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HomeMy WebLinkAboutResolution - 2016-R0284 - Contract - Center Point - Mowing Services - 08/25/2016Resolution No. 2016-RO284 Item No. 6.17 August 25, 2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 12935 for Mowing Services at South Water Treatment Plant, by and between the City of Lubbock and Center Point, of Shallowater, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August 25, 2016 DANIEL M. POPE, MAYOR ATTEST: PO Led d Reb Icca Garza, City Secretary APP OVED AST CONTENT: L. W o r lin, P.E. Director of Public Works APPROVED AS TO FORM: Amy L. Sinop ity Attorney -- RES.Contract-Nbr 12935 -Mowing Services 7.27.16 Resolution No. 2016-RO284 Contract 12935 City of Lubbock, TX Contract for Services Mowing Services at South Water Treatment Plant THIS CONTRACT made and entered into this 25th day of August, 2016, by and between the City of Lubbock ("City"), and Center Point, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Mowing Services at South Water Treatment Plant and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Mowing Services at South Water Treatment Plant. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Mowing Services at South Water Treatment Plant and more specifically referred to as Item 4 on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The Contractor shall perform the work according to the procedures outlined in the Bid Form and Specifications attached hereto. The contract shall be for a term of one year, with the option of four, one year extensions, said date of term beginning upon formal approval. The City does not guarantee any specific amount of compensation, volume, minimum or maximum amount of services under this contract. 4. This contract shall remain in effect until the expiration date, performance of services ordered, or termination of by either party with a thirty (30) day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. INSURANCE SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. The Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): The City of Lubbock shall be named as an additional insured on a primary and non-contributory basis and shall include a waiver of subrogation in favor of the City on all liability coverage's except professional liability. A waiver of subrogation will be required on workers comp coverages. All Copies of the Certificates of Insurance and all applicable endorsements are required. TYPE OF INSURANCE COMBINED SINGLE LIMIT GENERAL LIABILITY ® Commercial General Liability ❑ Other General Aggregate $L000,000 ❑ Claims Made ® Occurrence Products-Comp/Op AGG X ❑ W/Heavy Equipment Personal & Adv. Injury X ❑ To Include Products of Complete Operation Endorsements Contractual Liability X Fire Damage (Any one Fire) Med Exp (Any one Person) PROFESSIONAL LIABILITY ❑ General Aggregate $ AUTOMOTIVE LIABILITY ® Any Auto ❑ All Owned Autos Combined Single Limit ❑ Scheduled Autos ❑ Hired Autos Each Occurrence $1,000,000 ❑ Non -Owned Autos EXCESS LIABILITY ❑ Umbrella Form Each Occurrence Aggregate GARAGE LIABILITY ❑ Any Auto Auto Only - Each Accident ❑ Each Accident Aggregate ❑ BUILDER'S RISK ❑ 100% of the Total Contract Price ❑ INSTALLATION FLOATER ❑ 100% of the Total Material Costs ® POLLUTION $1,000,000 ❑ CARGO ® WORKERS COMPENSATION — STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY ® EMPLOYERS' LIABILITY $500.000 OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED ® City of Lubbock named as additional insured on Auto/General Liability on a primary and non-contributory basis. ® To incl:ide products of completed operations endorsement. ® Waiver ofsubrogation in favor of the City of Lubbock on all coverages, except The City of Lubbock shall be named as an additional insured on a primary and non-contributory basis and shall include a waiver of subrogation in favor of the City on all liability coverage's except professional liability. A waiver of subrogation will be required on workers comp coverages. All Copies of the Certificates of Insurance and all applicable endorsements are required. ADDITIONAL POLICY ENDORSEMENTS The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing and Contract Management City of Lubbock 1625 13th Street, Room 204 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. 7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 8. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 10. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 11. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 12. This Contract consists of the following documents set forth herein; Invitation to Bid No. 16 -12935 - KM, Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUIAOCK DANIEL M. PO MAYOR ATTEST: Re ca Garza, City Sec AP OVED A O CONTENT: L. W d F ' , P.E., Direct f Public Works APPROVED_ ,AS TO Amy uns,uty City CONTRACTOR BY-OMZ 49=2d Authorized Represen e XI -XI - it -Print Name Address S hg 1/6 0-r,14- 7-7 .3C City, State, Zip Code BID FORM Mowing Services at South Water Treatment Plant City of Lubbock, Texas ITB No. 16 -12935 -KM In compliance with the Invitation to Bid 16-12935-KiNI, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12935-KNI is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. unless otherwise specified herein, the city may award the bid either item-by—item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for Mowing Services at South Water Treatment Plant with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of Jr %, net 'LOcalendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or PCB 16 -12935 -KM Mowing Services at South Water Treatment Plant ANNUAL ITEM MAINTENANCE DESCRIPTIONMAINTENANCE EXTENDED CYCLES CYCLE UNIT COST COST A. B. C. D. E. = B X D 1. 26 Turf maintenance for Class A areas and properties $ consisting of approximately l . l acres, as specified herein. /L 2. 16 Flowerbed maintenance for Class A areas and properties consisting of approximately 0.25 acres, ^/ as specified herein. 3. 20 Turf maintenance for Class B areas and properties consisting of approximately 5.0 acres, as specified herein. 4. 5 Turf maintenance for Class D areas and properties consisting of approximately 200 acres, as specified 6 O 3 c�C78C7 — herein. Total Cost $ unless otherwise specified herein, the city may award the bid either item-by—item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for Mowing Services at South Water Treatment Plant with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of Jr %, net 'LOcalendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or PCB 16 -12935 -KM Mowing Services at South Water Treatment Plant better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agencv Lynn County, and City of Wolfforth. YES � NO If you (the bidder) checked YES, the following will apply: Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY. <5 e# Aa corporation organized under the laws of the State of or a partnership consisting of or individual trading as of the City of Firm: (5ehev- 0 Address: f DC7 1 60X 10 %y City:_ �� Jjeitjb t.vCkAev-- State: T>. Zip -7 %'-TCJ Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date M/WBE Firm: Woman I I Black American Native American Hispanic American Asian Pacific Americl I Other (Specify) By 0/�rlfi`�r /vim Authorized Representative - must sign by Officer Name and Title: d w o e r Please Print Business Telephone Number gb 'S�%3 y�'�. % F E-mail Address: 1? LIIV f rt VUA_ V OLCy af— ytlrl Lc�o FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: ITB I6 -12935 -KM Mowing Services at South Water Treatment Plant 3a. -6 �'ti� I G� ►11�,� Date of Award by City Council (for bids over $25, 000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant City of Lubbock, TX Specifications ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant 1.0 Class A Maintenance Standards 1.1 General: Successful contractor shall have ten days from receipt of the Notice to Proceed to commence contract maintenance activities. The decision to end the maintenance season shall be made by the Equipment Maintenance Supervisor or his Agent. The Contractor shall be notified of the City's decision by letter. 1.1.1 The areas to be serviced for each site include all right of ways adjoining the site and to the center line of all alleys adjoining the site, and extending two -feet from back of curb into all streets. Contractor is responsible for safe and careful operation of mowing equipment around plant material and structures to prevent damage and to prevent clippings from contaminating plant beds. 1.2 Mowing: Mowing frequency shall be determined by the Equipment Maintenance Supervisor or his Agent, determined by turf growth. Turf shall be cut at a height of one - inch and will increase to one and one-half inches at the discretion of the Equipment Maintenance Supervisor or Agent. Clippings shall be bagged or mulched, direct discharge from a rotary mowing deck will not be allowed. All hand scrapes shall be cleaned after each service. Mowing equipment shall be reel mowers or turf type full flotation rotary mower that will not leave ruts or tracks on lawn and shall be approved by the Equipment Maintenance Supervisor or his Agent. 