail) Re: New Lubbock Police Headquarters — Existing City Hall Building and 160713th Street Building Renovation and Restoration - Architectural and Engineering Services Proposal Dear Wes: Perkins+Will is pleased to submit the following proposal to the City of Lubbock for complete architectural and engineering services for the proposed new police headquarters project at the existing city hall site in Lubbock, Texas. This proposal is based on the following project scope and is prepared based on a traditional consultant scope of services. Based on our understanding, the Architect has made the following assumptions as a basis for this proposal. PROJECT DESCRIPTION The Renovation of the Existing City Hall Building for the New Lubbock Police Headquarters: This project consists of two buildings. The first at 162513"' Street in downtown Lubbock. The building consists of three levels, a basement and two levels above grade. The total square footage is approximately 105,000 SF. The second building is at 1607 13`h Street, a 13,000 SF two story building adjacent to the city hall parking lot that will also be utilized for police functions. The parking for the buildings is surface parking on various lots around the buildings. A. SCOPE OF SERVICES For the basis of this proposal, it is assumed that the interior finish out of the existing City Hall building at 162513th Street and the separate two story building at 160713`h Street will be completely removed and all new interior construction will be designed and constructed in order to develop a state of the art, fully functioning police headquarters. All existing MEP and Fire Protection systems are assumed to be in good working order and will remain. In addition, needed site improvements and repairs to the exterior envelope to correct leaks and deterioration will be included. We understand that there is a desire to update and modernize the exterior of the buildings. Because the scope of this work is difficult to define at this time, we propose a concept design phase of potential exterior improvements to both the existing city hall building and the separate two story building. Once a proposed concept has been selected along with a budget for that work, we will revise our proposal accordingly. Also excluded from this proposal is the addition of structured parking. Shall structured parking be required to fulfill the parking requirements for the PD, we will prepare a separate fees proposal for this additional scope. Our scope will include: AMERICAS I ASIA I EUROPE I MIDDLE EAST I AFRICA PERKINS+WILL April 15, 2015 Re: New Lubbock Police Headquarters - Architectural and Engineering Services Proposal Schematic Design: • Code Analysis — A code analysis of all applicable codes and regulations will be performed in order to guide the design process. • CAD Drawing preparation — Because there are not existing digital drawings available to serve as background drawings for the design team, we will produce CAD drawings of the existing City Hall Building and separate two story for use throughout the entire design and construction document phase. • Police Headquarters Visioning and Programming — Perkins+Will will develop a comprehensive vision program of all police departments, services, and spaces that will be the basis for design of the New Police Headquarters. This will consist of a visioning session with city leaders and police department leaders in order to capture your vision for the new police headquarters. We will also utilize questionnaires to department leaders, on site observations and assessment of spaces in use currently at the existing police facility. We will establish current space needs and also growth projections for each department within the headquarters. Also included in the Program will be desired adjacencies for optimum efficiency as well as public interaction requirements and personnel flow during shift changes. We will conduct a presentation of the New Police Headquarters Program to Police Department leaders and answer question and make revisions where desirable. • Interior Schematic Design Concepts — Once we have developed the existing site and building drawings along with the program for the new police headquarters, we will develop a series of interior design concepts for each level of the buildings including, police briefing and meeting rooms and support areas, forensics, property evidence storage, fitness and locker rooms, public lobby and other departmental suites for all levels. These concepts will be developed into a presentation of colored floor plans, block and stack departmental diagrams, and physical and 3 -Dimensional models to fully explain the attributes of each concept along with the pros and cons of each. • Exterior Design Concepts (Optional) — Working with the existing structure of the existing city hall building and the separate two story building, Perkins+Will will develop a series of exterior building design concepts for the new Police Headquarters. These concepts will explore the use of exterior materials such as stone, glass, curtain wall, metal, canopies and other materials in a variety of ways in order to give an updated image for the new Police Headquarters building. These concepts will also include site features such as paving hardscape, landscape, and all areas of the site. These concepts will be developed into a presentation of colored site plans, elevations, and physical and 3 -Dimensional models. A conceptual budget will be prepared for each of the concepts in order to assist city and department leaders in making a decision on a preferred option. Once an option is selected, Perkins+Will will develop a fee proposal for the additional scope of work. • Schematic Design Concepts Presentation — Perkins+Will will conduct a presentation of the Exterior and Interior Schematic Design Concepts to city and police department leaders for approval. The presentation will consist of both power point and physical models for study and evaluations by the city. Perkins+Will will facilitate discussion of pros and cons of each concept. PERKINS+WILL April 15, 2015 Re: New Lubbock Police Headquarters -Architectural and Engineering Services Proposal The desire outcome of the