HomeMy WebLinkAboutResolution - 2016-R0258 - Grant Management Agreement - NELCDC - North And East Lubbock - 07/28/2016Resolution No.2016-R0258
Item No.7.13
July 28, 2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Grant Management
Agreement with North and East Lubbock Community Development Corporation for
promoting economic development within the North and East areas of Lubbock.Said
Agreement is attached hereto and incorporated in this Resolution as if fully set forth
herein and shall be included in the minutes of the Council.
Passed by the City Council on July 28
ATTEST:
M*M**^
Rebecca Garza,City Secreta
APPROVED AS TO CONTENT:
3dfL^L,
Bill I-Mverton,Assistarjrfyity Manager
APPROVED AS TO FORM:
RES.NE Lubbock Dev.CorpGrant Management Agreement 2015-16
6-23-16
,2016.
DANIEL M.POPE,MAYOR
Resolution No. 2016-RO258
GRANT MANAGEMENT AGREEMENT
THIS AGREEMENT (the "Agreement") is entered into between the CITY OF
LUBBOCK, TEXAS, a municipal corporation ("City") and NORTH & EAST
LUBBOCK COMMUNITY DEVELOPMENT CORPORATION a Texas not -for -
profit corporation (the "Corporation").
PREAMBLE
Pursuant to Local Government Code §380.002, Vernon's Texas Codes Annotated,
the City of Lubbock (hereinafter called "City") has determined that it wishes to contract
with a Texas Non -Profit Corporation for the purpose of promoting economic development
within the North and East areas of the City. The Corporation desires to contract with the
City of Lubbock for grants of municipal funds for the purpose of promoting, assisting and
enhancing economic development.
ARTICLE I
PROGRAMS AND ACTIVITIES, TERM
1.01. Delegation. City hereby delegates to Corporation, and Corporation hereby
accepts, responsibility for creating, managing, operating and supervising programs and
activities for the purpose of promoting, assisting and enhancing economic development
within the North and East areas of the City:
(a) Housing development: Increase housing supply, land assemblage, and site
development.
(b) Community economic development: Provide project oversight and
generate economic activity in the area.
1.02. Governmental Requirements. The Corporation shall conduct its
programs and activities in accordance with all applicable laws, rules, statutes, and
regulations of federal, state and local governments, including, without limitation, the
provisions of Chapter 380 of the Local Government Code, as the same now exist or
hereafter may be enacted and/or amended.
2016.
1.03. Term. This Agreement shall be for the fiscal year ending September 30,
GRANT MANAGEMENT AGREEMENT
NORTH & EAST LUBBOCK COMMUNITY DEVELOPMENT CORP.
I
ARTICLE 11
FISCAL MATTERS
2.01. Funding. City agrees to provide for programs for the public purposes of
development and diversification of the economy of the North and East areas of the City,
reduction of unemployment and underemployment and development and expansion of
commerce in the North and East areas of the City. The City hereby finds that programs
within the limits described above are within the scope of Section 380.002 of the Texas
Local Government Code and the City hereby delegates to the governing body of the
Corporation the authority to determine the priorities and funding of individual programs to
the extent allowed by law and subject to a proper and complete accounting of any public
funds expended.
2.02. Budgets. The corporation shall prepare and submit to City a detailed annual
budget in a form acceptable to City. City and Corporation contemplate that the budget
shall be submitted in a form similar to the form used by City's departments in its internal
budgeting process, provided that such form may be varied by agreement of City and
Corporation. Each budget shall be submitted to City in accordance with the City's budget
calendar of the fiscal year to which the budget relates. The City shall notify Corporation
of the budget calendar each year in the same manner as it does its own internal departments.
Upon receipt of Corporation's proposed budget, City shall review such budget and
promptly notify Corporation of any changes and/or supplements to the proposed budget
that the City believes are necessary. City and Corporation agree to work with one another
and cooperate in good faith to address any such changes and/or supplements to the
proposed budget.
