HomeMy WebLinkAboutResolution - 2016-R0264 - Purchase Order - Vector Controls - SCADAPACK - 08/11/2016No. 2016-R0264
No. 4.5
ist 11, 2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, PO No. 22103624 for SCADAPACK Programmable Logic
Controllers (PLCs) by and between the City of Lubbock and Vector Controls of Dallas, Texas,
and related documents. Said Purchase Order is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on August 11, 2016
4'f4X
DANIEL M. POPE, MAYOR
ATTEST:
Reb cca Garza, City Secretat
AS
of Public Works
APPROVED AS TO FORM:
Res.PO-22103624-VectorControls and Automation Group
7.27.16
'44 City of
Lubbock PURCHASE ORDER
TEXAS
TO: VECTOR CONTROLS AND AUTO mfl
PO BOX 732145
DALLAS Texas 75373-2145
Page - 1
Date - 07/13/2016
Order Number 22103624 000 OF
Rranrh/Plant C347
CITY OF LUBBOCK
Bailey County Pump Station
ATTN: Steve Cisneros
2380 East U.S. Highway 84
Muleshoe Texas 79347
INVOICETO: CITYOFLUBBOCK
ACCOUNTS PAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:/
Mans Alvarez, Directorftumlming& Contract Management
Ordered 07/13/2016 Freight
Requested 09/02/2016 Taken By S SUMMERS
Delivery PER J MCDANIEL REQ #47698 ITB 16 -12925 -SS
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
SCADAPACK PLCs 200.000 1,565.0000 EA 313,000.00 09/02/2016
Total Order
Teens NET 30 313,000.00
This purchase order encumbers funds in the amount of $313,000.00 awarded to Vector Controls and Automation Group of Dallas, TX
on August 11, 2016. The following is incorporated into and madeart of this purchase order by reference ITB 16 -12925 -SS Vector
Controls and Automation Group of Dallas, TX Resolution R-016-80264
CITY OF LUBBOCK
Daniel M. Pope, Mayor
ATTEST:
R '&' &--- —
Rebe ca Garza, City Secretary
Bid Form
SCADAPACK Programmable Logic Controllers (PLCs)
City of Lubbock, TX
ITB 16 -12925 -SS
In compliance with the Invitation to Bid 16 -12925 -SS, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment,
labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices
set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of
form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either
in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16 -12925 -SS is by reference
incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
-� PDQ TSU 331 -1 AAO - 4S K� S r"V% Prwglo� o�r1�
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty
days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment
requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar
days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein,
supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such
lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas,
by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the
Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period
of this contract. Each bidder shall indicate on the Bid Form in the space provided below ifhe/she will honor Political Subdivision orders
in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would
you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,
but not gbfigated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by
governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity
will order their own materials/service as needed.
Unit
Delivery
ITEM
QTY
of
DESCRIPTION
UNIT PRICE*
EXTENDED
(Days)
(+/)
Measure
BID
COST
ARO**
SCADAPACK Programmable Logic
f
1.
200
Each
Controllers (PLCs) or Approved
$
$
3 COQ
J
Equi alent, Per Specification
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty
days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment
requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar
days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein,
supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such
lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas,
by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the
Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period
of this contract. Each bidder shall indicate on the Bid Form in the space provided below ifhe/she will honor Political Subdivision orders
in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would
you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,
but not gbfigated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by
governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity
will order their own materials/service as needed.
City of Lubbock, TX
Purchasing and Contract Management
ITB 16 -12925 -SS
Specifications
1.0 GENERAL
1.1 The intent of these specifications is for the purchase of SCADAPACK model 334
programmable logic controllers (PLCs), or approved equivalent. The PLCs will be used to
control equipment, monitor equipment status and retrieve analog output from approximately
176 water wells located in the Bailey County wellfield. The proposed system shall provide a
transparent communication medium capable of accepting any standard data format.
1.2 The City of Lubbock retains the right to require additional information from the bidder and to
conduct necessary investigations to determine product reliability and compatibility, vendor
performance, and to determine the accuracy of proposal information.
2.0 COMPATIBILITY WITH CURRENT SYSTEM
2.1 The PLCs shall be installed, programmed, and setup by City of Lubbock staffed technicians.
The PLCs shall be interfaced with existing SD -9 radios manufactured by GE Microwave Data
Systems.
2.2 Each PLC will be installed by City staff in a separate remote terminal unit (RTU) designated
for each site.
2.3 All PLCs shall be new and shall be current production models. All products shall be factory
assembled and fully tested.
2.4 Each PLC shall be compatible and programmable using the City's existing Telepace Studio
Version 5 programming software.
3.0 PLC SPECIFICATIONS
3.1 Each PLC shall be equipped with Ethernet RTU Modbus communications protocol.
3.2 PLC specifications are as follows on the attached pages.
S: Purchase/Bid DocsM 16 -12925 -SS SCADAPACK Programmable Logic Controllers (PLCs)
CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-85494
Date Filed:
07/15/2016
Date Acknowledged:
07/15/2016
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
VECTOR CONTROLS, LLC
PLANO, TX United States
2 Name of governmental entity or state agency that is a party to the contract for whic the form is
being filed.
VECTOR CONTROLS, LLC
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
PO #22103624
200 EACH SCADAPACK 334 RTU, LADDERS, 24V, RELAY, 2AIO, PIN TBUP334-1A20-AB10S
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
VECTOR CONTROLS, LLC
PLANO, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP I SEAL ABOVE
Swom to and subscribed before me, by the said , this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos. 1- 4 and 6 H there am interested paries
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 I there are no interested parties
CERTIFICATION OF FILING
Certificate Nuntlaw.
3 Name of huslness enttty fling form, and the city, state and country of the business enritfs place
of business.
VECTOR CONTROLS, LLC
2016-85494
PLANO, TX United States
Data Filed,
07/15/2016
2 Name of governmental entity or state agency tha is a party to the contract for w r clr a orm s
being Med.
VECTOR CONTROLS, LLC
bate Acimowledged:
3 Provide the kiendNraton number used by the governmental entity or state agency to track or Identify the contract, and provide e
desealpton of the servleee,
goods, or other property to be provided under the contract -
PO #22103624
200 EACH SCADAPACK 334 RTU. LADDERS, 24V, RELAY, 2AlO, PIN TBUP334-1A20-ABIOS
4
Name of Interested party
City. State, Country (place of huslness)
Nature of interest
(chedt epplirahk)
Centrol8n
Intermed)
VECTOR CONTROLS. LLC
PLANO, TX United States
X
5 Check only Ifthere is NO Interested party.
❑
6 AFFIDAVIT
I swear, or affirm, under penalty of perjury, that the a disco is true and coned
;'`' STEPHANIE HOYT /
Nolcry Public. State or Texas
%*J-1 My Commission Expires
June 23. 2016 SigraWrcof aumorhed agent of contracting business eNrty
AFFIX NOTARY STAMP 1 SEAL ABOVE
aM subscribed ed before me, by the said A 1o�1 _T.�,YY 1 {vtK� {h�+i�a day of V IST
2=S�s�1n1b
0 . to certify which, Winess my hand and seat o1 office.
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5 a of nicer adrrunistenn tit Pnn[�ed me officerdmf
of gab t[h Title of officer� administertrig win
Forms ortwided by Tex., FthI,, ..... ..L.__ _..._ _.
Version VI -0.277