presentation will be a preferred concept to advance forward through the rest of design and documentation. Schematic Design Concept Refinement — With a preferred concept and input from city leaders, Perkins+Will will refine the Schematic Design Concept, incorporating the desired revisions and adjustments. There will be a series of meetings and correspondence with your building committee in order to insure the desired outcome of the final concept. The goal of the Schematic Design Phase is to identify, quantify, locate, and size all of the building and service components. Building mechanical, electrical and structural system alternatives will be tested for cost effectiveness, operating characteristics and performance. The Architect will prepare documentation required to assist the Owner in presenting the Schematic Design concepts to jurisdictional authorities for their continuing review and approval. Consultant Coordination — Simultaneously with the schematic design concept refinement activities, we will be working with our civil, landscape, structural, mechanical, electrical, plumbing, audio visual, information technology, and security consultants in order to support their development of the schematic design package. Each consultant will develop their work to a schematic design level that supports the final schematic design concept that was approved by the city and department. The consultants will prepare narratives and drawings that accurately depict the amount of work associated with each discipline. A Schematic Design Report will be prepared to summarize the program development, architectural design, civil, structural and building services systems design, landscape design, proposed building materials, design criteria, area summaries, and code and zoning requirements. The Schematic Design Report will complement the Schematic Design Drawings in defining the size and scope of the project. Design Development: Using the approved Schematic Design, Perkins+Will will lead the design team in developing the various components of the design through Design Development. The deliverables for the Design Development Phase include: Perkins+Will will conduct Bi -weekly meetings during Design Development with the client team to review needs and progress. Civil: • Demolition Plans • Preliminary grading plan • Preliminary utility layout and/or storm water layout plan • Diagrammatic site plan • Revised topographic site plan • Erosion control plan Landscape: • Demolition Plans • Rendered Planting site plan showing conceptual landscaping / hardscaping Architectural: 0 Cover information sheet PERKINS+WILL April 15, 2015 Re: New Lubbock Police Headquarters -Architectural and Engineering Services Proposal • Site Plan with conceptual landscape / hardscape • Demolition Plans • Floor Plans (with furniture layout) • Roof Plans indicating areas of repair • Reflected Ceiling Plans • Exterior Elevations • Interior Elevations • Typical exterior wall sections through new exterior construction • Door & room finish schedules • Typical Millwork Details • Outline specifications • Preliminary colors, finishes and materials board for Interiors and Exterior • Renderings ( 2 Exterior, 2 Interior) Structural (scope to be determined based on selected design concept): • Structural Demolition Plans • Structural Repair plans • Diagrammatic Structural Repair framing plans M.E.P. (scope to be determined based on selected design concept and condition of existing systems): • Single Line HVAC Plan & Details • Electrical Plan & Details • Lighting Plan • Power Plan • Plumbing water & waste at new restrooms and locker rooms Security, Low Voltage and Audio Visual: • Preliminary Security, Low Voltage and Audio Visual Drawings • Preliminary Security, Low Voltage and Audio Visual Outline Specifications Furniture Plans • Preliminary Furniture Plans Signage / Graphics: • Preliminary interior and exterior signage/ graphics to be integrated into the architectural design. • Interior graphics will comply with Texas Accessibility Standards and ADA. • Preliminary design of exterior signage or a monument sign to compliment building design. Probable Construction Cost Estimate: • During Design Development review, Perkins+Will will assist the Cost Consultant in updating a Statement of Probable Cost for the project. • Perkins+Will will make necessary adjustments to the Design Development package in order to get the project within the construction budget that was established at the conclusion of Schematic Design. 4 PERKINS+WILL April 15, 2015 Re: New Lubbock Police Headquarters - Architectural and Engineering Services Proposal Design Development Package: • Perkins+Will will prepared, summarize, and incorporate and present all aspects of the building design, size and scope of the project into a Design Development Package. The deliverable will include the Project Description, Outline Specifications, area summaries, individual specialty engineering system summaries, as appropriate, project preconstruction schedule, summary of design criteria and the Design Development Drawings. These Documents once approved with the Design Development cost estimate will release our team to move into the Construction Documents phase. Construction Documents: • Based on the approved Design Development Package, Perkins & Will will prepare Construction Documents consisting of drawings and specifications in CSI format that describe in detail the work to be completed. • Perkins+Will will also assist the City of Lubbock as necessary in preparing other forms or information necessary required for bidding, Including reviewing the City of Lubbock's general conditions, bid forms and owner / contractor agreement. • Perkins+Will will submit drawings to the State of Texas for compliance review with the Texas Accessibility Standards and will assist the City of Lubbock in securing permits for construction. • Perkins+Will will attend progress meetings during the CD Phase at 50%, 95%, and 100% and will provide pertinent progress prints at project meetings • Copies of 50% and 95% construction documents will be submitted for review. • 95% submittal shall be 100% complete plans, specs, estimate ready to bid except for final owner's review