Following completion of any revisions to the proposed budget, City shall submit
the proposed budget to the City Council for review and approval by the City Council in
accordance with Chapter 102, Local Government Code, and Chapter 1, Article X,
Paragraph 4, Lubbock City Charter. The City's final approval of the budget, including any
further revisions thereto which may be required by the City Council, shall be in writing.
2.03. Grant Terms.
(a) Grant Amount. The City shall fund to Corporation the total grant amount
of Three Hundred Sixty Three Thousand Five Hundred Forty Seven Dollars
($363,547) for the purposes stated in this Agreement. Upon approval of
this Agreement by the City Council $363,547 shall be paid to the
Corporation in two payments in the amount of One Hundred Eighty One
Thousand Seven Hundred Seventy Three Dollars and Fifty Cents
($181,773.50), due August 1, and September 1, 2016.
All such grant amounts distributed to the Corporation shall be subject to and
administered in accordance with this Grant Management Agreement.
GRANT MANAGEMENT AGREEMENT
NORTH & EAST LUBBOCK COMMUNITY DEVELOPMENT CORP.
2
(b) Performance Measures and Deliverables. Corporation shall make every
effort to complete the "FY 2015-16 NELCDC Performance Measures"
which are attached as Exhibit A and incorporated herein. Corporation
representatives shall meet with City staff on a quarterly basis to discuss
Corporation's progress in meeting the performance measures and
deliverables. The parties will review and update these performance
measures and deliverable as situations change in the housing and economic
development of the north and east areas of Lubbock. At the end of the year,
staff will evaluate the progress made and report to the City Council.
(c) Unexpended Funds. To the extent any unexpended funds shall remain at
the end of a fiscal year, such unexpended funds are re -appropriated to
Corporation for use during the following fiscal year. Unless such
unexpended funds already have been included in the approved budget for
the following fiscal year or City and Corporation otherwise agree,
Corporation shall determine the budget account or accounts in which such
excess funds remain and the excess funds shall be added to the same account
or accounts in the following budget in the same proportion.
2.04. Expenditures. Funds received by Corporation under the terms of this
Agreement may be spent for day-to-day operations of the Corporation, supplies, salaries,
office rental, travel expenses, expenses related to the preparation of business development
incentives, for sums to be paid as incentives as a part of a program of grants and loans and
other administrative costs, provided that no such revenues may be spent for the conduct of
an activity the primary purpose of which is not directly related to the purposes described
in paragraph 1.01 above. Corporation shall not make any expenditures using funds
provided hereunder unless such expenditures are incurred pursuant to the terms of a budget
approved by City as provided in this Agreement.
2.05. Financial Reporting. Corporation shall maintain complete and accurate
financial records of each expenditure of funds provided by City pursuant to the terms of
this Agreement. All financial records of Corporation shall be maintained on an accrual
basis, in accordance with the Government Accounting Standards, Board rules, and
guidelines consistently applied.
Within thirty (30) days following the end of each fiscal quarter, Corporation shall
provide to City a written financial statement for such quarter showing all revenues received
by Corporation from City with respect to such quarter and listing all expenditures of the
Corporation during such fiscal quarter in carrying out its programs and services under this
Agreement. In addition, Corporation shall submit to City a quarterly report showing all
items related to Corporation's long term commitments to third parties.
Corporation agrees to make all of its records available to City and, to the extent
required by law, to other persons, provided that any inspection or review of Corporation's
financial records shall be conducted only during Corporation's normal business hours at
GRANT MANAGEMENT AGREEMENT
NORTH & EAST LUBBOCK COMMUNITY DEVELOPMENT CORP.
3
its offices. City, at its option, shall be entitled to have an audit of Corporation's financial
records conducted by an auditor of City's choosing. Any deficiencies noted in audits
conducted by City or the auditor of its choosing shall be fully corrected by Corporation
within thirty (30) days after receipt of notice of such deficiencies. However, if the nature
of the deficiency is such that both parties agree that the deficiency cannot be reasonably
cured in thirty (30) days due to economical, financial, or feasibility factors, then the parties
shall agree upon a schedule and a plan to cure said deficiency. Corporation agrees to abide
by any such agreed upon schedule and plan to cure.
