HomeMy WebLinkAboutResolution - 2016-R0247 - Contract - Matthews Backhoe Inc. - Demolition Services - 07/28/2016Resolution No. 2016-RO247
Item No. 6.25
July 28, 2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Contract No. 11952 for Demolition Services for 1913
Baylor Avenue, Lubbock, Texas, by and between the City of Lubbock and Matthews Backhoe,
Inc., of Lubbock, Texas, and related documents. Said Contract is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the minutes of
the City Council.
Passed by the City Council on July 28, 2016
DANIEL M. POPE, MAYOR
ATTEST:
Reb cca Garza, Cityecret
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
RES.Contract-Nbr 1 1952 -Matthews Backhoe, Inc
7.14.16
Resolution No. 2016-RO247
EXHIBIT "A"
DEMOLITION PROJECT COST FORM
PROJECT: 1913 Baylor Avenue Villa Del Norte
CONCRETE SLAB: 35000 sq. ft. @ $ 2.35 = $52,250.00
OTHER (SPECIFY SERVICE):
Remove asphalt parking 35000 @ $0.35 = $ 10.360.00
TOTAL FIRM LUMP SUM FEE $92,601.00
CITY OF LUBBOCK
DANIEL M. POPE, MAYOR
ATTEST:
Reb ca Garza, City Secretary
APPROVED AS TO CONTENT:
Bill HgtiGWon; Assistant City
APPROVED AS TO FORM:
X�/7
Amy Si uty City Attorney
io—
CONTRACT 11952
Matthews Backhoe, Inc.
P.O. Box 3187
Lubbock, TX 79452
Name/Address
City of Lubbock Codes Admn.
P. O. Box 2000
Lubbock, TX 79457
Date Estimate No. Project
07/14/16 527
Item Description Quantity
9901 Baylor
Demo Concrete slabs @ 35000 sft @ 2.35 Per Sqft 35,000
Demo Remove asphalt parking ® 29,600 sqft @ .35 per 29,600
sqft
EXCLUSIONS:
SWPPP taken out by owner
NO Capping of Utilities
Estimate
Cost I Total
2.35
0.35
82,250.00
10, 360.00
Contract 11952
City of Lubbock, TX
Contract for Services
Demolition of Various City of Lubbock Owned Facilities
THIS CONTRACT made and entered into this 28th day of August, 2014, by and between the City of
Lubbock ("City"), and Matthews Backhoe. Inc., of Lubbock, TX, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Demolition of Various City of
Lubbock Owned Facilities and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said Demolition of Various City of Lubbock Owned Facilities.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City Demolition of Various City of
Lubbock Owned Facilities and more specifically referred to as items on through four on the bid
submitted by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the Bid Form
and Specifications attached hereto. The contract shall be for a term of one year, with the option
of four, one year extensions, said date of term beginning upon formal approval. All stated
annual quantities are approximations of usage during the time period to be covered by pricing
established by this bid. Actual usage may be more or less. Order quantities will be determined
by actual need. The City does not guarantee any specific amount of compensation, volume,
minimum, or maximum amount of services under this bid and resulting contract.
4. This contract shall remain in effect until the expiration date, performance of services ordered,
or termination of by either party with a 30 day written notice. Such written notice must state the
reason for cancellation. The City reserves the right to award the canceled contract to the next
lowest and best bidder as it deems to be in the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the State
of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies
will be written on an occurrence basis, subject to the following minimum limits of liability:
TYPE AMOUNT
General Liability
Commercial General Liability $1,000,000
General Aggregate
w/Heavy Equipment
Products-Comp/Op AGG
Personal & Adv. Injury
Contractual Liability
Pollution Liability $1,000,000
Automotive Liability $1,000,000
Combined Single Limit
Any Auto
Workers Compensation Statutory Amounts
or Employer's Liability
The City of Lubbock shall be named as additional insured on a primary and Non -Contributory
basis on Auto/General Liability, with a waiver of subrogation in favor of the City of Lubbock
on all coverages. Copies of all endorsements are required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain
the required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
8. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in
a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within
30 days of such audit findings, or the City, at its option, reserves the right to deduct such
amounts owing the City from any payments due Contractor.
10. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. to the event of non -appropriation of funds by the
City Council of the City of Lubbock for the goods or services provided under the contract, the
City will terminate the contract, without termination charge or other liability, on the last day of
the then -current fiscal year or when the appropriation made for the then -current year for the
goods or services covered by this contract is spent, whichever event occurs first. If at any time
fimds are not appropriated for the continuance of this contract, cancellation shall be accepted
by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect
and the City shall not be obligated under this contract beyond the date of termination.
11. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from
the Subcontractor that complies with all contract Insurance requirements.
12. This Contract consists of the following documents set forth herein; Invitation to Bid No. 14-
11952 -TF, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate. �1
CITY OF LUBBOCK
Glen C. Robertson, Mayor
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Mark Yearwood, Assistant City Manager
Chief Information Officer
APPROVED AS TO FORM:
Mitch Satterwhite,
Assistant City Attorney
Address
City, State, Zip Code
City of Lubbock, TX
ITB 14 -11952 -TF
Demolition of Various City of Lubbock Owned Facilities
General Conditions
1 INTENT
A. The City of Lubbock (hereinafter called "City") is seeking competitive sealed bids from
interested firms and individuals, (hereinafter called "bidder") to provide services for the
demolition of various City owned facilities.
B. Bidders are invited to submit demonstrated competence and qualifications of their firm for
providing these services.
C. The information contained within this document is intended to provide interested firms with the
requirements and criteria that will be used to make the selection.
2 PROJECT DESCRIPTION
A. It is the intention of these specifications that the vendor hereunder shall furnish and the City
shall purchase demolition services, covered by this agreement which may be required during
the period of time covered by this agreement. This contract is an on-call agreement for services
on an as -needed basis. The quantities shown are approximate and are for the purpose of bid
evaluation. The City reserves the right to order such services as may be required during the
said period, and it also reserves the right not to order any services bid upon by the vendor, if it
is found that such services are not required by the City during the period covered by this
agreement.
3 TERM OF AGREEMENT
A. The contract shall be for a term of one year, with the option of four, one year extensions, said
date of term beginning upon formal approval. All stated annual quantities are approximations
of usage during the time period to be covered by pricing established by this bid. Actual usage
may be more or less. Order quantities will be determined by actual need. The City of Lubbock
does not guarantee any specific amount of compensation, volume, minimum, or maximum
amount of services under this bid and resulting contract.
B. The vendor/contractor must maintain the insurance coverages required by the City while this
contract is in force, including automatic renewal terms, and shall provide documentation of
such insurance in a form satisfactory to the city when required.
C. Bidders will be required to provide at least three (3) (names of contact persons and phone
numbers) references of similar sized and scoped contracts during the past two (2) years.
4 MATERIALS, WORKMANSHIP, PERMITS, LICENSES, INSPECTIONS
A. With regard to this contract, the City's representative, or his designated representative will
determine acceptability of all work and/or services performed. If the work and/or services are
not acceptable, the Contractor will be called in to review and correct all problem areas without
additional cost to the City. Upon notification by the Facilities Management Department or his
designated representative, the Contractor will affect repairs to deficient work and/or services in
accordance with a schedule jointly agreed upon.
B. The City reserves the right to make unannounced periodic inspections of the work in progress.
C. Permits, licenses, and taxes shall be the responsibility of the Contractor at no additional cost to
the City. The Contractor shall secure and pay for any and all permits incidental to,
requested or required by any City code or regulation, including Razing Permits.
D. Contractor shall provide a complete, workmanlike, well executed job in accordance with these
specifications and all applicable national and local codes. Any additional code requirements
requested by The City shall be noted within. In cases of conflict between requirements; that
requirement which is in compliance with all applicable codes and which is also, in the opinion
of The City, more advantageous to the City, shall govern.
E. It is conditioned that the Contractor complies in all respects with the terms, conditions, and
obligations of the agreement and his/her obligations thereunder including the specifications. In
cases where delays are clearly not the Contractor's responsibility (such as scheduling
inspections and the like), the Contractor is responsible for notifying the Facilities Management
Department for explanation of procedures.
