HomeMy WebLinkAboutResolution - 2016-R0428 - Purchase Order - Comprehensive Communication Services - Police Command Trailer - 12/01/2016Resolution No.2016-R0428
Item No.5.14
December 1,2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31030108 for the purchase of Police
Command Trailer,by and between the City of Lubbock and Comprehensive Communication
Services,LLC of Rockwall,Texas,and related documents.Said Purchase Order is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
LHD.
Passed by the City Council on December 1,2016 .
ATTEST:
tLJ^L^d-e ._
Rebecca Garza,City Secreta'
APPROVED AS TO CONTENT:
Scott Snider,Assistant City Attorney
APPROVED AS TO FORM:
Kelli Leisure, Assistant City Attorney
DANIEL M.POPE,MAYOR
kl/RES.Comprehensive Communication Services,LLC-PurchaseOrd
November 8,2016
City of
,rLubbo&
TEXAS
10:
PURCHASE ORDER
COMPREHENSIVE COM
519 EAST 1-30 #225
ROCKWALL Texas 75087
SHIP TO:
RVICES LLC
Page -
1
Date - 11/07/2016
OrderNumber 31030108 000 OP
CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79404
INVOICETO: CIT'YOFLUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBROC& TX 79457 BY,
Al,,I,M dorofPurchasing&ContractManagement
Ordered 11/07/2016 Freight
Requested 06/01/2017 Taken By S SUMMERS
Delivery PER D GAMBOA REQ #48773 DIR-SDD-2026
Description/Supplier item Ordered Unit Cost UM
Police Command Trailer 1.000 175,662.3900 EA
Tenns NET 30
Extension Request Date
175,662.39 06/01/2017
Total Order
175,662.39
This purchase order encumbers funds in the amount of $175,662.39 awarded Comprehensive Communication Services, LLC. of
Rockwall, TX on December 1, 2016. The following is incorporated into and made part of this purchase order by reference contract
DIR-SDD-2026 Comprehensive Communication Services, LLC. of Rockwall, TX Resolution #-2U&-RO428
CITY ATTEST:
D'te,
Daniel M. Pope, Mayor Rebec t Garza, City Secretary
Comprehensive Communication
`
Services, LLC
hw
15501 State highway 205
[Customler:lCityLubbock
Terrell, TX 75160
Office:(972)772-2721
Email: gwcollins@ccscontact.net
Police Department
Date
I t/7/2016
Project Name: Mobile Emergency Response Center (MERC)
Quote Number:
CCS-2239
DIR#: SDD-2026
Website:
w .comprehensivecom.net
PROJECT QUOTATION
We at CCS are pleased to provide a MERC Lite quote for the City of Lubbock Police Department. The MERC is
a registered product brand name with the US Trademark and Patent Office and stands for Mobile Emergency
Response Center.
Scope of Work: CCS will provide one (1) custom manufactured MERC 42 fifth wheel style trailer that will serve
as a mobile command center equipped with a AVL 1.0 Meter auto -acquire satellite system, 12 months prepaid
satellite service with 10 days per month (extra days at $80.00 per day),two Cisco IP Phones with local Lubbock
DID numbers, work station compartment, Direct TV auto acquire satellite and HD receiver, a small kitchenette
and restroom area with hot and cold water, a conference room, and a storage/ generator compartment. The MERC
unit will be set up as a dual axle trailer equipped with two Dexter 10,000 pound axles. The MERC will be
powered by a Cummins Onan QD commercial 12,000 watt diesel generator with a 35 gallon tank equipped with
an easy access drain plug. Three roof mounted 15,000 BTU Coleman Mach Heating and AC pumps will keep the
trailer at an optimum working temperature.
A 40 foot pneumatic will be mounted on the rear of the trailer to allow for deployment of an infrared camera,
radio antennas, cellular antennas, and wifi antennas. The mast is controlled by dual Vair 200 psi air compressors
and air tank mounted in the generator compartment. The mast will be equipped with 4 removable antenna arms
for radio antennas, wifi, cameras, etc.) , 2 exterior LED lights for nighttime operation, and a Nycoil conduit
prewired with 3 LMR 400 Cables, 4 CAT5e cables, and 4 12 gauge power cables. All exterior wiring is
terminated into a patch panel located in an equipment rack inside the trailer. The roof of the trailer will also be
equipped with two antenna raceways with 8 NMO whip antenna mounts per raceway.
