HomeMy WebLinkAboutResolution - 2016-R0246 - Amendment To Agreement - Lutheran Social Services Of The South - CEAP And CSBG - 07/28/2016Resolution No.2016-R0246
Item No.6.24
July 28,2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock.Amendment No.5 to that certain Agreement No.12434
dated February 26,2015 for the distribution of funds from the Comprehensive Energy
Assistance Program and the Community Services Block Grant,by and between the City of
Lubbock and Lutheran Social Services of the South,and related documents.Said Amendment
is attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on July 28,2016
DANIEL M.POPE,MAYOR
ATTEST:
*1Se&g^c
Rebdcca Garza,City Secreta
APPROVED AS TO CONTENT:
imuk
Bill Howeptpn,Assistant City/Manager
APPROVED AS TO FORM:
Justin Pruiu\\ssistan«City Attorney
ccdocs/RES. Amendment 5 to Lutheran Social Services Agreement dated 2.26.15
July 6.2016
Resolution No. 2016-RO246
FIFTH AMENDMENT TO COMPREHENSIVE ENERGY ASSISTANCE PROGRAM
AND COMMUNITY SERVICES BLOCK GRANT AGREEMENT BETWEEN
THE CITY OF LUBBOCK AND LUTHERAN SOCIAL SERVICES OF THE SOUTH
This First Amendment (the "Amendment") to the Comprehensive Energy Assistance Program
and Community Services Block Grant Agreement (the "Agreement') is entered into this28th
day of July 2016 between the City of Lubbock, a Texas municipal corporation (the "City"),
and Lutheran Social Services of the South, a non-profit organization (the "Contractor").
RECITALS
WHEREAS, the Contractor and the City entered into the Agreement on February 26th,
2015; and
WHEREAS, the City and the Contractor hereby desire to amend the Agreement; and
NOW THEREFORE, the City and the Contractor hereby amend the Agreement as follows:
AMENDMENT
1. The language in Paragraph 1I. A. 1. of the Agreement, entitled "General Overview of
Program," shall be replaced with the following language:
"Contractor will use the Comprehensive Energy Assistance Program (CEAP) and
Community Services Block Grant (CSBG) funds awarded to administer the Utility
Assistance and Household Crisis Components in the following manner:
CEAP Utility Assistance $848,766
CEAP Household Crisis Utility Assistance 137,644
CEAP Program Administration 52,592
CEAP Program Services Cost 72,598
CSBG CEAP Operations 25,000
$1,136,600"
2. The language in Paragraph II. B. 1. of the Agreement, entitled "City Responsibilities,"
shall be replaced with the following language:
"City agrees to provide Contractor assistance from the Comprehensive Energy
Assistance Program (CEAP) and Community Services Block Grant (CSBG) in an
amount not to exceed $1,136,600 for the Utility Assistance and CSBG operations
components of the program. In return for Contractor will perform the activities set
forth in this Contract for consideration of said funds."
3. The language in Paragraph III of the Agreement, entitled "Time of Performance," shall be
replaced with the following language:
"This Contract shall commence January 1, 2015 and shall terminate July 31, 2016.
The term of this Contract and the provisions herein may be extended on a year to
year basis during the five year roll-over cycle ending December 2018 provided funds
are received from TDHCA and providing the Contractor meets its contractual
obligations during the current funding year, subject to board approval and Mayor's
signature."
4. The table in Paragraph III of the Agreement, entitled "Budget," shall be replaced with the
following table:
BUDGET
CEAP/CSBG Funds
Matching
Total Project Funds
Administration
Personnel
52,592
-Program
Utility Assistance
848,766
Household Crisis
137,644
Program Services Cost
72,598
CSBG CEAP PSC
25,000
TOTAL
$1,136,600
5. The language in Paragraph IV. of the Agreement, entitled "Payment," shall be replaced
with the following language:
"City will pay up to $1,136,600 to Contractor based upon the receipt of request for
funds and project expense summary for the above -described project. Contractor shall
submit to City invoices for items purchased. City shall determine the reasonableness
of each purchase. If need is shown to exist, City staff can release up to 10% of the
funds to be used as start-up funding. Contractor will then bill City monthly for
expenses accrued during the month. By July 31, 2016, Contractor will have provided
City with proper documentation to show how all funds were expended, including
start-up costs."
6. The language in Paragraph V. of the Agreement, entitled "Notices," shall be replaced with
the following language:
"Communication and details concerning this Contract shall be directed to the
following Contract representatives:
Piata Bryant
City of Lubbock
P.O. Box 2000
Lubbock, TX 79457
Joy Loper
Lutheran Social Services
1212 13`h Street
Lubbock, TX 79401"
This Amendment shall become effective on execution by the parties. The remainder of
the Agreement shall remain in full force and affect except as changed herein.
This Amendment shall become effective on this 28th of July 2016.
CITY OF LUBBOCK:
Daniel M. Pope, M.VYOR
ATTEST:
)Y�
Reb cca Garza, City Secretary
APPROVED AS TO CONTENT:
6LJ
Karen Murfee, Community Develop ent Director
APPROVED AS TO FORM:
Justin t#1
Assist t City Attorney
LUTHERAN SOCIAL SERVICES
OF THE SOUTH:
Cf IF
AUTHORIZED REPRESENTATIVE
FED.I.D# 71— D 4 74J