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HomeMy WebLinkAboutResolution - 2016-R0272 - Purchase Order - Warren Cat - Telehandler - 08/11/2016Resolution No.2016-R0272 Item No.4.15 August 11,2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock,Purchase Order No.31028284 for the purchase of one (1)2016 TII407C 120 Horse Power Telehandler with Fully Enclosed Cab,as per ITB 16-12879-SS.by and between the City of Lubbock and Warren Cat of Lubbock, Texas,and related documents.Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed bythe City Council on August 11,2016 DANIEL M.POPE,MAYOR ATTEST: Joyjpji^^ Rebacca Garza,City Secretary APPROVED AS TO CONTENT: a$^S>\M Scott Snider.Assistant Citv Manauer APPROVED AS TO FORM: ccdocs/RF.S.Purchase Order 31028284 -Warren Cat -Telehandler July 19.2016 ',Z City of If Lubbock TEXAS PURCHASE ORDER TO: WARREN CAT 702 E SLATON ROAD LUBBOCK Texas 79404 Page - Date - 07/19/2016 Order Number 31028284 000 OP SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICETO: CITYOFLUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta AN n:z, Direc rof Purchasing& Contract Management Ordered 07/19/2016 Freight Requested 09/30/2016 Taken By Delivery PER D GAMBOA REQ #47589 ITB 16-12879-SS S SUMMERS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Telehandler 1.000 95,165.0000 EA 95,165.00 09/30/2016 Total Order Terms NET 10 DAYS 95,165.00 3526 This purchase order encumbers funds in the amount of $95,165.00 awarded to Warren Cat of Lubbock, TX on August 11, 2016. The following is incorporated into and made part of this purchase order by reference ITB 16-12879-SS Warren Cat of Lubbock, TX Resolution *016-R0272 CITY OF LUBBOCK Daniel M. Pope, "yor ATTEST: A- Rebtcca Garza, City Secretary Bid Form Telehandler and Generator City of Lubbock, TX ITB 16-12879-SS In compliance with the Invitation to Bid 16-12879-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for famishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12879-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery ITEM QTY of DESCRIPTION UNIT PRICE* (Days) (+/-) Measure BID ARO** I. 1 Each 120 HP Telehandler with Fully Enclosed $ q5' l �tJ 4�" Cab, per Specification No. 9340-LAP Model Year, Brand Name and Model Number: 2oLfe C/1 i*}•ILLACL T}{�EdIG Generator, 50 KW, 60 Hz, Trailer 2. 1 Each Mounted, Self -Contained, per $ Specification No. 920-SW Model Year, Brand Name and Model Number: —� *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of -'0/*, net t't A calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? S: Pwchase/Bid Docs/ITB 16-12879-SS Tekhandler and Generator 62/2016 1 of2 Department/Cost Center requesting vehicle/equipment: Spec Content Reviewed & Approved by: Department Head Authorizing Release of Spec: Date: CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS 120 HP TELEHANDLER WITH FULLY ENCLOSED CAB SPECIFICATION NO.9340-LAP It is the intent of this specification, referenced documents, requirements and conditions sections to describe the minimum performance requirements. The vehicle/equipment must meet or exceed the performance or construction described herein. The vendors shall be required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished as standard to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any deviations from the written specification, with date as shown in the invitation to Bid (ITB), shall be noted on the attached Exceptions to the Specification. In orderto receive full consideration, ITB response quotation must follow this specification and the ITB's terms and conditions. YEAR ZO �6 ''AA.. MAKE CA-T8?-��U-AV— MODEL TtE�Co�IG''(( VENDOR NAME: C jk V—��i`� CAT PHONE: SQ&-14y,L7,-9'I�Co NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO I. GENERAL This specification describes a 120 HP Telehandler with fully ✓ enclosed cab; Minimum 15,000 lb. operating weight. A. 120 HP turbocharged; intercooled 4.4 L diesel engine 2. ENGINE heavy duty cooling system for both engine and hydraulics A. Powershift with 4 forward and 3 reverse gears. 