HomeMy WebLinkAboutResolution - 2016-R0282 - Amendment To Interlocal Agreement - TX DSHS - 08/25/2016Resolution No.2016-R0282
Item No.6.5.1
August 25,2016
RESOLUTION
BE IT RESOLVED BY Till:CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock,an amendment (Amendment #:06)to
an interlocal agreement (DSHS IMM Contract No.2013-041470-001)with the State of
Texas'Department of State Health Services (DSHS),extending the term of the original
agreement,increasing the amount of grant funding,and amending the original scope of
services.The original interlocal agreement is to obtain grant funding for services or
goods to improve or strengthen the local public health immunization program.Said
amendment to the interlocal agreement is attached hereto and incorporated in this
Resolution as if fully set forth herein and shall be included in the minutes of the Council.
Passedbythe CityCouncilthis August25,
ATTEST:
Rebecca Garza. City Secretar
APPROVED AS TO CONTENT
Catherine Wells,MPH.
Director of Public Health
APPROVED AS TO F
2016.
DANIEL M.POPE MAYOR
S:\«tyatt\CCD0CS\RESQlealthDeptG6fitractNo2013-041470-001 amendmeni IMM 2016 doc
Resolution No. 2016-RO282
DEPARTMENT OF STATE HEALTH SERVICES
AMENDMENT#: 06
The Department of State Health Services (DSHS) and City of Lubbock (Contractor) agree to amend
Contract No. 2013-041470-001 (Contract), which was effective on September 1, 2012. This Contract has
been amended 5 times prior to this Amendment. The Contract as amended is denominated Contract No.
2016-00001290-01.
I. The Parties agree to amend Section 2 of this Contract to increase the total amount of Contract to ONE
MILLION ONE HUNDRED EIGHTY-FIVE FIVE HUNDRED SEVENTY-FIVE DOLLARS ($1,185,575.00).
The total payment to Contractor for the period from September 1, 2016 through August 31, 2017, will not
exceed TWO HUNDRED FIFTY-SEVEN THOUSAND ONE HUNDRED FIFTEEN DOLLARS ($257,115.00)
II. The Parties agree to amend Section 4 of this Contract to extend the end of the Contract term to August
31, 2017.
III. The Parties agree to amend Section 7 of this Contract to add the following:
Contractor will inform and educate the public about vaccines and vaccine -preventable diseases, as
described in the DSHS Immunization Contractors Guide for Local Health Departments (located at
http://www.dshs.state.tx.usAmmunize/docs/contractor/El1-13985_FY2017 ContractorsGuide.pdf).
Contract will also facilitate and host coalitions meetings in its local jurisdiction to promote the awareness
of the importance of immunizations and to develop strategies and methods for increasing vaccination
coverage.
Contractor will appoint an immunization coalition coordinator and facilitator to lead coalition collaboration
building within its local jurisdiction.
Contractor will engage and recruit community groups and immunization stakeholders in a collaboration to
increase community vaccination coverage levels. When a new partner is recruited into the coalition, the
contract shall establish a letter of agreement, memorandum of understanding, or other documentation to
confirm the partners intent to participate in the coalition. The letter of agreement, memorandum of
understanding, or other documentation shall include provisions defining the coalition and its goals.
Contractor shall develop a planning group with the goal of establishing a sustainable mechanism for the
coalition at the local level.
Contractor will develop a planning group with the goal of establishing a sustainable mechanism for the
coalition at the local level.
Contractor will develop, lead, direct, and host no less than one meeting per quarter with immunization
stakeholders and community partners within the contractors local jurisdiction during the contract term.
Contractor will attend all Texas Immunization Stakeholder Working Group meetings held throughout the
contract term.
Contractor will attend and participate in required coalition development and capacity building trainings
sponsored by DSHS.
For Contracts of $100,000 or more, Contractors should monitor expenditures to ensure that cumulative
budget transfers among direct cost categories, with the exception of the Equipment category, do not
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DEPARTMENT OF STATE HEALTH SERVICES
AMENDMENT #: 06
exceed 25% of the Contract total budget. Transfers to or from the Equipment category require prior
approval from DSHS unless the transfers are done in accordance with the guidelines in the CFPM. Costs
that result in cumulative budget transfers among direct cost categories that exceed 25% of the total
Contract budget are subject to being disallowed unless prior approval is obtained from DSHS.
Contractors are not required to obtain approval from DSHS for cumulative budget transfers that exceed
25% among direct cost categories, other than the equipment category, for Program Attachments of less
than $100,000, provided that the total budget amount is unchanged.
Contractor will send at least one representative to Immunization Branch mandatory meetings held in
Austin, including the
1) Immunization Branch local health department held in the fall of every year and the
2) TVFC Annual Training held in January/February of every year. Additional mandatory meetings may be
required during the contract tens.
Contractor will submit out of state travel requests to the Immunization Branch for approval when utilizing
contract funds or program income.
Contractor will report on the identified immunization stakeholders and community partners showing a
commitment to collaborate with the contractor to increase vaccination coverage rates.
Contractor will provide signed letters of agreements and other documentation of commitment by August 31,
2017.
Contractor will receive technical assistance, including specialized training and support, provided by DSHS.