F. The Contractor must investigate and report on any complaints that might arise in connection
with the use of his/her material and supplies.
5 1NDEMNITY/WAIVER
Contractor shall indemnify, hold harmless, and defend the City of Lubbock, its officers,
employees, elected officials, agents, and representatives (herein collectively referred to as
"Indemnitees") from and against any and all liability, alleged liability, suits, action, legal
proceedings, claims, or demands incurred as a result of, or in connection with, this Contract or
the work to be performed hereunder, including cost of suit, attorneys' fees, and all other related
costs and expenses of whatever kind or character arising directly or indirectly from any cause
whatsoever in connection with or incidental to this Contract, or the work to be performed
hereunder, including such injury or harm as may be caused in part by any neglect, act, or
omission of the Indemnitees, excepting only such injury or harm as may be caused solely by an
act or omission thereof. Notwithstanding the foregoing, the Contractor specifically agrees to so
indemnify, hold harmless, and defend the Indemnitees from and against any and all such
liability, suits, action, legal proceedings, claims, or demands that may be made or pursued by
an employee of Contractor, or of any subcontractor, or anyone acting on behalf of Contractor in
connection with or incidental to this Contract which are alleged to be attributable to any
condition of or upon the City's property, facilities, materials, or equipment, including where
such condition and resulting injury is caused in part by any negligent act or omission of the
Indemnitees, but excepting only such injury or harm as may be caused solely by an act or
omission of the Indemnitees. Contractor agrees to waive any and all claims and suits covered
by this indemnity agreement, and agrees that any insurance carrier involved shall not be
entitled to subrogation under any circumstance against the Indemnitees.
6 SCOPE OF WORK
A. Demolition services is identified as the demolition and removal of derelict property such as
dwellings, apartment buildings, commercial buildings, garages, outbuildings, fences, sheds,
roadways, curb and gutters, sidewalks, landscaping and brush, benches, walls, miscellaneous
structures, and general trash and debris. Demolition services also requires the abandonment of
public and private utilities such as water, sewer, electric, utility poles, transformers, cabinets,
and pedestals, and fuel tanks and lines.
B. The work to be done under this contract includes, but is not limited to; the providing of all
labor, materials, supervision, mobilization, equipment, fuel, equipment maintenance and
repairs, services, incidentals, and related items necessary to complete the work in accordance
with this specification and scope of work.
7 INVOICES
A. Daily work tickets, detailing the quantity of work performed under the payment unit of
measure, must accompany all invoices. For dumping charges, the Contractor must include
copies of the landfill scale tickets, both light and heavy. Invoices must be legibly prepared
showing the full description of all work performed and the unit price for each payment unit of
measure. Authorization to pay invoices will be given by the Facilities Management
Department, or his authorized representative, prior to payment of invoices. The City may
withhold, or on account of subsequently discovered evidence, nullify the whole or a part of any
payment to such extent as may be necessary to protect the City from loss on account of:
I Defective work not remedied.
II Claims filed or reasonable evidence indicating probable filing of claims, by
parties other than the Contractor.
III Failure of the Contractor to make payments properly to subcontractors or for
material or labor.
IV A reasonable doubt that the Contract can be completed for the balance then
unpaid.
V Damage to another Contractor.
VI Failure of the Contractor to submit data required within the time limits stated in
the Contract Documents. When the above grounds are removed, payment shall
be made for amounts withheld because of them.
8 CORRECTION OF WORK AFTER FINAL PAYMENT
A. Neither the final certificate nor payment nor any provision in the Contract Documents shall
relieve the Contractor of responsibility for faulty materials and workmanship. Unless
otherwise specified, he/she shall remedy any defects and pay for any damage to other work
resulting therefrom, which shall appear within the guarantee period. The City shall give notice
to observed defects with reasonable promptness
9 ESTIMATE OF WORK AND NOTICE TO PROCEED
A. Contractor shall complete a project cost form for each project (Exhibit "A"), for approval by
the City.
B. The City shall complete a notification to proceed letter. Contractor shall sign an
acknowledgement copy and return to the City prior to commencing any work.