comments. • 95% review comments will be incorporated at 100% • 100% complete CD's will be issued for bidding • Perkins+Will will assist City in obtaining building permit Civil: • Existing topographic survey • Civil Demolition Plans • Civil Site Plan • Grading Plan • Utility Plan and Details with Coordination of Offsite and Onsite Utilities • Erosion control • Storm Water Prevention Plan ( SWPPP) • Specifications Landscaping: • Landscape Demolition Plan • Landscape Plan • Irrigation Plan and Details • Planting Details & Plant Schedule • Hardscape plans and details • Specifications PERKINS+WILL April 15, 2015 Re: New Lubbock Police Headquarters -Architectural and Engineering Services Proposal Architectural: • Cover information sheet • Site Plan and Site details • Demolition Plans • Floor Plans • Roof Plans • Reflected Ceiling Plans with Lighting • Exterior Elevations • Exterior Wall Sections • Large Scale Plans of selected areas as required • Door & room finish schedules • Exterior Details • Interior Elevations • Interior Details • Millwork Details • Specifications and Project manual • Security Hardware Structural: • Structural Repair Plans and Details • New Structural Framing Plans and Details • Specifications M.E.P.: • MEP Demolition Plans • HVAC Plans & Details • Electrical Plans & Details • Lighting Plans and schedules • Power Plans • Plumbing Plans, Details and risers • Security Plans with devices • Specifications Security, Low Voltage and Audio Visual: • Security, Low Voltage and Audio Visual Drawings and Details • Security, Low Voltage and Audio Visual Specifications Signage / Graphics: • Signage Plans and Details Furniture Plans • Final Furniture Plans l� PERKINS+WILL April 1S, 2015 Re: New Lubbock Police Headquarters - Architectural and Engineering Services Proposal Statement of Probable Construction Cost Estimate: • At 50% and 95% Construction Document review, Perkins+Will will assist the Cost consultant in updating a Statement of Probable Cost. • Perkins+Will will make necessary adjustments to the Construction Documents at 50% and 95% review in order to get the project within the established budget. Bidding: • Perkins+Will will assist the City of Lubbock in bidding the project to various contractors by participating in Pre -Bid conferences and by answering questions during bidding. Upon the receipt of bids, Perkins+Will will assist the City of Lubbock in qualifying bidders and bids. Construction Administration: Perkins+Will will perform the following services during construction: • Conduct a Pre -Construction Meeting • Attend bi-weekly job site meetings • Review and processing of shop drawings and submittals • Respond to RFI's from the contractor • Make periodic site visits and observation as appropriate to the progress of construction • Review contractor's Pay Applications, and provide recommendations to the City of Lubbock for the Preparation of Proposed Changes and Change Orders for the City of Lubbock's approval • Develop Preliminary and final Punch Lists Record drawings and specifications • Record construction documents including the furniture documents will be provided to the City in preferred format for its use. AutoCAD v.2014 or higher, sheet drawing files and specifications in MS Word will be provided to the City of Lubbock for its use. • Provision of a set of reproducible Record Drawings indicating changes and variations from the plans as constructed by the Contractor. Record Drawings produced by the Perkins+Will will be strictly based on marked -up drawings provided by the City s Contractor. B. SCHEDULE At this time, a schedule has not been established. Important milestone dates will be established with the City of Lubbock and a detailed schedule by Perkins+Will to identify phase durations, client meetings, client presentations, and detailed tasks related to each phase. Once this schedule is agreed upon by all parties, it will serve as the schedule for the project barring unforeseen factors. C. COMPENSATION For the Scope of Services described in Section A and within the scheduled durations described in Section B, Perkins+Will proposes a lump sum fee for basic Architectural services, exclusive of all reimbursable expenses, Owner's consultants' fees and costs, site related costs and Owner testing agencies. 7 PERKINS+WILL April 15, 2015 Re: New Lubbock Police Headquarters - Architectural and Engineering Services Proposal C.1 Our Architectural and Engineering Services and fee include the following services: Perkins+Will will perform Architectural Programming Planning and Design, Interior Planning and Design, FF&E Design, and Base Building Signage Design as required by applicable regulations. Design and Documentation, as defined above, will include Project Management of the entire Design Team, Technical Coordination of all Architectural and Engineering Documents. Our consultant team includes the following: Police Programming and Planning — Roth+Sheppard Civil Engineering— Hugo Reed and Associates Landscape/ Irrigation Design — Prairie Workshop Structural Engineering—Thoma Engineering Mechanical Engineering —Chambers Engineering Electrical Engineering —Chambers Engineering Plumbing Engineering — Chambers Engineering Fire Protection Engineering—Chambers Engineering AV/IT/Security - DataCom Design Group Cost Consulting— Riddle & Goodnight C.2 Compensation Schedule As mentioned in the project description at the beginning of our proposal, our fee is based on the complete removal of the existing interiors at the existing city hall building, site and parking improvements, and exterior envelope repairs. We propose an exterior design concepts phase in order to identify modifications to update and modernize the exterior of the existing city hall. Once a concept is accepted. Perkins+Will will develop a fee proposal for this additional scope. The total square footage is approximately 105,000 SF. For the purpose of this proposal, Perkins+Will assumes the cost of the completed project to be: • Interior Demolition City Hall ($4/SF Average x 105,000 SF) $ 420,000 • Interior Demolition separate 2 story bldg. ($4/SF Average x 13,000 SF) $ 52,000 • Police Headquarters Interior Finish Out (105,000 SF x $120/SF) $ 12,600,000 • Two Story Bldg. Interior Finish Out (13,000 SF x $120/SF) $ 1,560,000 • Site Improvements, Landscaping and Exterior Repairs $ 1,500,000 Total Construction Cost $16,132,000 Based on the projected construction cost of $16,132,000, Perkins+Will proposes a lump sum fee of 6.75% of the construction cost for a total architectural and engineering fee of $1,088,912. Per our discussion, we also propose a fee of $45,000 to develop an Exterior Design Concepts Study for both the existing city hall building and the free standing two story building described in the Schematic Design scope above. If a design concept for the exterior is selected, we will provide a proposed fee for this additional scope at that time. Perkins+Will proposes a total lump sum fee of $1,133,912 for the scope of work described above plus reimbursable expenses per Section E. It is agreed that if the PERKINS+WILL April 15, 2015 Re: New Lubbock Police Headquarters -Architectural and Engineering Services Proposal actual construction budget and cost are increased beyond the above amount projections, Perkins+Will's fees will be increased by the same percentage. Fees by Phase: Programming and Schematic Design (25%) $283,478 Design Development (25%) $283,478 Contract/Construction Documents (25%) $283,478 Bidding and Construction Administration (25%) $283,478 Sub Total $1,133,912 Estimated Reimbursables per Section E through CD's $50.000 BASE PROPOSAL TOTAL $1,183,912 C.3 Invoicing and Payment Perkins+Will will invoice monthly based upon a percentage completion of work by phase. We will modify the form and appearance of the invoice to suit the requirements of the Owner. Payment of invoices is due thirty (30) days after the receipt. Payment of all invoices is independent of the terms of any interim or construction financing agreements. Failure to make payment within thirty (30) days will result in the temporary suspension of work until all invoices are made current. Perkins+Will reserves the right to discontinue all services in the event that invoices remain unpaid after sixty (60) days. D. SUPPLEMENTAL SERVICES D.1 Additional Supplemental Services For supplemental services requested in addition to the scope of services defined above Perkins+Will will prepare an Additional Services Request with proposed scope and all fees identified. Perkins+Will will only proceed with the additional work by written authorization of the City of Lubbock. Additional Services May Include: • FF&E Services • LEED Certification • Graphic Design or Client Branding Services • Structured Parking if Required E. REIMBURSEMENT OF EXPENSES Reimbursable Expenses are in addition to the fee for services. You agree to reimburse Perkins+Will for out of -pocket expenses, which are actual expenditures made by Perkins+Will employees and consultants in connection with the Project. The following Reimbursable Expenses are invoiced at 100% of P E R K I N S + W I L L April 15, 2015 Re: New Lubbock Police Headquarters - Architectural and Engineering Services Proposal Perkins+Will's cost: reproductions produced on Perkins+Will's premises; long distance communications; cellular telephone charges; project related websites; transportation (auto rental, taxis, buses and airfares); room and board and other expenses incurred in connection with out-of-town travel; fees paid for securing approval of authorities having jurisdiction over the Project; use of a privately owned vehicle reimbursed based at IRS approved rates; cost of any additional insurance requested by you in excess of that normally carried by Perkins+Will, the cost of outside vendor produced reproductions; on site measured as built CAD drawings; messengers; photographic production; postage and handling of documents and materials; costs of outside renderings; and models and mock-ups produced internally by Perkins+Will. For the purpose of this proposal, we have estimated reimbursable expenses in C.2 through the construction document phase. Once the project is bid and an appropriate construction schedule has been determined, we will submit an estimate for CA reimbursables based on number of site visits desired by the City. Once again, thank you Wes for this opportunity to submit our fee proposal for your new Police Headquarters project. Please let me know if I can answer any questions. Sincerely, Perkins+Will 449— Phil Callison, AIA, LEED AP Principal 10 EXHIBIT C (New Public Works Facility) P+W Agreement - Contract# 12065 Page 12 of 13 10100 N. Central Expressway t 214.283.8700 Suite 300 1 214 283 8701 Dallas, T% 75231 perkinswill.com PERKINS - WILL April 15, 2015 Wesley D. Everett Director of Facilities Management City of Lubbock 1625 13th St Lubbock, TX 79414 (Via e-mail) Re: New Lubbock Public Works Facility - Architectural and Engineering Services Proposal Dear Wes: Perkins+Will is pleased to submit the following proposal to the City of Lubbock for complete architectural and engineering services for the New Public Works Facility in Lubbock, Texas. This proposal is based on the following project scope and is prepared based on a traditional consultant scope of services. Based on our understanding, the Architect has made the following assumptions as a basis for this proposal. PROJECT DESCRIPTION Public Works Facility at the Municipal Hill Site: This project will be on a new site in the Municipal Hill area in Lubbock, Texas. The complex will consist of a new 25,000 SF Administration Building, A new 10,000 SF materials storage warehouse, and a secure yard for city service vehicles and material storage. A. SCOPE OF SERVICES Based on the Facility Assessment, a full team effort will be required by all disciplines of our team. Our scope will include: Programming, Master Planning, and Schematic Design: Public Works Visioning and Programming— Perkins+Will will develop a comprehensive vision program of all public works departments, services, and spaces that will be the basis for design of the New Public Works Building. This will consist of a visioning session with city leaders in order to capture your vision for the new facility. We will also utilize questionnaires to department leaders, on site observations and assessment of spaces in use currently at the existing