1.2.1. Anticipated Mowing Frequencies (Estimate of Schedule): January - 0 July - 4 February - 1 August - 4 March - 1 September - 3 April - 3 October - 2 May 3 November - 1 June - 4 December - 0 1.3 Edging: All sidewalks and curbs shall be edged to a depth of one -inch and shall be performed concurrently with mowing operations. String trimmers or curb dressers may not be used for edging. Chemical edging is not permitted on Class A Areas. 1.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height. Trimming must be performed around trees, plant beds, buildings, equipment, signs, both sides of fences when possible, and any other plants or structures. All surfaces, streets and areas must be kept free of grass, weeds and debris. This task must be completed the same day the mowing is performed. 1.5 Flowerbed Maintenance: All flowerbeds must be maintained on an as needed basis. Flowerbeds will be kept free of weeds, grass, and other undesired vegetative growth. Desirable plants/shrubs growing in beds will be maintained and dead leaves/foliage will be removed. Flowerbeds will also be kept free of blow sand to maintain a desirable appearance. 1.6 Tree Maintenance: Trees will be maintained on an as needed basis. Pruning and the removal of dead limbs is required to maintain a desirable appearance. Fertilizer and insecticide will be applied as needed to maintain trees in good condition. ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant 29 1.7 Weed Control: Pre -emergent will be applied three times a year; post emergent and fertilizer will be applied two times a year or as seen necessary by the Water Utilities staff. We expect the vendor to apply the proper amount at the proper time, so any additional applications of pre -emergent or herbicide used as a result of inadequate strength or improper time of applications will be at the vendor's expense. Emergent should also be applied to sidewalk cracks, around handicap ramps, and any other paved areas where weeds are likely to appear. CONTRACTOR MUST POSSESS AND MAINTAIN CURRENT LICENSURE FOR ALL CHEMICAL APPLICATIONS INVOLVED IN THIS CONTRACT. 1.8 Irrigation System: The Equipment Maintenance Supervisor or his Agent will make changes to the irrigation control system based on recommendations from the Contractor. Contractor is responsible for repairing any component(s) damaged to the irrigation system due to performing the requirements of this contract. 1.9 Litter: The Contractor shall realize that litter or debris may accumulate prior to mowing with no fault to either Party. The contractor shall remove all trash or debris. The Contractor shall instruct mower operators to police sites to prevent dangerous or unsightly conditions. Litter and Debris removal shall be performed Concurrently with other maintenance operations. 2.0 Disposal: Contractor shall be responsible for the disposal of Litter and Debris from the areas maintained. Disposal shall be accomplished by delivery to the City of Lubbock Landfill or by placement in dumpsters belonging to the Contractor. No Litter or Debris shall be disposed of in Residential dumpsters or of those belonging to Commercial Businesses. 2.1 Clean-up: All work shall be cleaned up and waste material removed from the site. No equipment shall be left at neighborhood area sites and all material shall be removed from the job site the same day of mowing. THE CITY REPRESENTATIVE REQUESTS THAT ANY BID RECEIVED 1S BASED ON THE FACT THAT THE BIDDER HAS ACCOMPLISHED A SITE SURVEY OF THE PROPERTY AND THEY ACCEPT THE BID SPECIFICATIONS AS PROPER. THE CITY OF LUBBOCK WILL ISSUE THE CONTRACTORS AND THEIR EMPLOYEES, PHOTO IDENTITY CARDS TO BE WORN IN THE OPEN AT ALL TIMES WHILE THEY ARE ON CITY PROPERTY. THIS PHOTO IDENTITY CARD SHOULD BE WORN WHILE ON CITY PROPERTY ONLY. ALSO THE CONTRACTORS AND THEIR EMPLOYEES SHALL CALL THE CITY WATER DEPARTMENT CONTROL ROOM AT 775-3416 AND LET THEM KNOW OF YOUR ARRIVAL AND DEPARTURE FROM THE CITY PROPERTY. ANY VIOLATION OF THIS RULE MAY TERMINATE THE CONTRACT. LOST BADGES WILL BE REPLACED AT CONTRACTOR'S EXPENSE @ $25.00 PER BADGE. ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant 30 In making bid for Contract Turf Maintenance Mowing I hereby agree to and understand the following: 1. The bid is for the entire season, not just for one mowing. 2. All the yards will be mowed with some type of mowing equipment such as a mower or shredder. 3. All sidewalks, reservoir, valve boxes and fencerows must be edged with a line trimmer or an edger. 4. All valve box tops and sidewalks will be swept or cleaned -off after all mowing is completed. 5. Yards must be cleaned of papers, boxes and other trash before mowing. 6. After mowing, yard must be inspected and approved by a City employee before payment is made. 7. Contractor will be contacted by a City employee when yards require mowing. 8. I understand that some properties may have to be cut more frequently. 9. 1 understand this agreement is between the contractor and the Water Treatment Plant. 10. The bid is based on a unit -mowing price (one time charge), and the contractor will be paid for each time the property is mowed. I I.Bidder is required personally to inspect each of the listed property, prior to submitting his bid. Bidder will be required to sign off on his prior inspection. By not inspecting each property and signing off on the Inspection form, the City reserves the right void any bid submitted. 12.All work is schedule driven; therefore, the Contractor's work force and equipment needs shall vary throughout the contract's time period. The normal work schedule shall fall within the time frame of Monday through Friday, 8:00 a.m. to 5:00 p.m. Work on weekends, holidays, and nights shall be at the discretion of the Equipment Maintenance Supervisor. Should the Contractor find it necessary to work during this time, notice of his intention to do so shall be given to the Equipment Maintenance Supervisor or his Agent at least seventy-two hours prior to doing so. The City reserves the right to deny such work at such time. CONTRACTOR ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant 31 EQUIPMENT MAINTENANCE SUPERVISOR OR AUTHORIZED AGENT City of Lubbock, TX Unit Pricing Contract Turf Maintenance Class -A Areas and Properties NAME ADDRESS ACREAGE ANNUAL U/M UNIT EXTENDED MAINT. COST COST CYCLES +/- South Water Treatment Plant 5114 East FM 1585 1.1 26 EA $ $ Treatment Plant 1585 Unit Pricing Contract Flower Bed Maintenance Class A Areas and Properties NAME ADDRESS ACREAGE ANNUAL U/M UNIT EXTENDED MAINT. COST COST CYCLES +/- South Water 5114 East FM 0.25 16 EA Treatment Plant 1585 $� $ Bidders Signature)%� Print Date: 6 / 3 0 / 2016 ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant 32 2.0 Class B Maintenance Standards 2.1 General: Successful contractor shall have ten days from receipt of the Notice to Proceed to commence contract maintenance activities. The decision to end the maintenance season shall be made by the Equipment Maintenance Supervisor or his Agent. The Contractor shall be notified of the City's decision by letter. 2.1.1 The areas to be serviced for each site include all right of ways adjoining the site and to the center line of all alleys adjoining the site, and extending 2 feet from back of curb into all streets. Contractor is responsible for safe and careful operation of mowing equipment around plant material and structures to prevent damage and to prevent clippings from contaminating plant beds. 2.2 Mowing: Mowing frequency shall be determined by the Equipment Maintenance Supervisor or his Agent. Turf shall be cut at a height of one and one -half-inch, at the discretion of the Equipment Maintenance Supervisor or Agent. Clippings shall not be bagged and all hand scrapes shall be cleaned after each service. No clumps or windrows of grass shall be left by the mowers. Mowing equipment shall be a reel mowers or turf type full flotation rotary mower that will not leave ruts or tracks on lawn and shall be approved by the Equipment Maintenance Supervisor or his Agent. Mulching blades may be used at the discretion of the Equipment Maintenance Supervisor or Agent. 2.2.1 Anticipated Mowing Frequencies (Estimate of Schedule): January - 0 July - 2 February - 1 August - 4 March - 1 September - 3 April - 2 October - 2 May - 2 November - 1 June - 2 December - 0 2.3 Edging: All sidewalks and curbs shall be edged to a depth of one -inch and shall be performed concurrently with mowing operations. String trimmers or curb dressers may not be used for edging. Chemical edging is not permitted on Class B Areas. 