Additionally, City is aware of the fact that Corporation shall have a complete audit
of its financial affairs conducted following the end of each fiscal year by Corporation's
independent auditor, and Corporation agrees to provide City with a copy of any audit report
furnished to Corporation.
2.06. Fiscal Year. For purposes of this Agreement, Corporation's fiscal year shall
begin on October 1 of each calendar year and shall end on September 30 of the following
calendar year.
2.07. Other Revenue. Nothing contained in this Agreement shall prohibit
Corporation from obtaining funding for its programs and activities from other sources,
including charitable contributions and grants from private foundations and governmental
organizations. All funds received by Corporation pursuant to the terms of this Agreement
shall be maintained in a segregated account and shall not be commingled with any other
funds belonging to Corporation. No funds paid to Corporation pursuant to this Agreement
shall be used for any purpose other than the purposes stated in Section 1.01 and 2.04 of this
Agreement and, to the extent the Corporation incurs expenditures in connection with the
programs and activities described in Section 1.01 which also benefit other programs and
activities conducted by Corporation, such expenditures shall be allocated equitably among
the various funding sources available to Corporation based upon the relative benefits of
such expenditures to the various programs and activities conducted by Corporation.
2.08. Insurance. Corporation shall procure and carry, at its sole cost and expense
during the term of this Agreement, insurance protection as hereinafter specified, in form
and substance satisfactory to the City, carried with an insurance company authorized to
transact business in the State of Texas, having an A.M. Best Rating A-VII or better,
covering all foreseeable aspects and operations in connection with the activities
contemplated under this Agreement. A Certificate of Insurance specifying each and all
coverages shall be submitted to the City no later than thirty (30) days subsequent to the
date of this agreement. Corporation shall provide to the City proof of the below -described
insurance on or before fourteen (14) days prior to the expiration date of each expiring
policy, and cause each required policy to require the insurer to (i) give notice to the City,
as specified herein, of termination of any such policy sixty (60) days before such
termination is to be effective; and (ii) contain a waiver of any and all of the insurers rights
to subrogation that any such insurer or insurers may acquire by virtue of payment of any
loss under such insurance.
GRANT MANAGEMENT AGREEMENT
NORTH & EAST LUBBOCK COMMUNITY DEVELOPMENT CORP.
4
(a) Crime insurance. Corporation shall have Crime Insurance in the amount of
$100,000.00 that includes form A, employee dishonest coverage and form
B, forgery or alteration coverage. Corporation shall have Computer Fraud
and Funds Transfer Fraud coverage at $100,000.00 limit for each.
(b) Surety Bond. The Director for the Corporation must maintain a surety bond
in the amount of $100,000.00 naming himself or herself as the obligee and
the City as the principal.
(c) Commercial General Liability insurance. Corporation shall have
Commercial GL insurance $1M/$2M/$2M.
(d) Additional Insured and Indemnification and Hold Harmless agreements.
Corporation shall have Additional Insured requirement along with
Indemnification and Hold Harmless agreements.
(e) Auto Liability. Corporation shall have Auto Liability insurance at
$1,000,000.00 Bodily Injury and Property Damage, Combined.
ARTICLE III
PERSONNEL
3.01. Personnel. Corporation shall set the qualifications for and shall hire any and
all personnel Corporation deems necessary to discharge its responsibilities under the terms
of this Agreement and shall have the authority to fix the compensation and other benefits
payable to Corporation's employees. Corporation, in carrying on its programs and
activities hereunder, shall be acting solely as an independent contractor and not as an agent
or employee of City. All employees of Corporation shall have the sole right and authority
to direct the time, place and manner in which its employees perform the tasks for which
they are hired, and shall be solely responsible for all income tax withholding, benefits,
unemployment compensation payments and other expenses associated with such
employees. All contacts between City and Corporation personnel shall be coordinated
through the President of Corporation's Board of Directors or such other person or persons
as the Corporation's Board of Directors may designate.
ARTICLE IV
OFFICES
4.01. The offices of the Corporation shall be those described in its Articles of
Incorporation.
GRANT MANAGEMENT AGREEMENT
NORTH & EAST LUBBOCK COMMUNITY DEVELOPMENT CORP.
