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Home My WebLink AboutResolution - 2016-R0385 - Purchase Order - Randall Reed's Presige Ford - Trucks - 10/27/2016Resolution No. 2016-RO385 Item No. 6.22 October 27, 2016 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31029265 for the purchase of four (4) Ford F-250 Pickup Trucks as per ITB 16-12976-SS, by and between the City of Lubbock and Randall Reed's Prestige Ford of Garland, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on October 27, 2016 DANIEL M. POP ', MAYOR ATTEST: Re ecca Garza, City Secretary APPROVED AS TO CONTENT: City Manager APPROVED AS TO FORM: Justin P 11 t, Assistfint City Attorney ccdocs/RES. Purchase Order 31029265 — Randall Reed's Prestige Ford — Four Ford Pickups September 13, 2016 W^City of Lubbock texas PURCHASE ORDER«Page -1 Date -10/04/2016 Order Number 31029265 000 OP "13526Branch/Plant TO:SHIP TO: RANDALL REED'S PRESTIGE FORD PO BOX 472247 GARLAND Texas 75047 INVOICE TO:CITY OF LUBBOCK ACCOUNTS PAYABLE P.O.BOX 2000 LUBBOCK,TX 79457 BY: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 Malta A f Purchasing &Contract Management S SUMMERS Ordered 09/12/2016 Freight Requested 01/30/2017 Taken By Delivery PER D GAMBOA REQ #48136 ITB 16-12976-SS Description/Supplier Item 2017 Ford F250 Extended Cab Specification No.1534-2 2017 Ford F250 Regular Cab Specification No. 1536-2 Terms NET 30 Ordered 1.000 3.000 Unit Cost UM Extension Request Date 25,360.0000 EA 25,360.00 01/30/2017 23,450.0000 EA 70,350.00 01/30/2017 Total Order 95,710.00 This purchase order encumbers funds in the amount of $95,710.00 awarded to Randall Reed's Prestige Ford of Garland,TX on October 27,2016.The following is incorporated into and made part of this purchase order by reference ITB 16-12976-SS dated September 7.2016 Randall Reed's Prestige Ford of Garland ,TX Resolution #2016-R0385 CITY OF LUBBOCK ATTEST: U-JW Daniel M. Pope, Mayor iLt<£=*. ebebca Garza, City Secretary REVISED Bid Form Heavy Duty Vehicles City of Lubbock, TX ITB 16-12976-SS In compliance with the Invitation to Bid 16-12976-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this forth. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations or form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12976-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY (*/-) Unit of Measure DESCRIPTION UNIT PRICE* BID EXTENDED Delivery (Days) AROO** I. 3 Each 'R Ton Cab and Chassis, Bed Delete, Regular Cob, 4x?, per Specification No. i� �JC/O�SST $ /'��/ o j � 1536-2 Model Year, Brand Name and Model Number: AV7 71MWI-4 1137. .__3__ Each _ - L Service Body, per Specification No. NV- ,.�!! rr .Model YearArand Nameand Mode4Numbor ��"OWCAe - - - - - - - - - - - - - - 3. 1 Each % Ton Pick-up Truck, Extended Cab,/ Regular Bed, per Specification No. 1534- j% lnw KW/yam S A-� Z Year, Brand Name and Model Number:, 'W% �'� �00 /%G 4:[Model Z-_Each- '/. Ton Pick-up, Crew Cab, Z- - - - - - - PePSpecif cation No.-13357-------odeLYcar:BrnndNameand Model NwnbeW& *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed Total: $ 95 , 710 . 00 • •ARO - After Receipt of Order Unless otherwise specified herein, the City may award the bid either Item -by -Item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of . %, net, calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated numberof days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or beherquality, at a lower net price(s) than provided herein, S Purchasr/Bid Docs/rrB 16-13976•SS Pickup Trucks PAGE I OF 2 DATED: 08-04-2016 Specification Revic%ved by: Department requesting vehicle/equipment: Signature of Department Head/Date: CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS 3/4 TON PICK-UP, CREWCAB, SHORTBED, 4X2 SPEC: 1535 - 2 ) YEAR 7 INI AKE2;00 MODEL �� / or~ IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, ITB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS. RANDALL REED'S PRESTIGE FORD pm or"Af/cr VENDOR NANIE: 3601 S. SHILOH RD PHONE: GARL-ANIF. TX 75041 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO These specifications describe a 3/4 ton Pick-up, Crewcab, Shortbed, 4x2. GENERAL Unless otherwise specified, all units shall be furnished complete with standard equipment and factory- installed accessories as listed by the manufacturer's printed literature and as stated in the current State of Texas Fleet Automobiles and Trucks Texas Specifications. 