facility, and a series of departmental meetings. We will establish current space needs and also growth projections for each department. Also included in the Program will be desired adjacencies for optimum efficiency as well as public interaction requirements. We will conduct a presentation of the New Public Works Program to city leaders and answer question and make revisions where desirable. AMERICAS I ASIA I EUROPE I MIDDLE EAST I AFRICA PERKINS+WILL April 15, 2015 Re: New Lubbock Public Works Facility- Architectural and Engineering Services Proposal Master Planning and Schematic Design; • Perkins+Will will conduct Bi -weekly meetings during Schematic Design with the client team to review needs and progress. • Perkins+Will will perform a detailed site analysis of the selected site indicating all site influencers on the overall building placement and design. • Perkins+Will will develop up to 3 master plans with site and building concepts and finalize one Schematic Design concept, selected by City staff to incorporate into Design Development and submitted to City for their review. • Perkins+Will will develop a 3D Working Model as part of the Schematic Design Package. Final renderings will be developed at the conclusion of design development. • During Schematic Design review, Perkins+Will will assist the Cost Consultant in developing a Statement of Probable Cost that includes all construction related costs for the site. • Perkins+Will will make necessary adjustments to the Schematic Design in order to get the project within the established construction budget. • Perkins+Will will develop a draft Schematic Design Package in an 11X17 format with plans, elevations, specification outline, proposed exterior finishes, and a Statement of Probable Cost. • Perkins+Will will finalize Schematic Design Package incorporating revisions from City. • Perkins+Will will attend city presentations for the project and assist staff in preparation for these meetings. • Perkins+Will will prepare meeting minutes for all design meetings. • Deliverables for Schematic Design Phase Include: 1. 3 copies in 3 -Ring Binders of final SD Report including plans, 3D model, outline specifications, finish allowances, consultant narratives, and statement of probable cost. Design Development: Using the approved Schematic Design, Perkins+Will will lead the design team in developing the various components of the design through Design Development. The deliverables for the Design Development Phase include: • Perkins+Will will conduct Bi -weekly meetings during Design Development with the client team to review needs and progress. Civil: • Demolition Plans • Preliminary grading plan • Preliminary utility layout and/or storm water layout plan • Diagrammatic site plan • Revised topographic site plan • Erosion control plan 2 PERKINS+WILL April 1S, 2015 Re: New Lubbock Public Works Facility -Architectural and Engineering Services Proposal Landscape: • Rendered Planting site plan showing conceptual landscaping / hardscaping Architectural: • Cover information sheet • Site Plan with conceptual landscape / hardscape • Floor Plans (with furniture layout) • Dimension Control Plan • Roof Pians • Reflected Ceiling Plans • Exterior Elevations • Interior Elevations • Typical exterior wall sections • Door & room finish schedules • Typical Millwork Details • Outline specifications • Preliminary colors, finishes and materials board for Interiors and Exterior • Renderings ( 2 Exterior, 2 Interior) Structural: • Structural Foundation Plans • Diagrammatic Structural Framing Plans M.E.P.: • Single Line HVAC Plan & Details • Electrical Plan & Details • Lighting Plan • Power Plan • Plumbing water & waste Security, Low Voltage and Audio Visual: • Preliminary Security, Low Voltage and Audio Visual Drawings • Preliminary Security, Low Voltage and Audio Visual Outline Specifications Furniture Plans • Preliminary Furniture Plan(s) Signage / Graphics: • Preliminary interior and exterior signage/ graphics to be integrated into the architectural design. • Interior graphics will comply with Texas Accessibility Standards and ADA. • Preliminary design of exterior signage or a monument sign to compliment building design. 3 P E R K I N S + W I L L April 15, 2015 Re: New Lubbock Public Works Facility -Architectural and Engineering Services Proposal Probable Construction Cost Estimate: • During Design Development review, Perkins+Will will assist the Cost Consultant in updating a Statement of Probable Cost for the project. • Perkins+Will will make necessary adjustments to the Design Development package in order to get the project within the construction budget that was established at the conclusion of Schematic Design. Design Development Deliverable: • Perkins+Will will prepare, summarize, and incorporate and present all aspects of the building design, size and scope of the project into a Design Development Package. The deliverable will include the Project Description, Outline Specifications, area summaries, individual specialty engineering system summaries, as appropriate, project preconstruction schedule, summary of design criteria and the Design Development Drawings. These Documents once approved with the Design Development cost estimate will release our team to move into the Construction Documents phase. Construction Documents: • Based on the approved Design Development Package, Perkins & Will will prepare Construction Documents consisting of drawings and specifications in CSI format that describe in detail the work to be completed. • Perkins+Will will also assist the City of Lubbock as necessary in preparing other forms or information necessary required for bidding, Including reviewing the City of Lubbock's general conditions, bid forms and owner / contractor agreement. • Perkins+Will will submit drawings to the State of Texas for compliance review with the Texas Accessibility Standards and will assist the City of Lubbock in securing permits for construction. • Perkins+Will will attend progress meetings during the CD Phase at 50%, 95%, and 100% and will provide pertinent progress prints at project meetings • Copies of 50% and 95% construction documents will be submitted for review. • 95% submittal shall