ARTICLE V
TERMINATION
5.01. Termination. This Agreement may be terminated at the end of its term
as provided in Section 1.03, by mutual agreement of City and Corporation, or by default
by either City or Corporation as provided in Section 5.02. In addition, notwithstanding
anything to the contrary herein, either City or Corporation may terminate this Agreement
at any time by giving 30 days written notice.
5.02. Default. Neither party shall be deemed to be in default under the terms of
this Agreement unless and until it has received written notice from the other party
specifically describing any failure on its part to perform its duties and obligations hereunder
and does not cure such failure within thirty (30) days following receipt of such written
notice from the other party, provided, however, that in the event the nature of the failure is
such that it reasonably cannot be cured within said thirty -day period, no default shall occur
hereunder so long as the party failing to perform commences to cure such failure within
said thirty -day period and thereafter diligently and in good faith prosecutes such cure to
completion. Financial inability or delay shall not be deemed to be sufficient cause to extend
the cure period, unless any failure to perform by Corporation results from City's failure to
timely pay to Corporation funds in the amounts and at the times provided elsewhere in this
Agreement.
5.03. Remedies Upon Default. If an event of default shall occur under this
Agreement, the non -defaulting party may terminate this Agreement upon written notice to
the defaulting party and thereafter pursue such other remedies against the defaulting party
as may be permitted by applicable law.
ARTICLE VI
MISCELLANEOUS
6.01. Entire Agreement. This Agreement constitutes the entire agreement
between the parties with respect to the subject matter hereof. Any modification or
amendment of this Agreement shall be in writing and executed by both parties.
6.02. Applicable Law. This Agreement shall be construed and enforced in all
respects in accordance with the laws of the State of Texas and the laws of the United
States applicable to transactions in Texas.
6.03. Counterparts. This Agreement may be executed in any number of
counterparts and each of such counterparts shall, for all purposes, be deemed to be an
original, and all such counterparts shall together constitute but one and the same agreement.
GRANT MANAGEMENT AGREEMENT
NORTH & EAST LUBBOCK COMMUNITY DEVELOPMENT CORP.
6
6.04. Severability. If any provision of this Agreement or the application thereof
to any person or circumstances shall be determined by any court of competent jurisdiction
to be invalid and unenforceable to any extent, the remainder of this Agreement or the
application of such provision to persons or circumstances, other than those as to which it
is determined invalid or unenforceable, shall not be affected thereby, and each provision
of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by
law.
6.05. Captions. The captions in this Agreement are inserted only as a matter of
convenience and for reference and in no way define, limit or describe the scope of this
Agreement or the scope or content of any of its provisions.
6.06. Notices.
(a) Any notice, report, request or demand required, permitted or desired to be
given under this Agreement (hereinafter collectively referred to as
"Notices") shall be in writing and shall be deemed to have been properly
given or served when mailed by registered or certified mail, return receipt
requested or personally delivered to the respective party at the following
addresses:
If to Corporation: Executive Director
North & East Lubbock Community
Development Corporation
P. O. Box 3893
Lubbock, Texas 79452
If to City: City Manager
City of Lubbock
P. O. Box 2000
Lubbock, Texas 79457-0001
(b) Any addressee or name specified above may be changed by a Notice given
by the addressee to the other party in accordance with Section 6.06(a)
above.
(c) All Notices shall be deemed effective as of the date of mailing or on the
date of personal delivery, as appropriate. Any Notice to be given by and
party hereto may be given by counsel for such party.
6.07. Interpretation. Whenever herein the singular number is used, the same shall
include the plural, and vice versa, and the masculine gender shall include the feminine and
neuter genders, and vice versa, as the context shall require.
GRANT MANAGEMENT AGREEMENT
NORTH & EAST LUBBOCK COMMUNITY DEVELOPMENT CORP.
7
6.08. Time. Time is of the essence to this Agreement and the obligations of the
parties hereunder; provided, however, that if any date specified herein for performance of
any duty, obligation or responsibility shall fall on a Saturday, Sunday or legal holiday for
national banks doing business in Texas, the time for such performance shall be extended
until the next day which is not a Saturday, Sunday or legal holiday for national banks doing
business in Texas.