2.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height. Trimming must be performed around trees, plant beds, buildings, equipment, signs, both sides of fences when possible, and any other plants or structures. All surfaces, streets and areas must be kept free of grass, weeds and debris. This task must be completed the same day the mowing is performed. 2.5 Litter: The Contractor shall realize that litter or debris may accumulate prior to mowing with no fault to either party. All trash or debris shall be removed by the contractor. The Contractor shall instruct mower operators to police sites to prevent dangerous or unsightly conditions. Litter and Debris removal shall be performed concurrently with other maintenance operations. 2.6 Disposal: Contractor shall be responsible for the disposal of litter and debris from the areas maintained. Disposal shall be accomplished by delivery to the City of Lubbock Landfill or by placement in dumpsters belonging to the Contractor. No Litter or Debris shall be disposed of in Residential dumpsters or of those belonging to Commercial Businesses. 1T13 16 -12935 -KM Mowing Services at South Water Treatment Plant 33 2.7 Clean-up: All work shall be cleaned up and waste material IE: (paper products, plastic tree limbs) removed from the site. No equipment shall be left at neighborhood area sites and all material shall be removed from the job site the same day of mowing. THE CITY REPRESENTATIVE REQUESTS THAT ANY BID RECEIVED IS BASED ON THE FACT THAT THE BIDDER HAS ACCOMPLISHED A SITE SURVEY OF THE PROPERTY AND THEY ACCEPT THE BID SPECIFICATIONS AS PROPER. THE CITY OF LUBBOCK WILL ISSUE THE CONTRACTORS AND THEIR EMPLOYEES, PHOTO IDENTITY CARDS TO BE WORN IN THE OPEN AT ALL TIMES WHILE THEY ARE ON CITY PROPERTY. THIS PHOTO IDENTITY CARD SHOULD BE WORN WHILE ON CITY PROPERTY ONLY. ALSO THE CONTRACTORS AND THEIR EMPLOYEES SHALL CALL THE CITY WATER DEPARTMENT CONTROL ROOM AT 775-3416 AND LET THEM KNOW OF YOUR ARRIVAL AND DEPARTURE FROM THE CITY PROPERTY. ANY VIOLATION OF THIS RULE MAY TERMINATE THE CONTRACT. LOST BADGES WILL BE REPLACED AT CONTRACTOR'S EXPENSE @ $25.00 PER BADGE. In making bid for Contract Turf Maintenance Mowing 1 hereby agree to and understand the following: 1. The bid is for the entire season, not just for one mowing. 2. All the yards will be mowed with some type of mowing equipment such as a mower or a shredder. 3. All sidewalks, reservoir, valve boxes and fencerows must be edged with a weed eater or an edger. 4. All valve box tops and sidewalks will be swept or cleaned -off after all mowing is completed. 5. Yards must be cleaned of papers, boxes and other trash before mowing. 6. After mowing, yard must be inspected and approved by a City employee before payment is made. 7. Contractor will be contacted by a City employee when yards require mowing. 8. I understand that some properties may have to be cut more frequently. 9. 1 understand this agreement is between the contractor and the Water Treatment Plant. I O.The bid is based on a unit -mowing price (one time charge), and the contractor will be paid for each time the property is mowed. I I.Bidder is required personally to inspect each of the listed property, prior to submitting his bid. Bidder will be required to sign off on his prior inspection. By not inspecting each property and signing off on the Inspection form, the City reserves the right void any bid submitted. 12.A11 work is schedule driven; therefore, the Contractor's work force and equipment needs shall vary throughout the contract's time period. The normal work schedule shall fall within the time frame of Monday through Friday, 8:00 a.m. to 5:00 p.m. Work on weekends, holidays, and nights shall be at the discretion of the Equipment Maintenance Supervisor. Should the Contractor find it necessary to work during this time, notice of his intention to do so shall be given to the Equipment Maintenance Supervisor or his Agent at least seventy-two hours prior to doing so. The City reserves the right to deny such work at such time. CONTRACTOR ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant 334 EQUIPMENT MAINTENANCE SUPERVISOR OR AUTHORIZED AGENT City of Lubbock, TX Unit Pricing Contract Turf Maintenance Class B Areas and Properties NAME ADDRESS ACREAGE ANNUAL U/M UNIT EXTENDED MAINT. COST COST CYCLES +/- South Water Treatment Plant 5114 East FM 1585 5.0 20 EA �t $ $ Bidders Signature Print Ai-, A'kf c""' Date: 613—.