City of Lubbock, TX
ITB 14 -11952 -TF
Demolition of Various City of Lubbock Owned Facilities
Specifications
1 LOCATION OF WORK AND EXISTING CONDITIONS
A. The work sites are located at various City locations within the boundaries of the City.
2 WORK HOURS, DELIVERY OF EQUIPMENT AND MATERIALS, PROPERTY
PROTECTION
A. It shall be the Contractors'
responsibility to see that all equipment, tools, and materials are
delivered within or adjacent to the area of work as specified by the City.
B. All work shall be performed
between the hours of 7:00 A.M. — 5:00 P.M., Monday through
Friday. Weekends and the
following 10 holidays designated by the City are excluded:
New Year's Day —
Memorial Day — Friday after Thanksgiving
(Fourth Friday in
January 1
Last Monday in May
November)
Martin Luther King Day —
Independence Day — Christmas Eve —
Third Monday in January
July 4 December 24
Good Friday —
Labor Day —
First Monday of Christmas Day —
Friday before Easter
September December 25
Thanksgiving Day —
Fourth Thursday in
November
C. The work described in this specification shall be done with the least inconvenience to the City
Government. Vehicle must have egress capabilities at all times. The amount of time that
normal operations are interrupted must be kept to an absolute minimum and shall be
coordinated with the user agency.
D. The Contractor is responsible to protect all existing and newly installed work, materials,
equipment, improvements, utilities, structures, and vegetation at all times during the course of
this contract. Any property or incidentals damage during the course of this contract shall be
repaired or replaced to the satisfaction of the City or its designated representative, and the user
agency.
3 CHANGES TO THE CONTRACT
A. The Contractor will notify the City or its designated representative immediately by telephone of
any unexpected emergency, subsurface or latent physical condition found; along with the
recommendations for dealing with the matter. Any changes found necessary by the City or the
Contractor not covered under the original scope of work, specification or drawing(s) shall be
jointly agreed upon by the Contractor and the City. Any additional cost on the project must be
submitted in writing by the Contractor and an amendment to the purchase order will be issued
by the Purchasing Agent covering the change(s) before the work can proceed. The Ci
assumes no responsibility for oral instructions or suggestions.
DEMOLITION AND DEBRIS REMOVAL
A. The Contractor shall be responsible to remove all their debris from the site and clean
effected work areas. The Contractor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon request by a City
representative, shall remove such debris and materials from City property. The Contractor
shall leave all affected areas as they were prior to beginning work.
UTILITIES
A. The City shall make available all required utilities to the Contractor for work under this
contract. This however does not include those utilities to be installed by the Contractor as a
part of the scope of work or specification. Accidental interruption (s) caused by the
Contractor and repair thereto, shall be at the Contractor's expense. Planned interruptions
under this contract shall be coordinated with the City, or its authorized representative, for
approval prior to use on any job under this contract.
C POTENTIALLY HAZARDOUS MATERIALS
A. If the work to be performed under this contract requires the use of any product which
contains any ingredient that could be hazardous or injurious to a person's health, a Material
Safety Data Sheet (MSDS) must be submitted with their bid at the time of the bid opening.
The extent of use of the hazardous material may be a factor in the award of the contract.
MATERIALS AND INSTALLATION
A. It shall be the sole responsibility of the Contractor performing services for this contract to
safeguard their own materials, tools, and equipment. The City shall not assume any
responsibility for vandalism and/or theft of materials, tools, and/or equipment.
B. All work shall be done in a safe manner and comply with all governing regulations
concerning safety. This shall include, but not be limited to OSHA, etc. Adequate
barricades shall be erected and maintained all around areas where equipment and materials
are stored and used. All work being performed for and/or on City property shall fully
conform to all local, state, and Federal safety regulations. The Contractor is solely
responsible for contacting utilities to identify all underground utilities, electrical power and
communications (phone and data) lines and cables, and water and sewer lines. If the
Contractor wishes to have temporary toilet facilities on site they shall comply with all City
and State Health Department requirements. All toilet facilities shall be chemical holding
tank type.