6.09. Right to Exercise Remedies. The City reserves the right to exercise any
right or remedy available to it by law, contract, equity, or otherwise, including without
limitation, the right to seek any and all forms of relief in a court of competent
jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this document, the
former shall control.
EXECUTED this 28th day of July , 2016.
CITY:
CITY OF LUBBOCK, TEXAS
BY: W.
DANIEL M. P E, MAYOR
CORPORATION:
NORTH & EAST LUBBOCK COMMUNITY
DEVELOPMENT CORP RATION
BY:
David'Haynes, Chairman
ATTEST:
-.? . - )K�
Rebe ca Garza, ecretary
GRANT MANAGEMENT AGREEMENT
NORTH & EAST LUBBOCK COMMUNITY DEVELOPMENT CORP.
8
APPROVED AS TO CONTENT:
6,� -12
Bill How on, Assistant Ci nager
APPROVED AS TO FORM:
NE Lubbock CDC Grant Management Agmt FY 2015-16
6-22-16
GRANT MANAGEMENT AGREEMENT
NORTH & EAST LUBBOCK COMMUNITY DEVELOPMENT CORP.
9
EXHIBIT A
FY 2015-2016 NELCDC Performance Measures
The North & East Lubbock CDC is primarily a service organization. We function as a developer
too, but we are primarily a service -oriented non-profit. That means, when an organization is
designed to provide a critical service to a designated people group or geographical area, the
measure of impact may be immediate or occur over a period of time as a result of the services
provided to its clientele. The primary service the NELCDC provides is housing counseling and
financial literacy education in a format approved and certified by the U.S. Department of Housing
and Urban Development (HUD). This critical service allows the NELCDC to educate clients on
the process of becoming first-time homebuyers. That educational component is comprised of
budgeting, general money management, building net -worth, credit counseling, and pre and post -
purchase counseling to name a few. In the coming year, the NELCDC plans to add
foreclosure/delinquency/loss mitigation, rental assistance, and fair housing counseling to its
educational curriculum. These essential core services provided by the NELCDC are provided by
staff members. The staff members, comprised of the Executive Director, a Program Manager, and
support staff, are necessary to ensure the various components of the services provided can and will
come together. These educational efforts are focused upon to create first-time homebuyers.
With staff providing essential educational services to Lubbock and the greater west Texas region,
the following programs have been developed to demonstrate the outputs or outcomes of the
services being provided.
Administration, which consists of staff and operations used to implement Programs, which provide
performance outcomes, are the basis of the proposed 2015-16 fiscal year budget. This budget was
approved by the North & East Lubbock CDC Board of Directors on January 27, with approved
line item amendments on March 23, 2016.
A summary and performance measure output matrix for the 2015-16 fiscal year are provided
below.
Administration Performance Measures — Budget: $262,597
Resource Development (Grants)
NELCDC Management will focus on writing grants as a result of the MPA
fundraising development plan provided by the Texas Tech University MPA
program last fall. This plan also recommended a gift acceptance policy, which
is currently being developed (3/2016). This process will result in the
submission of 2-3 grants. Additionally, the NELCDC has identified a small
but possibly consistent bank grant for its housing counseling program. A
$7,500 grant was provided in Nov. 2015. If performance is met, this might
become a consistent annual grant for the NELCDC. The NELCDC will be
submitting a grant application to United Way. The NELCDC also plans to
submit grants to federal agencies that align with its mission, vision, goals and
objectives. The performance measure is to submit and hopefully receive six
(6) grants, in addition to a Chapter 380 Grant Management Agreement from
the City of Lubbock. The second resource development performance measure
is the development of a gift acceptance policy.