-- / 2016 ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant 35 3.0 Class D Maintenance Standards 3.1 General: Successful contractor shall have ten days from receipt of the Notice to Proceed to commence contract maintenance activities. The decision to end the maintenance season shall be made by the Equipment Maintenance Supervisor or his Agent. The Contractor shall be notified of the City's decision by letter. 3.1.1 The areas to be serviced for each site include all right of ways adjoining the site and to the centerline of all alleys adjoining the site, and extending two -feet from back of curb into all streets. Contractor is responsible for safe and careful operation of mowing equipment around plant material and structures to prevent damage and to prevent clippings from contaminating plant beds. 3.2 Mowing: Mowing frequency shall be determined by the Equipment Maintenance Supervisor or his Agent. Turf shall be cut at a height of two to four -inches, at the discretion of the Equipment Maintenance Supervisor or his Agent. Clippings shall not be bagged and all hand scrapes shall be cleaned after each service. No clumps or windrows of grass shall be left by the mowers. Mowing equipment shall be a shredder or a full flotation rotary mower that will not leave ruts or tracks on lawn and shall be approved by the Equipment Maintenance Supervisor or his Agent. Mulching blades may be used at the discretion of the Equipment Maintenance Supervisor or Agent. 3.2.1 Anticipated Mowing Frequencies (Estimate of Schedule): January - 0 July - 1 February - 0 August - 1 March - 0 September - 1 April - 0 October - 1 May - 0 November - 0 June - 1 December - 0 3.3 Edging: All sidewalks and curbs shall be edged to a depth of one -inch and shall be performed concurrently with mowing operations. String trimmers or curb dressers may not be used for edging. Chemical edging is not permitted on Class C Areas. 3.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height. Trimming must be performed around trees, plant beds, buildings, equipment, signs, both sides of fences when possible, and any other plants or structures. All surfaces, streets and areas must be kept free of grass, weeds and debris. This task must be completed the same day the mowing is performed. 3.5 Litter: The Contractor shall realize that litter or debris may accumulate prior to mowing with no fault to either party. All trash or debris shall be removed by the contractor. The Contractor shall instruct mower operators to police sites to prevent dangerous or unsightly conditions. Litter and Debris removal shall be performed concurrently with other maintenance operations. 3.6 Disposal: Contractor shall be responsible for the disposal of litter and debris from the areas maintained. Disposal shall be accomplished by delivery to the City of Lubbock Landfill or by placement in dumpsters belonging to the Contractor. No Litter or Debris shall be disposed of in Residential dumpsters or of those belonging to Commercial Businesses. ITB 16-12935 KM Mowing Services at South Water'rreatment Plant 36 3.7 Clean up: All work shall be cleaned up and waste material removed from the site. No equipment shall be left at neighborhood area sites and all material shall be removed from the job site the same day of mowing. THE CITY REPRESENTATIVE REQUESTS THAT ANY BID RECEIVED 1S BASED ON THE FACT THAT THE BIDDER HAS ACCOMPLISHED A SITE SURVEY OF THE PROPERTY AND THEY ACCEPT THE BID SPECIFICATIONS AS PROPER. THE CITY OF LUBBOCK WILL ISSUE THE CONTRACTORS AND THEIR EMPLOYEES, PHOTO IDENTITY CARDS TO BE WORN IN THE OPEN AT ALL TIMES WHILE THEY ARE ON CITY PROPERTY. THIS PHOTO IDENTITY CARD SHOULD BE WORN WHILE ON CITY PROPERTY ONLY. ALSO THE CONTRACTORS AND THEIR EMPLOYEES SHALL CALL THE CITY WATER DEPARTMENT CONTROL ROOM AT 775-3416 AND LET THEM KNOW OF YOUR ARRIVAL AND DEPARTURE FROM THE CITY PROPERTY. ANY VIOLATION OF THIS RULE MAY TERMINATE THE CONTRACT. LOST BADGES WILL BE REPLACED AT CONTRACTOR'S EXPENSE @ $25.00 PER BADGE. In making bid for Contract Turf Maintenance Mowing I hereby agree to and understand the following: 1. The bid is for the entire season, not just for one mowing. 