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Home My WebLink AboutResolution - 2016-R0238 - Randall Reed's Prestige Ford - 07/28/2016Resolution No.2016-R0238 Item No.6.12 July 28.2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalfof the Cityof Lubbock.Purchase Order No.31028134 for the purchase of four (4)Ford F-250 Pickup Trucks as per ITB 16-12811-SS,by and between the City of Lubbock and Randall Reed*s Prestige Ford of Garland. Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth hereinand shall be includedinthe minutesof the CityCouncil. Passed by the City Council on July 28.2016 ATTEST: &£C+ Rebicca Garza. City Secretary APPROVED ASTO CONTENf: Scott Snider,Assistant City Manager APPROVED AS TO FORM: Justin Pruift.Assistant City Attorney DANIEL M.POPE,MAYOR ccdocs/RES.Purchase Order 31028134 - Randall Reed's Prestige l-'ord - Four Ford Pickups July 8.2016 LubbC'ock PURCHASE ORDER TO: RANDALL REED'S PRESTIGE PO BOX 472247 GARLAND Texas 75047 Page - Date - Order Number 1 07/08/2016 31028134 000 OP 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta Alvarez, Director of Purchasing R Contract Management Ordered 07/08/2016 Freight Requested 11/30/2016 Taken By S SUMMERS Delivery PER D GAMBOA REQ #47996 ITB 16-12811-SS Description/Supplier Item Ordered Unit Cost UM Extension Request Date 2017 Ford F250 1.000 28,700.0000 EA 28,700.00 11/30/2016 6331 Pipeline 2017 Ford F250 3.000 28,700.0000 EA 6311 Water Meters Total Order Terms NET 30 86,100.00 11/30/2016 114,800.00 This purchase order encumbers funds in the amount of $114,800.00 awarded to Randall Reed's Prestige Ford of Garland, TX on July 28, 2016. The following is incorporated intomade of this purchase order by reference ITB 16-1281 I -SS Randall Reed's Prestige Ford of Garland, TX Resolution h01 and 1)� CITY OF LUB 0 K Daniel M. Pope, YOR ATTEST: Reb t ca Garza, City S=615ry Bid Form Pick-up Trucks and Mid -Size Sport Utility Vehicle City of Lubbock, TX ITB 16-12811-SS In compliance with the Invitation to Bid 16-12811-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12811-SS is by reference incorporated in this contract. The Bid Forth must be completed in blue or black ink or by typewriter. ITEM QTY Unit of DESCRIPTION UNIT PRICE' EXTENDED Delivery (Days) W-) Measure BID COST ARO'• 1. 1 Each Full Size,One Ton Crew Caick-_ _ -. Truck, per Specification No..b Pup 5735-PD $✓�/�/�� v S ✓W v U ilo .� Model Year, Brand Name and Model Number:cV140/7/Fillu, 7.3so 2. 4 Each '/4 Ton Pick-up Truck, Extended Cab, Regular Bed, 4x4, per Specification No. � w v� 1534-0 ��►►++�^ Model Year, Brand Name and Model Number.�/7D ' _ • _ --3-.-- --3--"Eaeh --- '/2 Ton Pick-up Truck, Extended Cab, Shottbed4x4;perSpecilicatlonNo.---- y� 1526-SD 19I6del Year; Brand Name end Mod-erNumbErr;,fW6' - ;rVff2> '/, Ton Pick-up Truck, Extended Cab, Shorbed,-4x4,-per Specification No 0 �.- 15264 IffModetYear,-Brand Nameend Model -Number - 5_ _ _ _ y _ _ _ _ Each- - Ton Pick-up Truck, Extended Cab, Shortbed; 4x-T, perSpecYcattohN. - - - 1526-EH -MbdeiYbef,BrrilmdNameand-ModetNumber 6. --r ---- Each- - Mid -Size, Sport Utility Vehicle, 4-Door, 4x4;6,ylinder,perSpecifl atic5allo. � p 1610 rf -Modet Year, Brand Name -and ivtodeFNamber �j/� - -y - - - - - t) *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed ••ARO- After Receipt of O deri Unless otherwise specified herein, the City may award the bid either item -by -item or on an all-or-nufie basis for any item or group of items shown on the bid. Total: $114,800.00 S PurchudBid Doc9tTe 16-12811-SS Pick-up Tmeks and Mid-SizeSpon Utility Vehicle PAGE I OF 2 Specification Reviewed by: DATED:03.17-16 Department requesting vehicle/equipment- Signature of Department Head(Date: _ CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS 3/4 TON PICK-UP TRUCK, EXTENDED CAB, REGULAR BED, 4X4 SPEC: �15j34-4 YEAR MALT: XA MODEL IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCU%I II STS. REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MIS DIUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT 616T MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH REM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRFTTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID @(�iT,pB�))DSHALL BE N.