HomeMy WebLinkAboutResolution - 2016-R0291 - Amendment To Contract - Lutheran Services Of The South - CEAP And CSBG - 08/25/2016Resolution No.2016-R0291
Item No.6.24
August 25.2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalfof the City of Lubbock,a First Amendment to Contract No.12726 for funding to
provide utility assistance to qualified low-income persons and families through the
Comprehensive Energy Assistance Program and the Community Services Block Grant
administered by the Texas Department of Housing and Community Affairs,by and between
the City of Lubbock and Lutheran Social Services of the South, and related documents. Said
Amendment is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council on August 25.2016
ATTEST:
jtAWjU-
Rebedca Garza,City Secretary I \
APPROVED AS TO CONTENT:
Bill Hoyrerton,Assistant Citwvlanager
APPROVED AS TO FORM:
2k
Justiia Pruitt,nssis/ant City Attorney
DANIEL M.POPE,MAYOR
ccdocs/RES.Amendment 1 to Contract 12726 -Lutheran Social Services
August 9,2016
Resolution No. 2016-R0291
FIRST AMENDMENT TO COMPREHENSIVE ENERGY ASSISTANCE PROGRAM
AND COMMUNITY SERVICES BLOCK GRANT AGREEMENT BETWEEN
THE CITY OF LUBBOCK AND LUTHERAN SOCIAL SERVICES OF THESOUTH
This First Amendment (the "Amendment") to the Comprehensive Energy Assistance Program
and Community Services Block Grant Agreement (the "Agreement") is entered into this 25th
day of August 2016 between the City of Lubbock, a Texas municipal corporation (the
"City"), and Lutheran Social Services of the South, a non-profit organization (the
"Contractor").
RECITALS
WHEREAS, the Contractor and the City entered into the Agreement on February 25th,
2016; and
WHEREAS, the City and the Contractor hereby desire to amend the Agreement; and
NOW THEREFORE, the City and the Contractor hereby amend the Agreement as follows:
AMENDMENT
1. The language in Paragraph II. A. 1. of the Agreement, entitled "General Overview of
Program," shall be replaced with the following language:
"Contractor will use the Comprehensive Energy Assistance Program (CEAP) and
Community Services Block Grant (CSBG) funds awarded to administer the Utility
Assistance and Household Crisis Components in the followingmanner:
CEAP Utility Assistance
$702,756
CEAP Household Crisis UtilityAssistance
125,000
CEAP Program Administration
42,549
CEAP Program Services Cost
65,396
Assurance 16
65,396
CSBG CEAP Operations
25,000
$1,026,097"
2. The language in Paragraph II. B. 1. of the Agreement, entitled "City Responsibilities,"
shall be replaced with the following language:
"City agrees to provide Contractor assistance from the Comprehensive Energy
Assistance Program (CEAP) and Community Services Block Grant (CSBG) in an
amount not to exceed $1,001,097 for the Utility Assistance and CSBG operations
components of the program. In return for Contractor will perform the activities set
forth in this Contract for consideration of said funds."
3. The language in Paragraph III of the Agreement, entitled "Time of Performance," shall be
replaced with the following language:
"This Contract shall commence January 1, 2016 and shall terminate December 31,
2016. The term of this Contract and the provisions herein may be extended on a
year to
year basis during the five year roll-over cycle ending December 2018 provided
funds are received from TDHCA and providing the Contractor meets its contractual
obligations during the current funding year, subject to board approval and Mayor's
signature."
4. The table in Paragraph III of the Agreement, entitled "Budget," shall be replaced with the
following table:
BUDGET
CEAP/CSBG Funds
Administration
Personnel
42,549
Program
Utility Assistance
702,756
Household Crisis
125,000
Pro am Services Cost
65,396
Assurance 16
65,396
CSBG CEAP PSC
25,000
OTAL
$1 026 097
5. The language in Paragraph IV. of the Agreement, entitled "Payment," shall be replaced
with the following language:
"City will pay up to $1,026,097 to Contractor based upon the receipt of request for
funds and project expense summary for the above -described project. Contractor shall
submit to City invoices for items purchased. City shall determine the reasonableness
of each purchase. If need is shown to exist, City staff can release up to 10% of the
funds to be used as start-up funding. Contractor will then bill City monthly for
expenses accrued during the month. By December 31, 2016, Contractor will have
provided City with proper documentation to show how all funds were expended,
including start-up costs."
6. The language in Paragraph V. of the Agreement, entitled "Notices," shall be replaced with
the following language:
"Communication and details concerning this Contract shall be directed to the
following Contract representatives:
Piata Bryant
City of Lubbock
P.O. Box 2000
Lubbock, TX 79457
Joy Loper
Lutheran Social Services
1212 13`h Street
Lubbock, TX 79401"
7. This Amendment shall become effective upon execution by the parties. The remainder of
the Agreement shall remain in full force and affect except as changed herein.
This Amendment shall become effective on this25th of August . 2016.
CITY OF LUBBOCK:
L
Daniel M. Pope, MAYOR
ATTEST:
Reb cca Garza, City Secretary
APPROVED AS TO CONTENT:
Karen Murfee, Community evelopment Director
APPROVED AS TO FORM:
LUTHERAN SOCIAL SERVICES
OFTHESOUTH:
C
AUTHORIZED REPRESENTATIVE
FED.I.D# 7y-110q %`IS
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
l of l
Complete Nos. 1-4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1. 2, 3, S. and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-92187
Lutheran Social Services of the South, Inc.
Austin, TX United States
Date Filed:
07/29/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
The City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
12726
Utility Assistance
4
Name of Interested Party
City, State,
ty, Country (place of business)
Nature of interest
(check applicable)
Controlling I
Intermediary
5
Check only if there is NO Interested Party.
X
fi
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
CYNTNIA MUTH
NgIMy 10 i 6"M7
1(9
Mr CofllnMttbn EzOMa
D�I:OMIlim 29, 2D/9
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE ,n
Sworn two and subscribed before me, by the said/(. / IJ+Y�J �Y., , this the
20 / (Q , to certify which, witness my hand and seal of office.
�//1,,, ,,�
c /!ice day o�.
Q-
Signa ure of offs r Administering oath Pgg(ed name of officer administering oath
Tide of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277