C. The Contractor shall obtain the permission of the City representative regarding any needed
storage of materials and equipment. Such storage shall be done in such a manner as not to
interfere with the building schedule. Contractor shall be held responsible for any and all
accidents caused by negligence from this source. The City institution does not accept
responsibility for losses of material or equipment regardless of approval to store in any of
the City's facilities or grounds.
D. The City, or its authorized representative shall contact the Contractor when there are
derelict building(s) and/or structure(s) to be razed. The Contractor has twenty-four (24)
hours to report to the work site. The Contractor shall review the job with the Owner's
Representative, or his authorized representative, and prepare a written estimate based on the
items of work. This estimate shall be submitted to the City within seventy-two (72) hours.
E. The Contractor shall have seven (7) calendar days to apply for all permits associated with
the job after issuance of the contract release order for that job. The Contractor shall
mobilize on the job site within ten (10) calendar days after issuance of the Razing Permit
and begin work.
F. The Contractor cannot sub -contract all or any portion of the work assigned under this
agreement. All work must be performed by the Contractor's razing and earth moving work
forces.
G. For these services, sub -contracting is allowed and the Contractor must bind the sub-
contractors by the same terms, conditions, responsibilities, and obligations assumed by said
Contractor to the City.
H. If the Contractor foresees that he/she is going to exceed the original estimate, he/she must
notify the Facilities Management Department, or its authorized representative, for approval
in order to proceed on the additional work. The City shall not pay for additional work if the
Contractor performs the work without the City's approval.
TEMPORARY SUSPENSION OF WORK.
A. During the progress of any work, the Contractor may suspend work via written permission
of the Facilities Management Department, or his designated representative, wholly or in
part, for such period or periods as deemed necessary, due to unsuitable weather, or such
other conditions as are considered unfavorable for the suitable prosecution of the work. If
it should become necessary to stop work for an indefinite period, the Contractor shall store
all materials in such manner that they will not obstruct or impeded the public unnecessarily,
nor become damaged in any way, and they shall take every precaution to prevent damage or
deterioration of the work performed. When conditions warrant resumption of work on the
project, the Contractor shall notify the Facilities Management Department, or its designated
representative, twenty-four (24) hours in advance and shall proceed with the work only
when and if authority is granted by the Facilities Management Department, or his
designated representative. Any work performed without approval by the Facilities
Management Department, or his designated representative, will be at the Contractor's risk,
and he shall be held liable for removal of any such work.
9 DEMOLITION
A. Completely dismantle and demolish all of the structure and improvements located on said
parcels not within the public right of way.
B. All utilities, including sanitary sewer outlets, shall be capped after the structure has been
removed.
10 A. It shall be the responsibility of the Contractor to verify or to determine the location of all
underground utilities and structures in the immediate vicinity of his operations which are to
remain and to exercise all due precautions to prevent damage to them. Should any damage
to utilities or structures occur as a result of the Contractor's operations, the Contractor shall,
at his own expense, restore condition which existed before damage occurred.
B. All foundation slabs, parking lots and sidewalks shall be removed.
C. Septic tanks, storm cellars, etc. shall be filled with authorized fill material and need not be
removed.
D. Contractor shall utilize wet demolition techniques during all demolition work at the site.
Contractor shall ensure that no visible emissions (visible dust) are created during the
project. All debris loads leaving the premises shall be covered with a tarpaulin or sprayed
with water to minimized dust loss during transportation.
E. Before starting demolition, the owner, agent or contractor must assure all utilities are
disconnected.
F. Improvements shall not be moved to or reassembled in any other or new location unless
approved by the Building Official.
11 REMOVAL
A. Removal of all material, debris, other improvements (i.e. fences, etc.) from said parcel or
parcels and any structure thereon so that the property will be cleared of all such
improvements.
B. Underground fuel tanks shall be removed from site; excavation shall be filled with
authorized fill material of adequately compacted earth.
12 DISPOSAL
A. The disposal facility shall be an Environmental Protection Agency approved treatment and
storage or disposal facility. The Contractor must supply to the City a Certificate of
Disposal and Destruction and a copy of the completed manifest (signed off by all handlers
of the waste) for each shipment of hazardous waste generated under this contract. No
invoices shall be paid by the City until both documents have been provided by the
Contractor to the City's Representative. or his authorized representative.