3. TRANSMISSION B. Four wheel drive 4. HYDRAULIC A. Pump capacity — 3,550 psi, 37 gpm. Continuous flow ✓ SYSTEM capability to run hydraulic motors such as an auger. A. Four wheel circle steer 5. STEERING B. Front wheel steer C. Crab steer A. Max lift capacity 8,150 lb. B. Max lift height 23 feet 6 BOOM C. Max lift capacity to full height 4,000 lb. ✓ D. 12.3 feet maximum forward reach E. Four wear pads for long boom life A. Fully Enclosed Cab B. High air flow heater and air conditioning C. Cloth seat D. AM/FM radio E. Font windshield wiper 7. CAB F. Minimum of 8 road/work lights — 6 forward and 2 rear mounted G. Tura signal and hazard lights H. Slow Moving Vehicle sign I. Three easily visible rear view mirrors J. Standard front windshield protection g TIRES R-4 460/70 X 24 Ag/Utility radials S: Purchase/Bid Docs/ITB 16-12879-SS Telehandler and Generator NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO A. Backup alarm B. Standard work lights q, FEATURES ✓ C. Right and left hand mirrors D. Quick coupler/easy connect system for attachments Manufacturer's standard warranty of not less than one year full machine, Manufacturer shall provide on -site warranty service within 24 hours of notification. Warranty representative shall be 10. WARRANTY an authorized warranty repair, parts stocking facility, capable of performing all repairs in accordance with the warranty coverage offered. The name, address, and telephone number of warranty representative shall be submitted with the bid response. PREVENTATIVE 11. MAINTENANCE PM Schedule and pricing information attached ✓ OPTION 1. ATTACHMENTS A. Quick attach forklift with heavy duty easily adjustable forks $ Si0a.v0 B. 2.15 cubic yard X 96 inch bucket with hay grapple $ q 3 00 . a' C. Auger attachment (quick attach frame) without auger $ IL5 O4.00 D. Dual round bale spike $ (4 OO oc 2. EXTENDED WARRANTY Extended warranty providing full coverage with zero deductible Years '�O Hours of Operation $ Provide build dates in MSO and paperwork Vehicletequipment will not be accepted by the City of Lubbock without The MSO, all keys, warranty and all paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in response to solicitation. Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. Tl,�� apt :ltac Tli4(9gc- vva 4s a v. v s cLLC vfi5ated S: P=hasdBid Don MB 16-12879SS Telebandler and Generator MCST 06/27/2016 ( I) CATERPILLAR TH407C TELEHANDLER Description TH407C TELEHANDLER, HRC OMLHO1414 LANE 2ORDER ENGINE,92.6K W,C4.4,T4I,RE V-FAN TRANSMISSION, POWERSHIFT, 6SPD AXLE ARRANGEMENT, STANDARD RIDE CONTROL, NONE CONTROLS, FORKS PATTERN BATTERY,SINGLE,92/106KW ENGINE PREMIUM PACKAGE, AIR CON CAB,ENCLOSED SEAT,FABRIC, PREMIUM (NO BELT) BELT, SEAT, 3" RETRACTABLE ENV CTRL, AIR CON, 92-106KW PRECLEANER,CAB AIR WASHER/WIPER, FRONT & ROOF LEVER, MANUAL FNR CONTROL TIRES, 15.5-25, GY, SGL COUNTERWEIGHT COUPLER, HYDRAULIC, IT TRAILER SERVICES, NONE HITCH, RETRIEVAL, NON -ROAD LOADCHART (AM-N) TH407C TH407C NORTH AMERICAN ORDER INSTRUCTIONS, ANSI MANUAL, OPER. MAINT. ENGLISH HEATER,ENGINE BLOCK,I IOV,92KW+ PACKING TH, COMPLETE MACHINE City of Lubbock, Texas #GIKS0019 BASE MACHINE BID PRICE $95165.00 STANDARD WARRANTY Caterpillar's standard full machine warranty coverage for 12 months / 1,500 hours (whichever comes first). WARRANTY OPTION 24 month / 2,000 hour full machine warranty coverage add $2,110.00 ADDITIONAL ATTACHMENTS A.) FORKS, WIDE TILT CARRIAGE with (2) 48" TINES add $3,100.00 CATERPILLAR B.) 2.15 cyd BUCKET with HAY GRAPPLE add $ 9,300.00 C.) AUGER ATTACHMENT add $ 2,500.00 Auger, A19B — CATERPILLAR D.) DUAL ROUND BALE SPIKE add $ 1,400.00 Hay Spear, 4 Tines — TIDENBERG ABILENE AMARILLO DALHART LUBBOCK MIDLAND ODESSA SAN ANGELO WICHITA FALLS 325-692-1600 806-335-1511 806-249-877 806-745-4495 432-563-1863 432-332-1681 325-655-1100 940-7674384 �-� F.O.B./TERMS F.O.B.; City of Lubbock — Lubbock, Tx Thank you for allowing Warren Cat and Caterpillar to quote on your equipment needs. if you have any questions, please give me a call. K - i�t J Accepted by: ABILENE AMARILLO DALHART LUBBOCK