HomeMy WebLinkAboutResolution - 2016-R0432 - Amendment To Agreement - Bohannan And Huston Inc. - Orthophotographics - 12/01/2016Resolution No.2016-R0432
Item No.5.17
December 1,2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock.Amendment No. 1 to that certain Agreement dated April
28.2016 for Digital Orthophotographic services.RPP 16-12719-MA / Contract No.12719.by
and between the City of Lubbock and Bohannan and Huston.Inc.. and related documents.Said
Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
Passed by the City Council on December 1.2016
ATTEST:
Q,JU
Rebecca Garza.City Secreta
APPROVED AS TO CONTENT:
Sally Abbe.Director GIS and Data Services
V\4 4—
Mark "Warwood^AssistarAssistant City Manager
APPROVED AS TO FORM:
Ryan Brooke.Assistant City Attorney
ccdocs/RES.Amend #1 Contract No.12719
11.16.16
uJV
DANIEL M.POPE,MAYOR
IRV-solution No. 2016-RO432
AMENDMENT No. 1 TO
Contract 12719
City of Lubbock, TX
Digital Orthophotography Project 2016
This Amendment No. I to Digital Orthophot,ography Project 2016 (Contract No. 12719) is
entered into this I st - day of December _, 2016 between the City of Lubbock, a Texas
municipal corporation (the "City") and Bohannan Huston, Inc. of Albuquerque, New Mexico (the
"Contractor").
WHEREAS, the City has issued a Request for Proposals Digital Orthophotography Project
2016 (RFP 16-12719-MA); and
WHEREAS, the City and the Contractor have previously entered into Contract 12719 dated
April 28, 2016, Resolution No. 2016-RO 141 ("the Agreement"); and
WHEREAS, the Contractor desires to continue to perform as an independent contractor to
provide High Resolution Aerial LiDAR Imaging, derivative products and related services, upon
terms and conditions maintained in the Agreement; and
WHEREAS, the City and the Contractor hereby desire to further amend said Agreement.
NOW THEREFORE, the City and the Contractor hereby agree to amend the Agreement as
follows:
1) That Section 1.4 of the Agreement is hereby substituted and replaced by the
following language:
"1.4 This contract is for a term beginning April 28, 2016 and ending December 31,
2017, with the option of three (3) one year extensions. The City of Lubbock does not
guarantee any specific amount of compensation, volume, minimum, or maximum
amount of services under this contract. Notice of the City's option to extend this
contract shall be given at least 30 days, but not more than 90 days, before expiration of
the current term."
2) That "Exhibit A" of the Agreement is hereby substituted and replaced with "Exhibit A-
V that is attached hereto.
3) That "Exhibit B" of the Agreement is hereby substituted and replaced with "Exhibit 13-
I" that is attached hereto.
Bohannan Huston Contract 12719 Amendment
11.16.16
IN WITNESS WHEREOF, this Agreement is executed as of the Effective Date.
CITY OF LUBBOCK, TX:
DANIEL M. POPE, MAYOR
Courtyard I, 7500 Jefferson St. NE
Albuquerque, NM, 87109-4335
ATTEST:
eb t
a Garza. CitySecreta_ry
APPROVED AS TO, CONTENT:
Sally Abb4birector GIS and Data Services
M�O , Assist nt City Manager
APPROVED AS TO FORM:
Ryarlbeke, Assistant City Attorney
Bohannan Huston Contract 12719 Amendment
11.16.16
Exhibit A-1
Scope of Work and Schedule
1.0 General Information
1.1 Overview
The City of Lubbock, Texas ("the City") directs Bohannan Huston, Inc. ("Contractor") to acquire
and process High Resolution Aerial light detection and ranging (LiDAR) data, derivative
products and related services for approximately 1,200 square miles within the Lubbock metro
and surrounding areas. The project area of interest is made up of
urbanized areas, agricultural lands, surface irrigated riparian areas, plains and drainage
landscapes.
High Resolution Aerial light detection and ranging (LiDAR) data, derivative products and
related services
Purposes
This LiDAR project is undertaken to support activities such as the following:
• Urban, community and regional planning
• Project and infrastructure planning
• Project reporting
• Floodplain mapping
• Stormwater management
• Vegetation analysis
• Change detection
• Impervious surface mapping
Geographic Extent
The project area is described on Exhibit A -Proposed LiDAR Imagery Project Area. The project
encompasses an area of approximately 1,200 square miles. The project area covers the
entirety of Lubbock County and extends outward to capture several playa drainage systems.