13 TIMEFRAME FOR EACH PROJECT
A. The Contractor shall demolish and remove all material from said parcel within the
timeframe agreed upon with the City's representative after written receipt of notification to
proceed with work.
14 AUTHORIZED FILL MATERIAL
A. Shall be free of all organic materials, including wood, upholstery or bedding materials,
cloth, paper, trash etc.
B. Concrete, stone or brick masonry assemblies, etc. are permitted in fill if this material and
other rubble are covered with earth, permitting a use of more of a raked -clean condition
(Suggest two (2) feet topsoil).
15 HAZARDOUS WASTE ABATEMENT AND DISPOSAL REGULATIONS
A. As new and revised regulations are published by governmental authorities, they become a
part of this specification at the time of their effective date. All hazardous materials
abatement packaging, transport, and disposal must be performed in strict compliance with
all applicable local, state, and federal regulations, latest edition. The Contractor must
maintain all licenses and certifications, in accordance with these regulations, which must be
current for the entire term of this agreement.
16 FINISHED SITE
A. The ground shall be left in a clean (raked) condition and without any debris, trash etc.; and
suitable for maintenance such as mowing by others.
B. The site shall be graded to provide adequate drainage; ponding of water will not be
permitted.
17 PRE -DEMOLITION REQUIREMENTS
A. Contractor MUST schedule a meeting with the Facilities management Department at the
jobsite 24 hours prior to agreeing upon a timeframe for completion with the City.
Notice: The City reserves the right to remove any fixtures or personal property from the
premises prior to demolition of the structure. Award of a contract for demolition does not
automatically entitle an owner, agent, or contractor to possession of property which is present in
the structure at the time the contract is awarded.
EXHIBIT "A"
DEMOLITION PROJECT COST FORM
PROJECT:
BUILDING:
Main floor sq. ft. a $ _ $
Upper floor sq. ft. @ $ _ $
Floor sq. ft. @ $ _ $_
Basement sq. ft. @ $
MK,q
CONCRETE SLAB: sq. ft. @ $ = $
OTHER (SPECIFY SERVICE):
=
= e
TOTAL FIRM LUMP SUM FEE S
CONTRACTOR
TITLE
DATE
BID FORM
Demolition of Various City of Lubbock Owned Facilities
City of Lubbock, TX
ITB 1411952 -TF
In compliance with the Invitation to Bid 14 -11952 -TF, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, herebv submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 14 -11952 -TF is by reference incorporated in this contract. The Bid Form
must be corn leted in blue or black ink or by typewriter.
ITEM
QTY
(+,-)
UNIT OF
MEASURE
DESCRIPTION
'UNIT PRICE
BID
EXTENDED
COST
1
1500
SF
REMOVAL AND DISPOSAL OF MISC.
$
$
BUILDINGS/STRUCTURES —Unit quotation
4>
includes the removal and disposal of mise. Buildings
j
(wood, masonry or metal) such as but not limited to
agricultural/animal barns, outhouses, sheds, garages,
concrete frame and wood siding, composition siding,
stucco siding, brick siding, stone siding, concrete
block, plants, shrubs, trees less than 15 feet in height,
fences, walls, foundations, footings, steps, slab floors,
curbing, Flatwork, decks, sheds, spas (not associated
with pool), covered and uncovered patios, removal of
all debris and septic tanks and cesspools, capping of
sewer lines. Backfilling and grading as specified
herein.
2
25,000
SF
REMOVAL OF FOUNDATIONS, FOOTINGS,
STEPS, CURBING, PORTLAND CEMENT
Z-•
00 lcy�
5��
CONCRETE OR ASPHALTIC CONCRETE
FLATWORK, INCLUDING, BUT NOT LIMITED
TO, DRIVEWAYS AND WALKWAYS. The unit
quotation is based on the square footage of the
foundations, footings, steps, and flat work that are not
being removed under the specification. The unit
quotation includes removal and disposal of all of the
following, at the discretion of, and as designated by
City's Representative, from the lot/site: Plants, shrubs,
trees less than 15 feet in height, fences, walls, and
removal of all debris. Unit quotation also includes
back filling and grading required as a result of any
excavation and as specified herein.