6 Grants
1 Gift Acceptance
Policy
EXHIBIT A
Board Development
As shown in the exemplary performance of the FY 14-15 audit, NELCDC
management and board members worked to ensure the financial management
policies and procedures were closely followed. These improved practices
demonstrated the efficient implementation of protocol and processes. The goal
is to continue the use of the Executive and Finance Committees to have a
measure of involvement in administrative processes. The Ad Hoc Committees
for Development and Human Resources will be more heavily focused on this
fiscal year. The NELCDC Board and Executive Director with its legal counsel
will review internal practices as well as the bylaws. These items are essential
to help the board understand the administrative practices of personnel, good
governance practices for the Board of Directors, and most importantly is
insurance coverage as well as various procedural shortcoming, which could
expose the organization various liabilities. This is critical work to establish a
renewed professional culture, which will help the organization move towards
success in the future.
1 Report
-outline meetings,
activities, policy
changes or
amendments,
corrective action taken
to safeguard the
NELCDC
Professional Development
Because the NELCDC is a HUD -certified housing counseling agency, a certain 1— Conference (local,
amount of training is required. All new staff members must be certified to regional, or national)
provide housing counseling services to NELCDC clientele; this is mandatory. for ED.
The budget also calls for training of support staff; training will help improve
the skills of support staff for various administrative functions pertinent to the
functions provided to the NELCDC.
Lastly, since the NELCDC is a Texas CDC, the organization's affiliation and
participation in TACDC is very important. If possible, the Executive Director
will attend the annual TACDC conference.
As a new measure of accountability, any professional development or training
paid for by the NELCDC (for board members or staff), will require a written
report to be provided, on a form developed and provided by management. The
report format will be standardized. This will be maintained and kept as a way
to: 1) Provide documented information for business -related travel; 2)
demonstrate the knowledge being obtained 3) document how the information
may be used to facilitate better performance of NELCDC members, which will
hopefully produce ¢reater outputs for the oreanization.
1— or more Training
Events for ED. (local,
regional, or national)
for ED.
1— or more Training
Events for Program
Manager. (local,
regional, or national)
for ED.
1— or more Training
Events for support
staff. (local, regional,
or national) for ED.
Fundraising
The NELCDC will host an annual fundraiser. Currently the annual fundraiser 1 Event
is the Community Champion Awards Luncheon. The FY 15-16 event will be -to raise discretionary
held on May 3, 2016. These funds are typically set aside as reserves or to pay funds for various uses
expenses which are not paid by restricted funding. by the organization.
MR111h1i1
Network Services, Programming, and Integration
In FY 14-15, the NELCDC started networking its computers so staff could
1— Constant Contact
share information and try to streamline and standardize its way of functioning
Implementation
for the organization. The next step in the process of networking services,
programming, and integration is to establish an independent secure network for
the NELCDC; network the NELCDC web page, with its email marketing
1— Online Training
client; create a high -performing online client management profile that can be
Module
used for volunteer registration, housing counseling registration, event
registration, and much more. Many of these efforts were started last year. The
implementation of constant contact will further this effort. The NELCDC is
also working on a new online training module, which if approved by HUD, will
be used to expand the NELCDC's service reach and capacity, and will be used
as a small but consistent revenue generating program for the NELCDC.
Regis Park Development Project (Administrative/Management
Activity)
Ongoing / Consulting
The NELCDC has partnered with Texas Investment Partners, LLC via
and Facilitating of
Dominion Real Estate to work to facilitate the development of a mixed -use
the Development
development at MLK and Regis. In addition to proposing the development of
Process
an east Lubbock TIF District, the NELCDC also proposed the establishment of
a public -private partnership between NELCDC-LEDA-Texas Investment
1-Grant
Partners for the installation of a sewer line in the public right-of-way. This
proposal will extend a 12-inch sewer line from LEDA's business park to the
southwest corner of the proposed develop site at MLK and Regis. To
contribute to the partnership, NELCDC is writing a grant for a portion of the
sewer line installation in public right-of-way.
Program Performance Measures — Budget - $100,950
King's Dominion - $19,500 ($7,500+$12,000—see DPCCA below)
NELCDC management and staff will focus on the construction and sale of
homes in King's Dominion Phase 11. This effort will be approached in one of
two ways: 1) by the use of the proceeds from the sale of the newly constructed
home at 1822 E. Harvard St. or by the use of approximately $129,000 of HOME
(HUD) funds the NELCDC was awarded in FY-2014-2015. These funds must
be spent by Sept. 2017. 2) through private development. The $12,000 down
payment and closing cost assistance allocated specifically for King's Dominion
will be used as an incentive for qualified first-time homebuyers who are seeking
to purchase a lot and develop a new single-family home in northeast Lubbock.