The work station area will be equipped with 7 work stations, 2 of which will reside in a slide out on the road side
of the trailer. All work stations will be equipped with the specified power and date scheme and will be equipped
with swivel chairs that are secured to the counter. File cabinets will be added as specified and overhead custom
metal cabinets will be installed for storage. A 42 inch Samsung HD LED tv will be installed with a DVD player
and a 42 U equipment cabinet for onboard electronics.
The conference room area will be set up with a removable conference table with 7 roll around chairs and a padded
work bench. Dry erase boards will be installed as specified and a 32 inch Samsung HD LED tv. There will be an
electric slide out in this area on the road side of the MERC.
The base flooring of the trailer will be aluminum (no wood) covered with a black coin patter rubber flooring. The
trailer will be insulated with a spray in polyurethane and the walls and ceiling will be covered with a .40 white
aluminum. Gray wall coating will be added where specified and tie down points will be added throughout the
trailer to secure items during transport. LED lighting will be used throughout the trailer interior.
Below are the complete build out details:
Qty
Description MERC 42 FOOT FIFTH WHEEL STYLE COMMAND CENTER TO INCLUDE:
2
Dexter 10,000 lb torflex axle, electric brakes, EZ Lube spindle type, 1/2 stud size,
cambered, 885 bolt pattern, 96 hub face, painted
5
Custom aluminum racing wheel and tire with spare
4
center wheel caps
2
roof mount vents
2
dry erase boards (24 inch)
1
7 pin trailer adapter
3
Coleman Mach 15,000 BTU AC Heat Pump
2
safety chains
1
solar battery charger - roof mount
1
Powermax PM3-45 amp 12 volt smart battery charger
3
black low profile file cabinets
1
Fuel Line Hose
1
breakaway switch
5
Black bedliner for treating trailer frame
5
Undercoating primer
10
running lights
6
brake lights
1
license plate light
2
reflective side marking tape
1
door hinges for all doors
1
door locks for all doors
1
24 foot side awning with middle support bar
1
Hydraulic Auto Leveling System
2
Custom slide outs
1
Generator exhaust custom pipe
1
50 amp shore power inlet - Park Power 6353ELRV 50 AMP 125/250V Standard RV Inlet
1
20 amp power outlet weatherproof
1
Shore Power 15 amp adapter
1
VIAIR Air Compressor 380C 200 PSI Dual Performance Value Pack - Pewter
2
Interstate 12 volt battery
2
battery box
2
battery cables to generator
2
4 gauge cable from generator to breaker box
1
air hose for mast
3
black silicone
4
metallic silicone
1
Cummins Onan 12,000 watt diesel generator
1
35 gallon fuel tank
1
fuel sending unit
1
fuel gauge - auto meter 1318 artic white
1
fuel bung
1
fuel cap
1
gas conduit to tank
1
42 U Mid Atlantic equipment rack
4
4 post rack shelf
1
40 foot pneumatic mast with controller and mounting bracket
1
AVL 1.0 meter carbon fiber auto acquire satellite with modem and
controller
1
One Year Prepaid Sat Service (SX2) with 10 usage days and 1 test day per
month. Any days over 11 days are billed at $80.00 per day
1
Direct TV auto acquire HD satellite and receiver
1
grounding rod and cable
1
fabricated metal control panel
1
Gray wall covering material
18
soundboard insulation 1 1/2 72" X 80"
1
Black coin rubber flooring
2
Wilson Art adhesive
2
Exterior access doors with locks
1
Custom aluminum cabinets
1
Custom work stations
2
Folding stainless steel handrail system for door entrys
6
exterior windows with sliding glass
1
full length rain gutters
4
Exterior telescoping flood lights 500 watts
2
80 amp sinewave power inverters
4
Ace Hardware door trim (contractor package)
4
D-rings for tie down points (contractor package)
1
100 amp power transfer panel
1
Removable conference table
7
Work station chairs
8
Conference room chairs
1
42 inch Samsung LED HD TV with wall mount
1
32 inch Samsung LED HD TV with wall mount
1
bench seating with padding
1
kitchenette area with microwave, min -frig and coffee pot
1
Bathroom with waste cassettes, stainless steel sink, vanity, mirror, and
tankless water heater
2
water tanks for trailer
1
Nighttracker infrared day/night camera with 36X zoom, motorized mount
1
12 Slot Breaker Box 100 amp 16 circuit
12