Contractor will participate in one on -site technical assistance visit to be scheduled during the contract
period.
Contractor will participate in monthly calls to provide updates on coalition collaboration activities and
receive updated information from DSHS.
IV. The Parties agree to amend Section 7 of this Contract to revise the following:
Contractor will be responsible for conducting outreach regarding vaccinations for children (19 through 35
months of age in the Contractor's jurisdiction) included on the list distributed to Contractor by the ImmTrac
Group at DSHS. Lists are distributed through ImmTrac at the start of each quarterly reporting period.
Contractor will be responsible for conducting outreach to 17-year-olds included on the lists distributed to
the Contractor by the ImmTrac Group at DSHS to explain the lifetime registry and obtain their consent to
remain in ImmTrac as an adult. Lists are distributed on October 1 st; December 1 st; February 1 st; April
1st; June 1st; and August 1st.
Contractor will be responsible for conducting outreach to existing ImmTrac providers that have not logged in
into ImmTrac in the last 90 days. Lists are distributed on September 1 st; November 1 st; January 1 st;
March 1 st; May 1 st; and July 1 st.
Contractor will review monthly contract funding expenditures and salary savings from any contract -paid
staff vacancies and revise spending plan to ensure that all funds will be properly expended under this
contract before the end of the contract term.
Contractor will perform activities in support of the Immunization Cooperative Agreement, HCR Immunization
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DEPARTMENT OF STATE HEALTH SERVICES
ol..
AMENDMENT #: 06
and Vaccines for Children Program, from the Centers for Disease Control and Prevention. CFDA # 93.268
V. The Parties agree to amend Section 15 of this Contract to add the following:
Report Name Frequency Period Begin Period End Due Date
LHD ILA Quarterly Report
Quarterly
09/01/2016
11/30/2016 12/31/2016
LHD ILA Quarterly Report
Quarterly
12/O1/2016
02/28/2017
03/31/2017
LHD ILA Quarterly Report
Quarterly
03/01/2017
05/31/2017
06/30/2017
LHD ILA Quarterly Report
Quarterly
06/01/2017
08/31/2017
09/30/2017
Financial Status Report
Quarterly
09/012016
11/30/2016
12/31/2016
Financial Status Report
Quarterly
12/012016
02/282017
03/31/2017
Financial Status Report
Quarterly
03/01/2017
05/312017
06/30/2017
Financial Status Report
Quarterly
06/012017
08/312017
09/30/2017
VI. The parties agree to amend Section 16 of this Contract to add the following:
General Provisions, ARTICLE It. Compliance and Reporting, Section 2.06, Applicable Laws and
Regulations Regarding Funding Sources, is amended by deleting Section 2.06 in its entirety and replacing
it with the following:
When applicable, federal statutes, regulations and/or federal grant requirements applicable to funding
sources and any updates to such will apply to this Contract. Contractor agrees to comply with applicable
laws, executive orders, regulations and policies, as well as Office of Management and Budget (OMB)
Circulars (as codified in Title 2, 200 of the Code of Federal Regulations (CFR) and 45 CFR 75) the Uniform
Grant and Contract Management Act of 1981 (UGMA), Tex. Gov. Code Chapter 783, and Uniform Grant
Management Standards (UGMS), as revised by federal circulars and incorporated in UGMS by the
Comptroller of Public Accounts, Texas Procurement and Support Services Division. UGMA and UGMS can
be located through web links on the DSHS website at http://www.dshs.state.tx,us/contracts/links.shtm.
Contractor also shall comply with all applicable federal and state assurances contained in UGMS, Part III,
State Uniform Administrative Requirements for Grants and Cooperative Agreements § .14. If applicable,
Contractor shall comply with the Federal awarding agency's Common Rule, and the U.S. Health and
Human Services Grants Policy Statement, both of which may be located through web links on the DSHS
website at http://www.dshs.state.tx.us/contracts/links.shtm. For contracts funded by block grants,
Contractor shall comply with Tex. Gov. Code Chapter 2105.
VII. Exhibit A, Work Plan of the Contract is replaced for the period beginning on September 1, 2016, with
the attached Exhibit A-1, Work Plan.
Vill. Except as provided in this Amendment, all other terms and conditions in the Contract will remain and
be in full effect.
IX. This Amendment is effective on September 1, 2016.
By signing this Amendment, the undersigned certify that they have the authority to bind their respective
party to this Amendment's terms and conditions.
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DEPARTMENT OF STATE HEALTH SERVICES
AMENDMENT #: 06
Department of State Health Services Contractor (City of Lubbock, Texas)
L-A
Title:
Date:
S:\cityatt\CITYATTVOHN\Health Dept\DSHS Imm Contract
Daniel M. Pope, Mayor
ATTEST:
Rebecca Garza, City
AS TO CONTENT: ;Z1
atherine Wells, MPH, Director of Public Health
APPROVED AS TO FORM:
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DEPARTMENT OF STATE HEALTH SERVICES
AMENDMENT #:06
Department Of State Health Services Contractor
By:
Date:
By:
Date:
Title:Title:
Mrs. Cheryl Brock
September 02, 2016
Jennifer Sims
September 09, 2016
Deputy Commissioner
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