The home at 1822 E. Harvard St. is under contract and is scheduled to close on
March 29, 2016.
3—New
Construction
3 — Land or Home
Sales
Down Payment & Closing Cost Assistance (DPCCA) Funds for
First-time Homebuyers - $12,000
Management and staff will use the $12,000 requested for down payment and
closing cost assistance allocated specifically for King's Dominion will be used
as an incentive for qualified first-time homebuyers who are seeking to purchase
a lot and develop a new single-family home in northeast Lubbock. The home at
1822 E. Harvard St. is under contract and is scheduled to close on March 29,
2016.
Housing Counseling - $13,500
The NELCDC is planning to serve 50 one-on-one clients in the FY 15-16 fiscal
year; which is 10 clients per quarter. HUD requires all housing counseling
agencies to serve at least 30 clients per year. The number is reduced from 46
clients served to 40 due to a change in personnel, which will show a temporary
lull in performance numbers. An account also has to be given to the effort to
train and certify new staff.
NELCDC has been serving many remote clients in the west Texas region who
are either in rural areas or other west Texas cities (Odessa, Midland, San Angelo,
Amarillo, and Abilene). Clients are often referred to the NELCDC, the only
west Texas agency many clients can reach. Since HUD mandates the NELCDC
serve clients in our region in accordance to the approved Housing Counseling
Work Plan, which mandates we provide phone and/or Skype as an option for
clients who are not able to come into the office. Currently, the primary
curriculum for these approx.. 3-hr course is the Building Wealth Booklet.
The NELCDC provides a housing counseling/financial literacy workshop on a
monthly basis. Some classes are taught at the Bridge of Lubbock and others are
taught at the Lubbock Housing Authority. Online registration is available.
Certificates provided may be used by clients to secure first-time homebuyer
grants from various lending sources who recognize the NELCDC as a HUD —
certified housing counseling agency.
The NELCDC is working to develop an online training module. $5,000 has
been budgeted for this effort. The curriculum will be developed in partnership
with the NELCDC's referral partners. A focus group of sorts will be used to
develop premier training modules. If approved by HUD, a fee schedule will be
developed and the modules will be available for anyone to use and access as
needed. In addition to the online module being used by clients locally and
regionally, this new system will increase the NELCDC's impact and also
provide a potential revenue generating stream for the housing counseling
program.
3 — Clients to Receive
a $3000+/- Grant
40 — One -on -One
Clients Served
25 — Remote Clients
Served
1— Revised HUD
Housing Counseling
Work Plan
75 — Households
Served (Workshops)
1— Online Training
Module (HUD
approved)
Adopt -a -Spot Program - $57,000 ($48,000 + $9,000)
The NELCDC is working to finalize the program and the way in which the 1— Finalized Plan
process for adopt -a -spot works between the NELCDC-LUNA-Habitat
partnership. The program may be rebranded; if so, this will be revealed in the
finalized plan. 1 — New Project
The NELCDC and its partners will identify a new neighborhood to kick-off
another housing rehabilitation project. The team will work to rehabilitate 8-10 8-10 Households
households. Impacted
Volunteer Administration Program - $2,500
The NELCDC kicked -off its volunteer administration program in August 2015.
The program, as presented during the July 23, 2015 Lubbock City Council work
session, was developed to allow the NELCDC to increase its capacity to do more
with less. So far, the NELCDC has gained some great uses through volunteer
administration in the following ways: staffing booths for outreach and
promotion at location in Lubbock to help promote the financial literacy
workshops; a volunteer coordinator has served to help develop ways to better
utilize volunteers; and volunteers have been cultivated for the adopt -a -spot
initiative. Each staff member will be charged with the task of trying to obtain
and sustain committed community ambassadors (volunteers) who will work
alongside the NELCDC to help build our capacity and increase the
organization's impact. The goal is to add eight (8) new ambassadors to the
NELCDC volunteer database.