3
15,000
TON
REMOVAL, BACKFILL AND GRADING OF
10
_
BASEMENTS The unit quotation includes
' �•
5,
compensation for backfill material as specified in this
contract, and removal and disposal of all of the
following, at the discretion of, and as designated by
City's Representative: basement walls, floors and
footin s, as specified herein.
Bidder's Initials _000
S.Purchase/Bid Docs/IlS 14 -11952 -TF, Demolition of Various City of Lubbock Owned Facilities
4
4
75,000
SQUARE
FOOT
REMOVAL OF NON-RESIDENTIAL BUILDINGS
AND/OR COVERED AREAS,
D Q 6
INCLUDING
00
St
�
ATTACHED AND DETACHED GARAGES AND
CARPORTS. The unit quotation is based on the
square footage of the non-residential building and
covered areas, including attached and detached
garages and carports. The unit quotation includes
removal and disposal of all of the following, at the
discretion of, and as designiated by the City's
Representative, from the non-residential lot/site:
Plants, shrubs, trees less than 15 feet in height, fences,
walls, foundations, footings, steps, slab floors,
curbing, retaining walls, concrete flat work, decks,
sheds septic tanks and cesspools, capping of sewer
lines, and removal of all debris. Unit quotation also
includes back filling and grading required as a result
of any excavation and asspecified herein.
Total Cost
$
PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed
Unless otherwise specified herein, the City may award the bid either item-by—item or on an all -or -none basis for any
item or group of items shown on the bid.
The City of Lubbock is seeking a contract for Demolition of Various City of Lubbock Owned Facilities with one or
more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple
vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a
multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same
product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements
as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services,
at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal ower Agency, Lynn County, and City of Wolfforth.
YES NO
STurchase/Bid Docs/ITB 14-11952 TF, Demolition of Various City of Lubbock Ouncd Facilities
5
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmentta`l' entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BYMC4M,0,yKJf it�C a corporation organized under the laws of the State of
or a partnership consisting of W1 a i or individual trading as
�/�of the City of�
Firm: 1�[ \ C%5 �� �C. r0 ..,j nC .
Address: V, U
City: I__L
Bidder acknowledges receipt of the following addenda:
Addenda No. L_ Addenda No.
Date,1 -1j I W Date
Title:
Zi
Addenda No. _
Date---- _ __
Addenda No. _
Date
oman Black American Native American
spanic American Asian Pacific American Other (Specify)
Harp• 7— 22
Business Telephone �Number
E-mail Address: , tt AA
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/individual:
Date of Award by City Council (for bids over 850,000): Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
S:Purchase/Bid DocVrrB 14 11952 -TF. Demolition of Various City of Lubbock Owned Facilities
6
Forms provided by Texas Ethics Commission www. ethics. state. tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10f1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3. 5, and 6 if there are no interested parties
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-86750
Matthews Backhoe, Inc.
Lubbock, TX United States
Date Filed:
07/19/2016
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
11952
Dirt Work, Site Clearing, Concrete removal, Structure removal
4
Nature of interest
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party.
X
6
AFFIDAVIT I swear, or affirm, under, enalty or perjury that the above disclosure is true and correct.
..........
;:y p; JAIME E GREER
Notary Public, State of Texas V
.N„ My Commission Expires �- -
-,,%OF
', Se fember 25, 2019
,ti�
,,,na,P
Signature of authorized agent of contracting business entity
LZ
AFFIX NO GARY STAMP / SEAL ABOVE
r r�'/ tr�� I
Sworn to and subscribed before me, by the said (ion M UU P, S �U r this tile je + day of i J 1
�,�p,
20 J(.�/� ji, to certify which, witness my hand and seal of office%A-kms Q!1 I I(l, NJV
14 /M ILU,� `rig C Yew
Si
nature of off a administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www. ethics. state. tx.us Version V1.0.277
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-86753
Date Filed:
07/19/2016
Date Acknowledged:
07/25/2016
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Matthews Backhoe, Inc.
Lubbock, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
11952
Dirt Work, Site Clearing, Concrete removal, Structure removal
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277