1. GVWR 8,800 pounds ✓ 2. WHEEL BASE 149.5 inches 3. OVERALL LENGTH 237.4 inches 4 PAYLOAD 2,900 pounds ✓ ALLOWANCE 5. ENGINE A. Gasoline, 5.7L, V-8 J B. 360 NET HP C. 380 FT LBS. Torque 6• TRANSMISSION OEM automatic V 7. CARGO LENGTH 76.3 inches 8. All weather steel belted tubeless radials with crank -up spare tire winch J TIRES and spare tire LT245/70/R17 9. RIM SIZE 17 X 7.5 inches 10. SEATS OEM 40/20/40 cloth fabric, with charcoal or gray color with rear bench type seat. S: Purchase/Bid Docs/1TB 16-12976-SS Pick-up Trucks 11 EXTERIOR COLOR OEM fleet white POWER Includes power windows, power locks, power mirrors, cruise 12. PACKAGE control and tilt steering wheel. V Provide build dates in space provided MSO and paperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO, all keys, warranty, and all paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. S: Purchase/Bid Docs/ITB 16-12976-SS Pick-up Trucks PAGE I OF 2 DATED: 08-04-2016 Specification Reviewed by: Department requesting vehicle/equipment: Signature of Department Head/Date: CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS 3/4 TON CAB AND CHASSIS, BED DELETE, REGULAR CAB, 4X2 TO HAVE INSTALLED UPON IT A UTILITY BED SPEC: 1536-2 PEAR jo/ MAKE 01 ap.%� MODEL 200 / IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, ENEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, ITB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS. RANDALL REED'S PRESTIGE FORD 3601 S. SHILOH RD 7 VENDOR NAIME: GARLAND, TX 7S ,4 1 PHONE. NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO Unless otherwise specified, all units shall be furnished complete with GENERAL standard equipment and factory- installed accessories as listed by the manufacturer's printed literature and as stated in the current State of Texas Fleet Automobiles and Trucks Texas Specifications. 1. GVWR 9.000 pounds 2. WHEEL BASE 133.7 inches 3. CAB TO AXLE 56 inches V 4. PAYLOAD ALLOWANCE 3.120 pounds V/ 5. ENGINE A. Gasoline, V8 5.7L B. 360 NET HP C. 380 FT LBS. Torque V 6. TRANSMISSION OEM automatic 7. TIRES All weather steel belted tubeless radials «7th crank -up spare tire winch ands are fire LT245/70/R17 8. RIM SIZE 7.5 inches 9. SEATS OEM 40/20/40 cloth material, %nth charcoal, gray, or tan color 10. COLOR OEM fleet white All items are to be heaviest OEM equipment for the vehicle series and installed by the manufacturer and shall include, but not be limited to, the following: a transmission oil cooler, heavy-duty 11. TOWING PACKAGE radiator, and trailer wiring harness. Harness shall be provided as an integral part of the vehicle wiring system to provide power to 44/ trailer turn signals, brakes, brake lights, and running lights. Each wire shall be labeled according to its function, i.e., brakes, turn, etc. A 7-pin, RV style, flat (spade) electrical connector to connect trailer wiring circuitry to the wiring harness shall be provided. S: Purchase/Bid Docs/ITB 16-12976-SS Pick-up Trucks Shall include OEM factory installed brake controller. To include front tow hooks. V I 12. POWER PACKAGE Includes power windows, power locks, power mirrors, cruise control and tilt steering wheel. V/ 13. REAR AXLE Limited slip with ratio 410 Cab and chassis vendor shall notify the City of Lubbock when cab and chassis is completed at manufacturer. Vendor and City of Lubbock shall inspect for compliance. If cab and chassis meets CAB CHASSIS compliance, vendor shall transport cab and chassis to body 14. INSPECTION builder for completion. if cab and chassis fails to meet compliance, vendor shall ensure that repairs are completed within Y 24 hours. Repairs that cannot be completed during inspection must be re -inspected to meet compliance by vendor and City of Lubbock prior to releasing to body builder. The secondary vendor shall notify City of Lubbock when the body installation is complete. Second stage vendor