MIDLAND ODESSA SAN ANGELO WICHITA FALLS 325-692-1600 806-335-1511 806-249-877 806-745-4495 432-563-1863 432-332-1681 325-655-1100 940-767-4384 Include . Contract Estimate Term Start Hours 0 Show : Sell End Hours 2,000 Repair Event Details - USD Estimate Name TH407 MLH 2K 250 36M0 2% Version BUILDER Impo SMCS Code Interval Y Event Labor Hrs Downtime Ul >0 UI F!l YLnComponentfCy?AuUIL w � y � �i 0 9 O V of 7524 260 SVC HOUR MAINTE� 00 0 000 000 000 00 250 800 4 642.95 2,571.80 0.00 2,571.80 1.29 6.00 20.00 1.00 4.00 7524 260 SVC HOUR MAINTE� 00 F 000 000 000 00 250 60,000 1 861.21 861.21 0.00 661.21 0.43 6.00 6.00 3.00 3.00 7525 500 SVC HOUR MAINTE� 00 0 000 000 OOD OD 500 1,000 2 888.07 1,776.14 0.00 1,776.14 0.89 5.00 30.00 2.30 4.60 7526 1000 SVC HOUR MAINTE 00 0 000 000 000 00 L,000 2,000 1 2,271.90 2,271.90 0.00 2,271.90 1.14 9.72 9.72 6.80 6.80 7538 1500 SVC HOUR MAINTE 00 0 000 000 000 00 1,800 1,500 1 2,326.57 2,326.57 0.00 711 1.16 9.98 9.96 9.96 9.96 Maintenance 9,807.62 0.00 91807.62 4.90 55.70 27.3 TOTAL 9,807.62 0.00 9,807.62 4.90 55.70 27.3 Specifications Engine Model Standard Cat®C3.4B* Option CatC4AACERTr * Option 2 Cat C4.4 ACERT* Gross Power Standard 75 kW/101 hp Option 1 92.6 kW/124 hp Option 2 106 kW/142 hp Maximum Torque Standard 420 N•m/1,400 rpm Option 1 530 N m/1,400 rpm Option 2 560 N•m/1,400 rpm Standard Options 1 and 2 Bore 99mm(3.90in) 105mm(4.13in) Stroke i10 mm (4.33 in) 127 mm (4.99 in) Displacement 3.4 L (207.5 in3) 4.4 L (268.5 in3) *Meets U.S. EPA Tier 4Interim equivalent emission standards. Weights Operating Weightwith Carriage & Forks 8730 kg 19,246lb Operating Specifications Rated Load Capacity 3700 kg 8,150lb Maximum Lift Height 7300 mm 24 ft Maximum Forward Reach 3763 mm 12.3 ft Top Travel Speed 40km/h 25mph Load at Maximum Height 1800kg 4,000lb Load at Maximum Reach 1500 kg 3,300lb Outside Turning Radius Over Tires 3750mm 148in Outside Turning Radius Over Forks 4740 mm 187 in Drawbar Pull Standard 78kN 17,535lb Option 1 85 kN 19,191 lb Option 93kN 20,907lb Service Refill Capacities Fuel Tank 150 L 39.63 gal Hydraulic Tank 90 L 23.78 gal Tires Standard 15.5-25 SGL Brakes Service Brakes Servo assisted on front axle Parking Brakes Mechanical on front axle Cat' TH407C TELEHANDLER Instruments • Engine speed, boom angle, machine speed, operation hours, `Yo of continuous flow selected, gear selected, and direction. Hydraulic System Maximum System Pressure 250 bar 3,625 psi Maximum Pump Flow 150L/min 39.63gal/min Pump Type Variable displacement load sensing axial piston pump Auxiliary Hydraulic Supply Intermittent 80 L/min 21.13 gal/min Continuous 60 L/min 15.85 gal/min • Auxiliary Hydraulic Circuit used for all attachments equipped with cylinders or other hydraulic components. Consists of valves, controls, and hydraulic lines. Transmission Speeds Forward WAB Engine Only All Engine Options 1 7 km/h (4.3 mph) 6.7 km/h (4.2 mph) 2 13.7 km/h (8.5 mph) 10 km/h (6.2 mph) 3 20.4 km/h (12.7 mph) 12.9 km/h (8 mph) 4 30 km/h (18.6 mph) 19.4 km/h (12.1 mph) 5 - 29.7 km/h (18.5 mph) 6 - 40 km/h (24.9 mph) Reverse 1 7km/h (4.3mph) 6.7 km/h (4.2 mph) 2 13.7 km/h (8.5 mph) 12.9 km/h (8 mph) 3 30 km/h 08.6 mph) 29.7 km/h (18.5 mph) Boom Performance Boom Up 7.6 Seconds Boom Down 5.9 Seconds Tele In 5.3 Seconds Tele Out 6.4 Seconds Crowd Forward (dump) 2.4Seconds Crowd Backward 2.8 Seconds Combined Up and Out 11.5 Seconds Down and In 6.6 Seconds Bucket Breakout Force to ISO 8313 65 kN Boom Breakout Force 42kN CAT® TH407C Telehandler Dimensions All dimensions are approximate. 880mm 134.64in) Load Chart and Dimensions 8.5 an(28 ft) 7.3 m(24 ft) 6.1 m (20 ft) 4.9 on (16 ft) 3.7 m (12 ft) 2.4 in (8 ft) 1.2m(4ft) 0m(0 ft) -1.2 m(4ft) 4.9 m (16 ft) 2489 mm (97.99 in) 3.7 on 2.4 no 1.2 m (12 ft) (8 ft) (4 ft) 1838 0 m -1.2 an (0 ft) (-4 ft) 430mm (16.93m) auOmmpll.eam) 4704mm 1185.20 in) 5347 mm 1210.51 in) IMPORTANT Rated lift capacities shown are with machine equipped with carriage and pallet forks. The machine must be level on a firm surface with undamaged, properly inflated tires. Machine specifications and stability are based on rated lift capacities at specific boom angles and boom lengths. (If specifications are critical, the proposed application should be discussed with your dealer.) DO NOT exceed rated lift capacity loads, as unstable and dangerous machine conditions will result. 