2. All the yards will be mowed with some type of mowing equipment such as a mower or a shredder. 3. All sidewalks, reservoir, valve boxes and fencerows must be edged with a line trimmer or an edger. 4. All valve box tops and sidewalks will be swept or cleaned -off after all mowing is completed. 5. Yards must be cleaned of papers, boxes and other trash before mowing. 6. After mowing, yard must be inspected and approved by a City employee before payment is made. 7. Contractor will be contacted by a City employee when yards require mowing. 8. I understand that some properties may have to be cut more frequently. 9. I understand this agreement is between the contractor and the Water Treatment Plant. 10. The bid is based on a unit -mowing price (one time charge), and the contractor will be paid for each time the property is mowed. 11. Bidder is required personally to inspect each of the listed property, prior to submitting his bid. Bidder will be required to sign off on his prior inspection. By not inspecting each property and signing off on the Inspection form, the City reserves the right void any bid submitted. 12. All work is schedule driven; therefore, the Contractor's work force and equipment needs shall vary throughout the contract's time period. The normal work schedule shall fall within the time frame of Monday through Friday, 8:00 a.m. to 5:00 p.m. Work on weekends, holidays, and nights shall be at the discretion of the Equipment Maintenance Supervisor. Should the Contractor find it necessary to work during this time, notice of his intention to do so shall be given to the Equipment Maintenance Supervisor or his Agent at least seventy-two hours prior to doing so. The City reserves the right to deny such work at such time. CONTRACTOR ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant 7 EQUIPMENT MAINTENANCE SUPERVISOR OR AUTHORIZED AGENT City of Lubbock, TX Unit Pricing Contract Turf Maintenance Class — D Areas and Properties NAME ADDRESS ACREAGE ANNUAL U/M UNIT EXTENDED MAINT. COST COST CYCLES +/- South Water 5114 East FM 200 5 EA / 800, Treatment Plant 1585 $180c, $-F4f6ce' Bidders Signature ,101��e"' Print A ��� �' l C1 /I � y Date: 6 / 3 U / 2016 ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant 38 City of Lubbock, TX Mowing Services at South Water Treatment Plant Bid Tabulation August 25, 2016 ITB 16 -12935 -KM Mowing Services at South Water Treatment Plant Item Qty UIM DescriptionNendor Location Unit Cost Extended Cost 1 26 EA Turf maintenance for Class A Center Point Shallowater, TX No Bid 2 16 EA Turf maintenance for Class A Center Point Shallowater, TX 3 20 EA Turf maintenance for Class B Center Point Shallowater, TX 4 5 EA Turf maintenance for Class D Center Point Shallowater, TX $ 6,800 Item by Item Center Point - Item 4 Shallowater, TX No Bid No Bid 34,000 S 34,000 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2016-79752 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Center Point Shallowater, TX United States Date Filed: 07/05/2016 2 Name of governmental entity or state agency that is a parry to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 12935 Mowing Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Muncy, Michael Shallowater, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct_ VALERIE GRANT NOY Pubic, bb dTom EGIlyConrllilaion F�giee07�9'2016 D # 12806121,5 / , Signature of authorized agent otracting business entity AFFIX NOTARY STAMP / SEAL ABOVE T Sworn to nd subscribed before me, by the said ("� i (^j'1 i lC.l 1 ��(r��l L� this the G t/ 20 to cerli�which mday of ess my hand and seal of office. of Signature of officer administering oath Printed name of officer administering oath Title of officer administeri -o-ath L Forms provlaea oy I exas Etnlcs commission www.ethics.state.tx.us Version V1.0.1021 CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos.1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-79752 Date Filed: 07/05/2016 Date Acknowledged: 07/26/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Center Point Shallowater, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 12935 Mowing Services 4 Name of Interested Party City, State, Country (place of business Nature of interest (check applicable) Controlling I Intermediary Muncy, Michael Shallowater, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath runny NiuvwCu Uy i Cxas r-uncs t.ummissiun www.einics.state.oi.us Version V1.0.1021