The LiDAR derived products requested as part of this project must support future
orthophotography projects as well as immediate efforts for managing stormwater runoff. The
flight scheduling shall be coordinated by the Contractor accordingly.
Services to be Rendered Overview
In general terms, the collection, production and delivery of the products and services to be
provided by the Contractor include the following:
• Raw LiDAR aerial data;
Bohannan Huston Contract 12719 Amendment
11.16.16
3
• Intensity imagery;
• Classified LiDAR point clouds; LAS format;
• Control points;
• and Documentation of system calibration, collection and processing methods, survey
methods, QA, Accuracy Testing and Reporting, and metadata;
Additionally, the contractor will provide project management services that include progress
tracking and regular communication to the City's Project Manager. This includes weekly
reporting of project progress. The Contractor shall furnish all materials, supervision, labor,
equipment, and transportation, unless otherwise specified in this scope to complete project tasks
and deliver the specified products.
The LiDAR collection and data processing shall adhere at minimum to the USGS, National
Geospatial Program, LiDAR Base Specification standard, as posted at
http://pubs.usgs.gov/tm/1 I W.
LiDAR Collection Requirements
Point Density:
The LiDAR data for the project area are to be collected at a Point Density of 4.0 points per
square meter.
Raw Point Cloud Requirements:
Fully compliant LAS vI.4 format is required. Georeferencing information shall be included in all
LAS file headers. GPS times are to be recorded as Adjusted GPS Time, at a precision sufficient
to allow unique timestamps for each return. Intensity values shall retain native radiometric
resolution. The signal strength (intensity) of each return pulse shall be recorded.
Signal Returns: The LiDAR system shall be configured to collect multiple returns per pulse, with
a minimum of first return and a last return and at least one additional intermediate return
(minimum of 3 returns). All returns captured during acquisition shall be delivered. Return
number shall be recorded. Data Voids within a single swath are not acceptable, except:
• where caused by water bodies.
• where caused by areas of low near infra -red (NIR) reflectivity such as asphalt or
composition roofing.
• where appropriately filled -in by another swath.
Spatial Distribution: The spatial distribution of geometrically usable points is expected to be
uniform and free from clustering. Although it is understood that LiDAR instruments do not
produce regularly gridded points, collections should be planned and executed to produce a first
return point cloud that approaches a regular lattice of points, rather than a collection of widely
spaced high density profiles of the terrain.
Bohannan Huston Contract 12719 Amendment
11.16.16
Scan Angle: For oscillating mirror LiDAR systems, the scan angle must be<= ±20 degrees from
nadir or full scan angle <= 40 degrees. Otherwise, scan angle must be <= 30 degrees.
Vertical Accuracy Requirements: LiDAR shall meet or exceed the vertical accuracies as
established by the National Digital Elevation Program (NDEP) guidelines and subsequently
adopted by the American Society for Photogrammetry and Remote Sensing (ASPRS). As a
minimum, resulting vertical project accuracies for LiDAR collection in the southwest US must
satisfy the following:
• For the unclassified LiDAR point cloud, using the NDEP/ASPRS methodology:
• Fundamental Vertical Accuracy (FV A)<= 18.2 centimeters (cm) Accuracyz (ACCz),
95 percent (9.25 cm Root Mean Square Error (RMSE)z.
• For the classified LiDAR point cloud representing the bare Earth surface using the
NDEP/ASPRS methodology:
• Fundamental Vertical Accuracy (FVA)<= 18.2 cm ACCz, 95 percent (9.25cm RMSEz);
Positional Accuracy Validation: The absolute and relative accuracy of the data, both horizontal
and vertical, relative to known control, shall be verified prior to classification and subsequent
product development. A detailed report of this validation is a required deliverable.
Relative Accuracy Requirements: Relative accuracy shall be:
• <= 7 cm RMSEz within individual swaths
• <= 10 cm RMSEz or within swath overlap (between adjacent swaths).
Accuracy Reporting: Data shall meet or exceed the National Standard for Spatial Data
Accuracy (NSSDA) accuracy standards. The NSSDA standards specify that vertical accuracy
be reported at the 95 percent confidence level for data tested by an independent source of
higher accuracy. This reporting shall include bare -earth FVA for Point Cloud Data and DEW
TINS.