�OIST�E1Dp O1�NtTHE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO CONDITIONS. L COffi IE,IR BW,1ggVdl? lNr I gf@@ r lJf U OLL Vt THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND VENDOR NAINIE: KC dd ll'' 3cCCOLL^UUC`JJ. rS1hC.I`IJOIthj�Rd. PHONE: �� — C&/� NO. ITEM Garland gMI�N[MUM REQUIREMENTS SELLER COMPLIANCE These specifications describe a 3/4 ton Pick-up Truck, Extended Cab. 4x !. I'nless otherwise specified, all units shall be furnished complete with / GENERAL standard equipment and factory- installed accessories as listed by ,V/ - the manufacturer's printed literature and as stated in the State of Texas Fleet Automobiles and Trucks Texas Specifications. I. GVWR 9,400 pounds 2' WHEEL BASE 141.8 inches 3. OVERALL 230.6 inches LENGTH 4 PAYLOAD 3,020 pounds ALLOWANCE 5. ENGINE A. Gasoline, V-8, 6.OL B. 360 NET HP C. 380 FT LBS. Torque 6. TRANSMISSION OEM automatic ✓ 7. CARGO BOX 78.8 inches LENGTH S: Purchase/Bid Docs/ITB I6-1281 I -SS Pick-up Trucksand Mid -Size Sport Utility Vehicle NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE All weather steel belted tubeless radials with cnmk-up spare tire winch 8. and spare tire TIRES Tire size: LT245/75/R17 9. RIM SIZE 7.5 inches 10. SEATS OEM 4020/40 cloth fabric, with charcoal, gray, or tan color. Rear bench type seat. H. COLOR OEM Fleet white 12. TOWING All items are to be heaviest OEM equipment for the vehicle series PACKAGE and installed by the manufacturer and shall include, but not be limited to, the following: A frame mounted receiver hitch, a transmission oil cooler, heavy-duty radiator, and trailer wiring harness. Harness shall be provided as an integral part of the vehicle wiring system to provide power to trailer turn signals, brakes, brake lights, and running lights. Each wire shall be labeled according to its function, i.e., brakes, turn, etc. A 7-pin, RV style, flat (spade) electrical connector to connect trailer wiring circuitry to the wiring harness shall be provided. Shall include OEM factory installed brake controller. To include front tow hooks. 13. POWER Includes power windows, power locks, power mirrors, cruise PACKAGE control and tilt steering wheel. Provide build dates in space provided MSO and paperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO, bill of sale, warranty, all keys and all paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. S: Purchase/Bid Docs/lTB 16-12811-SS Pick-up Trucks and Mid -Size Sport Utility Vehicle City of Lubbock, TX Fleet Services Bid Tabulation July 28,2016 ITB 16-128I1-SS Pick-up Trucks and Mid -Size Sport Utility Item Qty UOM DescriptionNendor Location Unit Price Extended Price 2 4 EA 3/4 Ton Pick-up Truck, Specification No. 15344 Scoggin Dickey Chevrolet Lubbock, TX 28,500 Cancelled Randall Reed's Presti8e Ford Garland, TX 28,700 114,800 Grapevine DO Grapevine, TX 29,170 116,680 Jim Bass Ford, Inc. San Angelo, TX 30,211 120,844 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-89240 Date Filed: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Randall Reed's Prestige Ford Garland, TX United States 2 Name of governmental entity or state agency that is a party tot the contract for which the form is being filed. City of Lubbock 07/22/2016 Date Acknowledged: 07/25/2016 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. 16-12811-SS fleet trucks 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary SARAC, ADMIR GARALAND, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1.4 and 61f there are interested parties. Complete Nos, 1, 2, 3, 5, and 6It there are no Interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016.89240 Date Flied: 1 Name of business entity filing form, and Ilse city, stale and country of the business entity's place of business, Randall Reed's Prestige Ford Garland, TX United Slates 2 Name of governmental entity or state agency that Is a party tot the contract for which tile form is being filed. City of Lubbock 07/22/2016 Date Acknowledged: g Provide the Identification number used by Ilia governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract, 16-12811-SS fleet trucks 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary SARAC, ADMIR GARALAND, TX United States X 5 Check only It there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. ADDAK,�PI __�• ^=NotarvPublic,State taloofTexas .� es. ,c fAyCOmmiSSlon6xpuas q n 7r.,i q,. March 30.2Df $ g alure of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE P07 Swain subscribed before me, by the said m��'�'^ v , this the ^/- day ot�, 20/1CJ , to cenftyvfiich,�witnneess my hand and seal of office. Signature of officer administering oath P mled Herne of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission wnwr.ethics.stale.tx.us Version V--I I