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Home My WebLink AboutResolution - 2016-R0309 - Purchase Order - Associated Supply Company Inc- Wheel Service On Aljon Compactor - 09/08/2016Resolution No.2016-R0309 Item No.5.19 September 8,2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock,Purchase Order No.31028885 for the purchaseof wheel replacement and installation for an Aljon Compactor at the City of Lubbock Landfill,by and between the City of Lubbock and Associated Supply Company,Inc.,of Lubbock.Texas,and related documents.Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on September 8. 2016 DANIEL M.POPE,MAYOR ATTEST: tAtJU^L^ Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Scott Snider,Assistant City Manager APPROVED AS TO FORM: I JustintPrdjtt,Assistant City Attorney ccdocs/RES.Purchase Order 31028885 -Associated SupplyCompany.Inc.-Aljon Compactor Wheels August 23,2016 fL'4"tbl%�k TEXAS PURCHASE ORDER TO: ASSOCIATED SUPPLY COMPANY 2102 E SLATON ROAD LUBBOCK Texas 79452 Page - Date - 08/22/2016 Order Number 31028885 000 OP SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICETO: CITYOFLUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Wh7v Mart ., Di or of rchasing & Commct Management Ordered 08/22/2016 Freight Requested 09/30/2016 Taken By Delivery PER D GAMBOA REQ #48242 SOLE SOURCE S SUMMERS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Aljon Wheels and Install 4.000 33,900.0000 EA 135,600.00 09/30/2016 Total Order Terms NET DUE ON RECEIPT INSURANCE CERTIFICATE REQUIRED PRIOR TO INSTALLATION: 135,600.00 3526 n Commercial General Liability, per occurrence- $1,000,000 Workers Compensation, Statutory Amounts-$500,000 • General Aggregate • Contractual Liability •Products-Comp/Op Agg Personal and Adv. Injury Automotive Liability -Any Auto- $1,000,000 City of Lubbock is named as additional insured on Auto/General Liability on a primary and non-contributory basis to include products of completed operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverage. Copies of endorsements required. This purchase order encumbers funds in the amount of $135,600.00 awarded Associated Supply Company, Inc. of Lubbock, TX on September 8, 2016. The following is incorporated into and made part of this purchase order by reference Sole Source Associated Supply Company, Inc. of Lubbock, TX. Resolution # 2016-RO309 CITY F LUBBOC DANIEL M. POPE, CYOR ATTEST: ca Garza, City Secretary r W as AiIs OO A11a7n1— Supply Gnmpany, env O O ASCO - ASSOCIATED SUPPLY CO., INC. PO BOX 3888 PH# 806-745-2000 2102 SLATON HW Y FAX# 806-748-1268 LUBBOCK, TX 79452 To: CITY OF LUBBOCK - LANDFILL ABERNATHY TX TERMS: NET DUE ON DELIVERY OR APPROVED FINANCING MODEL: ALJON WHEEL REPLACEMENT WHEEL I X 48 X58 GFTI 10 / DIAMOND CLEAT 14X! PLATE WHEEL ADAPTOR 14X ! LABOR TO SWAP & REPLACE WHEELS QUOTATION EXPIRES IN 10 DAYS UNLESS OTHERWISE NOTED. ALL EQUIPMENT 15 SUBJECT TO PRIOR SALE B IS NOT GUARANTEED. ALL PRICES, TERMS, B. DELIVERY ARE SUBJECT TO MANAGEMENT APPROVAL. A CANCELLATION CHARGE OF 20% OF THE TOTAL PURCHASE PRICE WILL BE ASSESSED B IS HEREBY AGREED TO BY THE CUSTOMER ON ALL CANCELLED ORDERS. ACCEPTED BY: Date: 8/23/2016 Invoice #: Customer ID#: Expiration Date: 9/30/2016 QUOTED F.O.B.: ABERNATHY TX Line Total 29,275.00 117,100.00 3,375.00 13,500.00 I 5,000.00 $ 135,600.00 Total Plus any & all applicable taxes THANK YOU FOR YOUR BUSINESS! KEVIN BURRELL - TERRITORY MANAGER / CELL# 806-224-9930 / EMAIL: KBURRELL@ASCOEQ.COM CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-115144 Date Filed: 09/22/2016 Date Acknowledged: 09/22/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Associated Supply Company (ASCO Equipment) Lubbock, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO 31028885 Trash Compactor Wheels 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Associated Supply Company (ASCO Equipment) Lubbock, TX United States X 5 Check only if there is NO Interested Party. 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of , 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos. 1- 4 and 6 if there are Interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, S. and 6 It there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-115144 Associated Supply Company (ASCO Equipment) Lubbock, TX United States Date Filed: 09/22/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO 31028885 Trash Compactor Wheels 4 Name of Interested Party City, State, Country (place of business) Nature of Interest (check applicable) Controlling intermediary Associated Supply Company (ASCO Equipment) Lubbock, TX United States X 5 Check only if there is NO Interested Party. L 6 AFFIDAVIT 1 swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. ;o��►V P,j��+ KELLEY PETERSON Notary Public i State of Texas 05 011--2017 oftE�! My Comm. Expiiress Signs ure of o ' ed agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE A d Sworn to and subscribed before me, by the said this the J day of ba-. 20__ J to certify which, witness my hand and seal of office. &AA�j- PztMy b� 4elle krill vi VV Signature of Weer administering oath Printed name of officer administering oath Tide of officer ministering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277