Control shall be based on a state-of-the-art Airborne Global Positioning/Inertial Measurement
Unit or AGPS/IMU solution and processing techniques. An AGPS PDOP of 3.2 (or smaller)
shall be respected during LiDAR collection. Supplemental Ground Control in the form of
differentially corrected GPS Ground Control shall be used to supplement the Airborne GPS/IMU
positional accuracy (horizontal and vertical). The supplemental control used for the LiDAR
acquisition shall utilize as much of the same control as used for prior orthophotography mapping
of the City.
Flight lines shall have a side overlap of 20-50%, as required to ensure there are no data gaps
between the usable portions of the swaths and point density requirements are achieved.
Swaths: Full swaths shall be delivered - all collected points are to be delivered. Long swaths
(those which result in a LAS file larger than 2GB) shall be split into segments as sub -swaths.
Scope of Collection: All collected swaths are to be delivered as part of the raw data deliverable.
This includes calibration swaths and cross ties lines. This in no way requires or implies that
Bohannan Huston Contract 12719 Amendment
11.16.16
calibration swath data are to be included in product generation. All collected points are to be
delivered. No points are to be deleted from the swath LAS files. Excepted from this are
extraneous data outside of the project boundary area (aircraft turns, transit between the
collection area and airport, transit between fill-in areas, etc.). These points may be permanently
removed. Busted swaths that are being completely discarded by the contractor and re -flown do
not need to be delivered.
Flight Window: Collection window shall be between the contract execution date and the end of
the March 2017 year. Atmospheric conditions shall be such that they are:
• Cloud, smoke, precipitation and fog -free between the aircraft and ground
• Snow free; very light, undrifted snow may be acceptable special cases, with prior
approval.
• Free of water inundation.
• Vegetation is leaf -off, but not required as long as penetration is sufficient to create data
and products at the specified accuracies.
LiDAR Classification Requirements
Classification Scheme shall be per the current USGS LiDAR base standard.
Hydro Flattening\Enforcement Requirements
The City is not requiring Hydro -Flattening or Hydro -Enforcement services for this project.
Deliverable Manifest
All project deliverables with spatial reference systems will adhere to the project coordinate
system defined below or as agreed upon between the City of Lubbock and the Contractor:
• Coordinate System = State Plane
• Zone = Texas North Central
• Horizontal Datum = NAD83
• Vertical Datum = NAVD88
• Geoid Model = as specified by the City of Lubbock
• Units = U.S. Survey Foot
• WKID = 2276
No. I Deliverable Content Format Scheme
1 1 Classified Point Cloud
2 Intensity Image
3 DEM
4 1 Metadata
I. State Plane Classed point cloud 1.LAS 0.4
(WKID=2276)
Lubbock Tile
ry I. State Plane Raster (WKID=2276) GeoTIFF Grayscale Band Project
1. Bare -earth DEM for project (1.0 to 3.0 1.GeoTIFF (tif) 32 bit FLOAT Lubbock Tile
ft GSD Float) 2. ESRI Raster Geodatabase Mosaic
1. Regional LIDAR Project Metadata - 1. FGDC (xmi) Product / Project
FGDC Compliant (DEM, Classified
Point Cloud, Breakline)
Bohannan Huston Contract 12719 Amendment
11.16.16
6
5
Survey Report
1.Control Survey Report
1.Minimum Standards for
Project
Surveying in Texas (pdf)
6
Collection Report
1.UDAR Collection Plan
1.ESR1 Geodatabase
Project
2. Flight Line
3. Flight Swath
7
Aircraft trajectories
1.Smoothed Best Estimate of Trajectory
1.ASCII (txt)
Mission
(SBET)
(SBET)
2.SBET (sol)
8
Processing Report
1.BHl Classification Approach and
1.Document (pdo
Project
Methodology
9
Control and Calibration
1.Survey Photo Control
1.ESR1 Geodatabase
Project
points
2.UDAR ID Survey Points
10
QA/QC Reports
1.Accuracy Assessment
1. FGDC NSSDA Vertical
Project
Worksheet ()is)
11
GPS Report
1.Survey Control Report
1.Control Data Sheets (pdf)
Project
12
Descriptive file list
1.ReadMe file describing deliverable
1.ASCII (txt)
Project
documenting delivered
contents
files
13
Deliverable Media
1.USB Hard Drive
1.1-acie (500GB)
Project
Schedule
The overall project schedule will fit within a 3-month window from the time of LiDAR
acquisition.
Bohannan Huston Contract 12719 Amendment
11.16.16
7
Acquisition Area
Legend J., `
� 1
0 f.