20 amp breakers
1
Complete data/electrical interior wire package
1
12 volt fuse box with fuses
8
Quad Electrical Outlet with metal cover
2
Dual Electrical Outlet with metal cover
1
Kill switch
2
Cisco VOIP Phones with Lubbock DID Service (prepaid for 1 ear)
1
aluminum antenna raceways with 8 NMO mounts
1
custom mounting plate for mast
70
Nycoil conduit per foot
1
Liquid tight conduit for roof
4
Liquid tight connectors
1
metal junction box for mast
1
LED lights for mast (pair)
12
bulkhead adapters
6
LMR400 cable endpoints
8
LMR200 cable endpoints
1
LMR400 cable (500 foot spool)
1
LMR200 cable(box)
1
112 Gauge Power Cable for mast
1
Powder Coating
1
Laser cutting
1
Nycoil pull through charges
1
CATSe patch panel
1
Spray in polyurethane insulation
2
Weatherproof cable access cover
1
linternal LED lighting System
Considerations: CCS is a Texas based company operating out of the Dallas, TX area and is an approved State of
Texas DIR Contract Holder (DIR SDD-2026). Our contract detail can be found at www.ccs-dir.com . Over the
past 8 years CCS has provided more mobile command center trailers in Texas off the State Contract than any
other manufacturer including build outs for the Texas National Guard, Texas Dept. of Public Safety, Harris
County Sheriff's Office, City of Dallas Police Department, FEMA, City of Tyler Fire Department, FBI, University
of Texas, and many more. A reference list is provided with our proposal.
Proposal Notes:
1. All prices are quoted in USD and will remain firm and in effect for 90 days —1 MERC trailer.
2. This Quote does not include anything outside the above stated bill of materials.
3. Complete system includes one (1) year parts and labor warranty, extended warranty options are available.
4. Transport charges are not included for trailer delivery.
5. All Texas DIR procurement guidelines are adhered to.
6. Training will be conducted onsite at customer facility.
Quoted by: Gary Collins Phone: 972-772-2721 email: gwcollins@ccscontact.net
MERC Lite Project Extended Total: $175,662.39
Acce ted By: Date: I P.O#
i
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
l of l
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-134162
Date Filed:
11/08/2016
Date Acknowledged:
11/08/2016
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Comprehensive Communication Services, LLC
Rockwall, TX United States
2 Name of governmental entity or state agency that is a parry to the contract for which the form is
being filed.
City of Lubbock
3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
DIR SDD-2026
Mobile Emergency Response Center buildout
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5 Check only if there Is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by I eXas Ethics Gommisslon www.ethlcs.state.tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES
FoRM 3295
lofi
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2.3. 5, and 6 If there are no interested parties.
CERTIFICATION OF FILING
C-m9ficate Humber.
2016-134162
1 Name of business entity tiling form, and the city, state and country of the business entity's place
of business.
Comprehensive Communication Services, LLC
Rockwall, TX United States
Date Filed:
11/08/2016
Name of govemmentall entity or state agency that Is a party tot the contract for which e form Is
being tiled
City of Lubbock
Date Acknowledged:
3 Provide the Identiticatlon number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
DIR SDD-2026
Mobile Emergency Response Center buildout
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermedi
5 Check only N there is NO Interested Party.
X
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure Is true and correct.
,� fill, MiH1R VARillllllllllll IA
�r Pi,.,� Public, State of Texas
�i • = cast o m. gxptres oa-1 2.2a20
Retool 1p 130y77676 Signature of rized age of contracting business entity
FIX NOTARY STAMP ! SEAL ABOVE
Swam to and subscribed be a me, by the said CoL� 1 w this the
20 lG . to certify whi witness my hand and seal of o ce.
i b day of lid AWS-M
[:�t fffR V&4 P 4-
Signature of officer administering oath Printed name of officer administering oath
Title of officel administering oath
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