Referral Partner's Program - $1,200
The NELCDC developed the Referral Partner's Program in September 2015.
The program was developed to create very specific methodology for working
with lending (and real estate) professionals. As a HUD certified housing
counseling agency, the NELCDC has concise federally mandated practices,
which are often a reinforcement and are consistent with the measures of
homebuyer qualifying practices lenders must follow. Since many NELCDC
clients are primed for FHA lending practices, the NELCDC felt it was prudent
to align its practices with those of lenders, thus the referral partner's program.
The goal is to obtain lending partners who will execute an agreement with the
NELCDC (really a friendship contract) stating they will work in concert with us
to serve the best interest of our clients. This is also a great way to identify
lenders who can and often times have attended the NELCDC's financial literacy
workshop to teach "Unit 4 — Obtaining a Mortgage". This program get's lenders
involved in the educational side or our process as well as allowing them to
cultivate relationships with the NELCDC's housing counseling clients who are
often working to become first-time homebuyers. The Referral Partner's
Program also allows lenders to experience the NELCDC's educational process
and curriculum and become familiar with the NELCDC's client management
system (Counselor Max). In this fiscal year, the NELCDC will strive to obtain
5 new referral partners, develop an online clearinghouse (of resources) for
partners, network with partners to develop the online training module, revise and
update the referral partner's agreement, and develop a CRA proposal packet,
which can be used to leverage more participation from lending institutions for
the NELCDC's financial literacy educational efforts.
8—New
Ambassadors
5 — New Confirmed
Referral Partners
1— Clearinghouse
for partners
1— Revised
Agreement
1— Development of
CRA Proposal
Packet
F2
Mahon Villas (formerly Villa del Norte) Redevelopment
Initiative - $7,250
The NELCDC is working to acquire 1913 Baylor St. (Villa del Norte) property
and redevelop the site into affordable multi -family housing followed by single
family housing. The NELCDC and it's partners are seeking state and federal
grants to complete this project.
East Lubbock Community Alliance - $500
The NELCDC participated in the community forums last year and sporadically
attended monthly alliance meetings. Nonetheless, the NELCDC remains
committed to the mission and vision of the Alliance. The NELCDC is
committed to support the various activities and initiatives of the Alliance in the
best and most feasible way possible.
Monique Coleman, MPA, MCRP
Executive Director
North & East Lubbock CDC
Mc nelcdc(a)outlook.com
Phone: (806) 747-1505
Fax:(806) 747-5934
www.nelcdc.ore
North , El
Lubbock
Community
Development
Corporation
Ongoing
Grants / Acquisition
Ongoing / Activities
and Support
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loft
Complete Nos. 1 - a and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-90860
North & East Lubbock CDC
Lubbock, TX United States
Date Filed:
07/26/2016
2
Name of governmental entity or state agency that is a parry to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
13000
Economic Development Chapter 380.002 grant management agreement to promote, create, and facilitate economic development
in north and east Lubbock.
4
Nature of interest
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
City
of Lubbock
Lubbock, TX United States
X
X
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
KVIA SCHRAEDER \
-AFFIX
fA
xx° , Nofdry Public. State dt TBx05 J ,
My Commission Expires -
[I
, June 08, 2019 na rize agent of contracting business entity
NOTARY STAMP / SEAL ABOVE
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Sworn to and subscribed before me, by the said V V�.lT^+sA-u-C l'p JD�[�""'�"�
, this the day of ,
20_A,, to certify which, witness my hand and seal of office.
Signature of officer administering oath Printe qnle of officer administering oath Title of offs r dministering oath
corms provided by I exas Ethics Commission www.ethics.state.tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES FORM 1295
lofl
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-90860
North & East Lubbock CDC
Lubbock, TX United States
Date Filed:
07/26/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
07/27/2016
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
13000
Economic Development Chapter 380.002 grant management agreement to promote, create, and facilitate economic development
in north and east Lubbock.
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
City of Lubbock
Lubbock, TX United States
X
X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277