LiOAR Area of Irrterest (1,132 sq rrv)', � _1
UGAR Rght Swath
• SHI Control
2016 ONaim gery coverage
l
Lubbock City LRnks
Lubbock UDAR Flightplan: Optech Orion 1.0' CI
Coverage Area 1,132 sm - 4ppm
Bohannan Huston Contract 12719 Amendment
11.16.16
00 2®
run
8
3.0 Product Acceptance Procedures
The Contractor is responsible to assure that all services and products required by this Scope are
performed and provided in a manner that meets all professional and engineering quality
standards and industry -accepted photogrammetric principles.
The Contractor shall warranty all project deliverables for a period of two (2) years from the final
product delivery date in the project schedule as negotiated in this Agreement. The warranty shall
include compliance of all deliverables to the technical specifications, product accuracy
specifications, and data format and software compatibility as outlined in this Scope, or as stated
and affirmed by the Contractor. The Contractor is responsible for replacing deliverables found
to be deficient or defective and costs associated with accomplishing the replacement of data
under warranty shall be borne by the Contractor with no additional cost to the City.
The City's Project Manager shall be the point of contact with the Contractor for notification of
deficiencies or defects. The warranty shall stipulate that the Contractor shall complete the repair
or replacement of the defective product within ten (10) working days from receipt of a written
notice from the Project Manager, or the Contractor shall meet with the Project Manager within
five (5) days of receipt of the written notice of defective product or product not in compliance
with specifications. If after meeting with the Project Manager, the data is found to be deficient or
defective, the repair and replacement shall be completed within ten (10) working days as
stipulated herein, or within a reasonable time period agreed upon by the City and the Contractor.
Bohannan Huston Contract 12719 Amendment
11.16.16
Exhibit B-1
Proposal and Fee Schedule
Best and Final Offer
The commensurate fees for project area and LiDAR collection method are
shown below.
0�r promise Area MadI Four ) peinis per'meter
Acquisition
Bohannan Huston Contract 12719 Amendment
11.16.16
10
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-137260
Bohannan Huston, Inc.
Albuquerque, NM United States
Date Filed:
11/15/2016
2 Name of governmental entity or state agency that is a party tot the contract for which the form is
being filed.
City of Lubbock, Texas
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or Identity the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
13150
LiDAR Imagery
4
Nature of interest
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
Sandin, Dennis
Albuquerque, NM United Stales
X
5 Check only if there is NO Interested Parry. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
OFFICIAL SEAL
MONICA ADRIANA RODRIGUEZ
;^r Notary Public
State Of New l 'K. Signature of auth ized agent of contracting business entity
My Comm. 311312-n
-- Expires
AFFIX NOTARY STAMP I SEAL ABOVE L
T-
Sworn to and subscribed before me, by the said . I )<--nn t s SaoAi fl , this the 5� day of Wovtrv�Fjer" ,
20__Jk,0_, to certify which, witness my hand and seal of office.
111( A Z44 MoAI/rA 1] 1�J lf��l/{�(1Pr111�11�1G�� M� /
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Signature of officer administering lh Printed name of officer administering oath Title of officer a ministering oath
corms provided by Texas Etfncs commission www.ethics.state.tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES
FORnn 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-137260
Bohannan Huston, Inc.
Albuquerque, NM United States
Date Filed:
11/15/2016
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being Bled.
City of Lubbock, Texas
Date Acknowledged:
11/17/2016
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
13150
LiDAR Imagery
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Sandin, Dennis
Albuquerque, NM United States
X
5
Check only if there is NO Interested Party.
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of ,
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2016-137260
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Bohannan Huston, Inc.
Albuquerque, NM United States
Date Filed:
11/15/2016
2
Name of governmental entity or state agency that is a party to the contract for which the form -is
being filed.
City of Lubbock, Texas
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
13150
UDAR Imagery
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Sandin, Dennis
Albuquerque, NM United States
X
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
OFFICIAL SEAL
MONICA ADRIANA RODRIGUEZ
Notary Public
0-�,My
State of New Mexico Signature of auk ized agent of contracting business entity
Comm. Expires 3h3yzn
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said ,T t icnr-1 t.S S.,( atn , this the �J� day of
20_IXQO , to certify which, witness my hand and seal of office.
Irk �l �/t Aol a: 9411 4116lRn/��n�l��kt 6u�
Signature of officer administering th Printed name of officer administering oath Title of officer ministering oath
Forms provided by I exas Ethics Commission www.ethics.state.tx.us Version V1.0.277