be 100% complete plans, specs, estimate ready to bid except for final owner's review comments. • 95% review comments will be incorporated at 100% • 100% complete CD's will be issued for bidding • Perkins+Will will assist City in obtaining building permit Civil: • Existing topographic survey • Civil Demolition Plans • Civil Site Plan • Grading Plan • Utility Plan and Details with Coordination of Offsite and Onsite Utilities • Erosion control • Storm Water Prevention Plan (SWPPP) • Specifications 4 PER KINS+WILL April 15, 2015 Re: New Lubbock Public Works Facility- Architectural and Engineering Services Proposal Landscaping: • Landscape Plan • Irrigation Plan and Details • Planting Details & Plant Schedule • Hardscape plans and details • Specifications Architectural: • Cover information sheet • Site Plan and Site details • Floor Plans • Dimension Control Plans • Roof Plans • Reflected Ceiling Plans with Lighting • Exterior Elevations • Exterior Wall Sections • Large Scale Plans of selected areas as required • Door & room finish schedules • Exterior Details • Interior Elevations • Interior Details • Millwork Details • Specifications and Project manual • Security Hardware Structural: • Structural Foundations Plans • Structural Framing Plans and Details • Specifications M.E.P.: • HVAC Plans & Details • Electrical Plans & Details • Lighting Plans and schedules • Power Plans • Plumbing Plans, Details and risers • Security Plans with devices • Specifications Security, Low Voltage and Audio Visual: • Security, Low Voltage and Audio Visual Drawings and Details • Security, Low Voltage and Audio Visual Specifications Signage / Graphics: • Signage Plans and Details 5 PERKINS+WILL April 15, 2015 Re: New Lubbock Public Works Facility -Architectural and Engineering Services Proposal Furniture Plans • Final Furniture Plans Statement of Probable Construction Cost Estimate: • At 50% and 95% Construction Document review, Perkins+Will will assist the Cost consultant in updating a Statement of Probable Cost. • Perkins+Will will make necessary adjustments to the Construction Documents at 50% and 95% review in order to get the project within the established budget. Bidding: • Perkins+Will will assist the City of Lubbock in bidding the project to various contractors by participating in Pre -Bid conferences and by answering questions during bidding. Upon the receipt of bids, Perkins+Will will assist the City of Lubbock in qualifying bidders and bids. Construction Administration: Perkins+Will will perform the following services during construction: • Conduct a Pre -Construction Meeting • Attend bi-weekly job site meetings • Review and processing of shop drawings and submittals • Respond to RFPs from the contractor • Make periodic site visits and observation as appropriate to the progress of construction • Review contractor's Pay Applications, and provide recommendations to the City of Lubbock for the Preparation of Proposed Changes and Change Orders for the City of Lubbock's approval • Develop Preliminary and final Punch Lists Record drawings and specifications • Record construction documents including the furniture documents will be provided to the City in preferred format for its use. AutoCAD v.2014 or higher, sheet drawing files and specifications in MS Word will be provided to the City of Lubbock for its use. • Provision of a set of reproducible Record Drawings indicating changes and variations from the plans as constructed by the Contractor. Record Drawings produced by the Perkins+Will will be strictly based on marked -up drawings provided by the City's Contractor. B. SCHEDULE At this time, a schedule has not been established. Important milestone dates will be established with the City of Lubbock and a detailed schedule by Perkins+Will to identify phase durations, client meetings, client presentations, and detailed tasks related to each phase. Once this schedule is agreed upon by all parties, it will serve as the schedule for the project barring unforeseen factors. M PERKINS+WILL April 15, 2015 Re: New Lubbock Public Works Facility -Architectural and Engineering Services Proposal C. COMPENSATION For the Scope of Services described in Section A and within the scheduled durations described in Section B, Perkins+Will proposes a lump sum fee for basic Architectural services, exclusive of all reimbursable expenses, Owner's consultants' fees and costs, site related costs and Owner testing agencies. C.1 Our Architectural and Engineering Services and fee include the following services: Perkins+Will will perform Architectural Programming Planning and Design, Interior Planning and Design, FF&E Design, and Base Building Signage Design as required by applicable regulations. Design and Documentation, as defined above, will include Project Management of the entire Design Team, Technical Coordination of all Architectural and Engineering Documents. Our consultant team includes the following: Civil Engineering — Hugo Reed and Associates Landscape/ Irrigation Design — Prairie Workshop Structural Engineering —Thoma Engineering Mechanical Engineering — Chambers Engineering Electrical Engineering —Chambers Engineering Plumbing Engineering—Chambers Engineering Fire Protection Engineering—Chambers Engineering AV/IT/Security - DataCom Design Group Cost Consulting — Riddle & Goodnight C.2 Compensation Schedule As mentioned in the project description at the beginning of our proposal, our fee is based on a new ground up Public Works Facility consisting of a 25,000 SF administration building, a new warehouse of approximately 10,000 SF for storage of materials, and a new secured service yard for city service vehicles. Perkins+Will proposes a total lump sum fee of $750,000 for the scope of work described above plus reimbursable expenses per Section E. Fees by Phase: Programming, Master Planning and Schematic Design (25%) $187,500 Design Development (25%) $187,500 Contract/Construction Documents (25%) $187,500 Bidding and Construction Administration (25%) $187,500 SUB TOTAL $750,000 Estimated Reimbursables per Section E through CD's 30,000 BASEPROPOSALTOTAL $780,000 PERKINS+WILL April 15, 2015 Re: New Lubbock Public Works Facility- Architectural and Engineering Services