00 NOT tip the machine forward to determine the allowable load. Use only approved attachments with proper material handler model/attachment load capacity charts displayed in the operator's cab. OSHA requires all rough terrain forklift operators be trained according to OSHA 29 CFR 1910.178 (1). Due to continuous product improvements, machine specifications and/or equipment changes may be made without prior notification. This machine meets or exceeds ANSI/ITSDF B56.6-2005 as originally manufactured for intended applications. For more complete information on Cat products, dealer services, and industry solutions, visit us on the web at www.catcom © 2016 Caterpillar All rights reserved Materials and specifications are subject to change without notice. Featured machines in photos may include additional equipment See your Cat dealer for available options. CAT, CATERPILLAR, SAFETY.CAT.COM, their respective logos, 'Caterpillar Yellow" and the "Power Edge" trade dress, as wall as corporate and product identity used herein, are trademarks of Caterpillar and may not he used without permission. AEH06702-02 (03-2016) Replaces AEH06702-01 CATw City of Lubbock, TX Fleet Services Bid Tabulation August 11, 2016 ITB 16-12879-SS Telehandler and Generator Item Qty UOM DescriptionNendor Location Unit Price Extended Price 1 1 EA 120 HP Telehandler, per Specification No. 9340-LAP Warren Cat Lubbock, TX $ 95,165 95,165 Associated Supply Company, Inc. Lubbock, TX 105,991 105,991 Abilene Equipment Center Abilene, TX I17,500 117,500 2 1 EA Generator 50 KW, per Specification No. 920-SW Associated Supply Company, Inc. Lubbock, TX 50,823 50,823 Warren Cat Lubbock, TX No Bid No Bid Abilene Equipment Center Abilene, TX No Bid No Bid Item -by -Item Warren Cat Item 1 Lubbock, TX 95,165 Associated Supply Company, Inc. Item 2 Lubbock, TX 50,823 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-94743 Warren Power & Machinery, Inc. Midland, TX United States Date Filed: 08/04/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Purchasing Department Date Acknowledged: 08/04/2016 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO #31028284 Caterpillar TH407C Telehandler 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Folger, Anthony Midland, TX United States X Warren Equipment Company Midland, TX United States X Nelson, James Midland, TX United States X Lindgren, Steve Midland, TX United States X 5 Check only If there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos. 1- 4 and 6 if there are Interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-94743 Warren Power & Machinery, Inc. Midland, TX United States Date Filed: 08/04/2016 2 Name of governmentalentity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Purchasing Department Date Acknowledged: 3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO #31028284 Caterpillar TH407C Telehandier Nature of Interest 4 Name of Interested Party city, State, Country (place of business) (check applicable) Controlling Intermediary Folger, Anthony Midland, TX United States X Warren Equipment Company Midland, TX United States X Nelson, James Midland, TX United States X Lindgren, Steve Midland, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is Due and correct. ,aJACY ANDERSON . Notary ►ublic, State of Texas y= =.'•� �- Comm. Expires 11-19.2017 el'ato•' S wre of author gent of contracting business entity Ho1ety ID 129631200 AFFIX NOTARY STAMP f SEAL ABOVE 1' • 1 .. Sworn to and subscribed before me, by the said T Y\nV�LI �i�l w�� . this the day of 20 t (/ to cerdfyvfiich. witness my hand and seal of office. 0 (/ )ym �j�/�QrI.C/`L � Y1IVC�P r�(� C yb IUP 1{iSSI QliE Sign a of offic administering oath Printed name of o j i r administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277