shall deliver 15. SECOND STAGE the completed unit for compliance inspection to the City of Lubbock 206 Municipal Drive, Lubbock, Texas, cleaned, with at least '/4 tank of fuel. After the body installation, the cab and chassis will be returned to the City, 206 Municipal Drive, Lubbock Texas. The cab and 16. PRE -DELIVERY chassis vendor shall provide the pre -delivery service and first state safety inspection and install the windshield sticker. Cab and chassis with body shall be ready to be placed in service upon delivery to the City. Provide build dates in space provided MSO and Paperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO, bill of sale, warranty, all keys, and all paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. S: Purchase/Bid Docs/1TB 16-12976-SS Pick-up Trucks City of Lubbock, TX Fleet Services Bid Tabulation October 27, 2016 ITB 16-12976-SS Pick-up Trucks Item Qty UOM Description/Vendor Location Unit Price Extended Price 1 3 EA 3/4 Ton Cab and Chassis, 4x2, per Specification No. 1536-2 _ Randall Reed's Prestige Ford Garland, TX $ 23,450 70,350 Grapevine DCJ Grapevine, TX 24,594 73,782 Scoggin Dickey Chevrolet Lubbock, TX 24,840 74,520 Pick Up Pals, Inc. Lubbock, TX No Bid 2 2 EA Service Body, per Specification No. NV-41-F Pick Up Pals, Inc. Lubbock, TX 6,499 Randall Reed's Prestige Ford Garland, TX Scoggin Dickey Chevrolet Lubbock, TX Grapevine DCJ Grapevine, TX 3 1 EA 3/4 Ton Pick-up Truck, per Specification No. 1534-2 Randall Reed's Prestige Ford Garland, TX 25,360 Scoggin Dickey Chevrolet Lubbock, TX 27,125 Grapevine DCJ Grapevine, TX Pick Up Pals, Inc. Lubbock, TX 4 2 EA 3/4 Ton Pick-up Truck, 4x2, per Specification No. 1535-2 Grapevine DCJ Grapevine, TX 26,411 Randall Reed's Prestige Ford Garland, TX 26,550 Scoggin Dickey Chevrolet Lubbock, TX 28,729 Pick up Pals, Inc. Lubbock, TX 12,998 No Bid No Bid No Bid 25,360 27,125 No Bid No Bid 52,822 53,100 57,459 No Bid Item -by -Item Pick Up Pals Item 2 Lubbock, TX 12,998 Randall Reed's Prestige Ford Items 1 & 3 Garland, TX 95,710 Grapevine DCJ Item 4 Grapevine, TX 52,822 CERTIFICATE OF INTERESTED PARTIES FORM 1.295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2016-111560 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Randall Reed's Prestige Ford Garland, TX United States Date Filed: 09/13/2016 2 Name of governmental entity or state agency that Is a party tot the contract for which the form is being filed. City of Lubbock Date Acknowledged: 09/13/2016 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 16-12976-SS FLEET TRUCKS 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling intermediary SARAC, ADMIR GARALAND, TX United States X 5 Check only if there is NO Interested Party. a 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of , 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms proviaea by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1- 4 and 6 If there are Interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, S, and 61f there are no Interested parties. CERTIFICATION OF FILING Certificate Number: 2016-111560 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Randall Reed's Prestige Ford Garland, TX United States Date Filed: 09/13/2016 2 Name of governmental entity or state agency that Is a party to the contract for willch tile form Is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 16-12976-SS FLEET TRUCKS 4 Name of Interested Party City, State, Country (place of business) Nature of Interest (check applicable) Controlling intermediary SARAC, ADMIR GARALAND, TX United States X S Check only If there is NO Interested Party. 6 AFFIDAVIT i swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. W ,I,,,, - ADDA KLOCK 1;;N,' S' Nota(Y Public, State oS Toxt"' ' Comn)ission FxN�ces ' fy� MY Ignature of authorized agent of contracting business entity Moroh 30.2018 AFFIX NOTARY STAMP !SEAL ABOVE Swor and subscribed before me, by the said,this the 20, to certify which, witness my hand and seal of office. 1-3 day of , zglcw; %T ,ol`/lcl< p 4rl< 2 Signature of officer administering o tit- Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.stale.tx.us Version V1.0.277