Proposal C.3 Invoicing and Payment Perkins+Will will invoice monthly based upon a percentage completion of work by phase. We will modify the form and appearance of the invoice to suit the requirements of the Owner. Payment of invoices is due thirty (30) days after the receipt. Payment of all invoices is independent of the terms of any interim or construction financing agreements. Failure to make payment within thirty (30) days will result in the temporary suspension of work until all invoices are made current. Perkins+Will reserves the right to discontinue all services in the event that invoices remain unpaid after sixty (60) days. D. SUPPLEMENTAL SERVICES D.1 Additional Supplemental Services For supplemental services requested in addition to the scope of services defined above Perkins+Will will prepare an Additional Services Request with proposed scope and all fees identified. Perkins+Will will only proceed with the additional work by written authorization of the City of Lubbock. E. REIMBURSEMENT OF EXPENSES Reimbursable Expenses are in addition to the fee for services. You agree to reimburse Perkins+Will for out of -pocket expenses, which are actual expenditures made by Perkins+Will employees and consultants in connection with the Project. The following Reimbursable Expenses are invoiced at 100% of Perkins+Will's cost: reproductions produced on Perkins+Will's premises; long distance communications; cellular telephone charges; project related websites; transportation (auto rental, taxis, buses and airfares); room and board and other expenses incurred in connection with out-of-town travel; fees paid for securing approval of authorities having jurisdiction over the Project; use of a privately owned vehicle reimbursed based at IRS approved rates; cost of any additional insurance requested by you in excess of that normally carried by Perkins+Will, the cost of outside vendor produced reproductions; measured as built CAD drawings; messengers; photographic production; postage and handling of documents and materials; costs of outside renderings; and models and mock-ups produced internally by Perkins+Will. For the purpose of this proposal, we have estimated reimbursable expenses in C.2 through the construction document phase. Once the project is bid and an appropriate construction schedule has been determined, we will submit an estimate for CA reimbursables based on number of site visits desired by the City. Once again, thank you Wes for this opportunity to submit our fee proposal for your new Public Works Facility project. Please let me know if I can answer any questions. Sincerely, Perkins+Will 461 - Phil Callison, AIA, LEED AP Principal EXHIBIT D (Insurance Certificates/ Endorsements) P+W Agreement - Contract# 12065 Page 13 of 13 ACORO® CERTIFICATE OF LIABILITY INSURANCE L� 7/112015 DATE(MMIDDIYYYY) 4/30/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LOCKTON COMPANIES 444 W. 47TII STREET, SUITE 900 KANSAS CITY MO 64112-1906 (816) 960-9000 CONTACT NAME: PHONE FAX INC. No.A/c No):: ADDRESS: X COMMERCIAL GENERAL LIABILITY INSURERS AFFORDING COVERAGE NMC0 INSURER A: Zurich American Insurance Company 16535 GL09670765 INSURED PERKINS & WILL, INC INSURER B: Paul InsuranceCo 40967 1075418 1001 MCKINNEY, SUITE 1300 INSURER c: Lloyds & London Co (Paragon -London) HOUSTON TX 77002 INSURER D: INSURER E INSURER F; COVERAGES PERWI CERTIFICATE NUMBER: 19464791 REVISION NUMBER XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRrypE LTR OF INSURANCE ADO IND SUBR MD POLICY NUMBER POLICY EFF MMIDO POLICYEXP MWDD LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y GL09670765 7/1/2014 7/1/2015 EACH OCCURRENCE S 1-000-000 AMAO IEIT PREM ISaccunenm) S 1 000000 CLAIMS -MAGE —]OCCUR MED EXP (My oneperson) S 10,000 PERSONAL &ADV INJURY $ 1,000,000 GENT AGGREGATE LIMIT APPLIES PER: POLICY JECT LOC GENERAL AGGREGATE 5 1000,000 PRODUCTS - COMPIOP AGO $ 5 OTHER: A AUTOMOBILE LABILITY y y BAP9670773 7/1/2014 7/1/2015COVOINEO IT 5 (Ea accident) ANY AUTO BODILYINJURY(Perperson) 5 c Ii xALL Ix OWNED SCHEDULED AUTOSHIRED BODILY INJURY Per acdtlent S xxxxxxxAUTOS PROPERTY DAMAGE S XXXXXXX AUTOS X AUTOSWNED $XXXXXXX B �( UMBRELLA LUIB J( OCCUR N N ZUP-14R-97086-14-NF 7/1/2014 7/1/2015 EACH OCCURRENCE S 1,000,000 EXCESS LIAR CLAIMSMAOE AGGREGATE $ 1 000-000 DED I I RETENTIONS IS xxxxxxx A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN MYPROMEIETOR EXRTNER ECUTIVE NIA Y WC9670774 7/1/2014 7/1/2015 - X STATUTE ER E.L. EACH ACCIDENTOFFICERI$ 1,000,000 E.L. DISEASE -EA EMPLOYE1 S 1000000 (Mandatory In NH) If yes, dexdo, under DESCRIPTION OF OPERATIONS tebw E.L. DISEASE -POLICY LIMIT 15 1,000,000 C PROFESSIONAL LIABILITY N N LDUSA140I441 7/1/2014 7/1/2015 $2,000,000 PER CLAIM/$2,000,000 AGGREGATE DESCPJP710H OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101, Addelo"I Remarks Schedule, may Im attached if mare spam is mqulmd) RE: MUNICIPAL FACILITIES RENOVATIONS. CITY OF LUBBOCK IS AN ADDITIONAL INSURED AS RESPECTS TO GENERAL AND AUTO LIABILITY, GENERAL LIABILITY IS PRIMARY AND NON-CONTRIBUTORY AS REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES TO GENERAL AND AUTO LIABILITY, AND WORKERS COMPENSATION WHERE ALLOWED BY STATE LAW AND AS REQUIRED BY WRITTEN CONTRACT. 13463731 CITY OF LUBBOCK MS. MARTA ALVAREZ, DIRECTOR OF PURCHASING & CONTRACT MANAGEMENT 1625 13TH STREET LUBBOCK TX 79401 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Z/-7 '4� RD CORPORATION. All rights ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: GL09670765 COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS — scheduled person or organization This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Location(s) Of Covered Operations ANY PERSON OR ORGANIZATION WITH WHOM ANY LOCATION WHERE YOU HAVE YOU HAVE AGREED, THROUGH WRITTEN AGREED, AGREEMENT OR PERMIT TO CONTRACT, AGREEMENT OR PERMIT TO PROVIDE ADDITIONAL INSURED PROVIDE ADDITIONAL INSURED COVERAGE. COVERAGE FOR COMPLETED OPERATIONS Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section H — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its Miscellaneous Attachment: M452183 Certificate ID: 13463731 intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 07 04 © ISO Properties, Inc., 2004 Miscellaneous Attachment: M452183 Certificate 11): 13463731 POLICY NUMBER: GLO 9670765 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: Any person or organization that requires you to waive your rights of recovery in a written contract or agreement with the Named Insured that is executed prior to the accident or loss. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV - Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 Miscellaneous Attachment: M103419 Certificate ID: 13463731 Other Insurance Agreement - Primary and Non -Contributory Policy No.: GLO9670765 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured: Any person or organization with whom you have agreed, through written contract, agreement or permit, executed prior to the loss, to provide additional Insured coverage. This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part SECTION IV. COMMERCIAL GENERAL LIABILITY CONDITIONS 4. Other Insurance, is amended per the following: 1. The following paragraph is added under a. Primary Insurance: This insurance is primary insurance as respects our coverage to an additional insured person or organization, where the written agreement requires that this insurance be primary and non-contributory. In that event, we will not seek contribution from any other insurance policy available to the additional insured on which the additional insured person or organization is a Named Insured. 2. The following paragraph is added under b. Excess Insurance: This insurance is excess over: Any of the other insurance, whether primary, excess, contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured by attachment of an endorsement to another policy providing coverage for the same "occurrence," "claim," or "suit." This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by written contract or written agreement to provide coverage to the additional insured on a primary and non-contributory basis. Any provisions in this Coverage Part not changed by the terms and conditions of this endorsement continue to apply as written. U -GL -1327-A Misccllancuus Altachmcnt M448692 Certificate ID: 13463731 Other Insurance Agreement - Primary and Non -Contributory Policy No.: GLO9670765 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured: Any person or organization with whom you have agreed, through written contract, agreement or permit, executed prior to the loss, to provide additional insured coverage. This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part SECTION IV. COMMERCIAL GENERAL LIABILITY CONDITIONS 4. Other Insurance, is amended per the following: 1. The following paragraph is added under a. Primary Insurance: This insurance is primary insurance as respects our coverage to an additional insured person or organization, where the written agreement requires that this insurance be primary and non-contributory. In that event, we will not seek contribution from any other insurance policy available to the additional insured on which the additional insured person or organization is a Named Insured. 2. The following paragraph is added under b. Excess Insurance: This insurance is excess over: Any of the other insurance, whether primary, excess, contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured by attachment of an endorsement to another policy providing coverage for the same 'occurrence," "claim," or "suit." This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by written contract or written agreement to provide coverage to the additional insured on a primary and non-contributory basis. Any provisions in this Coverage Part not changed by the terms and conditions of this endorsement continue to apply as written. U -GL -1327-A Miscellaneous Attachment: M44M92 Certificate ID: 13463731 POLICY NUMBER: SEE ATTACHED CERTIFICATE COMMERCIAL AUTO CA 20 48 02 99 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED This endorsement modifies insurance provided under the following BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An Insured Provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement Effective: 07/01/2014 Named Insured: PERKINS+WILL, INC. SCHEDULE Name of Person(s) or Organization(s): ANY PERSON OR ORGANIZATION WITH WHOM YOU HAVE AGREED, THROUGH WRITTEN CONTRACT, AGREEMENT OR PERMIT, TO PROVIDE PRIMARY ADDITIONAL INSURED COVERAGE. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to the endorsement.) Each person or organization shown in the Schedule is an "insured" for Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured Provision contained in Section II of the Coverage Form. CA 20 48 02 99 Miscellaneous Attachment: M103389 Certificate ID: 13463731 Waiver Of Transfer Of Rights Of Recovery Against Others To Us Policy No.: See attached certificate THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured: Perkins + Will, Inc. Address (including ZIP code): 2 Bryant Street San Francisco, CA 94107 This endorsement modifies insurance provided under the: Business Auto Coverage Form Truckers Coverage Form Garage Coverage Form Motor Carrier Coverage Form SCHEDULE Name of Person or Organization: ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT WITH THE INSURED, THAT WAIVER OF SUBROGATION BE PROVIDED UNDER THIS POLICY. We waive any right of recovery we may have against the designated person or organization shown in the schedule because of payments we make for injury or damage caused by an "accident' or "loss" resulting from the ownership, maintenance or use of a covered "auto" for which a Waiver of Subrogation is required in conjunction with work performed by you for the designated person or organization. The waiver of applies only to the designated person or organization shown in the schedule. U -CA -320-B CW Miscellaneous Attachment: M103417 Certificate ID: 13463731 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT WITH THE INSURED, THAT WAIVER OF SUBROGATION BE PROVIDED UNDER THIS POLICY FOR WORK PERFORMED BY YOU FOR THAT PERSON AND/OR ORGANIZATION. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective: 07/01/14 Insured Perkins + Will, Inc. Policy No: WC9670774 Insurance Company Zurich American Insurance Company WC 00 03 13 Miscellaneous Attachment: M103930 Certificate ID: 13463731